QuestionsandAnswers_FA930122Q0026_ Fleet_Svs_MXG_20220902_Posted_on_Amendment-0003.pdf

Question & Answer for Solicitation #FA9301-22-Q-0026 20220902 Page 1 of 11

Question & Answer for

412 MXG Fleet Janitorial Services, Solicitation #FA9301-22-Q-0026

This Question & Answer document is provided via Amendment #003 to this Combine Synopsis/Solicitation.

# Question Government Response 1 What is the main area that the aircraft serviced on this contract are parked?

Ramp 7 which is to the north of Hanger 1600 is where the majority of the aircraft serviced on the contract will be parked.

2 Will the winning offeror be escorted on the flightline throughout the life of the contract?

No, the winning offeror will be permitted to drive on the flightline unescorted so long as they have taken and passed the flightline driving training/test. For more information refer to the Performance Work Statement (PWS) Section 4.10.13

3 Will the winning offeror ever have to cross the runway? No, there will never be a requirement to cross the runway.

4 Is there special lighting required on the vehicles that will be operated on the flightline?

No, so long as the vehicle is equipped with normal functional headlights that would be deemed safe while driving on a normal road during the night.

5 Are all aircraft that will be serviced on the contract Air Force assets?

No. Transient aircraft is discussed in the PWS 1.5.11. While most of the aircraft are Air Force assets, some are transient aircraft. Many situations would cause this, for example aircraft may be required to stop on Edwards AFB for fuel, an emergency, weather, etc. Some aircraft may even be foreign owned, or even civilian aircraft.

6 Is the main ramp to the south of Hanger 1600 ever used?

What about 1600 itself?

Yes, the main ramp is extra parking and at times it is packed, while during the site visit it was relatively empty.

And yes, Hanger 1600 is also used for aircraft that require services on this contract.

Question & Answer for Solicitation #FA9301-22-Q-0026 20220902 Page 2 of 11

7 Does it depend on the time of year with regards to how busy the winning contractor will be on this contract?

Yes and No. This is a test base and as such we operate year around, rain or shine, winter/summer/spring/and fall.

Appendix 2 of the PWS shows the frequency of plane service per month.

8 How often will the winning contractor be on base? Please refer to the PWS Section 4.1, it states Mon-Fri 6am- 2pm are normal operating hours.

9 What are the current contractors staffing levels? The Government will not answer that.

10 No question. Hangar 1210 is also one of the highly utilized hangars for aircraft that require service. However, we do have other hangars besides 1600, 1623 and 1210 that will house aircraft that need to be serviced from time to time.

11 a) Is a pump truck required for this contract?

b) If so is the contractor required to provide it?

c) What is the make/model/Specifications of the current contractor’s pump truck?

a) PWS Section 1.5 discuss Specific Tasks that must be accomplish, that said yes, the aircraft are required to be pumped as part of the service. The Government will not dictate how that is done; however, logic would state that a pump truck would be used.

b) Per PWS Section 3.2 and 3.3, the only Government

Furnished Property/Equipment that will be provided is office space for 2 personnel to include 1 landline, 1 computer workstation, 2 office chairs, 1 four drawer file cabinet, 2 three drawer file cabinets, secured storage area and, 1 handheld radio and access to printer and fax machine. Therefore, all other supplies needed to perform the contract will be provided/supplied by the winning contractor.

c) We do not have this information

Question & Answer for Solicitation #FA9301-22-Q-0026 20220902 Page 3 of 11

12 What is the largest aircraft tank that will be required to be pumped?

The list of all aircraft served under this contract is on the Appendix 2 of the PSW. If the contractor choses to use pump truck, and it becomes full, there is a dump station via a manhole that is located to the north of Bomber Hanger 1210.

The Contractor will not be penalized for having to stop the process to empty the pump truck if it becomes full.

The largest assigned aircraft is C-17 required to pump 40 gallons at one time.

13 Is there requirements for an Environmental Management (or Agency/Department) to do testing prior to the contractor dumping the pump truck into the manhole located to the north of Bomber Hanger 1210?

If so, is that required prior to every dump?

Refer to PWS 3.1.5 and 4.9

14 What is the requirement for Environmental Agencies/Department to do testing or interact with the contractor?

15 Is the contractors dump truck or other company vehicles allowed to be left on base after hours?

Yes, the contractor parks his pump truck on the flight line.

Arrangement can be made to issue a parking pass for personal vehicles as needed that will be parked off of the flightline.

16 Please provide the largest aircraft tank that would be required to be serviced so that a proposing company can determine if their pump truck is sufficient.

See Question #12. Refer to PWS Appendix 2 on for a list of aircraft. However, the largest assigned aircraft is C-17 required to pump 40 gallons at one time.

17 Is this contract just for janitorial service, pumping of aircraft, or both?

Is there other services required?

Please refer to the PWS 1.5 Specific Task, for full requirements under this ensuing contract. It is for both.

Only services outlined in the PWS are required.

Question & Answer for Solicitation #FA9301-22-Q-0026 20220902 Page 4 of 11

18 How many contractor vehicles are required to perform successfully on the contract?

If more vehicles are needed to meet the contract requirements, then just the pump truck, is that allowed?

If more vehicles are allowed, are all permitted to drive on the flightline?

The Government will NOT dictate how many vehicles are required. That is up to the proposing offeror to determine how many vehicles are required to meet contract requirements.

Yes

Yes, all most follow PWS 4.10.13 Flightline Driving.

19 What is the main flightline access point that the contractor will use in performing on this contract?

The primary entry and exit points for the flight line will be covered in flight line drivers training. Refer to PWS Section 4.10.13.

20 No question The contractor will NOT be granted access to Top Secret aircraft or to highly restricted areas such as South Base. If there is an aircraft that requires service in those areas the contractor will meet the Crew Chief who has removed the toilet to dispose of the waste.

21 Is it required that the contractor exit the flightline on main base and drive around to the west via normal roads to access the South Base area? In other words, is the contractor permitted to use the perimeter fence road?

Perimeter road access will be addressed in flight line drivers training. Refer to PWS Section 4.10.13

22 If required to drive around via normal base roads and not via the flightline, what is the approximate drive time from Hanger 1600 to South Base?

Approximately 10 Minutes’ drive time from bldg. 1600 to South Base.

23 What happens if there are driving infractions that occur? Ref to PWS 4.4.1.10. On both main base roads and all flightline roads, if the contractor employees get infractions, then driving privileges could be restricted or terminated for a period or indefinitely.

Question & Answer for Solicitation #FA9301-22-Q-0026 20220902 Page 5 of 11

24 What is required for the Flightline Test/Training? To gain a flight line driver’s license, you must first complete a Computer Based Training (CBT) Course, then attend in-person training where you must take two exams and one of them must be passed with 100%. Refer to PWS Section 4.10.13.

25 Does the contractor pump truck need to be inspected and approved by Environmental Health?

26 Does the base have any charging stations for electric personal vehicles?

No, not currently.

27 Can contractor employees utilize base housing? No.

28 Is the contractor permitted to have employees on station 24/7 and 365 days?

Yes, however, the Government would anticipate that paying for 24/7 and 365 day employment would not be cost effective.

29 Can the Government please provide the yearly or monthly number of Emergency Call Outs?

Same for After/Hour Call Outs?

Historically, there are 4 Emergency Call Outs per year

Historically, there are 4 After/Hour Call Outs per year

30 What are the reporting times for the contractor? This is discussed on PWS 4.1 and Section 2.2 SS#7.

31 a) There is a requirement for the winning offeror to procure supplies from the Base Supply store, correct?

b) Can you provide us more information with regards to supplies and costs from the store?

c) Is there a current catalog or POC we can reach out to from the store so as to ensure we are competitive in our quoting process?

a) Yes, Per PWS 1.5.2 contains a link to the procurement product list. The contact at the Ability One Store located on Edwards AFB is Victor Sais – 115 Gregorious Av. Bldg. 3736, Door 9 Edwards AFB, CA 93524.

b) https://ibsupply.com

c) https://ibsupply.com

Question & Answer for Solicitation #FA9301-22-Q-0026 20220902 Page 6 of 11

d) What building on base is the base supply store, and approximately how far from the supplied office space is it?

e) What method of payment does the supply store take?

d) It is in building # 3736. The approximate distance is about a mile, or a 2-minute drive from the provided office location.

e) Please contact Mr. Sais directly for all questions regarding form of payments accepted Phone number is 661-277-6751

32 Is the winning offerors pump truck required to have the contractor’s name/logo on it for operation on the flightline?

Refer to PWS 1.5.7, 1.5.10, and 1.5.10.2.

33 How large is the provided office space that will be provided to the winning offeror to work out of?

Refer to PWS 3.2.

34 What is the current contract ceiling or amount obligated to date? The Government will not disclose the current obligation about.

The ceiling on the current contract is $ 642, 348.46

35 What happens of the winning offeror receives two of the 30 minute or less calls during normal business hours, and the contractor only has one pump truck?

It is the Governments expectation that the winning offeror will be responsive in 30 minutes or less during normal business hours. However, if you received two calls at the same time you would be directed on which has priority for you to service first.

MOC controls priorities and would dictate which call would be serviced first. The only calls for service would come from MOC so there never should be a situation where that would be a problem.

36 Can winning offeror employees hang out in the office space 24/7, or can they only be in there during certain times?

Yes, they can hang out in the office space 24/7. However, the Government shall not be charged unless there is valid work to be done after normal operating hours, specified in the PWS.

37 Will the Government provide training on each of the aircraft to be serviced under the contract?

Yes, the contractor will be trained as needed. Refer to PWS

4.2.2.6. and PWS 3.1.3. Additionally, The Contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract. All

Question & Answer for Solicitation #FA9301-22-Q-0026 20220902 Page 7 of 11 employees require flight line access and shall be fully qualified and thoroughly familiar with flight line rules and regulations as stated PWS 4.2.2.5.

38 Can a vehicle tow the service cart to the ramp?

Can we store our vehicle?

Yes. However, please note the Government will NOT dictate a specify equipment to used. That is up to the proposing offeror to determine the specify equipment required to meet contract requirements.

Yes, vehicles can be stored on base.

39 How far in advance would we know to respond time?

Refer to PWS 4.1.3.

40 Where is the Office that is provide location?

The current location of the office is in Hanger/Building 1600

41 Where does contractor park the cart?

Whichever equipment is used for the requirement the current location to park the is behind B1600 and during the winter inside the hanger B1600.

42 How many carts is provided?

See Answer to Question #11.b for the only Government Furnished Equipment/Property provided.

43 Where is the location of the pump truck waste? Refer to PWS 1.5.5, at the manhole outside of Hanger/Building 1210

44 Where the access the manhole? The only access to the flightline to reach the manhole is through B1600. See Answer #43 above also.

45 Where we get the fresh water? Refer to PWS 3.1.7

46 Where do we disposal the black/gray water? See previous answers

Question & Answer for Solicitation #FA9301-22-Q-0026 20220902 Page 8 of 11

47 Are there a diagram of planes to see the size of plane to be clean? No, there are all types of aircraft, and the diagrams will not be handed out. However, refer to PWS Appendix 2 for a list of planes served under this contract.

48 Who is the incumbent? D3 Air and Apace Operations, Inc.

49 What road is used to get to South Base?

The perimeter road.

50 Do our personnel need clearance to enter South Base? Contractors will not be granted clearance to enter South Base.

51 Do we get our own supply? Yes, PWS 1.5.2. Items are available at the IBVIS Supply at B3736. See Answer #31

52 In the PWS 1.5.1. Clean galley areas and remove solid waste.

Is the solid waste referenced here trash from the galley or restroom human waste?

Refer to PWS Specific Task 1.5.1, is referencing to trash.

However please note PWS 1.5.5 refer to restroom human waste, the current contractor uses their lavatory cart/truck to discharge waste and it replenishes blue water into the aircraft.

When the tank is getting full of waste, they empty it into the manhole behind Hangar 1210 (building 1220).

53 Can we please get the prior bid results (who bid and for how much) for janitorial services for aircraft fleet janitorial services at Edwards AFB, California?

The Government will not provide this information. However, refer to question # 34.

54 Does the fleet service vehicle need to meet a certain requirement?

(i.e. Size, number of seats, towing capability)?

See to Answer #18

55 Does the lavatory unit have to be installed on the service vehicle or can it be a towed cart?

See to Answers #18 and 35

56 Can the potable water unit and lavatory unit be side-by-side?

No.

57 Is all trash disposed of at the same location regardless of transient or overseas aircraft?

Yes. Also see prior answers

Question & Answer for Solicitation #FA9301-22-Q-0026 20220902 Page 9 of 11

58 Is all lavatory waste disposed of at the same dump site? Yes. See prior answers.

59 Will foreign aircraft (i.e. International Waste) ever require service?

See Answer #5.

60 Will the service team be required to clean up hazmat, blood, or vomit?

Refer to PWS 4.9. References Hazardous Waste

61 Is this an existing requirement/contract? If so, can you please provide the previous contract number?

Yes, this is an existing contract. Contract #FA9302-17-C- 0023.

62 Can you confirm the Lavatory Truck must be provided and maintained by the contractor?

See Answers #18 and 38

63 Can you confirm the Water Truck must be provided and maintained by the contractor?

64 Can you confirm the Water Truck must be able to service up to 300 gallons for KC-46 requirements?

65 Can you confirm a Pickup Truck is provided and maintained by the current contractor?

66 PWS para 1.6 states: “Historical Data. The tasks described above have been performed in the past by 1 full-time equivalent employee.”

Q) Can you confirm this work was accomplished by 1 full-time equivalent employee AND 2 part-time “on call” employees who covered the requirement to “Provide standby servicing within two hours after being notified by MOC.”

67 Instructions to Offerors – Commercial Page 2

The Cover Letter

Question & Answer for Solicitation #FA9301-22-Q-0026 20220902 Page 10 of 11

Please clarify where the technical work summary should be submitted. Within the Model Contract or in the Cover Letter.

68 Is the potable water provided by the government?

Or is the contractor to procure the potable water?

Refer to PWS 3.1.7

69 Is the potable water moved by truck to the aircraft or is there a tank with hose that will supply the aircraft?

Refer to PWS 1.5.7

70 Is the liquid waste that is removed from the aircraft dumped in a desired location near the airfield?

See prior answers

71 Is the government going to provide the liquid waste/sewage tank truck for use on this contract?

See prior answers

72 Is a liquid waste/sewage truck currently being used on this contract?

73 What is the value of the current contract?

See Answer #34

74 Based on the historical records provided, is this information for work that was performed during normal hours or afterhours?

See Answer #29

75 How many unscheduled aircraft cleanings happened last year?

Can the government provide historical data table?

Refer to Appendix 2 for workload frequency. Also see Answer #29

76 Can the Government provide the number of employees currently that are staffed to this contract?

The Government will not provide this information apart from referring you to PWS 1.6

77 Will the Government please provide the tenure of each employee so we can accurately price vacation?

No

Question & Answer for Solicitation #FA9301-22-Q-0026 20220902 Page 11 of 11

78 Can you please provide the incumbent’s name, contract number, and annual contract value?

D3 Air and Apace Operations, Inc. under Contract #FA9302- 17-C-0023. The ceiling of the contract is $ 642, 348.46, annual data will not be provided.

79 What are the estimated labor hours per year for this service? Refer to PWS 4.1 and Answer #75

80 Per the PWS 1.6 “Historical Data. The tasks described above have been performed in the past by 1 full-time equivalent employee”.

Does this allow for part time employees instead of full time?

The Government do not manage the contract’s employees, nor will we direct how to propose. Offerors are to propose in such as way as to meet the contractual requirements. How offerors propose to meet the Governments needs is up to each offeror.