Attachment-1_SOW_FA9301-22-Q-0023_CES_20220728 Updated on Sol Ammendment 4.pdf

Attachment-1 Statement of Work (SOW) for Edwards AFB Fire Emergency Services Public Address System Solicitation FA930122Q0023

Statement of Work

For

Edwards AFB Fire Emergency Services Public Address System

Edwards AFB, CA 28 July 2022

1. Goal: The goal of this project is to provide Edwards Fire & Emergency Services with a working Public Address System that is interconnected to all Fire Stations and provides emergency response notification IAW UFC 4-730-10 para 3-6.4.9 Firefighter Alert System (PA portion only).

1.1. Background: Edwards Fire & emergency Services has a total of five (5) Fire Stations and one (1) Headquarters Facility that provide emergency response for the Edwards AFB Community. The existing system, installed 20 years prior, no longer operates as required due to numerous upgrades to facilities and miscellaneous equipment being used that either were not the correct devices or lack of knowledge of these types of systems.

1.2. Scope: Contractor shall provide a turnkey Public Address System solution that is designed, Engineered, Furnished, Installed &Tested (EFI&T). This Public Address System is to be certified and guaranteed as required by UFC 4-730-10 para 3-6.4.9 Firefighter Alert System (PA portion only). This system must be compliant with Cyber Security or Information Technology (IT) requirements, identified within DoD/Air Force instructions/manuals/ requirements. Joint Interoperability Test Command (JITC) certified technical solutions are required for connectivity to the Edwards AFB Avaya VoIP phone system. Authority to Operate (ATO) will be required for any stand-alone system. All premise wiring shall be completed by the contractor and in compliance with DoD, Air Force and 412 CS requirements. System design to be determined by requestor’s requirements and agreed upon by all parties.

Turnkey definition: A system or product that is designed, installed, set-up and ready for immediate use, satisfies all customer needs. Everything is completed to ensure system/product is configured, built, and installed for a seamless integration to the existing environment and use by the Government at time of turnover. The Contractor assures that all necessary hardware, peripherals, components, software, and applications required to complete the task is installed, configured, and 100% operational at time of transition to the Government.

The Edwards Fire & Emergency Services facilities consists of Location Building # Address Phone # Fire Station 1/FACC 1223 145 S. Flightline Rd 661-277-6149 Fire Station 2 5560 600 W. Forbes Blvd 661-277-4478 Fire Station 3 250 301 Jones Rd 661-275-8351 Fire Station 4 8370 201 N. Saturn Blvd 661-275-5181 Fire Station 5 4456 81 N. Base Rd 661-275-7907 Fire Station 6/Alternate FACC 2860 105 E. Yeager Blvd 661-275-5476

Fire Station 1/Fire Alarm Communication Center, Bldg. 1223, is the heart and brains of the Public Address system and shall be capable of operating systems from two (2) installed console provided per dispatcher

- Fire Station 1:

o New facility and will only require minimal installation of any equipment per this project/contract.

o Only provide outdoor areas with proper weatherproof speaker coverage.

o If capable, all conduit shall be run internally of exterior walls. If this can’t be accomplished, external mounted conduit shall be weather proof and attached securely to facility.

- Fire Station 2:

o Will require to have 100% of the system tested and repair/replace as needed.

o Ensure all areas have proper coverage of speakers for indoor and outdoor areas.

o Ensure the capability of personnel to use standalone voice system to utilize

PA.

o Ensure capability of FACC/Alternate can activate PA System when needed.

- Fire Station 3:

needed.

o Ensure all areas have proper coverage of speakers for indoor and outdoor areas.

o Ensure the capability of personnel to use phone to utilize PA.

- Fire Station 4:

needed.

o Ensure all areas have proper coverage of speakers for indoor and outdoor areas.

o Ensure the capability of personnel to use phone to utilize PA.

- Fire Station 5:

needed.

o Ensure all areas have proper coverage of speakers for indoor and outdoor areas.

o Ensure the capability of personnel to use phone to utilize PA.

- Fire Station 6/Alternate Fire Alarm Communication Center:

needed.

o Ensure all areas have proper coverage of speakers for indoor areas.

o Ensure the capability of personnel to use phone to utilize PA.

o Ensure capability to dispatch through use of the console in Alternate.

Contractor shall provide annual maintenance/inspection to ensure system components are free from any defects that would hinder their capability to operate correctly.

Repair/replacement of any component shall be approved by user prior to work being accomplished.

1.3. Pre-Award Site Visit: All required facility designs and location of devices will be provided during solicitation. A pre-award site visit will not be offered.

2. Qualifications: All work shall be accomplished by an authorized and certified IP/LAN/WAN/PA) Public-Address Communications Broadcast Network specialists.

2.1. The Government reserves the right to restrict the employment, under the contract, of any Contractor employee or prospective Contractor employee the Government deems as a potential threat to the health, safety, security, general wellbeing, or operational mission of Edwards Air Force Base, California, and its population.

3. Contractor Furnished Materials: The Contractor shall provide all necessary equipment, materials and supplies required for performing this contract.

4. Base Access and Security Requirements: All Contractor employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, as stipulated in the Installation Commander’s memorandum to the 412th Security Forces Office dated 23 Apr 2015 (the AFMAN and memorandum are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Government Program Manager (GPM) upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles.

Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

For Contractor personnel who wish to obtain long-term Base access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the PM with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and

4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee coordinates with the PM to get the AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the Contracting Office for signature.

The AFMC Form 496 will be reviewed/approved by the PM, then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work

Only employees who will be working on the contract consistently/frequently should be submitted for a long term Base pass.

The Contractor shall comply with all security requirements imposed by the Installation.

Specific security considerations will be handled on an individual Task Order basis as required.

The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

The Contractor and its employees shall comply with all base traffic regulations.

Visitors/contractors with driver’s licenses from ME, MN, MO, MT, and WA (exceptions are EDL-Enhanced driver’s licenses from MN & WA) will not be able to obtain Base access without another form of identification as an identity proofing document. The list of authorized IDs can be found in the REAL ID Act of 2005. Please visit the Department of

Homeland Security’s (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

Contractor will be offered Level I - Antiterrorism Awareness Training by the government.

This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit Antiterrorism Representative (ATR) after contract award. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam for non-CAC holders. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR.

The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

The Contractor shall be responsible for prompt return of credentials and vehicle passes for:

1) any employee who no longer requires access to the work site; 2) upon request by a CO;

and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards

AFB.

5. Work Hours: The hours of work for services shall be from 7:30 A.M. to 4:30 P.M. Monday through Friday, excluding federal holidays. No work shall commence without prior coordination with the GPM 812th CES/CEFO, (661) 277-0480.

5.1. Recognized Federal Holidays: For a list of the recognized Federal Holidays, please go to the

OPM.gov website at https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay/

5.1.1. If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

6. Safety and Health Standards: It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and

Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas. Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel. These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202, AFMC Supplement, Safety Program, the contractor shall submit a Safety and Health Plan to Contracting for review and acceptance by the safety office prior to contract award.

The Contractor shall record and report to the CO and PM within one hour of occurrence all available facts relating to each instance of injury to Contractor or Government personnel or damage to Government property. In the event of an accident or mishap, the Contractor shall take prudent and reasonable action to establish control of the accident or mishap scene until relieved by the CO and PM. If the Government elects to conduct an investigation of the accident or mishap, the Contractor shall cooperate fully and assist Government personnel in the investigation until such is complete. The contractor shall submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation. The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer (CO) 10 days after contract award. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas.

The plan shall:

a. Demonstrate a management commitment to employee safety and health;

b. Identify the application of the safety and health plan to subcontractors;

c. Identify the roles and responsibilities of the following individuals:

i. Management;

ii. Supervisors;

iii. Employees;

iv. Safety Coordinator;

d. Identify applicable safety rules and regulations;

e. Include a worksite hazard analysis to include base-line hazard identification and required control measures;

f. Include a job site analysis to include hazards of tasks required to control measures;

g. Identify employee safety and health training requirements and the documentation process;

h. Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

i. Include employee hazard reporting procedures;

j. Identify individual(s) responsible for corrective action hazards;

k. Identify first aid/injury procedures;

l. Identify procedures for accident investigation and reporting;

m. Identify emergency response procedures; and

n. Identify the process for tracking controlled hazards in contractor work areas

o. Contractor is responsible for establishing these requirements for all subcontractors who qualify as subcontractors under the resulting contract.

7. Safety Equipment: The Contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment could include shoes or boots, eyewear, respirators, and gloves.

8. Trash and Litter Control: The contractor shall develop a strict trash and litter control program.

The litter control program shall consist of supplying an adequate number of covered trash and litter receptacles in all appropriate locations. The contractor shall take precautions to prevent Foreign Object Debris (FOD) while working in the designated area. The contractor shall clean up all materials and remove all trash upon completion of these inspections.

9. No Smoking Policy: There is an Air Force policy of no smoking in any Government vehicle or building in accordance with AFI 40.102 (3 Jan 1994). In addition there is no smoking within 25 feet of an entrance.

10. Environmental Protection: The Contractor shall comply with all applicable Federal, State and local laws, regulations and standards that are or may become applicable to the Contractor’s activities in performance of this SOW.

a. The Contractor shall comply with Hazardous Material Identification and Safety Data Sheet requirements. The Contractor shall list any hazardous material to be delivered under this contract. For each item, the Contractor shall submit to the CO a SDS listing any hazardous material to be delivered under this contract prior to the hazardous material entering the installation.

b. The Contractor shall comply with Pollution Prevention and Right-to-Know Information requirements. Control of environmental pollution requires consideration of air, water, and land uses, and involves the management of noise, solid waste, thermal energy, and radioactive materials, as well as other pollutants. Protective measures shall be incorporated to control pollution and/or correct environmentally impacting conditions that may develop resulting from this contract. Environmental protection shall be provided during the life of the contract.

c. The Contractor shall comply with Compliance with Environmental Management Systems requirements. The Contractor’s work under this contract shall conform with all operational controls identified in the applicable agency or facility Environmental Management Systems and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the Environmental Management Systems.

d. The Contractor shall comply with Aerosols requirements. Unless otherwise specified in the contract, the Contractor shall reduce its use, release, or emissions of high global warming potential hydrofluorocarbons, when feasible, from aerosol propellants or solvents under this contract. When determining feasibility of using a particular alternative, the Contractor shall consider environmental, technical, and economic factors as specified in this clause.

e. The Contractor shall comply with Foams requirements. Unless otherwise specified in the contract, the Contractor shall reduce its use, release, and emissions of high global warming potential hydrofluorocarbons and refrigerant blends containing hydrofluorocarbons, when feasible, from foam blowing agents, under this contract. When determining feasibility of using a particular alternative, the Contractor shall consider environmental, technical, and economic factors as specified in this clause.

f. The Contractor shall comply with Health and Safety on Government Installations requirements. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

g. The Contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. Any and all environmental permits required for any of the Contractor’s operations or activities would be subject to prior concurrence of Government. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the Contract. In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

h. Right to Inspect. The Government’s rights under this Contract specifically include the right for Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The Government normally will give the Contractor twenty-four (24) hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

i. Non-compliance. If the Contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until Contractor, when within the Contractor’s control or the Government’s, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

j. Spill Response. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

k. Audit. This contract may be subject to audit by any and all cognizant Government agencies.

The Contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

l. Failure to Insist On Compliance. The failure of Government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of Government's right to the future performance of any such terms, covenants or conditions and the Contractor's obligations in respect to such future performance shall continue in full force and effect.

m. Green Procurement. The Green Procurement Program (GPP) is a mandatory Federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture (USDA). Energy and water efficient products are designated by the Department of Energy (DOE). GPP also requires the Government to avoid purchasing Ozone Depleting Substances (ODS) and EPA-designated Priority Chemicals.

Environmentally preferable purchasing (EPP) is a voluntary program, and it encourages the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose), but are not already required by one of the mandatory GPP elements.

i. Green Procurement is mandated except when the Contractor can show that the product with recycled content does not meet intended specifications, has excessive cost, or cannot be delivered in time to support the schedule of the contract. If the Contractor is unable to locate a specified product meeting the GPP requirement, identify the issue to the CO or GPM for guidance. GPP is based on legal requirements and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

ii. The Contractor shall make maximum use of products containing recovered materials that are EPA-designated items IAW FAR Clause 52.223-17, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.