Q A_ISWS_13-61.docx

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE TEST CENTER (AFMC)

EDWARDS AIR FORCE BASE CALIFORNIA

7 Nov 13

MEMORANDUM FOR INTERESETED PARTIES

FROM: AFTC/PZRB

SUBJECT: Questions and Answers Regarding FA9301-14-R-0001 (13 through 61)

13. In addition to the Certified Landfill Manager requirement, what other certifications and permits are required for this contract?

Response:

(1) California Recycling Center Certification (Cal Recycle) For collection of Alunimin, Glass, Plastic and Bi-metal, and operate a California Redemption Value center to receive and pay-out money for CRV recyclable items.

(2) California Environmental Protection Agency Department of Toxic Substance Control Appliance Recycler ( Certified Appliance Recycler)

(3) Department of Food and Agricultural Division of Measurements Standards Weighmaster Liscense

(4) Department of Food and Agricultural Division of Measurements Standards Weighmaster Certificate of Registration

(5) Environmental Health Permit. Kern County Environmental Health Services Department, Permit for Class III Disposal Site and Green Material Composting

(6) Eastern Kern Air Pollution Control District Permits to perform Green waste operations ( including contractor owned equipment), and any other permits as required for contractor owned equipment/vehicles used in performance of contract.

14. CLIN 0013 – Ash Collection – How is the ash currently being collected? Do you want us to provide pricing based on tonnage or frequency?

Response: PWS Para 1.1.3.5 is Reserved. There is no Ash collection required to be performed under this contract. Enter the amount of $0.00 for unit and price.

15. CLIN 0013 and CLIN 0014 – How often are the common use trash and recycling containder emptied? What size are these containers?

Response: CLINS 0013 and 0014 are reserved and not required for this contract. This is s non-priced item, enter $0.00 for Unit and extended price.

16. CLIN 0027 – Is there a government furnished chipper on site for us to use or do we have eto provide our own?

Response: No, contractor must provide their own grinder.

17. CLIN 0028 – Is there a government furnished POD on site for us to use or do we have to provide our own?

Response: Contractor is responsible to provide all required Ag-Bags to make the PODS

18. CLIN 0019 – How many employees are currently working at the landfill?

Response: This information can be requested through a Freedom of Information Request.

19. CLIN 0008 – How many employees are currently working at the Recycling center?

Response: This information can be requested through a Freedom of Information Request

20. CLIN 0016 – How much CRV is being paid out on a monthly basis?

Response: Ranges between $3800-$4500 per month.

21. CLIN 0005 – What does Yard Collection refer too? The PWS sections it refers you to do not discuss yard waste collection.

Response: PWS Para 1.1.2.3 is reserved as it is not required for this contract. Enter the amount of $0.00 for unit and extended price.

22. PWS, Appendix A, Table A4 – Building 1030, Anechoic Facility, 3yd/5yd. How many of each size bin? Are they all 2 times per month? Does 2 times per month really mean every other week? (2 times X 12 months = 24, 52 weeks divided by 2 (every other week) = 26).

Response: 1 each, both 2 times per month, 2 times X 12 months = 24

23. PWS, Appendix A, Table A4 – Building 3500, Civil Engineering, 3yd/5yd. How many of each size bin? Are they all 2 times per month?

Response: 2 3 yard and 1-5 yard all 2 times per month

24. PWS, Appendix A, Table A4 – Building 6002, Starbucks, Trailer. Describe the trailer and how we are to collect from it once per week?

Response: This is a multi-compartment recycling trailer that you tow with a ball hitch. Trailer taken to the recycling center emptied and returned.

25. PWS Appendix A, Tables A3 and A4 – Table A3 gives recycling collection and number of collection points and frequency, yet Table A4 give bin size, and collection frequency. What are the differences between the data in the two tables?

Response: Table A3 gives recycling collection and number of collection points and frequency for inside the building recycling points and Table A-4 gives the bin size and collection frequency for recycling dumpsters located outside of the identified buildings.

26. PWS Appendix A, Table A2 – which containers are food waste containers on this list?

Response: They are identified by an Asterisk in the building number block.

27. PWS 1.1.1.2 – Food Waste. How is food waste to be collected, on what route (trash, green waste or just food waste), and how/where is it disposed?

Response: It is collected In the dumpsters located at the food facilities along with trash route.

28. PWS, Appendix A, Table A2 – Building 1600, M & N, 5yd/8yd, 6 bins. How many of each size of bin? Are they all collected 3 times per week?

Response: 3 each and all collected 3 times per week.

29. PWS, Appendix A , Table A2 – Building 3500, Civil Engineering, 5yd/8yd, 6 bins. How many of each size of bin? Are they all collected 2 times per week?

Response: 5 -5 yard and 1 8 yard, each collected 2 times per week.

30. Is CLIN 0001 a no bid item?

31. The special events CLIN. (J. Torres to send question regarding how to price this CLIN. Current contract has 2 CLINs this new one only has one CLIN)

32. SF 1449, Item 0001 – Is this a line item that requires amount, or is it informational and the amounts are places in the other line items? If not, what amount is placed here?

Response: This item is informational and requires no amount to be entered.

33. PWS 1.1.1.1 – How do we flex to changes in service if the compensation is not based on lifts for service and collected tons for disposal?

Response: We anticipate only minor changes will occur to the estimated workload. In the event changes are required the contractor can request an equitable adjustment for increased costs associated with providing increases of required services.

34. PSW 1.1.1.1 -For customers, is recycling service mandatory or voluntary?

Response: Recycling workload is identified in PWS Appendix A. All Organizations and their personnel are highly encouraged to participate in the Recycling Program

35. PWS 1.2.5 – Do we remit all commodity sales proceeds to the government evaluator. (none are kept by the contractor)?

Response: Yes

36. PWS 1.2.5 – How do we flex to changes in service if the compensation is not based on lifts?

Response: Contractor needs to provide clarification, Para 1.2.5 covers Sales receipts of Recyclable items which aren’t based on lifts

37. PWS 1.2.5.1 – Do customers have to source-separate CRV commodities and bring them to the recycling center to receive the CRV payout? Are contractor CRV payments reimbursed to the contractor through SF 1449 item #0016? What about the CRV value of the recycling collection volume, does Contractor retain it? Please explain.

Response: The customer must bring their CRV recyclable items to the Base Recycling Center to receive CRV payout. Typically customers do separate CRV items , however for those that don’t the contractor will be required to separate them at the recycling center. CRV payments are reimbursed to the contractor through SF 1449 item #0016. All proceeds from any recyclable item sale, the contractor shall remit proceeds to the government evaluator.

38. SF 1449 – Are military housing Items 004, 005, 006 and 007, which refer to PWS 1.1.2.1, 1.1.2.2, 1.1.2.3, and 1.1.2.4 not part of the bid? If they are not part of the bid, will MSW, recycling, green waste and bulky item volumes from the military housing flow to the base landfill, recycling operations and green waste processing included in this bid? If so, is the military housing tonnage included in the tonnage in PWS Appendix A, table A1?

Response: Items 004, 005, 006 and 007, which refer to PWS 1.1.2.1, 1.1.2.2, 1.1.2.3, and 1.1.2.4 are NOT part of the bid. MSW, curbside recycling, green waste and bulky items from the military housing are collected and disposed of off-base by the MFH Privatization contractor. MFH residents do have access to the base landfill and recycling center and we anticipated minimal use primarily when members are in the process of moving in or out of their houses. . The workload data in appendix A includes this tonnage.

39. SF 1449 – Item 0001, what is the estimated start date for the successful contractor?

Response: 1 January 2014

40. PWS 1.4.5 – Is it correct that the first $500 of parts and 6 hours of labor are to be included in the amounts in the other sections in which the equipment resides, and that any over-and-above amount is limited to the next $500 of parts and next 6 hours of labor? What happens after over-and-above limit is reached? What if 3rd-party maintenance is required, how will it be measured against the limits?

Response: The contractor’s liability under the firm fixed price of the contract (CLINS 0002-0009 and CLIN 0019) shall be limited to the first $500 in parts, per occurrence on any single piece of and the first 6 hours of labor per occurrence on any single piece of equipment or government property item. The over and above $20K Not to Exceed estimated amount is based on historical O&A costs. That amount cannot be exceeded. If required the government has the ability to request the $20K NTE amount to be increased via a contract modification. Same limitations and approvals apply for any 3rd party maintenance.

41. PWS 1.4.5 - Are the equipment maintenance standards and processes set by the contactor or Edwards AFB? If they are set by Edwards AFB, where do the documents containing these standards reside? May we review them now in order to estimate our maintenance cost?

Response: The contractor sets up equipment maintenance and processes as required IAW maintenance manuals manufacturer’s recommendations and industry standards.

42. PWS 1.1.3.1 – What is the maximum amount of containers by size and type that would be required for an unscheduled event? Does the 400 count in the SF 1449 item #10 represent pickups?

Response: The maximum amount is 55 ea 5-8 yard dumpsters , and 11-40 Yard roll-offs to support a Base Air Show or Open House event. These units are re-located from buildings near the airfield and replaced when event is completed. Yes these are in the 400 count for CLIN 0010

43. PWS 1.2.6.2 – SF 1449 item 0028 states “Build/Complete Preferrred Organic Digester” with quantity of 4. Is the POD a piece of equipment (not on the Appendix C listing), or is it just a material pile, or what?

Response: Ag-Bag Composting technology is used at Edwards. This is where material is pushed into or extruded into a large plastic bag using the AG-Bag Model 7000 equipment to accomplish composting. The POD is the completed filled plastic vessel that composts green waste feed stock. AG-Bag composting process can be found on the internet.

44. PWS 1.2.7 – Does the base have a hazardous waste collection area for the fluids/gas that the contractor is required to remove from appliances? Under which SF 1449 item shall the contractor record the removal, transport and disposal cost of the hazardous substances?

Response: Oil fluids removed from appliances for recycling can be placed in the 300 gallon waste oil container in 90 day accumulation point locker located at the landfill in which the Base empties and disposes of this oil. The contractor is responsible for removal, transportation and disposal costs for the gases. CLIN 0008

45. PWS 1.4.1 and 1.4.2 – Will replacement containers be purchased by the base? Does the base have a designated area that can be used or has been used for containers cleaning or painting?

Response: Replacement containers will not be purchased by the base. There is no designated area for container cleaning and painting, however these maintenance tasks have been performed at the landfill site taking into account environmental concerns.

46. PWS 1.4.5 – Does Edwards AFB certify that all government furnished equipment will be in good operating condition at the start of the first service period, so that the contractor will not be burdened with the maintenance neglect of the prior contractor? We wish to avoid a large initial maintenance cost just to make the equipment operational and safe Response: Contractor shall consider all equipment to be in good working order.

47. PWS 1.2.6.4 – Will all the organic material be processed through the POD? Will all the resulting compost be used by the base, and if not by whom?

Response: All Green Waste materials will be processed through the POD. Compost will be provided to Base Landscape contractors and may be marketed and sold in bulk under the QRP.

48. PWS 1.6.2 – What is the daily intake limit(s) of the landfill?

Response: Permit allows 350 Tons per day Non-Hazardous Waste and C@D and 160Tons per day green waste.

49. SF 1449, Item 0012 – Common Use Trash Receptacle Collection. This item has no PWS references. Is it included in the bid? If so, what are the requirements?

Response: PWS Para 1.1.3.3 is reserved. There is no requirement.

50. SF 1449, Item 0013 – Ash Collection. This item has no PWS references. Is it included in the bid? If so, what are the requirements?

Response: Para 1.1.3.5 is reserved. There is no requirement for Ash Collection at Edwards AFB.

51. SF 1449, Item 0014 – Recycling Collection Public/Common Use Area. . This item has no PWS references. Is it included in the bid? If so, what are the requirements?

Response: This requirement is reserved, PWS Para 1.1.3.4. This is a no Bid item, enter $0.00 in Unit and Extended price

52. SF 1449, Item 0015 – Landfill Tipping Fees. This item has no PWS references. Is it included in the bid? If so, what are the requirements? What customer’s volume going to the landfill will the contractor charge the customer a tipping fee per ton?

Response: This requirement is reserved. This requirement is reserved, PWS Para 1.5 This is a no Bid item, enter $0.00 in Unit and Extended price There are no tipping fees involved with this contract.

53. Is it possible to obtain a copy of the current contract rate sheet in regards to the requested services?

Response: A copy of the current contract, FA9301-09-D-0009, is available upon request. However, the workload on the current contract is different than the solicitation.

54. Are the requested services the same as what is currently provided or have there been additions/subtractions to service levels?

Response: There have been subtractions from the current contract as Military Family Housing has been privatized and waste from this area is not included in the solicitation. Please thoroughly review the requirement as posted on www.fbo.gov.

55. Does the contract encourage/discourage a potential bidder to assume or acquire personnel employed by the current contractor or does it matter?

Response: Hiring methods are the responsibility of the the offeror.

56. Can we use the landfill as an operating base for our collection trucks (park them there)?

Response: Yes.

57. Line Item 0001, Per Site Visit we were told this was a no bid line item.

Is that still the case?

Response: Line Item 0001 is a non- bid item. It will be the compilation of all bid items.

58. Were the pricing sheets going to be changed to reflect changes?

Response: NO

59. Line Item 0010. Does this line item contain roll off containers and dumpsters?

Response: Yes

60. Line Item 0018 GFP Equipment maintenance over and above: Is the NTE TBD?

Response: CLIN 0018 is a no bid item and will be prefilled with $20,000 per year for every offeror.

61. A copy of the the JTD was given out at the site visit on 23 Oct 13. How do I get a copy?

Response: Please request a copy by e-mailing Mr. Charles Dodson, charles.dodson@us.af.mil. Copies of the CD are available for pick up.

FA9301-14-R-0001

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