ISWS_Final_PWS_11062013.docx

PERFORMANCE-BASED WORK STATEMENT

FOR

INTEGRATED SOLID

WASTE SERVICES

Edwards AFB, CA

FA9301-14-R-0001

Attachment 1 629 NovOct 13

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, supervision, equipment (except items listed in Appendix C), tools, materials, vehicles, and other items and services necessary to perform municipal solid waste MSW, recycling, and landfill services at Edwards AFB, CA. The contractor shall perform to the standards in the contract as well as all federal, state, county, and local laws or regulations. Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS

1.1.1 Main Base

1.1.1.1. Integrated Solid Waste Management. Empty MSW/recycling containers/dumpsters based on historical data for the first 30 days of performance. Containers must be emptied before their capacity is exceeded. The contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within a 10 foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see section 1.2.). (CLIN 0002 & 0003)

1.1.1.2. Food Waste Containers. Food Waste containers shall be emptied and picked up on days identified in Appendix A-2. An asterisk identifies food service facilities. (CLIN 0002)

1.1.2. RESERVED

1.1.2.1. RESERVED

1.1.2.2. RESERVED

1.1.2.3. RESERVED

1.1.2.4. RESERVED.

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the SF 1449. The contractor shall be compensated IAW the price specified on the SF 1449 for that service. Services designated "IDIQ" shall be awarded as Indefinite Delivery / Indefinite Quantity items; the contractor shall be compensated IAW the unit price when these services are requested.

1.1.3.1. Unscheduled Pickup and Special Events (IDIQ). In addition to the scheduled solid waste collections, the PM or COR may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the PM or COR. For special events, the contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the PM or COR. The PM shall notify the contractor in writing at least 3 days in advance of the special event date. See Appendix A for workload data. (CLIN 0010)

1.1.3.2. Construction and Demolition Debris (C&D). When requested by the CO or COR, the contractor shall provide roll-off containers for collection of C&D. The contractor shall place containers at the designated site within one business day of notification by the PM or COR. Concrete and asphalt (inert C&D) shall be transported to the designated recycling/disposal location as determined by the Qualified Recycling Program (QRP) Manager or COR. Other C&D (i.e. shingles, wood, drywall, etc.) shall be recycled or disposed of as directed by QRP Manager or COR. The contractor shall provide weight tickets of all roll-off containers to the COR. (CLIN 0011, 0020, 0021, 0022, 0023, 0024, 0025).

1.1.3.3. RESERVED

1.1.3.4. RESERVED

1.1.3.5. RESERVED

1.1.3.6. Additional Pickups (IDIQ): In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/ Fax sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate. (CLIN 0010)

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the PM/COR may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has terminated, or as the PM/COR authorizes.

1.1.5. Route Parameters. Collection shall be made between the hours of 0700 and 1600, Monday through Friday. Collection on the Flight Line Area shall not incur a Foreign Object Debris (FOD) problem and may begin as early as 0400 hours. Collection outside these hours shall require prior approval of the PM/COR.

1.1.6. Points of Collection. Historical collection stations for MSW and recyclable materials are shown in Appendix A, Table A-2 and Table A-3. The contractor shall position bulk containers for customer ease in depositing MSW and recycling which may require repositioning of containers. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Historical capacity of containers is indicated in Appendix A, Table A-2 and Table A-3. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency that improve the overall efficiency of MSW and recycling removal. No changes shall be made until the proposed change is coordinated with the PM or COR and customers have been notified.

1.1.8. Government-Approved Containers. MSW and recyclable materials shall be collected from government provided and approved containers. The contractor shall provide additional 40 Cubic Yard Roll-Off containers to support estimated workload identified in Table A-5.

1.1.9. Maintaining Containers. The contractor shall return MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall notify the PM/COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with PM or COR approval.

1.1.10. Weighing of Vehicles. All vehicles used in the collection of MSW, C&D, organics, and recyclable materials shall be weighed on state certified vehicle scales. Incoming and outgoing vehicle weights shall be recorded on daily log. The contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle.

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. Federal law requires installations to use recyclable material sales proceeds to cover QRP costs. The contractor shall conduct direct sales of recyclable commodities. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with 100 percent of the proceeds. The government will retain revenues generated by the resale of recyclable commodities and apply to the monthly cost.

1.2.1. Recyclable Materials. At a minimum, the following items shall be recycled: Industrial scrap metal, glass (clear, brown, green), office paper, newspaper, cardboard/pressboard, plastics, scrap wood, batteries, metal beverage containers, appliancesand tires. Contractor may recycle materials not listed above with prior coordination of the PM or QRP Manager. All recyclable items shall be stored, shipped and disposed of in accordance with federal, state and local environmental regulations.

1.2.2. Pickup Points. The contractor shall empty government provided containers at the locations specified in Appendix A, Table A3. Containers shall be emptied as specified in section 1.1.1.1.

1.2.3. Recycling Operations Center (ROC). The government will provide the contractor use of the base recycling center as shown in Appendix B. Alternately, the contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables. (CLIN 0008)

1.2.3.1. Contractor Responsibilities. Collect, separate and prepare for transport/resale and resell all recyclable materials. Perform daily general maintenance such as cleaning and replacing light bulbs, and perform recommended maintenance on government furnished equipment. Provide appropriate personal protective equipment for employees. Notify Base Civil Engineer customer service for facility maintenance or repair requirements. Return equipment listed in Appendix C to the government upon conclusion of contract. With the approval of the contracting officer, contractor may procure and install additional equipment as required to more efficiently process recyclable materials. Contractor-purchased equipment will be procured at the contractor's expense, owned by the contractor and may be removed upon contract termination.

1.2.4. Marketing. The contractor shall market and sell recyclable commodities at the highest value. The contractor shall transport or arrange transportation of recyclable commodities to the purchasers. The QRP shall educate all residential and base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

1.2.5. Sales Receipts. The contractor shall provide a summary of sale proceeds by type of commodity, along with original sales receipts for recyclable materials and the proceeds to the government evaluator no later than the fifth working day of the month following the sale month. The sales receipts shall contain the weight, type and price of the commodity recycled. The contractor shall also submit documentation of costs associated with the collection, processing, transporting and sale of recyclable commodities. (CLIN 0003, 0008, 0017, 0026,).

1.2.5.1. California Redemption Value (CRV). The contractor shall make cash payments to customers who are redeeming their CRV recyclables. Payment of CRV refund to the customer is a pass through cost to the contractor. The contractor shall provide original CRV pay out receipts to the government evaluator and separately invoice for a CRV refund by the fifth working day of the month following CRV payout. (CLIN 0016)

1.2.6. Composting The contractor shall provide the following services for yard waste:

1.2.6.1. Chipping/Grinding. Chip and grind all shrubs, tree limbs and uncontaminated lumber delivered to the facility. (CLIN 0027) .

1.2.6.2. Material Placement. The contractor shall mix all chipped and un-chipped organic waste, and place the mixed waste into the Preferred Organic Digester (POD). A POD mix shall contain no more than 25 percent grass clippings. The POD shall be free from contamination. Add water to the mixture to maintain moisture to achieve a humus end-product by producing sufficient temperatures to destroy/kill weed seeds and pathogens (CLIN 0028).

1.2.6.3 RESERVED

1.2.6.4. Disposition. Fully stabilized and mature compost available to support base landscape contracts and is stored in a designated area

1.2.6.5. Maintain Greenwaste Processing Area. The contractor shall stockpile organics until a sizable amount has accumulated to operate processor for at least 8 hours of continuous operation. The material shall be processed in accordance with local permit requirement. The contractor shall debag all bags of organic waste not in biodegradable bags and stockpile organics in neat and uniform manner. Properly debagged waste shall be free of visible bag material (CLIN 0009)

1.2.7. Appliance/Electronic Waste Recycling. The contractor shall ensure all appliances are purged of refrigerants, hazardous fluids, etc., by a certified technician in accordance with current federal applicable directives, state, county, and local laws or regulations.

1.3. RESERVED

1.4. EQUIPMENT MAINTENANCE. The contractor shall maintain all government and contractor provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks on government provided equipment. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.4.1. Bulk Container Maintenance. The contractor shall furnish the maintenance schedule to the PM. Provide replacement containers for all containers removed (for more than 1 hour) for cleaning, painting, or repair. Patch holes larger than 2” x 2”, perform corrosion control, and ensure no visual cracking on fork mounts.

1.4.2. Bulk Container Cleaning. Clean bulk containers to ensure they are free of unpleasant odors, dirt, debris, and pests. Cleaning should include thoroughly washing containers with steam, soap or detergents and water. Bulk containers used for food waste shall be cleaned at least monthly.

1.4.3. Bulk Container Painting. Paint bulk containers to maintain the base color scheme. (Street Sign, W901 Permasheen, 08-8Y26.25, 13-2Y19.875, 09-22.25, 14-1Y3.625) Containers shall be cleaned prior to painting. Paint Recycling bulk containers white with the Chasing Arrow recycling designation Logo.

1.4.4. Bulk Container Markings. The contractor shall furnish, maintain and replace the No-parking within 50 feet, and Call for Service informational placards.

1.4.5. Other Associated Government Furnished Equipment and Property Maintenance and Repair: The contractor shall maintain and repair all GFE and Property items listed in Appendix C IAW maintenance manuals manufacturers recommendations and industry standards. The contractor’s liability under the firm fixed price of the contract (CLINS 0002-0009 and CLIN 0019) shall be limited to the first $500 in parts, per occurrence on any single piece of and the first 6 hours of labor per occurrence on any single piece of equipment or government property item. Maintenance and repair costs which exceed these thresholds will be performed by submitting an Over and Above Work Request (CLIN 0018) for the complete maintenance repair amount and required man hours. The contractor responsibility in these requests will be limited to the first $500 in parts, per occurrence on any single piece of and the first 6 hours of labor per occurrence on any single piece of equipment or government property item. Over and Above Work Procedures are listed in para 1.8.

1.5. Reports and Records. The contractor shall provide a monthly report detailing total tonnage of solid waste (MSW, C&D, inert debris, green waste and recycling) collected and weight tickets. Format for these monthly reports shall be coordinated with the CO or COR and the Integrated Solid Waste Manager. In addition, the contractor shall provide a summary including outgoing recycling, to include inert debris, and amounts composted. The contractor shall report data via the Air Force Electronic Reporting Format when implemented during this contract period. In addition, recyclables report shall detail materials collected and recycled by commodity, and gross proceeds from recyclable sales. Sales receipts from the recyclables must accompany the report. Provide the following reports by the 5th working day of each month.

1.5.1. Monthly Waste Acceptance Summary. Provide report detailing total tonnage of MSW collected and weight tickets.

1.5.2. Daily Collection Report. Provide report identifying number and location of containers serviced.

1.5.3. Hazardous Waste-Rejection Log. Provide log identifying items rejected and disposition both during gate checks and at the baler facility tipping floor.

1.5.4. Production Report. Provide number and type of bales prepared to separately show recycling and integrated solid waste.

1.5.5. Composting Log. Provide tonnage and type of compost produced and distributed.

1.5.6. Maintenance Report. Provide a monthly report of Maintenance performed on Government furnished property and equipment. The report shall include a list of items maintained, type of maintenance performed, ie. lubrication, adjustments, part replacement and repairs.

1.5.7. Recycling Sales and Buy Back Report. Provide a monthly summary of recycling buy back and resale by type of item, weight, price of the item sold and gross proceeds from recyclable sales.

1.5.8. CRV Pay out. Provide original CRV pay out receipts to the government evaluator and separately invoice for a CRV refund.

1.5.9. RESERVED

1.6 LANDFILL OPERATIONS. The contractor shall perform to the standards of this contract as well as most current approved version of the Joint Technical Document (JTD) for the Edwards AFB Main Base Landfill including the Board Order issued by the Lahontan Regional Water Quality Control Board, and current federal, state, county, and local laws or regulations. The contractor shall not accept MSW from contractors not identified on the listing provided by the Program Manager (CLIN 0019).

1.6.1. Employee Requirements. The contractor shall employ and have on duty a sufficient number of competent employees to perform operations on the site during normal landfill operating hours.

1.6.2. Entry Control and Weighing of Vehicles. All authorized vehicles disposing of acceptable materials shall be weighed (light and heavy) on state certified vehicle scales at the landfill. If the landfill scales are inoperative, the scales at Base Supply, Bldg. #3735, shall be used. Incoming and outgoing vehicle weights shall be recorded on the daily log for each vehicle processed. A sample Waste Acceptance Log is included in Appendix D. Similarly, the contractor shall ensure all material leaving the Landfill (i.e., recycle materials, compost, and concrete and asphalt) are accurately weighed and recorded. The contractor shall notify the COR/PM each time the landfill intake, either by weight or vehicle count, is nearing the daily permitted limits to ensure priority acceptance of remaining material.

1.6.2.1. Equipment Calibration. The contractor shall be responsible for the calibration of the truck scale , radiation gate monitor, and wind meter. A copy of the calibration and certification shall be maintained at the landfill scalehouse at all times. Certification must meet federal, state, county, and local laws requirements.

1.6.2.2. Exercise and Contingency Scalehouse Operations. During contingencies and basewide exercises, the Base Supply scales are not available for public use. In those situations, the landfill scalehouse is responsible for conducting additional scale operations. Additional scale operations may include a couple of commercial vehicles and several military personnel performing Do-It-Yourself (DITY) household goods moves. The contractor is not required to document these operations other than the required weight tickets for the customer(s).

1.6.3. Disposal Operations. Inspect each incoming load to determine the nature of the material being delivered. Insure all incoming loads pass through the radiation gate monitor. Loads containing hazardous waste shall have the hazardous waste removed for proper disposal. Maintain a Hazardous Waste-Rejection Log for all hazardous material diverted from the landfill. A sample log is included in Appendix D. The landfill operator shall maintain a current fill sequence plan, updated annually and available for review by the CO or COR and the Integrated Solid Waste Manager as requested. The fill sequence plan and daily disposal operations shall be conducted in such a manner as to maximize the airspace utilization factor and the waste to cover ratio.

1.7. DOCUMENT DESTRUCTION, DISPOSAL. The contractor shall shred, destruct and dispose of office white paper, electronic records and media considered “For Official Use Only” (FOUO), Personally Identifiable Information ( PII), Controlled Unclassified Information (CUI). Disposal methods are considered adequate if the personal data is rendered unrecognizable or beyond reconstruction. The shreds or particles cannot be read. The shreds or particles cannot be reconstructed. CD’s DVD’s, viewgraphs, vellum prints, or blueprints shall separately shred and then disposed of in the MSW containers.(CLIN 0017)

1.7.1. Operations Security (OPSEC). All employees shall attend initial and annual recurring Operations Security (OPSEC) training and fully participate in their host units OPSEC program. Employees who handle or have direct access to sensitive information in any format, must be U.S. Citizens or legal aliens and have a background check accomplished.

1.7.2. Protection of Sensitive Information. Information marked “FOR OFFICIAL USE ONLY” (FOUO), Personally Identifiable Information (PII), Controlled Unclassified Information (CUI) or equivalent is OPSEC sensitive information and must be secured at all times while in the custody of the contractor. This is to include while in collection vehicle and Recycling Center. Securing FOUO and Privacy Act information shall be accomplished by any or all of the following methods: locking the collection vehicle, placing in a secure storage area, or having personnel physically located with the documents. After duty hours and on weekends, the contractor shall insure all FOUO and Privacy Act materials are secured in a locked building or container. If the contractor discovers a document with classified markings, the contractor shall immediately secure the document and notify the COR or CO. If either is not immediately available, the contractor shall notify Security Forces.

1.8. OVER AND ABOVE (O&A)PROCEDURES

1.8.1. Over and Above Repairs. Over and above repairs are repairs outside the contractor’s control. This permits the government and the contractor to negotiate parts and labor, which are within the general scope of the contract and are necessary to make repairs or prevent malfunctions, but are not specifically identified and priced. The contractor shall not proceed with the over and above repair work until the work order has been approved. The contractor shall commence work and complete work by the mutually agreed upon dates. Historical data for O&A repairs are listed in Table A-5.

1.8.2. Over and Above Work Procedures. The following procedures shall apply for all over and above work requests pertaining to this contract:

(1) The PM shall request an over and above work request form (shown in appendix E) from the contractor for work at any dollar amount per occurrence. The contractor shall submit the form, with all applicable fields completed, to the COR and the PM within five business days for non-emergencies and within the requested time frame for emergencies.

(2) All work requests submitted with a total value of less than $2,500.00 will be reviewed and approved by both the PM and the COR. All over and above work requests of $2,500.00 or more will be reviewed by both the COR and PM, but must be approved by the CO to make the determination of a fair and reasonable price.

(3) The PM for this contract shall –

(a) Promptly review the over and above work request for technical acceptability and the reasonableness of the price.

(b) Verify that the proposed work is required, appropriate, and is not covered under the basic contract line item(s).

(c) Verify that funding is available for the over and above work request.

(4) The COR shall inform and coordinate with other appropriate government agencies on base as necessary, in a timely and professional manner.

(5) Approval will be done in writing, unless under emergency conditions where oral approval may be used. All oral approvals will be followed up in writing. The approval will establish a firm-fixed price for the work request. Failure of the contractor to provide the information required on the over and above work request, within the specified time frame, may be grounds for the government to openly compete the over and above work. If the government and the contractor cannot agree upon a firm-fixed price for the over and above work request, the government has the right to openly compete the over and above work. (CLIN 0018)

2.0 SERVICES SUMMARY (SS). The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

2.1. Performance Assessment.

2.1.1 Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR. Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold for performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.2. Periodic Progress Meetings. The CO, COR, Integrated Solid Waste Manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Security Forces and Fire Protection. The government will provide general on-base security forces and fire protection. The government will provide fire prevention and protection, inspection, and maintenance of government furnished fire extinguishers. The contractor is required to inspect and maintain the fire suppression systems at the hazardous material storage locker and the 90 day hazardous material accumulation point. Dial 911 for police and fire emergencies. The Security Forces telephone number is 277-3340 for routine calls. The Fire Department telephone numbers are 277-4540 and 277-4541 for routine calls.

3.2. Emergency Medical Services. The government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill during the performance of this contract. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate, as appropriate.

3.3. Government Furnished Facilities and Property. The government shall furnish or make available the facilities and property described in Appendix C.

3.4. Utilities. Electricity, water and sewage service as necessary for accomplishment of work in accordance with this contract. Additionally, the contractor shall adhere to all base level utility conservation practices or requirements. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.5. Telephone Service. The government will only provide two class C telephone lines and local commercial telephone service to be used in conjunction with the performance of this contract. Long distance service, if desired shall be at the contractor’s expense.

3.6. Mail Service. The contractor shall be responsible for coordinating with the U.S Postal Service for the delivery of mail to the contractor’s facility or post office box.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure integrated solid waste management are performed in accordance with commonly accepted commercial practices, federal, state, county, and local laws or regulations, and services identified in this PWS. The plan shall be submitted to the CO for approval within 30 days of contract award. Any changes must be approved by CO prior to implementation. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

4.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the contractor’s work schedule or modified version thereof, to record validation results.

Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Corrective Action Report (CAR) for issuance to the contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

4.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. HOURS OF OPERATION. The contractor shall perform the services required IAW this contract during the following hours, with the exception of recognized federal holidays. The contractor may propose adjusted working hours to meet all requirements of the contract with coordination of the PM and approval by the CO.

4.4.1. Collection Hours of Operation. Normal operations are Monday through Friday, except on recognized federal holidays. If a holiday falls on a regular collection day, the collection may occur the day preceding or following the holiday. Following are the normal hours:

4.4.1.1. MSW Collection. 4:00 a.m. to 4:00 p.m. on Main Base and NASA; and 7:00 a.m. to 2:30 p.m. at the AFRL. Collections within the Flightline shall begin as early as possible to minimize potential interference with aircraft movement/flight operations and decrease foreign object/debris introduction.

4.4.1.2. Recycling Collection. 7:00 a.m. to 4:00 p.m.

4.4.1.3. Quiet Hours. Quiet hours for residences, to include the temporary living quarters and the Family Camp are 9:00 p.m. until 7:00 a.m. During an emergency, collection efforts may interfere with established quiet hours.

4.4.2. Landfill Operation Hours. The landfill shall be open for customers from 6:30 a.m. until 4:30 p.m. Monday through Friday and from 7:30 a.m. until 10:30 a.m. on Saturday.

4.4.3. Recycling Operation Center (ROC) Hours. The ROC shall be open from 7:00 a.m. until 4:00 p.m. Monday through Friday and 7:30 a.m. until 10:00 a.m. on Saturday.

4.4.4. Hours of Operation Other Than Normal. There will be mission situations that require the contractor to work other than normal hours. Some of these situations are military exercises, contingency operations, special events, or weather emergencies. When the contractor’s access to a work area, conflicts with an Air Force mission requirement, the contractor shall schedule the work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours. The contractor may work, with prior approval of the CO, PM, or COR, extended hours within the landfill footprint, to ensure timely completion of work at no additional cost to the government.

4.5. SECURITY REQUIREMENTS

4.5.1 Security Requirements. The contractor shall comply with all base security regulations. These regulations are available for review from the CO. Security and base access requirements are contained in clause AFFARS 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges at all times. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The contractor manager shall ensure each employee obtains all applicable pass and identification items for contractor personnel and non-government owned vehicles. These forms are issued by the Security Forces’ Pass and Identification office located in Building 3000, Yeager Boulevard. Failure to obtain necessary items could result in denial of employee entry to the base.

4.5.1.1. Contractor personnel shall use the AF Form 1199, USAF Restricted Area Card, for unescorted entry into USAF Restricted/Controlled areas on Edwards AFB according to AFI 31-101, as supplemented. The contractor must, within 5 days after contract award or the hiring of new employees, comply with the requirements in paragraph (d) of the Contractor Access to Air Force Installations clause, AFFARS 5352.242-9000. All contractor employees shall abide by all installation security regulations.

4.5.1.2. The contractor shall maintain a current listing of all employees. The list will include the following information as a minimum: employee names, social security numbers, and security clearance levels. The government reserves the right to request additional information if necessary. The contractor’s security manager shall validate this list and provide it to the PM and CO before contract start date. An updated listing shall be provided upon change of any employees.

4.5.1.3. Upon employment termination or contract end, the contractor shall retrieve all government issued identification badges and passes and turn them in to PM.

4.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD) CONTRACTOR SERVICES DURING CRISIS. Solid Waste and Recycling Services at Edwards AFB are considered mission essential. However, only limited service will continue in the event of crisis, whether declared by the National Command Authority under provisions of DoDI 3020.37 or AFTC OPLAN 93-2. Contractor employees, with approved background checks, will be allowed unescorted access to the base for performance of work in all FPCONs except “Delta”. The PM or COR will notify the contractor of a “Delta” condition as soon as possible after security procedures have been implemented. If FPCON Delta lasts for any extended duration, some facilities may require service, generally for health issues, and they will be approved on a case-by-case basis. The PM or COR will inform the contractor which facilities are affected.

4.7. SPECIAL QUALIFICATIONS. The contractor shall provide a Solid Waste Association of North America (SWANA) or equivalent Certified Manager of Landfill Operations (MOLO), or a SWANA or equivalent Certified Integrated Solid Waste Manager. Manager must have demonstrated experience operating/managing a Class III Sanitary Landfill. In addition, employees shall be trained in Composting Operations, Operation of Recycling Center, Handling Hazardous Waste and Recycling of Ozone Depleting Materials. The contractor shall ensure employees are trained and qualified to operate specialized vehicles/equipment before assigning employees to tasks that require use of the vehicles/equipment. All training shall be documented and be available on-site for CO, PM, or COR review.

4.8. RESERVED

4.9. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL) The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO, COR AND PM within five calendar days of each occurrence.

4.10.1 Welding Permits

The contractor shall obtain a welding permit from the Edwards Fire Department (Building 2860, (661) 277-3643) before welding equipment or a cutting torch is used.

4.10.2 Safety and Health Standards.

The contractor shall comply with all Edwards Air Force Base safety standards and all OSHA standards. The contractor shall initiate and maintain programs to comply with the provisions of OSHA concerning entry requirements in confined spaces and handling potential hazardous substances. Resolution of citations for violations of Occupational Safety, Health Act Safety, and Health Standards is the contractor’s responsibility.

4.10.3 RESERVED.

4.10.4 Reporting

Contractor is required to submit their Total Case Incidence Rate (TICR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates OSHA Form 300 A annually to the contracting office for consolidation and submission as part of the installation’s annual BPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

4.10.5 Compliance

It is the contractor’s sole responsibility for compliance with the OSHA (Public Law 91-596). The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the CO 10 days after contract award. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. Additional, installation specific references and policies may be included or attached to this section. The plan shall:

a. Demonstrate a management commitment to employee safety and health;

b. Identify the application of the safety and health plan to subcontractors;

c. Identify the roles and responsibilities of the following individuals: management; supervisors; employees; safety coordinator

d. Identify applicable safety rules and regulations’

e. Include a worksite hazard analysis to include base-line hazard identification and required control measures;

f. Include a job site analysis to include hazards of tasks required to control measures

g. Identify employee safety and health training requirements and the documentation process;

h. Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

i. Include employee hazard reporting procedures;

j. Identify individual(s) responsible for corrective action hazards;

k. Identify first aid/injury procedures;

l. Identify procedures for accident investigation and reporting;

m. Identify emergency response procedures; and

n. Identify the process for tracking controlled hazards in contractor work areas Subcontractors Contractor is responsible for establishing these requirements for all subcontractors who qualify as subcontractors under the resulting contract.

4.11. CONTRACTOR PERSONNEL REQUIREMENTS

4.11.1. Contract Manager. Provide a contract manager who has full authority to act for the contractor on all matters relating to daily operation of this contract and be responsible for the performance of the work. The name and contact information of the contract manager and alternate(s), shall be designated in writing to the CO and PM within ten days after contract award. (Reference to the contract manager shall be synonymous with the alternate(s).) The contract manager shall be available during normal duty hours within thirty minutes to meet on the installation with government personnel. After normal duty hours, the contract manager shall be available on-site within two hours of notification. The contract manager shall be able to read, write, speak, and understand the English language.

4.11.2. Contractor Employees. Provide each employee with an identification badge that includes the employee’s name, employee’s photograph, and contractor’s name. Each employee shall wear the badge on the outer clothing on the front of the body between the neck and the waist so that the badge is visible at all times. All contractor employees must be able to read, write, speak, and understand the English language.

4.11.2.1. Personnel operating motor vehicles shall comply with State of California and Edwards Air Force Base requirements at all times. All contractor employees that are required to operate vehicles in the flight line area shall successfully complete the Edwards AFB Flight Line Vehicle Training requirements, and maintain certification, before operating any vehicle on the flight line.

4.11.3 . SPECIAL TRAINING. The contractor shall provide environmental, health, first aid/CPR and safety training to ensure compliance with all federal, state, county and local laws or regulations. This training shall include hazardous waste and PCB waste recognition, operations, maintenance, safety, health, environmental controls, and emergency response training.

4.12. ENVIRONMENTAL CONTROLS

4.12.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, permits, DoD, Air Force, and base environmental requirements and instructions. If environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.12.2. Notification of Environmental Spills. Immediately report spills or releases of any substance listed in 40 CFR 302 into the environment to the COR, PM or CO. If contact cannot be made, contact Civil Engineer Customer Service Desk at 661-277-3330. Contractor shall be responsible for containment, environmental cleanup of the spill or release of such substance, and associated costs for contractor caused spills.

4.13. Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 412 Test Wing, Edwards AFB, CA via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the Contract Manpower Reporting Application (CMRA) help desk.

4.13.1. Reporting Period. Contractors are required to input data by 31 October of each year.

4.13.2. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.13.3. User Manuals. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. Government Furnished Property/Facilities/Equipment

D. Report, Log and Record Examples

E. Over and Above Work Request Form

APPENDIX A

TABLE A1 – ESTIMATED ANNUAL WORKLOAD DATA

(BASED ON FY11-FY13)

Table A-2

Historical MSW Collection Frequency, Size and Locations by Facility

*Denotes Food Service Facilities

TABLE A-3

Historical Recycling Collection Frequency, Points, and Locations by Facility

TABLE A-4

Historical Recycling Dumpster Locations by Facility

TABLE A-5

Historical Roll-Off Workload Data

TABLE A-5

Historical Equipment Maintenance Data

APPENDIX B

MAPS AND/OR SITE PLANS

(Provided upon award)

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/FACILITIES

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/FACILITIES

Facilities

Building 7988 - Composting Facility Building 7990 - Scalehouse Building 7996 - Resource Recovery Center (RRC), Baling Facility Building 7998 - Recycling Operations Center (ROC)

Appendix D

Report, Log, and Record Examples

Production Report – Recycling Bale Count for Month, Year

Totals

Recycling Center Buy Back Program California Redemption Weight Total for Month Year

Totals Price Amount OBC’s (Other Beverage Container)

Effective date of prices

APPENDIX E

OVER AND ABOVE WORK REQUEST FORM

Control Number__________ Description of work to be performed:

Costs:

Labor: The total labor price shall include all labor costs to include General and Administrative costs and Profit.

Total of Labor Costs $_____________

Materials, Supplies, Equipment. Contractor shall identify all materials, supplies, and equipment required regardless of cost. For any single item in excess of $2,500 the contractor shall provide at least 3 competing vendor quotes.

Vendor Name & Contact Info Item Cost

Total of Materials, Supplies, Equipment Costs $____________

Total of all work request costs $____________

Warranty period: Parts___________ Labor____________

Schedule of Work: Start_______ Complete_________ Days and Hours ____________

Other Conditions: _____________________________________________________________________________________________

Contractor CE Program Manager Government QAP Contracting Officer Signature & Date Signature & Date Signature & Date Signature & Date

FA9301-14-R-0001/A0002/A0001

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