PWS - HELU - ENHANCED USE LEASE (EUL) 06 Jan 2026.pdf

Air Force (AF) Privatization Management Programs (PMP) for the Air Force

Housing, Enhanced Use Lease, Lodging, and Utilities (HELU) Privatization

INDEFINITE DELIVERY/INDEFINITE QUANTITY (ID/IQ)

PERFORMANCE WORK STATEMENT

FOR

ENHANCED USE LEASE (EUL), ENERGY ASSURANCE LEASE (EAL),

ENERGY ASSURANCE EASEMENT (EAE) AND VALUE BASED

TRANSACTION (VBT)

06 January 2026

Table of Contents

1.0 DECRIPTION OF SERVICES

2.0 SPECIFIC TASKS

3.0 SERVICES SUMMARY (SS)

4.0 GENERAL INFORMATION

5.0 TRAVEL REQUIREMENTS

6.0 SECURITY

7.0 QUALITY CONTROL (QC) PLAN

8.0 MANPOWER DATA REPORTING

9.0 REQUIREMENT NOTIFICATIONS

10.0 DELIVERABLES

Appendix A: Acronyms and Abbreviations List

Appendix B: Contract Data Requirements List

Appendix C: Site Visits

Appendix D: HQ USAF/SG NON-DISCLOSURE AGREEMENT

Appendix E: Customer Feedback Form

DECRIPTION OF SERVICES

1.1. Introduction

This is a non-personal services contract. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The contractor shall manage its employees and guard against any actions that are of the nature of personal services or give the perception of personal services. The contractor shall notify the

Contracting Officer (CO) immediately if they perceive any actions constitute personal services.

These services shall not be used to perform any Inherently Governmental Functions.

The Air Force has a requirement for Enhanced Use Lease, Energy Assurance Lease, Energy

Assurance Easements, and Value Based Transaction Services (hereinafter referred to as “the

EUL Program”) in the Continental United States (CONUS) and Outside the Continental United

States (OCONUS). The services provided on this contract will support the United States Air

Force in the EUL Program. The EUL program is designed to execute all processes, procedures, and activities necessary to ensure the AF maintains the appropriate oversight and control of all

AF projects/real estate transactions within the EUL Program.

1.2. Background

1.0.1 The Installations Directorate is part of the AFCEC, a 1,900-person primary subordinate unit, assigned to Air Force Materiel Command (AFMC) and attached to the Air

Force Installation and Mission Support Center (AFIMSC). The directorate provides enterprise-wide EUL Program solutions, and conducts the strategic acquisition, management, and disposal of AF real property. It executes the Deputy Assistant Secretary of the AF for Installations' land and facilities policies through a full suite of services, including appraisals, lease renewals, licenses, easements, title opinions, environmental cleanup and transfer of property impacted by

Base Re-alignment and Closure (BRAC) legislation, and other support services. AFCEC is comprised of five (5) mission capabilities: BRAC program management, real estate development, real property management, post-closing portfolio management and EUL Program portfolio management. This scope will only pertain to the EUL Program. These services shall not include inherently governmental functions as defined in Office of Federal Procurement Policy

Letter -11-01, Inherently Governmental Functions" and FAR Subpart 7.5, Inherently

Governmental Functions."

1.0.2 In other legislation, Congress has authorized the Secretary of the Air Force (SAF) to lease AF property to a lessee should it be deemed advantageous to the country, in support of national defense, or be in the public interest. (See 10 U.S.C. § 2667, “Leases: Non-Excess

Property of Military Departments”). Other relevant legislation for R Property Transactions include: 10 USC 2668, “Easements for rights-of- way”, 10 USC 2869, “Conveyance of property at Military Installations to Limit Encroachment”, BRAC, and other special Legislation ding with

Real Estate).

1.3. Scope

1.3.1 The purpose of this PWS is to outline the basic requirements of this contract. The contract services will be obtained through the issuance of individual Task Orders (TO). Individual

TO will contain scope and pricing for specific requirements. All TO’s will be Firm Fixed Price for a period of performance not to exceed 12 months per TO. Payments shall be made in 12 monthly installments totaling the total cost of the work to be performed with the 12 months.

1.3.2 This Performance Work Statement (PWS) shall provide for long-term cradle to grave management of services in support of the AF privatized programs to include but not limited to: the

EUL Program. This includes Asset, Acquisition and Portfolio Management services in support of the EUL Program from cradle to grave – Phase 0 through Phase 6 of the EUL process:

• Phase 0 Project

• Identification Phase I

• Project Definition Phase II

• Project Acquisition

• Phase III Lease Negotiation and Closing

• Phase IV Construction Management

• Phase V Post Closing Management

• Phase VI Termination

Table 1. Enhanced Use Lease Process Milestones

2.0 SPECIFIC TASKS

2.1 Program Support

2.1.1 The Contractor shall assist the AF in executing all processes, procedures, and activities necessary to ensure the AF maintains the appropriate oversight and control of all AF the EUL Program. The AF’s approach to management envisions tailoring a program to meet the specific needs of these programs. This tailored comprehensive approach focuses initially on pre-acquisition, development, operations, and finance, while incorporating oversight tools, Portfolio

Management tools, financial tracking and solution implementation for the EUL Program.

2.1.2 The Contractor shall provide program support services in the areas shown below

(note: the areas shown below are not all inclusive). The EUL program has 15 projects in Phases

0-3 (Execution) and 24 in Phases 4-6 (Post Closing Management (PCM)). The Contractor will provide project management support services in both Execution and Post Closing Management.

The Contractor is responsible for identifying additional program support services resulting in a proactive approach, mitigating project risks and ensuring the success of the EUL Program. The

Contractor shall transition activities within 90 calendar days after contract award and transition out at the end of the contract to a follow-on Contractor. The Contractor will provide analysis of the EUL Program. (CDRL A001)

2.1.3 Contractor shall provide Portfolio Advisory (PA) support in working groups, provide a full suite of program supports services consisting of cradle to grave management of pre-contract award, proposal review and post award support for the 15 projects in Execution and

24 projects in PcM; items include but are not limited to the following and further detailed at TO level (CDRL A001):

2.1.3.1 Prepare Certified Economic Analysis (CEA), (1 identified)

2.1.3.2 Feasibility Studies (32 identified for both Execution and Post Closing

Management)

2.1.3.3 Appraisals (5 identified for project in Phases 0-3 – Execution)

2.1.3.4 Stress Test Project Owner Proforma’s (13 identified for Execution)

2.1.3.5 Serves as liaison and advisor for Program Managers (PM)s (13 identified for Execution)

2.1.3.6 Assist with developing and implementing action plans (13 identified for

Execution)

2.1.3.7 Prepares and tracks action plans and documents (32 identified for both

Execution and Pc)

2.1.3.8 Land Surveys (2 identified)

2.1.4 Restructures: The Contractor shall conduct an economic analysis on project owner proposals and develop a cost summary on all the components of the proposal to include recommendations. The economic analysis should balance conservative cost estimates for developing, operating and maintaining the project and still maximize the development scope and identify the most appropriate actions to correct component deficiencies as well as a healthy out-year reinvestment plan. The Contractor will also be responsible for fully reviewing proposals and looking into Federal and Local requirements that could have an impact during the life of the project. Because this is largely a restructuring of existing projects, the Contractor will be part of a uniquely qualified team that has a thorough understanding of the installation, the condition of the EUL Program, the local economy and the operating and development costs. This experience reduces risk to the AF and the installation. Restructuring of a project requires various partnering sessions with all stakeholders to include the Office of the Secretary of Defense (OSD) and the

Office of Management and Budget (OMB), developing and reviewing proposals, and integration of the modified items into the compliance program. (CDRL A001)

2.1.5 Prepare program information to stakeholders in regard to initiatives, policies and findings. Examples include fact sheets, brochures, topical white papers, and Project Executive

Summaries (CDRL A001)

2.1.6 Workshops/Training: The Contractor shall participate and facilitate in the project meetings to support efforts for all AF Base locations coordinating the date and time with

AFCEC. The Contractor shall facilitate on-site and teleconference workshops/training and is required to record all minutes. The Contractor is responsible for coordinating the date and time of Site Visit In-Brief meeting with the Base Point of Contact, AFCEC Contracting Officer

Representative (COR) and PM and MAJCOM Representative. The Contractor shall also provide site- visits to train personnel and prepare summary report.

2.1.6.1 Develop Guidance, Tools, Manuals and Materials in support of meetings, workshops and training (1 EUL workshop identified)

2.1.6.2 AF Global Real Property Symposium for the EUL Program/Strategic

Planning Sessions

2.1.6.2 Lead Kickoff Meetings at various installations

2.1.6.3 Participate in Program Management Reviews (CDRL B002, CDRL B003 and CDRL B004) (32 MRC identified for both projects in Execution and PcM)

2.1.6.4 Target audience, number of sessions, duration, and venue will be identified at individual TO level (CDRL B001)

2.2 Project Services

2.2.1 The Contractor shall conduct initial post-closing management planning and services. These services are designed to ensure a smooth transition from the acquisition and closing phase to the ongoing Portfolio Management life cycle for the projects within the EUL

Program. While much of the process shall evolve over time, it is critical to coordinate and assist in the initial period from just prior to real estate transaction closing and continuing through to the full functioning of the project plan. Initial Planning and Services shall be conducted for each AF project simultaneously and shall begin with the Contractor performing a detailed review of the transaction documents for each project. The Contractor shall tailor requirements to meet the specific needs of grouped projects. (CDRL A001)

2.2.2 Trust Administration Tool/Review: The Contractor shall develop an initial Trust

Account Administration Tool. The tool is designed for the project owner and AF to help track and manage project funds. The tool shall be tailored for each project or grouped project. The

Contractor shall assist the project owner and Installation in understanding and use of the tool.

The Contractor shall conduct ongoing oversight of each project’s Trust account and submit a quarterly financial report, placing significant emphasis on project cash flows (and/or in-kind-consideration) to ensure they are distributed in accordance with both the approved project budgets for the current period and the flow of funds documented in the transaction documents.

The Contractor shall make recommendations for improvement of this process. 3 projects in PcM have trust accounts) (CDRL A001)

2.2.3 Compliance/Risk Assessment: The Contractor shall provide a comprehensive review to ensure that each project is meeting the terms and conditions set forth in transaction documents and/or contracts to reduce risk to AF mission. 24 of the projects in the portfolio have compliance associated with them, they are in PcM (Phase 4-6). (CDRL A001)

2.2.4 Quarterly/Annual Accounting and Financial Analysis and Reporting: The

Contractor shall perform Accounting and Financial Analysis and Reporting for each program/project. Additionally, all information shall be rolled into the Annual State of the

Portfolio Report for the year, including a consolidated review of the project owner’s annual audit reports. The Contractor shall document steps taken over the past quarter to improve performance, the results of performance improvement initiatives, and opportunities for performance improvement to be addressed in the next quarter. The Contractor shall prepare a quarterly

Financial and Performance Improvement Plan (as needed) for each individual project in addition to quarterly reports and an annual consolidated report (Annual State of the Portfolio Report). 24 of the projects in the portfolio are active for PcM (Phases 4-6). The Contractor shall perform

Program Reporting. The Contractor shall prepare the initial Project-level Fact Sheet at the time of project closing. The Contractor shall prepare semi- annual Program Executive Summary

Report, Project Summary Report, Program Fact Sheet, base-level tenant survey to identify lessons learned, best management practices, and overall tenant satisfaction indicators with projects and Program Monitoring Matrix based on schedules identified in each TO. The

Contractor shall coordinate issues/responses from appropriate AF organizations and provide resolution recommendations. The Contractor shall revise the reports submittal documents, as necessary and as requested by the AF, to ensure submission of complete reports. The Contractor shall prepare and deliver to the AF, a consolidated reports in conformity with the OSD guidelines, as specified in each TO. (CDRL A001) The report shall include the following specific areas as specified:

2.2.4.1 Monthly (and as needed) review, analysis, tracking, trending and reporting of the Government Lease Payment Account cash, credits, in-kind consideration or other equivalent monetary or non- monetary (i.e., goods or services) compensation

2.2.4.2 Summarize individual installation, project and portfolio-level key financial highlights, leasing/ occupancy statistics, referral/waiting list data, trend analysis, operations data, etc. as appropriate

2.2.4.3 Debt coverage ratio reporting

2.2.4.4 Review the capital and operations forecasting analysis for current and future years

2.2.4.5 Review budget variance analysis and corrective action alternatives, including future impact studies

2.2.4.6 Reporting and monitoring Trust accounts

2.2.4.7 Review annual inspection reports

2.2.4.8 Review the annual operations, escrow and reserve accounts and construction budgets

2.2.4.9 Analyze future capital expenditures for cost/benefit and make recommendations for improvement

2.2.4.10 Analyze future reinvestment expenditures and needs for cost/benefit and make recommendations for improvement

2.2.4.11 Review of the independent certified public accountants audit reports and accompanying financial statements

2.2.4.12 Monitor tax and insurance payments for accuracy

2.2.4.13 Monitor loan performance

2.2.4.14 Review guaranteed borrowers’ current financial statements

2.2.4.15 Review development schedules and status

2.2.4.16 Analyze overall project health and viability

2.2.4.17 Benchmark the AF portfolio against private industry

2.2.4.18 Develop performance metrics for each of the above-referenced reporting functions

2.2.5 Reinvestment/Reforecast Analysis: The Contractor shall conduct an analysis review of each project’s Reinvestment Account and all similar out-year investment accounts.

The Contractor’s analysis will benchmark actual performance against pro forma estimates, transaction out-year renovation plans, and actual project requirements, assess/forecast long-term financial viability of the project and will provide recommendations to the AF for action based upon this analysis. Historically there is only 1 project in the PcM portfolio that is reforested during a year. (CDRL A001)

2.2.6 Insurance Compliance Review/Report/Summary: The need for adequate insurance coverage is fundamental to protecting the interests of the AF and enhancing the value of the portfolio. The insurance review will be done for both projects in Execution and Post Closing

Management (32 project). The Contractor shall prepare an annual Insurance Compliance report as specified in the individual TO, providing the results obtained from performing the following functions: (CDRL A001)

2.2.6.1 Review the insurance policies in place for the project to determine whether the developer has the types and amounts of insurance required by the transaction and loan documents and the government is appropriately named as loss payee and/or additional insured.

2.2.6.2 Compare the latest insurance coverage trends in the private sector to the coverage in place for the AF’s EUL Program efforts. The result of this comparison could include recommendations for additional coverage or changes to existing contractual terms to maintain viable insurance coverage.

2.2.6.3 Identify key terms and provisions that must be included in the insurance section of all future privatization agreements. Though insurance compliance shall be performed on an annual basis for each project, key policy expirations and events shall be monitored and addressed throughout the year as part of compliance testing services. The Insurance Compliance report shall summarize each of the key insurance policies in place at each of the projects, including significant terms, as well as a recommendation on potential policy changes for existing and/or future privatization projects. (CDRL A001). The Contractor shall conduct an initial review of the insurance policies in place for each project and prepare a report with an assessment of adequacy and completeness of these policies for both the project and the program taking into consideration the insurance requirement for the industry type of the project. This review shall commence prior to real estate ground lease transaction closing with review of initial submitted documentation. The Contractor shall have extensive knowledge on insurance reviews consisting of a single base versus grouped based summary.

2.2.7 Technology Maintenance/Document Management Services: Maintenance of data repository (CDRL A001)

2.2.7.1 Manage extranet portal (provide all components necessary to conduct

Portfolio Management support)

2.2.7.2 Management of the extranet portal includes all information on Projects, management of all the data owned by the USAF and the formulas/code necessary to generate reports.

2.2.7.3 Identification, documentation and dissemination of Lessons Learned

2.2.7.4 Site Module Development - Centralized Design and Construction

Oversight Program (CDCOP), Major Command (MAJCOM), Topic, Training, and other program support.

2.2.7.5 Required to support data management for the EUL Program to include:

2.2.7.5.1 Provide access to data repository to AFCEC personnel involved in EUL

Program

2.2.7.5.2 Provide access to data repository to other Contractor company personnel involved in supporting the EUL Program

2.2.7.5.3 Formulas/code to generate reports

2.2.7.5.4 Ability to develop Program Objective Memoranda (POM) submission to support the Five- Year Defense Plan (FYDP) through the use of the POM Tool

2.2.8 The Contractor shall be required to retain all information from the existing web-based document management repository, designed to collect, retain, and analyze privatization project data, financial information, transactional documents and materials. After transition, the

Contractor shall distribute and manage Post Closing Portfolio and Asset Management data. The storage and upkeep capabilities will be the responsibility of the Contractor. Document management is a critical component to the overall process. The Contractor shall be responsible for managing the document management repository to store and maintain electronic files of all project documents and allow electronic sharing of documents among stakeholders. The goal of document management is to provide a coordinated central location for the electronic storage of significant documents prepared in conjunction with the Portfolio Management process for the

EUL Program.

2.2.9 The Contractor shall maintain and continuously develop the Document

Management repository. The Contractor’s Document Management function shall also keep a record of performance improvement initiatives and “Best Practices” for use throughout the AF.

The Contractor shall update the Document Management repository frequently to reflect the most current information. Information housed in the repository falls into the following categories:

2.2.9.1 Document Management (Project Sites): Each project has a home page that contains a document library to store all necessary files such as final legal documents, construction reports and project documents. All project stakeholders have access to this document library to view and upload files.

2.2.9.2 Topic Sites: There are dedicated sites for specific privatization topics.

2.2.9.3 Lessons Learned Tracking: The repository contains Lessons Learned data allowing individual stakeholders to submit or download lessons on a variety of topics as submitted by a variety of AF stakeholders.

2.2.9.4 Privatized Project Financial Tracking: Each project has a standardized format which stores data on construction progress and operational and financial performance.

Data can easily be aggregated at the portfolio level. Users can create automated reports which increase efficiency and provide greater standardization of reporting.

2.2.9.5 Stakeholder Sites: Stakeholders have one centralized location for all training, tools and resources needed to ensure consistent oversight of the projects, consistent messaging and sharing of program updates and improvements. The MAJCOMs, Program

Managers, AFCEC, and Resident Construction Managers (RCM) have specialized stakeholder sites.

2.2.10 The current web-based document management repository responsibilities will be transferred to the Contractor during the transition phase and there should be no visible break in service. The Document Management information is currently maintained in a Microsoft Sequel

Server Database. The Government shall own all data and reports as described in these paragraphs. The Contractor shall provide all reports and data to the Government in an open, non-proprietary format. If a proprietary component is required to achieve maximum functionality in reports and data, all source code necessary for the data repository will become the property of the

Government unless otherwise agreed. This includes formulas and details on report creation provided by document management repository service for individual projects. The Contractor shall be required to transition the Document Management repository data and all its reports to a follow-on Contractor as necessary at the completion of this contract and ownership of all reports within the repository, will remain with the government. The current repository is built on the

SharePoint platform hosted on a private server, and benefits from 24-hour technical support. As of 2025, there were 2 TBs of information hosted in the repository. The repository has approximately 1,400 active users accessing the site. AFCEC will provide direction on access criteria and the Contractor will be responsible for strict control and monitoring. Various levels of access can be provided. For example, an AFCEC PM has access to the entire site, whereas a

Capital Asset Manager or COR at an Installation has access only to their project team site. In addition to the EUL Program Branch, users include staff from the installation, MAJCOM, Air

Staff, SAF, and other EUL privatization stakeholders. The repository must meet industry established security best practices and have documented Management and Operational policies and standards in place. (CDRL B004)

2.2.11 Project Site Assessments: The Contractor shall perform all reviews to assess the performance of the property operations/development team. 39 projects will have Project Site

Assessments and will include both Execution and PcM visits. These reviews shall include financial, operational and technical aspects with site visits performed annually and project audits performed on an exception basis, as identified by the government, triggered by poor project performance. Site visits and project audits shall include a project process/performance improvement report as part of supporting documentation. (CDRL A001)

2.2.12 Administrative Support: The Contractor shall provide administrative support to the EUL program to assist with presentations for PMRs, MRCs, SAGs and any other slides associated with projects, assist in workflow and other administrative tasks in Program and

Project Management. (CDRL A001)

2.3 Property/Contract Reporting

2.3.1 Government Furnished Property: AFCEC will provide workstations for up to one

(1) on-site Contractor personnel to be used in the performance of this contract at the Government workplace located at Port San Antonio, Texas.

2.3.2 Contractor’s Progress, Status, and Management Report (CPSMR): Prepare and submit a CPSMR. The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. (CDRL B006)

3.0 SERVICES SUMMARY (SS)

3.1 The following services summary reflects the objectives and thresholds used to track

Contractor performance for TOs awarded against the basic contract. The Multi-Functional Team in accordance with the Quality Assurance Surveillance Plan may evaluate all or part of the following elements. Customer Feedback shall be collected from the end user/requiring activity to be added as supplemental documentation (Appendix D). The performance thresholds established for each of the performance objectives are the number of defects permitted before the COR notifies the CO in accordance with FAR 52.246-4, Inspection of Services – Fixed Price.

PWS PARA Element Evaluated Performance Objective Performance Threshold Surveillance Method

PO 1 2.1.1 –

2.2.12

Minimal disruption of projects/program s supported

Service provided with no disruption for duration of TO.

E: 100% Service provided with no disruption for duration of TO.

Periodic

Inspection /

Customer Feedback VG: 95% Service provided with no disruption for duration of TO. S: 90% – 94% Service provided with no disruption for duration of TO.

M: 80% – 89% Service provided with no disruption for duration of

TO.

U: < 80% Service provided with no disruption for duration of

TO.

PO 2 2.1.1 –

2.2.12

Deliverable

Document Reviews meet mission schedule on time.

Delivered on schedule.

Necessary rework accomplished within 5 days.

E: 100% Delivered on schedule.

Periodic Inspection / Customer Feedback

VG: 95-99% Delivered on schedule. Necessary rework accomplished within 3 days.

S: 90-94% Delivered on schedule. Necessary rework accomplished within 5 days.

M: 80-89% Delivered on schedule. Necessary rework accomplished within 10 days.

U: < 80% Delivered on schedule.

Necessary rework accomplished requires more than 10 days.

PO 3 2.1.1 – 2.2.12 Contractor prepared documents are accurate.

Deliverable are delivered on schedule.

E: Zero (0) errors, delivered on schedule.

Periodic Inspection / Customer Feedback

VG: 2-4 errors per review, delivered on schedule. Necessary rework accomplished in one (1) day.

S: 5 errors per review, delivered on schedule. Necessary rework accomplished in 1 day.

M: 6-7 errors per review, delivered on schedule.

Necessary rework accomplished in 3 days.

U: 8 errors per review, delivered on schedule. Necessary rework accomplished in 4 days.

PO 4 2.1.3, 2.1.5,

2.2,2 – 2.2.5,

2.2.9 – 2.2.12

Management of Deliverables and Reporting

Submitted in timely manner as specified in the PWS

E: Submitted on or before due date as specified in the PWS.

Periodic Inspection / Customer Feedback

VG: Submitted 1-2 business days past due date as specified in the

PWS.

S: Submitted 3-5 business days past due date as specified in the PWS.

M: Submitted 6-9 business days past due date as specified in the PWS.

U: Submitted later than 10 business days past due date as specified in the PWS.

PO 5 2.3.2 Contractor Progress

Status Monthly Report (CPSMR) Monthly

CPSMRs are delivered timely

Monthly CPSMRs submitted in a timely manner in the month following the period covered by report

E: Submitted within 0 – 5 business days of the month following period covered by report.

100% Inspection

VG: Submitted within 6 – 10 business days of the month following period covered by report.

S: Submitted within 11 – 15 business days of the month following period covered by report.

M: Submitted within 16 – 20 business days of the month following period covered by report.

U: Submitted later than 20 business days of the month following period covered by report.

4.0 GENERAL INFORMATION

4.1 Contract Holidays: The prices/costs in Section B of the contract include holiday observances; accordingly, the Government will not be billed for such holidays, except when services are required by the Government and are performed on a holiday. Holidays in addition to those reflected in this contract, which are designated by the Government, will be billable provided the assigned Contractor employee was available for performance and was precluded from such performance.

The following days are contract holidays:

• New Year's Day

• Martin Luther King, Jr. Day

• George Washington’s Birthday

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Columbus Day

• Veteran's Day

• Thanksgiving Day

• Christmas Day

4.2 Notification Requirements: The Contractor shall return the Common Access Card (CAC) to security and notify the COR in writing within 24 hours once the Contractor's employee no longer works on an AFCEC project. Notification is to be specified in individual TOs. Contractor shall make every effort to minimize Government down time for various authorities including the

President, Secretary of Defense, SAF, AFMC/CC, AFCEC and 772 ESS/CC

4.3 Base closures Due to Emergencies: The Base Commander may decide to close all or part of the base in response to an unforeseen emergency or similar occurrence. Sample emergencies include, but are not limited to, adverse weather such as snow or flood, an act of God such as a tornado or earthquake, acts of war terrorism, computer failures, or a base disaster such as a natural gas leak or fire. Contractor personnel are "non-essential" for purposes of any instructions regarding the emergency. Contractor shall be officially dismissed upon notification of a base closure. Contractor shall promptly secure all government furnished property appropriately and evacuate in an expedient but safe manner. With regard to work under the contract, the government shall retain the following options:

4.3.1 Government may grant a time extension in each TO delayed by the closure, subject to the availability of funds

4.3.2 Government may forego the work. The Contractor will not be paid for work not performed

4.3.3 Government may reschedule the work on any day satisfactory to both parties

4.3.4 The Government may, in its discretion, permit the Contractor to perform at an off-site location during the period of base closure if meaningful work can be accomplished. The

Contractor shall certify to the Government by letter within five (5) business days of returning to work the nature and scope of the work completed off-site. The Contractor shall be permitted to bill the Government at the labor rates identified in the contract

4.4 Base Closure Notification Procedures

4.4.1 After an official decision to close a base has been made by the Base Commander, local television and radio stations will be notified of the closure

4.4.2 The Contractor is directed to listen or watch one of the local radio or television stations for notification of a base closure. The Contractor should follow instructions intended for non- essential personnel

4.4.3 The Contractor will not receive any other form of notification of a base closure from the Government. The Contractor is responsible for notification of his employees

4.4.4 If the decision to close all or part of the base is made during the duty day, and the

Base Commander's decision is transmitted through official notification channels, the Contractor shall follow the instructions as given

4.5 Base Closure Due to Non-Emergencies: The Center or Base Commander may elect to close all or part of the base for non-emergency reasons such as time-off award, base open house, etc. In the event of a non-emergency base closure, the COR and the Contractor shall jointly choose a course of action within the following options:

4.5.1 If there is a need for the service during the base closure and a government employee will be present, the Contractor may continue on-site work. The Contractor shall bill the

Government in accordance with the contract.

4.5.2 If there is a need for work during the base closure but either a government employee will not be present or access will not be available, the Contractor may work off-site provided meaningful work may be accomplished. The Contractor shall certify to the Government by letter within five (5) business days or returning on-site the nature and scope of the work completed off-site. Contractor shall bill the Government at the labor rates specified in the contract.

4.5.3 If there is no need for the service during the scheduled base closure, Contractor shall not work on or off-site. The Government may grant a time extension in each TO delayed by the closure or equal to the amount of time of the closure, subject to the availability of funds. The

Government will not be liable for time not worked.

4.6 Hours of Operation: The normal hours of work (unless otherwise stated) are from 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding holidays. The lunch period for Contractors requiring escorts is from 11:30 a.m. to 12:30 p.m. Access to work sites may be restricted to these hours and days. For work during other than normal hours of work the Contractor shall submit, in writing, for the Contracting Officer (CO) approval, a notice of any period of scheduled work other than the normal hours of work specified above. This notice shall be submitted not less than three (3) workdays prior to each period of work scheduled at times other than normal hours of work including Federal holidays.

4.7 Cooperation with Other A&AS Contractors: The AFCEC has been assigned the responsibility of providing the necessary management control over the effort in this contract. In performance of this contract, the Contractor will cooperate with other Contractor(s) by providing authorized personnel, subject to applicable security and disclosure regulations, access to all technical or cost data concerning work under this contract. No Contractor personnel are authorized to direct the Contractor in any manner. Modification, re-alignment or redirection of the Contractor’s technical efforts and/or contract requirements shall be made only by written direction of the CO.

5.0 TRAVEL REQUIREMENTS

5.1 Travel within the United States and possibly Outside the United Staes will be required and will be specified in each individual TO. All travel costs will be based on the current Federal

Travel Regulations and/or Joint Travel Regulations. It is the responsibility of the Contractor to coordinate travel with the PM or the COR before traveling. The Government shall not reimburse the Contractor for any travel over the FTR rates for the specific location. It is the responsibility of the Contractor to have the necessary credentials prior to traveling. (CDRL B005)

5.2 Contractor shall propose the G&A percentage IAW with their standard accounting practices and provide back-up documentation for the requested rate for any evaluation/negotiation on this requirement. Only one negotiated General & Accounting (G&A) rate will be allowed on this requirement (prime/subcontractor). The Government will reimburse the Contractor for G&A at the negotiated rate. If the subcontractor performed the travel and adds the negotiated G&A rate, there will be no G&A charge allowed from the prime.

5.3 Process to Obtain Travel Approval: The Contractor shall submit travel requests and provide an appropriate justification to COR. The justification shall include the following details:

5.3.1. The Travel Request must state the (1) name of the traveler, (2) purpose of travel,

(3) name of the individual representing the requirement activity that requests travel occur, (4)

Performance Work Statement Paragraph that travel supports, (5) the number of days, including travel, anticipated.

5.3.2. Include the pricing for at least three airlines, three hotels within per diem parameters, and three rental car agencies, if appropriate.

5.4 Upon determination that travel is appropriate, and funds are available in the applicable contract CLIN, the COR shall document concurrence and recommend the proposed travel for approval. The COR shall submit the Travel Request and corresponding approval document to the

CO for final concurrence. The CO will reply to the Contractor and the COR with final determination.

5.5 Potential but not all-encompassing list of site locations can be found in Appendix B.

6.0 SECURITY

6.1 Security Facility Clearance Requirements: The Contractor must possess or obtain

SECRET clearance prior to performing work on a classified government TO. If the Contractor does not possess a facility clearance, the government will submit a request to the Defense

Counterintelligence and Security Agency (DCSA) to process a prospective Contractor for

Facility Security Clearance (FCL) based on the requirement to access classified information. At a minimum the Contractor will submit CSA- designated forms, process key management personnel for PCL’s and appoint a U.S. citizen employee as the Facility Security Officer (FSO.)

6.2 Security Clearance: All Contractor personnel require a minimum of a T1/SF85 previously known as NACI/SF85 for any position that requires access to the internet, use of automated systems or unescorted entry into restricted or controlled areas prior to reporting for duty in support of any TO. There will be a requirement for a minimal number of Contractors to have a SECRET clearance to accomplishment of this TO. For T1/SF85 clearances, the investigation is not for a security clearance; it is for a position of trust. This is a mandatory requirement set forth in DoDM 5200.01 Volume I, DoD Cyber Exchange and DAFMAN 16-

1405 Department of the Air Force Personal Security Program. All documentation required for security certification shall be the responsibility of the Contractor. No foreign nationals shall be employed for any TO issued under this contract without prior approval of the Government.

6.3 Non-Disclosure Agreement (see Appendix C): All Contractor personnel shall sign the non-disclosure statement provided in Appendix B prior to beginning the contract performance. The Contractor must then provide a copy of the signed/dated NDA to the COR prior to beginning work. If failure to adhere to the non-disclosure agreement will result in immediate facility access termination. The Contractor shall provide an appropriate, qualified replacement within 15 working days of notification of any termination action.

6.4 Visitor Group Security Agreement (VGSA): The Contractor shall enter into a long-term visitor group security agreement if service performance is on base. This agreement shall outline how the Contractor integrates security requirements for service operations with the

AF to ensure effective and economical operation on the installation. The agreement shall include:

Security support provided by the AF to the Contractor shall include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations and the use of security forms and conducting inspections required by 32 CFR part 117, National Industrial Security Program Operating

Manual, AF Policy Directive 16-14, Security Enterprise Governance, DAFMAN 16-1406

Volume 2, National Industrial Security Program Industrial: Security Procedures for Government

Activities, and DAFH 16-1406, National Interest Determination Handbook.

6.5 Visit Requests: Contractors participating in the National Industrial Security

Program are authorized to use Joint Personnel Adjudication System (JPAS) in lieu of sending

Visitor Authorization Letters (VALs) for classified visit to Department of Defense (DoD) facilities and military installations. VALs are only required if the Contractor isn’t using JPAS or if Contractor personnel for whom access level and affiliation are not accurately reflected in

JPAS. However, some agencies may still require VALs to be submitted for access to their facilities. Visit requests must be sent to servicing government’s security management office

(SMO) code. The SMO code for AFIMSC is JBSA- LAFCE. Each Contractor performing work on the TO will require a separate SMO Code visit request from the TO. The visit request must include all prime and subcontract workers on the TO.

6.6 Obtaining and Retrieving Identification Media: As prescribed by the AFFAR

5352.242-9000 Contractor Access to AF Installations, AFFAR 5352.242-9001, and Common

Access Cards (CAC) for Contractor Personnel and FAR 52.204-9, Personal Identity Verification of Contractor Personnel, the Contractor must comply with the requirements set forth in this guidance. Contractors requesting a CAC for personnel on the contract will submit on company letterhead the names and all other personnel information as prescribed by the CO to begin the identification processing effort. COs will follow installation specific guidance regarding the issuance and recovery of all identification media issued to the Contractors by the government.

Failure to return all government issued identification upon termination of contract or service, termination of employees or expiration of the identification may result in withholding of final payment.

6.7 Computer and Network Access Requirements: All Contractor personnel requiring

US Govt. domain access must obtain approval from the COR. Once approved, the COR will begin the process for the requesting Contractor to obtain a CAC by providing the necessary information AFIMSC/IP need to conduct a background investigation. Once approved by

AFIMSC/IP, the COR will us the MP ICAM process for the Contractor to obtain his/her CAC.

Once the CAC is obtained, the COR will follow AFIMSC/DST established procedures to procure a govt furnished laptop and domain access. The Contractor shall comply with DoDM 5200.02, Department of the Air Force Security Program.

6.8 Reporting Requirements: The Contractor shall comply with requirements from

AFI 71-101, Vol I Criminal Investigations, and Vol II Protective Service Matters. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

6.9 Physical Security: Contractor employees shall comply with base Operations

Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and

Operation Security (OPSEC), Emergency Management (EM) and local search/identification requirements. The Contractor shall safeguard all government property including controlled forms provided for Contractor use. At the close of each work period, government-training equipment, facilities, support equipment and other valuable materials shall be secured.

6.10 Operating Instructions: The Contractor will adhere to all AF activity Operating

Instructions (OI) and local Security Program Management for internal circulation control, protection of resources and to regulate entry into AF controlled areas during normal, simulated, and actual emergency operations to include local written OIs.

6.11 Government Authorization: The Contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized Contractor employees. Contractor employees shall not use keys to open work areas for personnel other than

Contractor employees engaged in performance of duties, unless authorized by the government functional director. The government functional director will be determined at TO level.

6.12 Access Lock Combinations: Access lock combinations are "For Official Use

Only" and will be protected from disclosure to unauthorized personnel IAW DoDM 5400.07.

The Contractor will adhere to the AF activity operating instructions ensuring lock combinations are not revealed to un-cleared /unauthorized persons and ensure the safeguard procedures are implemented. The Contractor is not authorized to record lock combinations without written approval by the government functional director.

6.13 Security Combinations: Combinations to security containers, secure rooms or vaults are classified information and must be properly safeguarded. Only Contractor employees, who have the proper security clearance and the need-to-know, will be given combinations to security containers, secure rooms or vaults. Contractor employees are responsible for properly safeguarding combinations. Contractor employees will not record security containers, secure rooms, or vaults combinations without written approval by the government functional director.

Contractors will not change combinations to security containers, secure rooms, or vaults without written approval by the security officer and the government functional director.

6.14 Security Alarm Access Codes: Security alarm access codes are "For Official Use

Only" and will be protected from unauthorized personnel. Security alarm access codes will be given to Contractor’s employees who require entry into areas with security alarms. Contractor employees will adhere to the AF activity operating instructions and will properly safeguard alarm access codes to prevent unauthorized disclosure. Contractors will not record alarm access codes without written approval by the government functional director.

6.15 Freedom of Information Act Program (FOIA): The Contractor shall comply with

DoD Regulation 5400.7- R/Air Force Supplement, DoD Freedom of Information Act Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding for Official Use Only (FOUO) material. The Contractor shall comply with AFI 33-332, AF Privacy Act Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by

Title 10, United States Code, Section 8013. The Contractor shall maintain records in accordance with AF manual AFI 33-322, Records Management and Information Governance Program; and disposed of in accordance with AF Records Information Management System (AFRIMS)

Records Disposition Schedule (RDS) located at https://www.my.af.mil/gcss-af61a/afrims/affirms/.

6.16 Security Education and Training: The Contractors are required to participate in the government's in-house and web-based security training program under the terms of the contract.

The government will provide the Contractor with access to the on-line system. Annually, all

Contractors will complete all required security training. The required annual training includes

Force Protection (FP), Information Protection (IP), Cybersecurity and OPSEC. If contract team members will be using the SIPRNET, users will also have to comply with the organizational

Derivative Classification Training as a condition of access.

7.0 QUALITY CONTROL (QC) PLAN

7.1 The Contractor shall prepare and submit a Quality Control (QC) Plan. The QC plan is required no later than 30 business days after the contract award for review and acceptance. (CDRL B006). The QC plan shall at the minimum include the following:

7.2 The Contractor’s approach to managing QC for the entire Team, including proactively identifying and mitigating cost, schedule or quality issues while ensuring work products are scientifically and technically sound.

7.3 The plan must also describe a quality approach that at a minimum ensures the quality of services and deliverables do not degrade over time.

7.4 If the due date for the QC Plan falls on a Saturday, Sunday, or Federal holiday, the Government expects receipt on the QC Plan by the start of the next business day. The

Contractor should assume 21-business days for receipt of Government comments for review of draft deliverables. If necessary, teleconference review conferences will be scheduled no sooner than 7 business days following receipt of the draft deliverables. Please refer to section 8.1 for a list of Federal Holidays.

8.0 MANPOWER DATA REPORTING

8.1 Effective FY2020, the DoD will no longer require Contractors to report into the

Enterprise-wide Contractor Reporting Application (eCMRA). Contractors will begin reporting manpower data relating to the performance services contracts into the System for Award

Management (www.sam.gov).

8.2 The Contractor shall adhere to the Congressional Mandate Title 10, Section 235

& 2330a of the U.S. Code, Procurement of services.

8.3 The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The Contractor is required to completely fill in all required data fields at http://www.sam.gov.

8.4 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.