3D Scanning Solicitation FA8903-22-R-0095.pdf

AIR FORCE INSTALLATION CONTRACTING COMMANMD (AFICC)

772nd ENTERPRISE SOURCING SQUADRON (ESS)

Commercial Solutions Opening (CSO) Solicitation Number FA8924-22-R-0095

Submittal Instructions

SECTION A: Introduction 772nd ESS is conducting a commercial solutions opening (CSO) authorized by Department of Defense Class Deviation 2018-O0016 for an innovative 3D facility/infrastructure scanning solution to support advanced facility visibility techniques at four (4) Air Force Base (AFB) locations. Under a CSO, the Air Force may competitively award proposals received in response to a general solicitation, similar to a broad agency announcement, to acquire innovative commercial items, technologies, and services, based on a review of proposals by scientific, technological, or other subject-matter expert peers within the Air Force. Under this CSO, all items, technologies, and services shall be treated as commercial items, and only a single contract award will be made.

The Air Force intends to obtain “innovative” solutions or potential new capabilities that fulfill requirements, close capability gaps, or provide potential technology advancements. Solutions may include existing technologies or procedures that are not currently in use by units at various locations that would enhance or streamline their mission capabilities. Based on available funding, this CSO is targeting solutions priced up to specific amounts listed by topic in the proposal instructions. The Government will not evaluate proposed solutions priced greater than the amounts per topic.

“Innovative” is defined as any technology, process or method that is new as of the date of submission of a proposal. It also includes any new application of an existing technology, process, or method.

772nd ESS will utilize a one-step closed CSO evaluation process. Under the one-step evaluation process, offerors whose proposed solutions are submitted by the deadline and meet the need of the government will be evaluated and notified if they were selected for an award. Under a CSO the primary evaluation factors for selecting proposals for award are technical, importance to agency programs and funds availability. For further details, review Section C of this document for Procedures and Criteria for Selecting Proposals.

In order to execute payment, the Government intends to pay this contract after all requirements are satisfied via an Invoice and Receiving Report (Combo). This will require you to register in Wide Area Work Flow (WAWF) after award. WAWF can be found inside the Procurement Integrated Enterprise Environment (PIEE).

https://piee.eb.mil/

SECTION B: Instructions for Preparation and Submission of Proposals The following section outlines the proposal requirements. It also includes timelines for submission.

This contract will be firm-fixed price. All supplies or services procured via this CSO are treated as commercial. The Air Force must determine the price fair and reasonable prior to award. 772nd ESS is conducting this CSO as a Full and Open Competition. None of the topics are under a Total Small Business Set-Aside. The Air Force intends to evaluate the Small Business status of each offeror based on the North American Industry Classification System (NAICS) of 541511. The Air Force intends to award a FAR Part 12 contract as a result of this CSO.

Proposal Contents (Note: The Government reserves the right to not consider a proposal for award if it omits any of the required information below.)

Proposal Volume/Section Requirements/Limitations

COVER LETTER

Must Include:

i. Area of Interest for which proposal is submitted. Example: FA8924-22-

R-0095 AOI – TITLE: 3D

Facility/Infrastructure Scans- Spiral 2

ii. Proposed Team Member Names

iii. Proposal “Validity” Date

iv. Authorized Offeror Representative or

Point of contact(s)

v. An overview of the company, as it relates to the Area of Interest under which the proposed solution is submitted

vi. CAGE Code, DUNS Number

vii. SAM Screen shot from SAM.gov

● Maximum of 3 pages. Page limitation does not include screenshot.

● Offerors shall include a screenshot from SAM.gov as validation of your correct CAGE code, DUNS number and current business address along with the verification that you are registered to compete for ALL Contracts.

VOLUME I – TECHNICAL

See additional requirements below.

● White paper shall not exceed 15 pages including specification sheets (if included), but excluding the cover page, table of contents, list(s) of tables and drawings, glossaries with acronyms and blank pages.

VOLUME II – PRICE

Must Include:

i. Proposed price(s)

ii. Delivery or Period of Performance

● No page Limit.

● Pricing shall be proposed as a firm fixed price Contract Line Item Number (CLIN) shall be proposed as noted below:

● CLIN 0001 – Facility Condition Assessment (Altus AFB, OK)

● CLIN 0002 – Pre-Emergency Planning (Patrick AFB, FL)

● CLIN 0003 - Planning Charrette Report Support (Luke AFB, AZ)

● CLIN 0004- RP Existence & Completeness or Utilization Rate (Robins AFB, GA)

● CLIN 0005- Enterprise System Architecture Development

● This volume should include explanation information that supports price for the proposed solutions.

• Copies of prior Government and/or commercial contracts/purchase orders for equivalent or similar items to those proposed (Optional Requirement).

● Contractor shall complete all work NLT 12 months from date of award, to include a demonstration that shall be conducted at each installation for each business use case and a final report.

VOLUME III – SUBCONTRACTING PLAN

See additional requirements below.

● No page Limit

● Only required by businesses classified as large under NAICS Code 541511

** NOTE: Submitted documents shall not contain classified data or sensitive information and proprietary information shall be clearly marked **

To limit confusion, all proposal volumes must include the title of the area of interest on which the offeror is proposing a solution, word document file type and use the following naming convention:

• Proposal-FA892422R0095 -CoverLetter-<Company Name>.doc

• Proposal- FA892422R0095 -White Paper-<Company Name>.doc

• Proposal- FA892422R0095 -Price-<Company Name>.doc

• Proposal- FA892422R0095 -Subcontracting Plan-<Company

Name>.doc Technical Volume

The technical volume shall be comprised of a white paper. The technical volume will be reviewed holistically, and there is no set format requirements for these documents.

Small Business Subcontracting Plan

Other Than Small business offerors only shall submit either an individual subcontracting plan or commercial plan in accordance with FAR Clause 52.219-9 Small Business Subcontracting Plan (March 2020), DFARS 252.219-7003 Small Business Subcontracting Plan (DoD Contracts) – Basic (Dec 2019) and DFARS 252.219-7004 Small Business Subcontracting Plan (Test Program) (May 2019). The offeror's small business subcontracting plan shall include, but is not limited to, detailing the commitment/targets for each category of small business, veteran-owned small business, service-disabled veteran-owned small business, small disadvantaged business, HUBZone, and women-owned small business concerns. The plan shall describe for each category the total value subcontracted expressed in dollars and percentage of total subcontracted value if an individual subcontracting plan. The plan shall also state the extent and nature of work to be performed by small business concerns, the method used to develop goals, the method used to locate potential suppliers, if the goals include indirect costs (if so describe the cost allocation method) and describe the efforts the offeror will make to assure small businesses have an equitable opportunity to compete for subcontracts. If the planned goals do not meet or exceed DoD FY2021 subcontracting goals found at https://business.defense.gov/About/Goals-and-Performance, rationale shall be provided within the subcontracting plan. The plan shall include all required elements required by FAR 19.704 Subcontracting Plan Requirements found at https://www.acquisition.gov/far/part-

19#FAR_19_704.

SAM Registration It is critical offerors are registered in the System for Award Management (SAM), https://www.sam.gov, https://business.defense.gov/About/Goals-and-Performance https://www.acquisition.gov/far/part-19#FAR_19_704 https://www.acquisition.gov/far/part-19#FAR_19_704 https://www.sam.gov,/ you will not be eligible for an award if not registered in SAM at the time your proposal is submitted.

Additionally, verify that you are registered to receive contracts (not just grants) and that your address matches your proposal and SAM.

• When registering in SAM.gov, be sure to select ‘YES’ to the question ‘Do you wish to bid on contracts?’ in order to be able to compete for CSO. If you are only registered to compete for grants, you will be ineligible for award.

• The Air Force is working to move fast, please double check your CAGE codes and DUNS numbers to be sure they line up, if they are not correct at the time of submission, you will be ineligible for award.

Ask Me Anything (AMA) In order to maintain a written record of questions, the Air Force will be accepting individual questions through e-mail. The questions and answers will be published via the announcement on SAM.gov to ALL offerors, except in rare cases when the issue needs to be addressed immediately.

All e-mails for questions, solicitation clarifications, or possible amendments must be emailed to:

carrie.williams.7@us.af.mil AND gregorio.armand@us.af.mil. To avoid any confusion, the subject line of the email shall include the following (depending on the section of the solicitation or Area of Interest you have a question(s) on):

● AMA - Solicitation Section (A, B, C, D & E)

● AMA – AOI Paragraph (1, 2, 3)

Proposal Submission In order for your proposal to be evaluated for a possible contract award, it must be submitted via email to carrie.williams.7@us.af.mil AND gregorio.armand@us.af.mil NLT Close of Business 5:00 PM Central Time on 12 August 2022. A hardcopy will not be accepted. No proposal will be accepted after Close of Business 5:00 PM Central Time on 15 August 2022 as the authority to enter into a contract under the CSO program expires at this time. Offerors may submit proposal amendments any time prior to the proposal evaluation deadline. Evaluation shall be within 45 days of the submission. However, the Government will ONLY review the final amended proposal that is submitted.

To avoid any ‘lost in transit’ situation, offerors shall contact the Contracting Office to confirm receipt of an email or proposal electronic delivery immediately after submission. Please ensure that your e-mail address listed in your proposal is current and accurate. 772nd ESS is not responsible for ensuring notifications are received by firms changing mailing address/e-mail address/company points of contact after proposal submission without proper notification. Changes of this nature shall be annotated in the submittal or amendments.

The contracting officer, Carrie R. Williams, will be available 2 hours prior to the proposal submission deadline in order to ensure all proposals are received. If your company does not receive a receipt notification via e-mail from the contracting officer then please e-mail the contracting officer without the proposal attached and request a DoD Safe drop-off from the contracting officer. If your company has an employee with a DoD Common Access Card (CAC) then they can alternatively submit it via DoD Safe at https://safe.apps.mil without a drop-off request from the contracting officer.

**Notes: Offerors are responsible for ensuring that ALL Amendments to this solicitation are reviewed carefully prior to submitting a proposal.

Questions in response to this solicitation shall be submitted via email to carrie.williams.7@us.af.mil AND gregorio.armand@us.af.mil NLT 29 July 2022 at 3:00 pm Central Time.

mailto:carrie.williams.7@us.af.mil mailto:gregorio.armand@us.af.mil mailto:carrie.williams.7@us.af.mil mailto:gregorio.armand@us.af.mil mailto:carrie.williams.7@us.af.mil mailto:gregorio.armand@us.af.mil

SECTION C: Procedures and Criteria for Selecting Proposals 772nd ESS will utilize a one-step evaluation process

ONE-STEP CSO Evaluation Process – Direct Award

Evaluation of offerors’ proposed solutions/packages: Sufficient funds are available for this acquisition up to the maximum dollar value of $675,000 so the funding availability evaluation criteria will not be included in this particular CSO solicitation. The Air Force will conduct its evaluation based on two factors: technical and importance to agency programs in descending order of importance. The technical factor and associated components being more important than the importance to agency programs factor.

• The technical factor will assess the three components of usability, adoptability and replicability:

o Usability: The usability component will assess the proposed solution’s usability as to whether the technical products are intuitively easy to use the are functionally efficient on the Air Force Network (AFNET) and streamlines the flow of acquired data into a networked storage system with minimal effort.

o Adoptability: The adoptability component will assess the proposed solution’s adoptability as to whether the data acquisition and employment can be easily introduced to and accomplished by the workforce and that the workforce can be easily trained on the interface with minimal training.

o Replicability: The replicability component will assess whether the proposed solution delivers a replicable (repeatable and scalable) process for Air Force users.

• The importance to agency programs factor will assess the solution’s potential to enhance the mission effectiveness of the unit including meeting the needs of Air Force and mission requirements and demonstrating clear understanding of the Unit’s challenges in the area of interest/topic.

Price Reasonableness Determination: Price shall be considered to the extent appropriate, but at a minimum, the contracting officer will use market research as the primary method to determine that the price is fair and reasonable. The Government may elect to use external market research in the evaluation of the proposal. The Air Force must determine the price fair and reasonable prior to award using the procedures at DFARS subpart 212.209. In some circumstances, the contracting officer may request information from the offeror regarding recent purchase prices paid by the Government and/or commercial customers for the same or similar commercial items.

It is suggested that copies of previous Government and commercial contract/purchase orders for similar items to those proposed be included in the price volume of the proposal.

At the conclusion of proposal evaluation and based on the results of the evaluations, the Air Force may select an offeror for direct award. An award notification will be sent out, which shall include a request for further details or documents prior to award (i.e. contractor self-developed Performance Work Statement (PWS), delivery details…etc.) A PWS is similar to a Service Level Agreement (SLA) used in the commercial marketplace may be requested. The PWS shall detail the proposed work to be completed during the period of performance.

NOTE: PWS shall not contain classified data or sensitive information. Proprietary information shall be clearly marked.

Subcontracting Plan Determination:

The submitted offeror Subcontracting Plan is evaluated for compliance with FAR Clause 52.219-9 Small Business Subcontracting Plan (March 2020) and DFARS 252.219-7003 Small Business Subcontracting Plan (DoD Contracts) – Basic (Dec 2019) to assure aspects required by FAR 19.704 and DFARS 219.705-4 are sufficiently addressed on an acceptable or unacceptable basis.

This Factor is Acceptable when the Small Business Participation Plan and Subcontracting Plan, if applicable, addresses all criteria required and if unable to meet any DoD FY2022 subcontracting goals found at http://business.defense.gov/About/Goals-and-Performance.

Security Clearance

The development, performance, and training of the interior scanning will not require SECRET access.

Foreign Participation

Foreign participation shall not be permitted. This includes foreign companies with U.S. subsidiaries.

Site Visits/Product Demonstration Site visits will not be conducted at any point during the acquisition process.

Note: During any step of the CSO, the Air Force may send questions or comments for the offerors to address via email.

Important Pertinent Clauses

FAR 52.227-14, Rights in Data-General FAR 52.227-16, Additional Data Requirements DFARS 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.225-7001, Buy American and Balance of Payments Program DFARS 252.227-7015, Technical Data-Commercial Items DFARS 252.239-7000, Protection Against Compromising Emanations DFARS 252.239-7001, Information Assurance Contractor Training and Certification DFARS 252.239-7016, Telecommunications Security Equipment, Devices, Techniques, and Services

SECTION D: Areas of Interest See attached Areas of Interest/Topics for this CSO.

• AOI – 3D Facility/Infrastructure Scans- Spiral 2

Note: The Area of Interest/Topic listed above is subject to change at any time during this procurement process. This area of Interest/Topic may be added/revised on a weekly basis. An amendment will be issued when such a change occurs. Offerors are encouraged to review all the Amendments to this solicitation prior to submitting a proposal.

http://business.defense.gov/About/Goals-and-Performance.