RFP_FA8903-17-R-0062_FBO_Letterhead.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING AGENCY

15 November 2017

MEMORANDUM FOR OFFERORS

FROM 772 ESS/PKS, Bldg 1 2261 Hughes Ave, Ste 163 JBSA Lackland, TX 78236-9853

SUBJECT: Request for Proposal (RFP), FA8903-17-R-0062, Fence to Fence Environmental Services at Joint Base Charleston and Shaw Air Force Base, South Carolina

1. The Government anticipates awarding the subject requirement as a competitive Firm-Fixed Price (FFP) contract. This is being issued in accordance with (IAW) FAR 13.5 and is a total small business set aside under NAICS 562910 (size standard 750 employees).

2. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Request your proposal remain valid for Government acceptance for a period of 120 days after the date offers are due.

3. The purpose of this effort is for Fence to Fence Environmental Services at Joint Base Charleston and Shaw Air Force Base (AFB), South Carolina. The requirement shall be completed in accordance with all applicable technical and regulatory requirements and the Performance Work Statement (PWS) dated 7 Nov 2017. The period of performance (POP) will be 12 months for the base year with four (4) one-year option periods.

4. PROPOSAL SUBMISSION INSTRUCTIONS

4.1 Proposals shall be submitted no later than 2:00 PM CT on 15 Dec 2017. If your proposal is received after the time and date listed, it will not be considered or evaluated for award. Offerors shall submit one (1) original and one (1) CD copy of the proposal to the address indicated below addressed to the attention of the undersigned Contracting Officer. Your CD-ROM format shall be compatible with Adobe PDF or Microsoft Word/Excel. No electronic submissions will be accepted.

Mailing instructions are as follows:

United States Postal Service All Courier’s (FedEx, UPS, etc.)

772 ESS/PKS, Bldg 1 772 ESS/PKS, Bldg 1 ATTN: Johanna Mendiola ATTN: Johanna Mendiola 2261 Hughes Ave, Ste 163 3515 S. General McMullen, Rm 3026 JBSA Lackland, TX 78236-9853 San Antonio, TX 78226-2018

NOTE: The two addresses are NOT interchangeable; e.g., USPS will not accept packages from

FEDEX/UPS.

4.2 Proposal shall be clear, concise, and shall include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements; but, rather shall provide convincing rationale to address how the offeror intends to meet the requirements.

4.3 Text for all sections shall be single-spaced, on 8 ½ x 11 paper with a minimum one-inch margin all around. The schedule shall not exceed 11 x 17 inches in size. Font size shall be no less than Times New Roman 10 pt. except for tables, figures, or charts, which can contain a smaller legible font. A page printed on both sides will count as two pages. If page limits are exceeded, the excess pages will be destroyed and will not be read or considered in the evaluation of the proposal. All proposal information shall be submitted in either MS Word or PDF format.

4.4 The proposal shall not contain any extraneous information such as advertisements, or marketing information.

4.5 Three ring binder shall be clearly identified and TABBED as outlined below:

Binder: Contractual Documentation

Price Technical

Note: Price will be one of three sections presented in one three-ring binder. Price does not need to be submitted in a separate binder, but should be clearly marked.

Volume Paragraph

Number Title Page Limit Original CD Copy

I

CONTRACT

DOCUMENTATION

4.5.1.1 Cover Letter

Unlimited

1 1 4.5.1.2

Tax Liability Form (Attachment 9)

4.5.1.4 Representations and Certifications (Attachment 12)

II

PRICE (FACTOR 1)

4.5.2.2 Schedule B (Attachment 7) Unlimited 1 1

III

TECHNICAL (FACTOR 2)

4.5.3.1 Technical Approach 35

1 1 4.5.3.2 Schedule N/A

4.5.3.3 Management Approach 10

4.5.1. CONTRACTUAL DOCUMENTATION

4.5.1.1. Offerors shall provide a cover letter in their proposal to include current points of contact (Contract Manager and Program Manager), cage code, mailing address, current e-mail address and phone number. Offerors shall also confirm proposal validity for 120 days.

4.5.1.2. In accordance with FAR 52.209-11, offerors are required to complete the attached “Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)”, Attachment 9.

4.5.1.3. By submitting a proposal, the Offeror agrees to comply with the provision at FAR 52.203-18 entitled “Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (Jan 2017)” and the clause at FAR 52.203-19 entitled “Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Jan 2017)”, (Attachment 10).

The clause will be incorporated at contract award.

4.5.1.4. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items, with its proposal (Attachment 12).

4.5.1.5. There is no page limit for this section.

4.5.2. PRICE

4.5.2.1. Cost and Pricing Data are not required under this competitive acquisition; but, if only one proposal is received, cost and pricing data may be required (which may include other than cost and pricing data or certified cost and pricing data). The offeror, however, shall submit:

4.5.2.2. Complete SCHEDULE B (Attachment 7) and include the document in this section.

4.5.2.3. Any cost or pricing information submitted shall be addressed ONLY in the pricing section.

4.5.3. TECHNICAL

Offerors shall include their technical narratives for FACTOR 2. The technical narrative portion shall be in the same exact order as the tasks identified within the PWS.

4.5.3.1. Offerors shall provide a technical approach that discusses the offeror’s approach to completing all of the environmental requirements in the PWS. This section is limited to 35 pages. At a minimum, the following should be addressed in the technical approach:

Approach to complete all environmental compliance services and necessary reporting in accordance with the PWS and applicable federal, state, and local regulatory and AF and DOD guidance

Approach to conduct all environmental compliance services to include quality control and status reporting to meet the unique requirements for conducting work at JB CHS and Shaw AFB; including appropriate access and security requirements

Approach to be in compliance with and understanding of all applicable federal, state, and local environmental rules, regulations, and policies, including training requirements

4.5.3.2. Offerors shall include a proposed schedule for completing the effort within the requested POP. The schedule shall illustrate the plan to meet the delivery dates, implement management systems, and maintain control of subcontractor efforts, if applicable. The schedule shall include all phases for the basic and option periods. The schedule may be submitted in MS Project format, but must also be accompanied by a portable document format (pdf) version of the printed schedule.

4.5.3.3. Offerors shall submit a management approach detailing how they plan to accomplish all the requirements of the PWS. The management approach shall not exceed ten (10) pages. At a minimum, the following shall be included:

Description of the field and management team, including key personnel, and how these will interact and operate An organizational chart Description of how the contractor will be responsive to unscheduled events and maintain communication with the Air Force If teaming partner/subcontractor is proposed, offeror shall identify any teaming partner/subcontractor role for this effort and provide how they will manage the teaming partner/subcontractor proposed

Availability of the prime contractor’s resources and expertise on-site to resolve all regulatory, equipment, material, procurement, staffing, and contractual issues

Experience of all proposed management, technical onsite and reach back personnel (to include subcontractors) for supporting the requirements outlined in the PWS

4.5.3.5 Technical approach is limited to 35 pages. Management approach is limited to ten

(10) pages. The total number of pages allotted for this section is 45. Note that each “face” of a sheet is considered a “page”.

5. EVALUATION OF PROPOSALS

5.1. The Government will review all proposals received to determine if they are responsive to the RFP requirements. A responsive proposal is one that meets all the terms, conditions, and specifications of the RFP. Offerors must provide all documents listed and comply with all submission instructions in order for their proposal to be considered “responsive” to this RFP.

5.2. Selection shall be made on a Lowest Price Technically Acceptable (LPTA) basis. LPTA means that the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price determined reasonable. The LPTA evaluation approach process will be as follows:

Step 1 – Rank all proposals by price.

Step 2 – Evaluate the three (3) lowest priced proposals for technical acceptability and price reasonableness. If there are not at least three (3) proposals received under subject RFP then evaluate the number of proposals received for technical acceptability and price reasonableness.

Note: For purposes of efficiency, if more than three (3) proposals are received, only the three (3) lowest priced proposals will be evaluated for technical acceptability. If any of the lowest priced proposals are rated technically unacceptable, the evaluation process will flow down and continue with the next lowest priced proposal, one by one until a proposal is determined technically acceptable or until no proposals remain to be evaluated. If less than three (3) proposals are received then all proposals will be evaluated for technical acceptability.

6. EVALUATION CRITERIA. Factors that will be evaluated under this RFP include:

FACTOR 1 – PRICE

FACTOR 2 – TECHNICAL

FACTOR 2 will be used to determine whether the proposal is TECHNICALLY ACCEPTABLE.

Please note that any assumptions provided with your proposal will be reviewed and may affect your technical acceptability.

6.1. The following ADJECTIVAL RATINGS will be used to assess whether a proposal is

TECHNICALLY ACCEPTABLE.

6.1.1. ACCEPTABLE. Proposal meets the requirements of the solicitation.

6.1.2. UNACCEPTABLE. Proposal does not meet the requirements of the solicitation.

Proposals with an UNACCEPTABLE rating in Factor 2 - Technical will not be eligible for award.

6.2. FACTOR 1 – PRICE

6.2.1. Price analysis will be conducted. The three (3) lowest priced proposals will be evaluated for technical acceptability and price reasonableness. If there are not at least three (3) lowest priced technically acceptable proposals, then the number of lowest priced technically acceptable proposal(s) will be evaluated for price reasonableness and completeness.

6.2.2. The proposed price will be evaluated on bottom line price for the entire effort for Joint Base Charleston and Shaw AFB Environmental Services, to include all options. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The three (3) lowest priced technically acceptable proposals will be evaluated utilizing the techniques as outlined in FAR 15.404 – Proposal Analysis.

6.2.3. If there are only two (2) technically acceptable proposals, then the two (2) technically acceptable proposals will be evaluated utilizing the techniques as outlined in FAR 15.404 – Proposal Analysis.

6.2.4. If only one (1) proposal is received and is determined to be awardable the price evaluation team may request the Offeror to submit cost and pricing data.

6.2.5. Total price shall be entered on Schedule B (Attachment 7). Please enter all amounts in whole dollars.

6.3. FACTOR 2 - TECHNICAL

6.3.1. The following will be used to assess whether a proposal is TECHNICALLY

ACCEPTABLE:

6.3.1.1. This criterion is met when the offeror proposes an achievable, technically sound, realistic technical approach that clearly and completely demonstrates how they intend to complete the fence-to-fence environmental services and associated reporting, in accordance with the PWS and applicable federal, state, and local regulatory guidance. The Government will evaluate the technical approach based on the following:

Adequately demonstrates approach to complete all environmental compliance services and necessary reporting in accordance with the PWS and applicable federal, state, and local regulatory and AF and DOD guidance

Adequately demonstrates an approach to conduct all environmental compliance services to include quality control and status reporting that meets the PWS

Adequately demonstrates the ability to meet the unique requirements for conducting work at JB CHS and Shaw AFB; and meeting the appropriate access and security requirements

Adequately demonstrates compliance with and understanding of all applicable federal, state, and local environmental rules, regulations, and policies, including training requirements

6.3.1.2 This criterion is met when the contractor proposes a schedule, within the POP, to include all phases for the basic and option periods, that is achievable, measureable, and demonstrates progress towards achieving the proposed objectives as stated in the PWS; clearly illustrates the plan to meet the delivery dates; adequately demonstrates the ability to implement management systems; and adequately demonstrates the ability to maintain control of subcontractor efforts.

6.3.1.3 This criterion is met when the contractor adequately demonstrates a comprehensive management approach that includes a qualified technical and management team, including key personnel with in-depth relevant experience, to efficiently and effectively manage the requirements, and ensure quality services and deliverables in order to achieve all of the requirements in the PWS. The Government will evaluate the management approach based on the following:

Proposal clearly identifies roles and responsibilities for the team and how well the team will interact and operate; key personnel shall be clearly identified Proposal presents an organizational chart with sufficient detail to explain the roles of the team Proposal demonstrates an efficient and effective approach for managing unscheduled events while maintaining communication with the Air Force Proposal demonstrates efficient and effective management of team members/subcontractors Proposal adequately describes the availability of the prime contractor’s resources and expertise to rapidly resolve all regulatory, equipment, material, procurement, staffing, and contractual issues

Proposal adequately demonstrate the experience of all proposed management, technical onsite and reach back personnel (to include subcontractors) for supporting the requirements outlined in the PWS, and the ability to meet the Government’s requested PoP; support infrastructure shall be in-place or near the location needing the support

7. The Government may award without discussions. Offerors should submit their initial proposal with this in mind. The Government, however, may conduct discussions, if the CO determines this is in the interest of the Government. Upon receipt of the proposals, the CO and technical representatives will review the initial proposals after which the CO will, decide to award without conducting discussions/negotiations or to hold discussions with one or more offerors. When discussions/negotiations are conducted, each offeror with whom discussions/negotiations were opened shall be given an opportunity to revise their initial proposal to reflect any changes that result from the discussions/negotiations. The CO will award the contract to the offeror presenting the best value to the Government, based on either the initial or revised proposal.

8. BASIS OF AWARD. The Government intends to award a single contract from this RFP to the responsible offeror whose proposal conforms to the RFP’s requirements (includes all stated terms, conditions, and all other information required by the RFP) and is determined to represent the BEST VALUE to the Government. BEST VALUE under this RFP means the Government will select the technically acceptable proposal with the lowest evaluated reasonable price under the LOWEST PRICED TECHNICALLY ACCEPTABLE process. This process does not permit tradeoffs and proposals are evaluated for acceptability, but not ranked using the non-cost/price factors.

9. CRITICAL MILESTONES

9.1. MILESTONES SCHEDULE

RFP Released 15 November 2017 Proposal Due Date 2:00 PM CT on 15 December 2017

10. Service Contract Act Wage Determinations: Wage Determination 2015-4427, Revision 4, and Wage Determination 2015-4439, Revision 3, is applicable to this requirement.

11. The combination of the Prime and any Contractor Team Arrangement partners under the contract must adhere to FAR 52.219-14, which states that at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

12. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, or most current version. The provisions at FAR 52.212-1, Instructions to Offerors – Commercial and FAR 52.212-2, Evaluation – Commercial Items, apply to this acquisition.

The specific instructions and evaluation criteria are included in this RFP letter.

The clauses at FAR 52.212-4, Contract Terms and Conditions – Commercial Items and 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items apply to this acquisition. Additional FAR, DFARS, and AFFARS provisions and clauses that are applicable to this acquisition are also included in Attachment 11.