Attach_1_-_JB_CHS_IST_F2F_PWS_29Nov2017.docx

Attachment 1DRAFT

FA8903-17-R-0062

729 Nov 2017

PERFORMANCE WORK STATEMENT TO

PERFORM FENCE-TO-FENCE (F2F) ENVIRONMENTAL SERVICES AT JOINT BASE CHARLESTON AND SHAW AFB, SOUTH CAROLINA

729 NOVEMBER 2017

TABLE OF CONTENTS

1.0 SCOPE

In carrying out work assignment(s) issued under this Contract, the contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision and other requirements necessary for, or incidental to, the performance of work set forth herein; assure any and all program and/or project related costing information (regardless of its stage in development) is secured, as directed by the Contracting Officer (CO); and be responsible for safeguarding proprietary and other sensitive information. The contractor shall be immediately capable of addressing and interpreting all aspects of environmental law and regulation.

1.1 Introduction

This Performance Work Statement (PWS) defines the scope of a full range of environmental operations and services activities necessary to meet Air Force Civil Engineer Center (AFCEC), and other customer requirements. This Contract is performance-based to the maximum extent practicable in accordance with (IAW) Federal Acquisition Regulations (FAR) Subpart 37.6.

The United States (U.S.) Air Force (AF) and other Department of Defense (DoD) agencies are faced with shrinking budgets and reduced staffing. In an effort to gain efficiencies through volume purchasing and to reduce the administrative burden of managing multiple contracts for various environmental services, AFCEC is seeking to procure multi-year, fence-to-fence (F2F) contracts for environmental services at AF installations. Services to be provided support the AF Environmental Quality (EQ) program. This PWS encompasses the full range of methods, technologies, and supporting activities necessary to conduct environmental operations and services efforts to address F2F environmental compliance needs at Joint Base Charleston (JB CHS) locations and Shaw AFB in accordance with technical and regulatory requirements. JB CHS locations include JB CHS-Air Base (JB CHS-AB), JB CHS-Weapons Station (JB CHS-WS), North Auxiliary Air Field (NAAF) and Short Stay Recreation Area. Shaw AFB locations include Shaw AFB main base and Poinsett Range.

The contractor shall provide environmental services to support one or more of the following environmental compliance programs on JB CHS and Shaw AFB, as needed/regulated by the South Carolina Department of Health and Environmental Control (SCDHEC), U.S. Environmental Protection Agency (EPA), and/or other state and local regulatory agencies: Hazardous Waste (HW) Program, Hazardous Materials (HM) Program, Air Program, Storm Water Program, and other environmental compliance programs as necessary. This PWS outlines the current known requirements as identified by the SCDHEC, U.S. EPA, and/or local regulatory agencies.

For proposal purposes, additional information that may aid quantification of the required environmental compliance services can be found in the tables throughout this PWS. Note that amounts quantified in these tables are considered estimates of current processes on JB CHS and Shaw AFB. All values and specific references are subject to change based on regulatory and AF mission requirements. The contractor is not required to utilize these amounts and may propose amounts based on their professional opinion/determination. Proposed amounts by the contractor shall be evaluated by the AF as part of the technical evaluation as to their sufficiency and appropriateness to address the requirements of the PWS. Supporting documents (plans, permits, reports, etc.) applicable to this Contract are listed under Appendix B.

1.2 Policy and Requirement Statements

It is AF policy to use innovative and sustainable approaches to environmental management and technology to accomplish its mission. Sustainable projects may reduce the burden of compliance for the AF but are intended to not deplete resources, degrade the environment, nor impact human health. The contractor shall incorporate pollution prevention (P2) and sustainability initiatives into all aspects of this Task order. The contractor shall operate in a manner that promotes energy management to include energy efficiency, use of renewable energy, and water conservation. The contractor shall comply with JB CHS and Shaw AFB’s EMS. The contractor shall also participate in JB CHS and Shaw AFB’s Environmental Compliance Assessment Program (ECAMP) (formerly known as Environmental, Safety, and Occupational Health Compliance Assessment and Management Program [ESOHCAMP]), as required.

The contractor shall function as an integral team member in support of AFCEC and the AF mission to include sharing of information with other AFCEC contractors and in cooperation with communities, regulators, and other Government entities.

Requirements include efficient management of this Contract including, but not limited to, the submission of accurate, on-time, quality deliverables and timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to, early involvement in the process to allow for the development of the most cost-effective and technically sound approach or solution. The AFCEC will rely on the contractor’s expertise in recognizing and addressing problematic issues and successful execution of this Contract.

The contractor shall perform all work in accordance with applicable federal, state, and local statutes and regulations, Executive Orders (EOs), DoD/AF policies and instructions, and JB CHS and Shaw AFB requirements including, but not limited to, the JB CHS and Shaw AFB Activity Management Plan (AMP), Environmental Action Plan (EAP), Integrated Cultural Resources Management Plan (ICRMP), Integrated Natural Resources Management Plan (INRMP), Hazardous Waste Management Plan (HWMP), Asbestos Management Plan, Asbestos Operations Plan, Hazardous Materials Management Plan (HMMP), Storm Water Management Plan (SWMP), P2 Plan, Spill Prevention Control and Countermeasure (SPCC), JB CHS and Shaw AFB General Requirements for Environmental Protection, and Storm water Pollution Prevention Plan (SWPPP). The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this Contract.

1.3 Continuation of Essential DoD Contractor Services During Crisis The performance of these services is not expected to be mission essential during time of crisis (e.g., FPCON level is elevated to a point where installation access becomes limited). Should a crisis be declared, the CO or his/her representative will verbally advise the contractor of the revised requirements, followed by written directions.

2.0 ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

The contractor shall perform management and planning functions, as well as performance monitoring and measurement, during the course of this effort, as specified in this Contract.

2.1 Coordination with Government Offices

The contractor is responsible for completing specific tasks as assigned and completing those tasks to the satisfaction of an authorized AF official in a specific AF component group to include, but not be limited to, Civil Engineering (CE), transportation, communications, operations, security forces, safety, surgeon general, and the JB CHS and Shaw AFB command structure. In the event of an exercise on either JB CHS or Shaw AFB, the contractor shall set-up and removes temporary Initial Accumulation Points (IAPs) in support of units visiting JB CHS or Shaw AFB for exercises or similar activities. The contractor shall also provide HM/HW data, as requested, in order to support the exercise. The contractor may also be required to interface with other AF staff components on certain tasks to include, but not be limited to, legal and public affairs. The types of tasks that the contractor may be asked to perform include, but are not limited to, environmental compliance.

2.2 Regulatory Interface

The contractor shall assist in the application of general and site-specific regulatory requirements that pertain to assigned AFCEC projects and maintain currency with changing DoD regulations and federal, state, and local statutes and regulations.

The contractor is not an employee of the Government and shall not represent the Government in an official or unofficial capacity without the express prior written permission from the CO. This notwithstanding, in the event that any regulatory representative approaches the contractor with a stated intent to inspect the activities of the contractor without the previous direction of the CO, the contractor shall respectfully inform the regulatory representative that inspection must be delayed until the CO is properly notified and a duly appointed AFCEC Contracting Officer Representative (COR) is present or other direction is issued by the CO. If this is not possible, due to project constraints, the contractor shall notify the CO, AFCEC COR, and JB CHS or Shaw AFB point of contact (POC) at the earliest possible time following the inspection.

2.2.1 Document Preparation

Any document preparation accomplished by the contractor that has legal consequence to the AF shall be submitted through the CO or the AFCEC COR for appropriate AF component approval, including the JB CHS or Shaw AFB POC, before submission to any regulatory authority external to the AF. Documents of legal consequence include, but are not limited to:

· Any document requiring affirmative certification by an AF official that the contents of the document are true and correct to the best of his or her knowledge (e.g., Resource Conservation and Recovery Act [RCRA] permit applications);

· Any document that could lead to administrative or criminal sanctions against the AF if the information is determined to be incorrect, misleading, or inaccurate; or

· Any document providing information about internal AF operations being requested by an external agency as part of an investigation or inquiry.

2.2.2 Reporting Noncompliance

The contractor shall immediately report any noncompliance with applicable federal, state, or local environmental laws, or nonconformance with Air Force Instructions (AFIs) as applied through the EMS to the JB CHS and/or Shaw AFB POC, CO, and AFCEC COR. (Contract Data Requirements List [CDRL], A001)

2.3 Coordination with Other Contractors

The contractor shall cooperate fully with other contractors and Government employees. The contractor shall not commit any act that will interfere with the performance of work by any other contractor or Government employee. The CO and AFCEC COR will resolve work schedule conflicts between this Contract and other contracts. The CO will provide written direction to the contractor to reschedule work when required.

2.4 Special Notification

2.4.1 Health Risks

The contractor shall immediately report to the CO, AFCEC COR, JB CHS and Shaw AFB POC, verbal telephone or e-mail notification pursuant to the Contract, any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel, the public at large, or the environment. Following the verbal or e-mail notification, a written notice with supporting documentation, to include photographic documentation whenever appropriate, shall be prepared and delivered within three (3) working days to the CO. Upon request of the CO, or the AFCEC COR, the contractor shall provide pertinent raw laboratory data immediately (not to exceed two [2] weeks) via e-mail, and then provide final results and laboratory quality data via standard mail as soon as possible. (CDRL A002, B001)

2.4.2 Identification and Change of Critical Contractor Personnel The contractor shall submit an organizational chart displaying key personnel involved in the effort, their organization, their respective labor categories, and their roles and responsibilities. The contractor shall immediately notify the CO and AFCEC COR, in writing or email, of any changes in key contractor personnel. The contractor shall obtain CO and AFCEC COR approval of any proposed changes in project personnel along with the steps taken/proposed to ensure there are no impacts to the schedule or costs associated with individual tasks. The contractor shall identify to the CO and AFCEC COR all subcontractors to be used under this Contract, issued pursuant to this PWS, prior to signing any subcontract or initiating any work. The contractor shall provide subcontractor qualifications and define roles and responsibilities to the CO and AFCEC COR prior to subcontractor utilization. (CDRL A003)

2.4.3 Unexploded Ordnance

If the potential for Unexploded Ordnance (UXO) exists, the contractor shall ensure the work site has been cleared of all UXOs prior to commencement of field activities. If UXOs are discovered during field activities, the contractor shall halt work immediately and report the discovery to the JB CHS and/or Shaw AFB POC and AFCEC COR via telephone, to be followed by e-mail notification. Additionally, the contractor shall take action to secure the work site and prevent unauthorized entry. Such action may include, but is not limited to, notification of the JB CHS and/or Shaw AFB command post, security police, and fire department. Once work has been halted due to the presence or suspected presence of UXO, work shall not commence until notified by the CO after clearance is authorized by Explosive Ordnance Disposal (EOD) personnel. (CDRL A002)

2.4.4 Historic and Archeological Resources

If whole or fragmented skeletal elements (bones), fossils, or historic or archeological artifacts, resources, features, or sites are discovered during field activities, the contractor shall halt work immediately and report the discovery to the JB CHS and/or Shaw AFB POC, the CO, and the COR via telephone, to be followed within 24 hours by written notification to the CO. Additionally, the contractor shall take action to secure the work site, prevent unauthorized entry, and avoid any further damage or disruption to the location. Permission to proceed with field activities in the area will be granted by the CO, after coordination with the JB CHS and/or Shaw AFB or local/regional AFCEC Cultural Resources Manager. The contractor shall not publicize or disclose the existence of said elements, artifacts, etc., to unauthorized persons or entities without specific written permission from the CO, who will coordinate with the local/regional AFCEC Cultural Resources Manager. (CDRL A002)

2.5 Laboratories

2.5.1 General

The contractor shall select a laboratory that complies with applicable AF, federal, state, and local standards and requirements including certification and accreditation programs, where applicable. The contractor shall select a laboratory with analytical capabilities sufficient for the methods specified in JB CHS and/or Shaw AFB environmental plans (e.g., HWMP, SWPPP, SWMP), and adequate throughput capacity to handle the project’s analytical workload during all field activities. A laboratory that provides results via files that are compatible with the U.S. EPA Staged Electronic Data Deliverable (SEDD) format is required to facilitate importing sample analytical results into the Enterprise Environmental, Safety, and Occupational Health Management Information System (EESOH-MIS).

2.5.2 Data Quality Objectives

The U.S. EPA has developed the Data Quality Objective (DQO) Process as the agency’s recommended planning process when environmental data are used to select between two alternatives or derive an estimate of contamination. The DQO Process is used to develop performance and acceptance criteria (or DQOs) that clarify study objectives, define the appropriate type of data, and specify tolerable levels of potential decision errors that will be used as the basis for establishing the quality and quantity of data needed to support decisions. Under this contract, the contractor shall implement the DQO process to ensure data of adequate quality are collected to support project decisions. Laboratories may be subject to on-site AFCEC audits of their Quality Assurance/Quality Control (QA/QC) protocols and procedures (not subject to the expense of the contractor). All laboratories shall meet DQOs specified in installation sampling and analysis requirements, and all laboratories shall perform QA/QC requirements as specified in the project-specific SAP.

2.6 Work Site Requirements

2.6.1 Safety Requirements

The contractor shall be responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment; avoiding work interruptions; and complying with Occupational Safety and Health Administration (OSHA) regulations (29 CFR 1904) and JB CHS and/or Shaw AFB safety office requirements. The contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in this Contract. The contractor shall demonstrate proactive safety practices on a continual basis throughout the Contract period. The contractor shall maintain training records on-site and have written Health and Safety Plans (HSPs) on-site and available for workers and/or regulatory review.

The contractor shall record and report promptly (within one [1] hour) by telephone or other direct means to the CO or COR, JB CHS and/or Shaw AFB POC, and JB CHS and/or Shaw AFB’s Safety Office all available facts relating to each instance of damage to Government property or injury to a person. In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to the JB CHS and/or Shaw AFB fire department. If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel in the conduct of an investigation until said investigation is completed. The contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on federal property. The contractor shall provide the CO copies of any OSHA Report(s) regarding a project site, submitted during the duration of this Contract. (CDRL A004)

2.6.2 Fire Prevention and Protection

The contractor and his or her employees shall comply with the JB CHS and/or Shaw AFB’s regulations and Air Force Occupational and Environmental Safety, Fire Prevention, and Health (AFOSH) Program, as applicable. A copy of these regulations will be made available by the COR POC at the post-award conference. The contractor shall coordinate with the JB CHS and/or Shaw AFB fire department for hot permits (for welding or open flame operations), as required.

2.6.3 Work-Site Maintenance

The contractor shall maintain their work sites to prevent the spread of contamination, provide for the integrity of any samples obtained, provide for the safety of all individuals in the vicinity of work site areas, and prevent the release of any contamination to the environment. The work sites associated with the execution of the contractor’s roles and responsibilities shall be well marked to prevent inadvertent entry into all work areas. Access to work areas shall be monitored and thoroughly controlled. Standard work zones and access points for controlled operations shall be established and maintained as the site conditions warrant. The contractor shall ensure compliance with any federal, state, and local regulations, QA/QC protocols and procedures, and JB CHS and/or Shaw AFB plans for decontaminating tools, equipment, or other materials, as required. The contractor shall keep work areas free from accumulation of waste and non-essential hazardous materials. The contractor shall remove non-essential equipment from work sites when not in use. The work sites shall be maintained to present an orderly appearance and to maximize work efficiency. Upon completion of work activities, the contractor shall remove from the work premises any rubbish, tools, equipment, and materials that are not the property of the Government. The contractor shall properly dispose of any and all construction debris, investigation derived waste, and other waste(s) associated with the activities covered within this PWS. Upon completing work activities, the contractor shall leave work areas clean, neat, and orderly.

2.6.4 Minimize Impacts to Existing Operations

If required by the project, the contractor shall use Global Positioning System (GPS) at locations associated with activities included in the PWS. GPS data will be recorded in a format compatible with the latest Spatial Data Standard for Facilities, Infrastructure, and Environment (SDSFIE) per Defense Installations Spatial Data Infrastructure (DISDI). The JB CHS and/or Shaw AFB POC and AFCEC COR shall be consulted to properly position sampling locations, solid waste containers, IAPs, storm water outfalls, etc., with respect to site locations, to minimize the disruption of JB CHS and/or Shaw AFB activities, minimize disruption of/impact on natural and cultural resources, and avoid penetrating underground utilities. The contractor shall coordinate any necessary field survey operations with JB CHS and/or Shaw AFB personnel to attain these objectives. All necessary permits and coordination shall be completed prior to commencement of any activities. Frequent communication and coordination with JB CHS and/or Shaw AFB personnel shall be necessary to accomplish these goals. (CDRLs B002)

2.6.5 Storage

The contractor shall be responsible for security and weatherproofing of stored material and equipment. Equipment or materials used in work areas requiring storage on JB CHS and/or Shaw AFB shall be placed at site(s) designated by the JB CHS and/or Shaw AFB POC. Should temporary construction be necessary, at the completion of the work, the contractor shall remove all temporary fences and structures (used to protect materials and equipment) from JB CHS and/or Shaw AFB unless otherwise directed by the CO. The contractor shall clean storage areas of all debris and material and perform repairs, as required. The contractor shall be responsible for safeguarding all Government property provided for contractor use. The contractor shall maintain an inventory of Government property, a copy of Government property control procedures at work areas, and dispose of Government property as directed by the CO. All HM shall be handled, stored, labeled, and transferred in accordance with applicable federal, Department of Transportation (DOT), OSHA regulations, and JB CHS and/or Shaw AFB Installation Hazardous Material Program (IHMP) requirements.

2.6.6 Site Access Badges

The contractor shall verify that identification credentials presented by all contractor and subcontractor employees to obtain security badges, passes, cards, or decals used during the duration of this Task order are current and correct. As a minimum, verification should be conducted with the Social Security Administration (http://www.ssa.gov/employer/ssnv.htm), the Federal Bureau of Investigations Criminal Justice Information Services, Identification & Investigative Services Section (304-625-5590) and the Form I-9 Employment Eligibility Verification (http://www.uscis.gov/portal/site/uscis). The contractor shall monitor its employees to ensure all information remains current and to ensure all security badges or passes are returned to the JB CHS and/or Shaw AFB POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer authorized (e.g., upon removal of contracted personnel from specific projects).

The contractor shall obtain JB CHS and/or Shaw AFB identification and vehicle passes for contractor and subcontractor personnel, as appropriate. The contractor shall maintain a list of approved personnel for each project location and shall monitor access passes for the duration of this Contract. The contractor shall comply with all applicable regulations to obtain Common Access Cards (CACs) for applicable Prime and subcontract personnel.

As required by the scope of this Contract, the contractor is responsible for obtaining and maintaining access to the AF Network and all applicable software and web platforms to conduct the work as specified using the DD FORM 2875 (System Authorization Access Request (SAAR)).

2.6.7 Key Control

The contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. Keys issued shall not be duplicated. The contractor shall limit access to locked areas to contractor’s employees only. The contractor shall develop procedures covering key control that will be included in their quality control approach.

The contractor shall report the occurrences of a lost key to the CO or AFCEC COR and JB CHS and/or Shaw AFB POC as soon as known. The contractor shall be required, upon direction of the CO, to re-key or replace the affected lock(s). However, the Government, at its option, may replace the affected lock(s) or perform the re-keying itself.

2.6.8 Permits

The contractor shall be responsible for coordinating and obtaining the required permits (associated with tasks in this PWS only) to implement a site-specific project. For all permits, or permit applications that are required prior to installation and operation of equipment requiring a permit, the contractor shall compile data (e.g., air quality compliance data) into a format that results in the facility’s ability to obtain a valid construction and operating permit for the installation of the subject equipment. The contractor shall pay for permits and fees (P&F) pertaining to compliance of environmental projects and programs at JB CHS and Shaw AFB. Regulatory agency(ies) shall submit an invoice to the government with associated cost/fees that need to be paid for by JB CHS and Shaw AFB. Fee may include and is limited to, see Table 4 and 5. Upon receipt of the invoice, JB CHS and Shaw AFB shall verify that cost(s) are appropriate and valid, and communicate validation of those costs to the AFCEC Contracting Officer’s Representative (COR). The COR shall send the validated invoice through the Contracting Officer (CO) to the contractor so that a check can be issued by the contractor to the appropriate regulatory agency. The payment of fees shall be in a timely manner and in a format that is acceptable to the regulatory agency. Within five (5) days of payment, the contractor shall provide confirmation of payment through receipt, email confirmation, etc. to the CO, COR, and JB CHS and Shaw AFB Point of Contact (POC).(CDRL A005)

3.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The contractor shall plan project activities including the development, implementation, and maintenance of project schedules, events, status of resources, report(s) on the activities and progress toward accomplishing project objectives, and document for Government review and approval the results of the project.

3.1 Post Award Meeting/Teleconference

Within two (2) weeks after issuance of this Contract, the contractor shall attend an on-site post award meeting with JB CHS and Shaw POCs, the COR, and/or the CO. The purposes of the meeting shall be to make introductions; coordinate security requirements; discuss schedules; become familiar with and prioritize the work requirements, information, and/or site-specific data addressed under this Contract; and provide details regarding the transition of work requirements from the incumbent contractor. In the event that some meeting attendees must attend the meeting via teleconference, necessary arrangements (e.g., teleconference call-in number) shall be made by the contractor to make the post-award meeting discussion available to others who are unable to attend the meeting in-person. The contractor shall prepare and submit minutes, agendas, and/or presentations as directed in the accomplishment of this Contract. (CDRLs B003, B004, B005)

3.2 Progress Meetings

The contractor shall attend teleconference progress meetings on a semi-annual basis with the JB CHS and/or Shaw AFB POC. Necessary arrangements (e.g., teleconference call-in number) shall be made by the contractor. The contractor shall prepare and submit minutes, agendas, and/or presentations of all conferences and meetings, as directed in the accomplishment of this Contract. (CDRLs B003, B004, B005)

3.3 Presentation Materials

The contractor shall prepare and present briefing packages, as required, in support of the post award and semi-annual progress meetings, as noted above coordinated by the Government. As part of the presentation materials, the contractor shall prepare paper copies of all slides. (CDRL B005)

3.4 Training

The contractor is responsible for the proper and timely training of contractor personnel to perform their jobs in accordance with all applicable legal, regulatory, compliance, and JB CHS and/or Shaw AFB requirements.

3.4.1 Competency Training for Contractor Personnel

The contractor shall not allow personnel to perform any activities and/or tasks at JB CHs and/or Shaw AFB without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the contractor shall, if requested, provide proof of personnel training or qualification (e.g., individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those Contract activities associated with the identified noncompliance as more fully described in this PWS.

3.4.2 Environmental Awareness Training

The contractor personnel shall also take Environmental Awareness Training per AFI 32-7001, Environmental Management, to ensure all are aware of the environmental policy and procedures of the JB CHS and/or Shaw AFB EMS, the JB CHS and/or Shaw AFB prioritized significant environmental aspects, regulatory compliance issues, and related actual or potential impacts associated with their work; the mission-related benefits of improved personal performance; their roles and responsibilities in achieving regulatory compliance and conformity with EMS requirements; the potential consequences of departure from specified plans, procedures, checklists, and other documentation; the need to accomplish and document training upon arrival at a new duty station; and the frequency of training. All contractor personnel shall know the environmental requirements that apply to their daily duties and receive the commensurate level of environmental education and training for those duties.

3.5 Work Breakdown Structure

The contractor shall prepare a Work Breakdown Structure (WBS) for the projects and activities to be performed within this Contract. The WBS shall be used to prepare proposals and project schedules, as necessary. (CDRL B006)

3.6 Project Planning Chart

The contractor shall prepare and submit a Project Planning Chart (PPC) for approval. The PPC shall detail the project schedule and status through the use of Gantt charts, which shall depict percent complete for each task. (CDRL B007)

3.7 Contractor’s Progress, Status, and Management Report

The contractor shall prepare and submit a monthly Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. The CPSMR shall also include project schedule status. (CDRL B008)

3.8 Plans

The Contractor shall prepare and submit one (1) consolidated Work Plan (WP) describing the Contractor’s plan to implement all work activities required under this contract (i.e., base year and option year requirements in one WP). In addition, the Contractor shall prepare and submit a HSP and SAP as appendices to the WP. As option years are awarded, the Contractor shall provide necessary revisions to the plans. All plans required by this Contract shall receive signature and/or stamp of properly certified contractor staff as required by industry standards and/or relevant laws and regulations. Contractor accomplishment of a plan includes necessary coordination with JB CHS and/or Shaw AFB stakeholders and applicable regulators as required for review, acceptance and publication. All plans and similar deliverables shall be submitted in both final published (pdf or similar) and editable electronic formats (such as Microsoft Word [MS], Excel or similar) to facilitate draft review, commentary and subsequent revisions.

3.8.1 Work Plan

The Contractor shall prepare one (1) consolidated WP to comply with DoD, Air Force, U.S. EPA (epa.gov/quality), state, and local regulations regarding the proposed work efforts being requested under this contract. If a WP has already been prepared for the installation, the Contractor shall prepare project-specific addenda to the existing approved plan. In the subsequent option years, the Contractor shall provide revisions to the plan, as required. The AFCEC Technical Services Quality Assurance Program shall be used as guidance for all phases of work specified.3.8.2 Health and Safety Plan.

The contractor shall prepare one (1) consolidated HSP to comply with AF, OSHA, U.S. EPA, state, and local health and safety regulations regarding the proposed work efforts being requested under this Contract. The contractor shall utilize to the fullest extent possible any existing related HSP, tailored specifically to the current effort. If a HSP has already been prepared for JB CHS and/or Shaw AFB, the contractor shall prepare project-specific addenda to the existing approved plan. In the subsequent option years, the contractor shall provide revisions to the plan, as required. The contractor shall use U.S. EPA guidelines for designating the appropriate levels of protection needed at the study site(s) as applicable. The contractor shall maintain written certification that the approved HSP has been reviewed with all personnel that work at the project site prior to their mobilization. (CDRL A006)

3.8.2 Health and Safety Plan

The contractor shall prepare one (1) consolidated HSP to comply with AF, OSHA, U.S. EPA, state, and local health and safety regulations regarding the proposed work efforts being requested under this Task Order. The contractor shall utilize to the fullest extent possible any existing related HSP, tailored specifically to the current effort. If a HSP has already been prepared for JB CHS and/or Shaw AFB, the contractor shall prepare project-specific addenda to the existing approved plan. In the subsequent option years, the contractor shall provide revisions to the plan, as required. The contractor shall use U.S. EPA guidelines for designating the appropriate levels of protection needed at the study site(s) as applicable. The contractor shall maintain written certification that the approved HSP has been reviewed with all personnel that work at the project site prior to their mobilization. (CDRL A007)

3.8.3 Sampling and Analysis Plan

The Contractor shall prepare one (1) consolidated SAP to consist of both a Field Sampling Plan (FSP) and a Quality Assurance Project Plan (QAPP). If a basewide SAP has already been prepared for the JB CHS and/or Shaw AFB, the Contractor shall prepare a project-specific addendum to the plan for those projects requiring sampling and analysis. If a SAP has already been prepared for the contract base year, the Contractor shall prepare project-specific addenda to the existing approved plan. In the subsequent option years, the Contractor shall provide revisions to the plan, as required. The SAP shall be prepared using the AFCEC Model FSP, AFCEC Technical Services Quality Assurance Program, and project DQOs. The contractor shall be required to abide by and follow the sampling and analysis requirements of the various JB CHS and/or Shaw AFB plans, permits, and procedures which have sampling and analysis requirements (e.g., Waste Analysis Plan, JB CHS and Shaw AFB HWMP, JB CHS and Shaw AFB SWMPs/SWPPPs, etc.). The contractor shall use such plans and permits to complete the SAP. (CDRL A008)

3.8.4 Quality Control Program Plan

The Contractor shall organize, document, prepare procedures for, and implement a management-driven system to provide maximum assurance that products and services conform to specified requirements. Products and services submitted in the performance of this contract shall be according to the standards set forth by the American National Standard Institute/American Society for Quality, if applicable, or Best Commercial Practice, and contract requirements. All work accomplished by the Contractor shall be of sufficient quality and level of acceptance by federal, state, and local regulators. The Contractor shall provide a Quality Control Program Plan detailing the execution of this program. If the QCPP has already been prepared for a specific installation for the base year, the Contractor shall prepare an addendum to the existing approved plan in subsequent option years if applicable. (CDRL A009)

3.9 Hazardous Materials Tracking and Inventory

In the event the contractor purchases or uses a product that requires tracking under the IHMP, the contractor shall follow JB CHS and/or Shaw AFB requirements for tracking HM and comply with AFI 32-7086, Hazardous Material Management. Additionally, the contractor shall contact the JB CHS and/or Shaw AFB POC to obtain technical assistance in achieving and maintaining compliance with HM issue, use, and disposal requirements. The contractor shall ensure tracking of all HM in the EESOH-MIS. The contractor shall use JB CHS and/or Shaw AFB established procedures (e.g., Hazmat Tracking Activity, etc.) to accomplish tracking. The contractor shall maintain copies of Material Safety Data Sheets (MSDS) or Safety Data Sheets (SDS) for all HM used and stored on-site during performance of the Contract. The contractor shall not supply or deliver any HM or chemicals to JB CHS and/or Shaw AFB that are listed on the Emergency Planning and Community Right-to-Know Act (EPCRA) toxic chemical list (see AFI 32-7086, Hazardous Material Management; EPA 550-B-10-001, Consolidated List of Chemicals Subject to the EPCRA, Comprehensive Environmental Response Compensation and Liability Act (CERCLA), and Section 112(r) of the Clean Air Act (CAA) [i.e., “List of Lists”]; U.S. EPA’s Office of Solid Waste and Emergency Response (OSWER); and www.epa.gov/emergencies), without prior written approval from the AF component official and the CO or AFCEC COR. Contractors using HM on AF installations must follow the requirements of Section 2.5.5 of AFI 32-7086, Hazardous Material Management. (CDRL A010)

3.10 Pollution Prevention

The contractor shall conduct all operations and activities with the intent of reducing the amount of energy used and pollution generated. Specific areas to be focused on are generation of solid waste, use of HM, use of ozone depleting substances, generation of HW, and use of energy and water. Per AFI 32-7001, Environmental Management, the contractor shall comply with JB CHS and/or Shaw AFB’s EMS to incorporate P2 into its management activities to reduce impacts to the environment as well as contribute to JB CHS and/or Shaw AFB’s sustainability-related targets and the objectives established in the JB CHS and/or Shaw AFB EAP.

3.11 Payment of Fines or Penalties

The Contractor is solely responsible for the payment of any fines levied by an authorized local, state or federal authority against JB CHS or Shaw AFB or against the contractor directly when the violations forming the basis for the fine or penalty is attributable to either the acts or omissions of the Contractor under any applicable environmental statute, regulation, or requirement. The Contractor is without recourse in terms of recovering any cost attributable to the acts or omissions of the contractor resulting in the payment of a fine or penalty under any other provision of the contract.

4.0 PERFORMANCE WORK STATEMENT FOR OPERATIONS & SERVICES AT JOINT BASE CHARLESTON The contractor shall provide services, support, equipment, supplies, and assistance to accomplish the work required under this Performance Work Statement (PWS). For environmental services, all on-site workers (contractor and subcontractor) performing hazardous operations, including working with hazardous materials, must have completed the Occupational Safety & Health Administration (OSHA) 1910.120, Hazardous Waste Operations and Emergency Response (HAZWOPER) training and/or other applicable training, plus annual refresher courses. The contractor shall maintain documentation supporting training records and have the Health & Safety Plan (HSP) on-site, available for workers and/or regulatory review.

The scope of this environmental operations and services Contract is to provide for environmental compliance support activities necessary to support AF and AFCEC environmental mission requirements at JB CHS. The appropriate services to be performed during the Base Year (BY) and subsequent option years (OYs) are identified in Table 4, Summary of Requirements for JB CHS.

Table 4 Summary of Requirements for Joint Base Charleston

(FY18)

OY1

(FY19)

OY2

(FY20)

OY3

(FY21)

OY4

(FY22)

BASIC REQUREMENTS

(Option Year may be exercised in the Fiscal Year outlined)

ADDITIONAL REQUIREMENTS

(Exercise of these Projects is Contingent on Funding and Bona Fide Need)

The detailed service activities to be performed under this Contract are identified in the paragraphs below. The contractor shall adhere to both the general requirements and installation-specific requirements for each project, as identified below. Contractor personnel shall possess appropriate certifications and training to accomplish the required services, as specified. The contractor is expected to utilize all available historical documents, plans, and reports, etc., to adequately estimate quantities that will complete the requirements within this PWS.

4.1 HAZARDOUS WASTE MANAGEMENT

The contractor shall perform services in support of hazardous waste (HW) management and in compliance with the Hazardous Materials Transportation Act (HMTA); Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA); Resource Conservation and Recovery Act (RCRA); other applicable federal (including 40 [Code of Federal Regulations] CFR Part 264/265, Subparts A through E), state, and local laws and regulations; related Department of Defense (DoD) and AF directives (including Air Force Instruction [AFI] 32-7042); and the installation-level Hazardous Waste Management Plan (HWMP). HW management services shall include, but are not limited to, sampling and analysis of HW; supporting preparation of, and updates to, the HWMP; and preparation of new or modifications to existing hazardous permits. The AF shall approve all disposal methods and shall sign the manifest.

4.1.1 Plan Update, HW Management Plan

The contractor shall conduct an annual review to update installation HWMP using the AF-standardized format in accordance with CFR 262.20, 262.34 and AFI 32-7042. Review requirements include, but are not limited to, items such as waste analysis plan, training plan, emergency response plan, waste stream inventory, collection site inventory, and waste profiles. (CDRLs A011)

4.1.2 Permit Renewal, RCRA Permitted TSDF

The contractor shall prepare RCRA Part B permit applications for a new permit or to renew an existing RCRA permit. The permit may apply to a federally-owned TSDF, to include permits for Miscellaneous Subpart X, Open Burn/Open Detonation (OB/OD) facilities, as necessary. The contractor shall complete the draft permit application for new issuance or renewal in its entirety to meet United States Environmental Protection Agency (U.S. EPA) and/or state regulatory application requirements and the draft Notice of Intent (NOI) for permit renewal. The contractor shall prepare the filing for the installation to include issuance of a new permit request, permit modification requests, reissuance, termination, or a notification of planned changes. The contractor shall comply with specific U.S. EPA, state, or local standard conditions for a RCRA permit as promulgated in regulations 40 CFR 270, or implementing state regulations. A RCRA permit application shall be submitted for review and comment (JB CHS-Air Base in FY2018 and JB CHS-Weapons Station in FY2019).