Attachment_1_-__PWS_31_May_2013.doc

Attachment 1

FA8903-13-R-0115

31 May 2013

Attachment 1

FA8903-09-R-8374

TABLE OF CONTENTS

Section/Paragraph Page

PERFORMANCE WORK STATEMENT

FOR

SERVICE AND MAINTENANCE FOR WIND TURBINE I AND BLADE AND TRANFORMER INSPECTIONS AT WIND TURBINE I AND II

AT

THE MASSACHUSETTS MILITARY RESERVATION (MMR), MA

PROJECT NUMBER: SPB120137700-1/MA03520137700-1

CONTRACT NUMBER: FA8903-13-R-0115

31 May 2013

PERFORMANCE WORK STATEMENT

FOR

SERVICE AND MAINTENANCE FOR WIND TURBINE I AND BLADE AND TRANFORMER INSPECTIONS AT WIND TURBINE I AND II

PART A - GENERAL REQUIREMENTS

1.0 Scope

1.1 Introduction

The Contractor shall provide semiannual service and maintenance of the Fuhrlaender (FL) 1.5 megawatt (MW) wind turbine (Wind I) and annual blade and transformer inspections at the FL and two GE 1.5 MW wind turbines at the Massachusetts Military Reservation located in Massachusetts. The wind turbines were installed to help offset the costs of electricity and air emissions associated with the power supply for operating nine pump and treat systems located at MMR. The Contractor shall support the Air Force Civil Engineer Center (AFCEC) mission at MMR by carrying out the services required under this Statement of Work (SOW).

1.2 Policy and Requirement Statements

It is the policy of the Air Force to use innovative and sustainable approaches to environmental management and technology to accomplish its mission. Sustainable projects do not deplete resources, cause environmental degradation, or impact to human health and may reduce the burden of compliance for the Air Force. Mission requirements are met while also balancing cost and environmental responsibility.

Requirements include efficient management of the work effort including, but not limited to, the submission of accurate, on-time, quality contract deliverables and timely identification and solution of impediments to successful project execution. AFCEC will rely on the Contractor’s expertise in recognizing and addressing problematic issues and successful execution of this work. The Contractor shall perform all work in accordance with federal, state, and local statutes and regulations.

2.0 ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

The Contractor shall perform management and planning functions, as well as performance measurement and cost status reporting, during the course of this effort as specified in the contract.

2.1 Coordination with Other Government Offices

The Contractor shall work with the AFCEC/CZRE/MMR office for any interaction with other government offices such as civil engineering, transportation, communications, operations, security forces, Army Corps of Engineers, and safety.

2.2 Regulatory Interface

The Contractor is not an employee of the government and shall not represent the government in an official or unofficial capacity without the express prior written permission from the Contracting Officer (CO) and/or the Contracting Officer’s Representative (COR). In the event that any regulatory representative approaches the Contractor with a stated intent to inspect the activities of the Contractor without the previous direction of the CO and/or COR, the Contractor shall respectfully decline the inspection until the CO and/or the COR are properly notified or other direction is issued by the CO and/or the COR.

2.3 Coordination with Other Contractors

The Contractor shall cooperate fully with other Contractors and government employees. The Contractor shall not commit any act that will interfere with the performance of work by any other Contractor or government employee. The CO and/or the COR will resolve work schedule conflicts between this contract and other contracts. The CO and/or the COR will provide written direction to the Contractor to reschedule work when required.

2.4 Special Notification

2.4.1 Health Risks

The Contractor shall immediately report to the CO and/or the COR, verbal telephone or e-mail notification pursuant to the contract, any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel, the public at large or the environment. Following the verbal or e-mail notification, a written notice with supporting documentation, to include photographic documentation whenever appropriate, shall be prepared and delivered within two working days to the CO and/or the COR. (CDRL A001a)

2.4.2 Identification and Change of Critical Contractor Personnel

The Contractor shall submit the names of personnel involved in this effort. The Contractor shall immediately notify the CO and/or the COR of any changes in critical Contractor personnel. The Contractor shall obtain CO and/or the COR approval of any proposed changes in project personnel along with the steps taken/proposed to ensure there are no impacts to the schedule or costs associated with individual tasks. The Contractor shall identify to the COR all subcontractors to be used under this contract, prior to signing any contract or initiating any work.

2.5 Work Site Requirements

2.5.1 Safety Requirements

The Contractor shall be responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment; avoiding work interruptions; and complying with Occupational Safety and Health Administration (OSHA) regulations and installation safety office requirements. For areas not covered by OSHA, the Contractor shall comply with the U.S. Army Corps of Engineers Safety and Health Requirements Manuals, EM 385-1-4. The Contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract. The Contractor shall provide the CO copies of any OSHA report(s) regarding a project site, submitted during the duration of the work effort. (CDRL A001a) The Contractor shall record and report promptly (within 1 hour) by telephone, email or other direct means to the COR, all available facts relating to each instance of damage to, or theft of, Government property or injury to either Contractor or Government personnel. In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the COR, and immediately report the incident to the applicable Fire Department, Police, or Safety Office . If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

The Contractor agrees their personnel and equipment are subject to safety inspections by Government personnel or designees while conducting work associated with this contract.

2.5.2 Fire Prevention and Protection

The Contractor shall comply with local MMR regulations. The Contractor shall coordinate through the AFCEC/CZRE/MMR COR for hot permits (for welding or open flame operations) and refueling permits, as required.

2.5.3 Work-Site Maintenance

The Contractor shall maintain good housekeeping practices at the work site for the safety of all individuals in the vicinity of the work site areas, and prevent the release of any contamination to the environment. The Contractor shall keep the work area free from accumulation of waste and non-essential hazardous materials. The Contractor shall remove non-essential equipment from the work site when not in use. The work site shall be maintained to present an orderly appearance and to maximize work efficiency. Before completing the work at the site, the Contractor shall remove from the work premises any rubbish, tools, equipment, and materials that are not the property of the government. The Contractor shall properly dispose of all waste(s). Upon completing the work, the Contractor shall leave the area clean, neat, and orderly.

2.5.4 Minimize Impacts to Existing Operations

The COR shall be consulted by the Contractor to minimize the disruption of on-base and off-base activities and to minimize disruption of natural and cultural resources. The Contractor shall complete all necessary permits and coordination prior to commencement of project tasks. Because the work in on a military base, communication and coordination with the COR shall be necessary to accomplish these goals.

2.5.5 Storage

The Contractor shall be responsible for security and weatherproofing of stored material and equipment. Equipment or materials used in the work, requiring storage on the installation, shall be placed at site(s) designated by the COR. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. All hazardous materials shall be handled, stored, labeled properly, and transferred in accordance with applicable regulations.

2.5.6 Site Access Badges

The Contractor shall verify that identification credentials presented by all Contractor and subcontractor employees to obtain security badges, passes, cards, or decals used during the duration of this contract are current and correct. At a minimum, verification should be conducted with the Social Security Administration (http://www.ssa.gov/employer/ssnv.htm), the FBI Criminal Justice Information Services, Identification & Investigative Services Section (304 625-5590) and the Form I-9 Employment Eligibility Verification (http://www.bcis.gov/graphics/howdoi/faqeev.htm). The Contractor shall ensure all information remains current and that all security badges or passes are returned to the COR upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer necessary (e.g., upon removal of contracted personnel from specific projects). The Contractor shall submit all temporary base pass requests through the COR and shall also provide notification via email or phone call for each visitor escorted onto the base without a signed pass request.

2.5.7 Key Control

The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Government are tracked and not lost, stolen, or misplaced and are not used by unauthorized persons. Keys issued shall not be duplicated. The Contractor shall report the occurrence of a lost key to the COR as soon as known. The Contractor shall be required, upon direction of the COR, to re-key or replace the affected lock(s). However, the Government, at its option, may replace the affected lock(s) or perform the re-keying itself.

The Contractor shall ensure only Contractor employees or subcontractors use the keys. The Contractor shall prohibit the opening of locked areas by the Contractor's employees or subcontractors to permit entrance of persons other than Contractor's employees or subcontractors engaged in the performance of assigned work in those areas.

3.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall plan project activities, including the development, implementation, and maintenance of project schedules, events, status of resources, report(s) on the activities and progress toward accomplishing project objectives, and document for Government review and approval the results of the project efforts for this work effort.

3.1 Post Award Meeting/Teleconference

After the issuance of this contract, the Contractor shall attend a post award meeting/teleconference at the location specified by the COR. The purpose of the meeting shall be to become familiar with the work requirements, information, and/or site-specific data addressed under this contract. The Contractor shall participate in and/or facilitate an on-site meeting to develop plans and alternatives as a working initiative to proceed/formulate the work required by the contract.

3.2 Progress Meetings

There are no formal progress meetings anticipated for this work. Any necessary communication may be accomplished via phone call, email, or office visit and may be initiated by either the Contractor or the CO/COR.

3.3 Training

The Contractor is responsible for the proper and timely training of Contractor personnel to perform their jobs in accordance with all applicable legal, regulatory, and compliance requirements.

3.4 Contractor’s Progress, Status, and Management Report

The Contractor shall prepare and submit a Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. The CPSMR shall also include project schedule status. (CDRL B001)

3.5 Technical Project Report

The Contractor shall prepare and submit Technical Project Reports that fully document the task and the results of the work performed as part of this work effort. (CDRLs A001b).

3.6 Quality Control Program

During performance of work under this contract, the government reserves the right to disapprove the quality system or portions thereof when it fails to meet contractual requirements. Additionally, the government reserves the right to perform inspections, verifications, and other quality evaluations to ascertain conformance to the contract requirements and the adequacy of the implementing procedures and processes.

3.7 Hazardous Materials and Hazardous Wastes

The Contractor shall comply with all regulations governing the transportation, handling, storage, use and disposal of hazardous materials and hazardous wastes. The Contractor shall handle all hazardous materials and hazardous wastes in accordance with applicable federal, state, and local requirements. The Contractor shall provide all hazardous materials use documentation to the COR (CDRL A001c). The Contractor shall also coordinate with the COR to ensure appropriate and efficient tracking of the Contractor’s hazardous material purchases, inventories, use, and releases.

3.8 Pollution Prevention

The Contractor shall conduct all operations and activities with the intent of reducing the amount of energy used and pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water.

4.0 Description of services

The Contractor shall have experience working with 1.5 MW FL wind turbines. The Contractor shall upgrade the control software with the latest version of the Windtec AMSC software and provide software licenses to the Government (two copies) and its representatives (one copy). The Contractor shall also install a Bachmann condition monitoring and vibration analysis system in the FL. The Contract shall provide training on the control software and the condition monitoring system.

The Contractor shall provide full service and maintenance of the MMR FL 1.5 MW wind turbine. There shall be two service and maintenance events, six months apart. These events shall be scheduled during low wind months and/or low wind days when possible or shall be coordinated with other turbine downtime events. Service & maintenance events shall be documented in a technical report within one week of each activity and shall include a work checklist, a list of parts replaced and materials used, description of samples collected, etc (CDRL A001b). Analytical results for oil samples (i.e. gearbox, hydraulic, etc) shall be summarized in a report within one week of receiving the results (A001b).

The Contractor shall also conduct bi-annual top rope-based blade inspections (once every two years starting in the first year) with blade inspections conducted using high powered binoculars during the intermediate years. Blade inspections shall be conducted concurrent with one of the two service events, to minimize downtime, at the three AFCEC wind turbines located at MMR (one FL and two GE 1.5 MW wind turbines). During the first FL rope-based blade inspection, the Contractor shall repair minor lightning damage on the FL blades (refer to the FL blade inspection report from 26 Nov 2012 for special instructions). Blade inspection and/or repair shall be documented in a technical report within one week of the activity and shall include a physical description of the condition of each blade, description and photographs of any observed damage, description of repair of known damage, recommendations for repair of any new damage observed, etc (CDRL A001b).

The Contractor shall also conduct bi-annual transformer inspections (once every two years starting in the first year), including oil sample collection and analyses, at the three wind turbines and at the 7.5 MVA substation. The transformer inspections shall be scheduled during other wind turbine maintenance events when possible to minimize downtime. Transformer inspections shall include visual and mechanical inspection of the transformer and fused disconnect switches, electrical tests, and collection of oil samples for analysis by IEC 60567, ASTM D3612, D1533/IEC 60814, D1500, D1816, D971/ISO6295, D974, D924, D1298, and D1524 (refer to the CEG Field Services Transformer Testing Report dated Dec 2012 as an example). Transformer inspections and oil analyses results shall be documented in a technical report and submitted within one week of the activity (A001b). Analytical results for oil samples shall be summarized in a report within one week of receiving the results (A001b).

The Contractor may use the spare parts in the Government inventory (GFP) to develop cost proposal. Contractor must identify in the cost proposal any GFP being used and include in the cost proposal the cost to replace the GFP being used. Contractor shall be responsible for purchasing necessary parts/equipment not in the inventory. The Contractor shall provide warranty documentation associated with any new purchases. Refer to attachment 8 for GFP available for this action (CDRL A001d) The Contractor shall also respond to problem events within one day of notification by the Contracting Officer’s Representative (COR). The Contractor shall monitor the FL wind turbine 24/7 remotely and notify the COR within two hours of discovery of any problem. For any problems that cannot be remedied remotely in conjunction with the MMR operations and maintenance staff, the Contractor shall plan on traveling to the site to diagnose the problem and repair the FL wind turbine. Assume one event per year for an out-of-cycle troubleshooting visit.

The Contractor shall notify the COR, while still on site at MMR, of any problem discovered during the routine service and maintenance events. Notification to the COR shall be done by phone call and email. All work done on the wind turbine shall be documented in a technical report (refer to Section 3.5). Photographs should be taken during maintenance/inspection events (CDRL B002) and included in the technical reports.