GEITA11_Section_L_Amend02_27Mar2012.docx

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR RESPONDENTS

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR RESPONDENTS

PROPOSAL PREPARATION INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR RESPONDENTS

I. NOTICE: The following solicitation provisions pertinent to this section are hereby incorporated by reference:

A. FEDERAL ACQUISITION REGULATION SOLICITATION PROVISIONS

SUBCONTRACT EFFORT (OCT 2009)

52.216-01 TYPE OF CONTRACT (APR 1984)

Type of contract is 'Indefinite Delivery/Indefinite Quantity (ID/IQ) with Cost Plus Fixed Fee (CPFF) and Firm Fixed Price (FFP) ordering arrangements'

Para (a) Official or location is 'Mr. Kim Walton, 772 ESS/PKS, 2261 Hughes Ave Suite 163, Lackland AFB TX 78236-9861'

52.237-01 SITE VISIT (APR 1984)

B. DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT SOLICITATION PROVISIONS

II. NOTICE: The following solicitation provisions pertinent to this section are hereby incorporated in full text:

A. FEDERAL ACQUISITION REGULATION SOLICITATION PROVISIONS IN FULL TEXT

52.252-01 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/

52.252-03 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows: TBD at time of alteration.

52.252-05 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

B. AIR FORCE FEDERAL ACQUISITION REGULATION SUPPLEMENT SOLICITATION PROVISIONS IN FULL TEXT

5352.215-9000 FACILITY CLEARANCE (MAY 1996) (TAILORED)

The offeror must possess, or acquire prior to award of a contract, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) to be determined at the task order level.

C. OTHER SOLICITATION PROVISIONS IN FULL TEXT

L037 DD FORM 1423 (FEB 1997)

(a) All technical data and identified administrative reports contractually required shall be supplied in accordance with attached CDRL or DD Form 1423.

(b) The offeror may propose alternative offers which recommend substitutions or eliminations of the stated requirements. Substantiate each recommendation and describe the projected savings that would result by accepting the alternative offer.

L045 ACCESS TO AIR FORCE COMPUTER SYSTEMS (FEB 2011)

If performance under this contract will require access to Air Force computer systems (stand alone or networked), compliance with Air Force Instruction (AFI) 33-119 and Air Force Instruction (AFI) 33-200 is mandatory. It should be noted that such access requires, at a minimum, a National Agency Check or Entrance National Agency Check in accordance with DoD 5200.2-R, Personal Security Program. Offerors should make themselves familiar with local procedures for processing such requirements, and be prepared to be in compliance on the first day of contract performance. Failure to comply with this requirement may be considered a failure to perform.

INFORMATION TO OFFEROR(S) (ITO) (November 2010)

DEFINITIONS: Contractors shall use the following definitions while preparing proposals for this acquisition. These definitions are applicable to all sections of the solicitation.

A&AS: Advisory and Assistance Services means those services provided under contract by non-Governmental sources to support or improve: organizational policy development; decision-making; management and administration; program and/or project management and administration; or research and development activities. It can also mean the furnishing of professional advice or assistance rendered to improve the effectiveness of federal management processes or procedures (including those of an engineering and technical nature). In rendering the foregoing services, outputs may take the form of information, advice, opinions, alternatives, analyses, evaluations, recommendations, training and the day-to-day aid of support personnel needed for the successful performance of ongoing federal operations. For additional information, reference FAR Subpart 2.1 Definitions “Advisory and Assistance Services:” http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/02.htm#P12_630

AFCEE and AFCESA-TYPE PRODUCTS AND SERVICES: AFCEE and AFCESA type products and services include but are not limited to: restoration, compliance, pollution prevention, conservation and planning, fuel facility engineering and project work, Base Realignment and Closure activities, Air Force Real Property Agency support, range activity support, military family housing, MILCON program support, Homeland Defense Act activities and initiatives, operations and maintenance support of environmental and construction activities, design and construction support, and Sustainability, Restoration and Modernization.

CONTINENTAL AREAS: Defined as the seven standard continental land masses (Africa, Antarctica, Asia, Australia, Europe, North America, and South America) plus CONUS and the PACIFIC RIM for a total of nine continental areas. For purposes of this solicitation, work performed in a country which could be covered by two defined continental areas, can be counted in only one, e.g. for a project performed in Japan, credit can be given for the Pacific Rim or Asia, but not both. Or, a project performed in Utah can be counted as CONUS or North America, but not both.

CONUS: Continental United States meaning the 48 contiguous states and the District of Columbia.

CONUS TIME ZONES: Standard CONUS time zones are Eastern, Central, Mountain, and Pacific.

CORPORATE EXPERIENCE: Defined as experience of the Team as a whole and is not related to key personnel experience.

FULLY-BURDENED FFP HOURLY LABOR RATES - HOME OFFICE: Defined as rates where the individual (contract employee) is working at the contractor’s facility. The contractor is furnishing the contract employee(s) office space and the tools necessary to accomplish their task under a Government contract.

FULLY-BURDENED FFP HOURLY LABOR RATES - FIELD: Defined as rates where the individual (contract employee) is working at a Government site. The Government is furnishing the employee(s) office space and the tools necessary to accomplish their tasks under a Government contract.

GEITA11 Website: The GEITA11 website is available at: http://www.afcee.lackland.af.mil/contracting/geita11/default.asp

GEOGRAPHICALLY DISPERSED: To be considered geographically dispersed, work efforts must be collectively dispersed throughout at least four (4) continental areas (CONUS will be counted as one of the four continental areas and is mandatory).

MAJOR WORK EFFORT: Defined as an effort (e.g., a job order, purchase order, interdivisional work order, task order under IDIQ, stand alone contract, etc) under which the effort demonstrates performance of at least one mission requirement area as defined in the PWS Section 2.1 and four or more PWS mission/support tasks (PWS Section 2.2) are performed.

OFFEROR: Defined as the Prime contractor and all named team members submitting a single proposal in response to this solicitation.

ON-SITE MEETINGS AND ACTIVITIES: On-site meetings and activities provide A&AS support at various locations separate from the contractor offices. On-site meetings support includes facilitating, graphic support, study materials, facilities, invitations, stakeholder involvement, community relations, risk communication, and technical presentations. On-site activities include field oversight, scoping activities, lab audits, regulatory interactions, and litigation support.

PACIFIC RIM: Pacific Rim is defined as the countries of Japan, South Korea, Guam, Taiwan, Okinawa, Philippines, Indonesia, and the states of Hawaii and Alaska.

PROJECT MANAGEMENT SUPPORT: Project Management support is defined as supporting the management and oversight of non-GEITA11 AFCEE/AFCESA contracts and other AFCEE/AFCESA customer requirements, e.g. pre-award/post-award support, technical interchanges, deliverable reviews, permit applications, litigation support, project tracking, documentation, conference/meeting support, statutory and regulatory requirements support, technologies, master schedule support, base management action plans, cost and scheduling support, training support, and contracting support.

QUALITY CONTROL (QC): Quality Control is defined as a program for the systematic monitoring and evaluation of the various aspects of a project, service, or facility to ensure that standards of quality are being met. Quality Control is defined as an aggregate of activities designed to ensure adequate quality of products and services at the production level, e.g. QC oversight, data and analysis support, laboratory oversight, and double-blind lab support.

STRATEGIC PLANNING SUPPORT: Strategic planning support includes change management, business management techniques, identification and deployment of measurement systems, program analysis, planning and development, benchmarking, reengineering management processes and organizations, process migration, and strategic business development.

TEAM: This solicitation will refer to the Prime and all identified Team Members as a “Team”.

TEAMING ARRANGEMENT (TA) OR LETTER OF INTENT (LOI): To be valid under this solicitation, a Teaming Arrangement (TA) or Letter of Intent (LOI) must commit the business entities to performance under this contract, should it be awarded to the Offeror.

TEAM MEMBER: Is defined as any business entity other than the Prime with a signed Teaming Arrangement (TA) or Letter of Intent (LOI) with the Prime.

Work Effort: Any effort defined by a contractual arrangement between the offeror, team member, and another party ( e.g., a job order, purchase order, interdivisional work order, task order under IDIQ, stand alone contract, etc)

1.0 Program Structure and Objectives

The Government seeks to award 10 contracts for the Global Engineering, Integration and Technical Assistance 2011 (GEITA11) acquisition utilizing a 100% competitive small business set-aside strategy. The Government reserves the right to award more or fewer contracts if the Source Selection Authority (SSA) determines it is in the Government's best interest. “Multiple ID/IQ contracts will be awarded with a two year base ordering period along with three one-year options, not to exceed a total five year ordering period. Ordinarily, the task order period of performance will not exceed 12 months; however the nature of the work may support a longer period of performance or the use of options (but the task order performance period will not exceed 3 years in total nor will exceed past 12 months from the expiration date of the ordering period).” The Contracting Officer shall provide written notice of intent to exercise the option to the Contractor on or before 60 days prior to contract expiration. Contracts will be issued within the $950M ceiling limit inclusive of all multiple contract awards and all options exercised. Options will be priced on a FFP and CPFF basis and evaluated for award purposes as a part of the offeror's proposal in accordance with FAR 52.217-5.

1.1 Budget/Funding Information

For consideration in developing a proposal, the maximum ceiling value is $950M over the life of the contract. However, this contract is an indefinite delivery/indefinite quantity (ID/IQ) ordering vehicle and does not guarantee that any funds above the minimum amount specified in Section B (B039) will be awarded. Congressional budget year allocations and prioritized requirements may determine future task order awards and exercise of task order options.

2.0 General Instructions

(a) This section of the Information To Offeror(s) (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror's proposal shall include all data and information requested by the ITO and shall be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements Lists (CDRLs), and Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) Offerors shall assume that the Government has no prior knowledge of their technical capability and experience and will base its evaluation solely on the information presented in the proposal.

(c) The proposal acceptance period is specified in Section A, Standard Form 33, block 12 of the solicitation. The Offeror shall make a clear statement in the proposal documentation Volume I, that the proposal is valid for 180 days from the date of submission.

(d) In accordance with the DD Form 254, foreign firms or foreign-owned firms will not be permitted to participate as prime contractors, unless they have been approved by Defense Security Services (DSS) under the Foreign Ownership, Control, or Influence (FOCI) process to receive a facility security clearance. In accordance with the National Industrial Security Program Operating Manual (NISPOM) and FOCI, security measures must be established to mitigate the foreign ownership in order to receive a facility security clearance. A foreign-owned company may also be cleared under a Special Security Agreement (SSA). If an SSA-cleared company requires access to prescribed information (e.g., Top Secret – Sensitive Compartmentalized Information (TS-SCI)), a National Interest Determination (NID) will be processed and approved to declare that release of information would not harm the national security interests of the United States.

(e) Compliance with these instructions is mandatory and failure to comply may render your proposal ineligible for award.

2.1 General Information

2.1.1 Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. The Offeror shall address any questions or concerns to the CO. Written requests for clarification may be sent to the CO via email. Email is the preferred method of communication. The CO for this acquisition is as follows.

Contracting Officer:

Mr. Kim Walton Phone (210) 395-8707 e-mail: kim.walton.1@us.af.mil

2.1.2 Notifications/Debriefings

(a) Notifications:

Offerors who are eliminated from further consideration for award will receive a notification with a basis of the determination only. The CO will notify Offeror(s) of the source selection decision in accordance with FAR Part 15.503(b).

(b) Debriefings:

The CO will promptly notify Offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing (but no later than 10 calendar days after release date of the solicitation) with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOps) web site at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information pertaining to this solicitation has been posted to the website.

2.1.5 Teaming

All Team Members shall have a signed Teaming Arrangement (TA) or Letter of Intent (LOI). TAs or LOIs must be provided in Volume I, Contracting, and Volume II, Technical.

(a) Any business entity without a TA or LOI with the Prime is NOT considered a Team Member and will not be evaluated.

(b) Mentor-Protégé (M-P) is a relationship and not a business entity. M-Ps require formal TAs or LOIs to qualify for consideration as a Team Member.

(c) A Joint Venture (JV) will be considered a sole business entity. Signed JV documentation must be provided in Volume I, Contracting, and Volume II, Technical.

(d) The proposal shall present a complete, coherent presentation of the Team’s ability as applicable.

2.2 Organization/Distribution/Number of Copies/Page Limits

(a) Table 2.2 Proposal Organization

(1) The Offeror shall prepare the proposal as set forth in Table 2.2 below.

(2) The titles and contents of the volumes shall be as shown.

(3) All volumes shall be within the required page limits and with the number of copies as specified.

(4) All Proposal volumes (original unbound, hard copies, e-copies) identified shall be delivered to the address specified in Block 8 of the SF 33 no later than 3:00 PM CST on 30 April 2012.

(b) Specific format requirements are identified in paragraph 2.3, Proposal Format.

(c) The contents of each proposal volume are described in the Information to Offeror(s) paragraph as noted in the table below.

(d) In the event that this table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

(e) In compliance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra hard copies of unsuccessful proposals.

Table 2.2 Proposal Organization

* See 2.3.10.3 Electronic Copies (E-Copies) for separate GEITA11 Labor Rate CD-ROM requirements.

2.3 Proposal Format

2.3.1 Guidance

(a) This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal.

(b) The Offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions.

(c) All the requirements specified in this solicitation are mandatory.

(d) You are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal.

(e) These instructions are intended to elicit brief and specific responses. However, simply stating that the Offeror understands and intends to comply with this effort or paraphrasing statements in the solicitation is inadequate.

(f) The offer shall comply with the requirements as stated in the solicitation.

2.3.2 Sufficient Detail

(a) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

(b) The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

(c) Offeror(s) shall assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation solely on the information presented in the Offeror's proposal.

2.3.3 Elaborate Presentations Not Desired

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are NOT desired.

2.3.4 Cost/Price Information

All pricing information shall be addressed ONLY in the Cost/Price Proposal Volume.

2.3.5 No Cross-Referencing

(a) Each volume shall be written on a standalone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

(b) Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

(c) Each response to each Subfactor shall be self-contained. No cross-referencing between Subfactor responses is allowed.

2.3.6 Tab Indexing

(a) Tab indexing shall be used to identify sections within each volume.

(b) Tabs for items identified in the Title column of Table 2.2 Proposal Organization shall be utilized.

(c) Tabs do not count against the page limitations for their respective volumes.

Note: DO NOT include proposal information on tabs.

2.3.7 Table of Contents

(a) Table of Contents.

(1) Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume.

(b) Master Table of Contents.

(1) Volume I, Contracting, shall contain a consolidation of the individual Table of Contents for all Volumes (I through III).

(2) A separate e-file of the Master Table of Contents shall be provided in accordance with Electronic Copy requirements in paragraph 2.3.10.3.

(c) The Table of Contents will not count against the page limitations for their respective volumes.

2.3.8 List of Tables and Figures

(a) Each volume shall contain a list of all tables and figures within that volume.

(b) The List of Tables and Figures will not count against the page limitations for their respective volumes.

2.3.9 Glossary of Abbreviations and Acronyms

(a) Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

(b) One glossary may be developed for the entire proposal and provided in each volume.

(c) Glossaries do not count against the page limitations for their respective volumes.

2.3.10 Proposal Copies

(a) All copies of an Offeror’s proposal must be submitted together.

(b) All Prime and Team Member(s) information must be incorporated into one coherent submittal.

(c) Staples shall not be used.

(d) Be sure to identify appropriate markings as identified in FAR 52.215-1(e) and FAR 3.104-4, “Restriction on disclosure and use of data.”

2.3.10.1 “Original” Unbound Proposal One hardcopy of each volume shall be clearly identified as “original”. The “original” shall be formatted as follows:

(a) Clearly marked as “Original”

(b) Unbound

(c) Hole-punched with a standard 2-hole punch at the top of each page

(d) Printed head-to-foot so that each page can be read when placed in a standard 2-hole file folder

(e) Each volume shall have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror's name, solicitation title, and solicitation number.

2.3.10.2 Hard Copies

(a) Each hard copy volume of the proposal shall be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open.

(b) A cover sheet shall be bound in each book, clearly marked as to volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(c) A Label shall be placed in the front cover of each binder clearly identifying volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(d) A Label shall be placed in the spine of each binder clearly identifying volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(e) All unclassified document binders shall have a color other than red or other applicable security designation colors.

2.3.10.3 Electronic Copies (E-Copies)

General requirements

(a) All electronic copies shall be submitted on CD-ROM in a flexible plastic protective sleeve. Protective sleeves shall be hole-punched with a standard 2-hole punch at the top of each sleeve.

(1) Electronic file directory titles and organization shall reflect the titles and organization of these instructions.

(2) Each directory shall contain a Microsoft Word file with the Master Table of Contents for that directory.

(3) The PDF copy and Fully Burdened Labor Rate Tables copy of the proposal shall be an exact duplicate of the “original” paper proposal. The CD-ROMs will be used for proposal evaluation. The Government will not perform a word-by-word check of the “original” vs. the PDF version. However, if discrepancies are identified between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

(4) Offerors shall ensure electronic copies on CD-ROM are virus free.

(5) Electronic copies of each volume shall be compatible with the following available Government equipment and software products:

Windows compatible PCs Adobe Acrobat Reader 9.0 Microsoft Office 2007

(6) Sound or video (e.g. MPEG) files shall not be embedded into the proposal files.

(b) Master copy CD-ROM requirements

(1) Complete electronic copies of all volumes shall be submitted in Adobe Acrobat Portable Document File (PDF) searchable and selectable text format.

(2) Separate CD-ROMs shall be used for each volume.

(3) Each CD-ROM and protective sleeve shall be clearly marked as to volume number, Offeror's name, solicitation title, and solicitation number.

(c) GEITA11 Cost/Price Information CD-ROM requirements

(1) A separate CD-ROM of all fully burdened labor rate tables and pricing model (atch 6) is required.

(2) This GEITA11 Cost/Pricing information CD-ROMs is considered the electronic copy number two (2) for the cost/price volume (volume III) per Table 2.2. This Cost/Price Information should included attachments of the rate tables (L-4 and L-5), the pricing model (L-6), and any other information submitted to support your estimating systems and basis of proposed rates and factors. The Cost/Price electronic copies must be support by Microsoft Excel format. Any proprietary cost/price information submitted by the prime on behalf of any team member may be submitted in a sealed envelope; however, the prime needs to ensure that two (2) electronic copies of the cost/price information are included in the sealed envelope/package.

(3) Rates shall be provided in the format of the GEITA11 Fully burdened labor Rate Microsoft Excel spreadsheet format provided on the GEITA11 website.

(4) The Labor Rate CD-ROM and protective sleeve shall be clearly marked as “GEITA11 Fully Burdened Labor Rates”, volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(5) Electronic copies of Fully Burdened Labor Rate tables and Pricing Model in Volume III must lend themselves to review and analysis by the Government.

(6) The Offeror shall ensure the formulas on the pricing spreadsheets are made available to Government reviewers.

(d) Total e-copy requirements will include four (4) CD-ROMS; three (3) CDs for the master volume copy in searchable text format and one copy of the Fully Burdened Labor rates in Microsoft Excel format.

2.3.11 Page Format Restrictions and Limitations

2.3.11.1 Page Format

(a) All pages shall be printed double-sided on recycled paper as much as practical.

(b) Pages shall be 8.5 x 11 inches, not including foldouts.

(c) Text pages shall be portrait oriented. Graphics and tables may be landscape oriented if required to properly present the information.

(d) Pages shall be typed with single line spacing.

(e) No condensed fonts allowed. Times New Roman, Arial, or similar font preferred. The font size shall be no less than 10 point. All Section L attachments (L-1 through L-9) provided by the government are exempted from the font and margin requirements.

(f) Margins on all four edges of each sheet will be at least one inch.

(g) Proprietary statements, security markings, and page numbers can fall within the defined margin area.

(h) Except for the Cost Volume, each required section within a volume shall be numbered consecutively (i.e. Executive Summary 1-2, Table of Contents 1-x; Workforce Management Approach 1-20; Corporate Experience 1-15, etc).

(i) These page format restrictions shall apply to responses to Evaluation Notices (ENs).

2.3.11.2 Foldouts

(a) Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics.

(b) Foldout pages may not be used for pages of text.

(c) Legible tables, charts, graphs, diagrams, schematics and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc.

(d) These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size.

(e) Each printed side of a foldout will count as two pages.

(f) All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

(g) Foldout pages shall fold so that the Government can read and evaluate them without removal from proposal binder.

(h) Foldout pages shall fold entirely within the volume.

2.3.11.3 Page Limitations

(a) Page limitations shall be treated as maximums.

(b) Each side of each 8 ½ x 11 inch sheet that displays printed material shall be counted as 1 page for page limitation purposes.

(c) Each side of each 11 x 17 inch sheet that displays printed material shall be counted as 2 pages for page limitation purposes.

(d) Compliance with page count limits shall be verified via the hardcopy.

(e) If page limits are exceeded, the excess pages (1) will be destroyed; and (2) will not be read or considered in the evaluation of the proposal.

(f) Page limitations shall be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offeror(s).

2.3.11.4 Pages Counted

Each page shall be counted except the following.

(a) Cover pages

(b) Table of contents

(c) List of figures

(d) Glossaries

(e) Tabs

(f) Dividers

(g) Blank pages

3. VOLUME I - CONTRACT DOCUMENTATION

3.0 Volume Organization

(a) Executive Summary

(b) Master Table of Contents

(c) Table of Contents

(d) List of Tables and Figures

(e) Glossary of Abbreviations and Acronyms

(f) Validity Statement

(g) Contact Information

(h) Teaming Arrangements and/or Letters of Intent

(i) Exceptions to Terms and Conditions

(j) Model Contract

(k) Representations and Certifications

(l) Attachments to the Model Contract

3.1 Executive Summary

(a) The Executive Summary is a concise narrative summary of the entire proposal, excluding price.

(i) The summary shall include key mission capability features describing key technical, performance, and management features of the Offeror.

(ii) The summary shall also include key contract features describing subcontractors, or TAs, delivery schedules for the period of performance including schedules for the basic and all options.

(b) The salient features shall tie in with Section M evaluation criteria.

(c) Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Standard Proposal Information

(a) Provide a Master Table of Contents for the entire proposal (all volumes).

(b) Provide a Table of Contents for Volume I per ITO paragraph 2.3.7.

(c) Provide a List of Tables and Figures for Volume I per ITO paragraph 2.3.8.

(d) Provide a Glossary of Abbreviations and Acronyms for Volume I per ITO paragraph 2.3.9.

3.3 Validity Statement

(a) The proposal acceptance period is specified in the SF 33, Page 1, Block 12 of the model contract/solicitation.

(b) The Offeror shall make a clear statement that the proposal is valid until this date in the proposal documentation volume.

(c) Be sure to identify appropriate markings as identified in FAR 52.215-1(e) and FAR 3.104-4, “Restriction on disclosure and use of data.”

3.4 Contact Information

(a) Offeror shall complete the online version of the GEITA11 Contractor Data Sheet for Accounting System Pre-Review Audit Request Form shown in Attachment L-8 and the Financial Capability Risk Assessment Form shown in Attachment L-9. The on-line Contractor Data Sheets are located at: http://www.afcee.lackland.af.mil/contracting/geita11/default.asp

(b) Offeror shall print out the completed Contractor Data Sheets as applicable and include them in Volume I.

3.5 Teaming Arrangements and/or Letters of Intent; Letters of Withdrawal

(a) Provide all Teaming Arrangements and/or Letters of Intent for Team Members to receive credit for performing as a team as required in Volume I, Contracting, ITO paragraph 2.1.5.

(b) A business entity can participate in this acquisition on one proposal only.

(c) If a current affiliation exists with a non-GEITA/GEITA11 AFCEE or AFCESA contractor, provide a letter of withdrawal for all future work associated with the non-GEITA/GEITA11 AFCEE/AFCESA contractor. This withdrawal must be effective upon award of the GEITA11 contract.

3.6 Exceptions to Solicitation Requirements

(a) Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or Subfactor. Failure to meet a requirement may result in an offer being ineligible for award. Offerors shall clearly identify any exceptions to Terms and Conditions of the model contract. Exceptions are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

(b) Exceptions taken to terms and conditions of the model contract, to any of its formal attachments, or to other parts of the solicitation shall be identified.

(c) Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

(d) Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

(e) This information shall be provided in the format and content of Table 3.6. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 3.6 – Solicitation Exceptions Solicitation Document

3.7 Model Contract

(a) The purpose of this section is to provide information to the Government for preparing the contract document and supporting file.

(b) The Offeror's proposal shall include a signed copy of the Model Contract (Sections A thru J). Signature by the Offeror on the Standard Form 33 constitutes an offer, which the Government may accept. The "original" copy shall be clearly marked under separate cover and shall be provided without any punched holes.

3.7.1 Representations and Certifications

(a) The Offeror's proposal shall include a signed copy of the Representations and Certifications, Section K. The Offeror may submit a signed copy from the Online Representations and Certifications (ORCA) website in lieu of completing the representations and certifications included in the model contract.

3.7.2 Attachments for the Model Contract

The contractor shall provide the following attachments in Section J for the Model Contract:

(a) Attachment #2 - Quality Control Plan

(b) Attachment #4 - FFP Fully Burdened Labor Rate Tables – Home Office (For Prime and all Team Members) (submitted as part of the Cost/Price Volume III).

(c) Attachment #5 - FFP Fully Burdened Labor Rate Tables – Field (For Prime and all Team Members) (submitted as part of the Cost/Price Volume III).

The following is a list of attachments or exhibits, which will be made part of each GEITA11 Contract upon award:

(a) Exhibit A – CDRLs

(b) Attachment #1 - Performance Work Statement

(c) Attachment #2 - Quality Control Plan

(d) Attachment #3 - Labor (Personnel) Qualifications and Experience

(e) Attachment #4 - FFP Fully Burdened Labor Rate Tables – Home Office

(f) Attachment #5 - FFP Fully Burdened Labor Rate Tables - Field

4. VOLUME II – FACTOR 1: TECHNICAL

4.0 Volume Organization

(a) Executive Summary (duplication of executive summary in Volume I, Contracting)

(b) Table of Contents

(c) List of Tables and Figures

(d) Glossary of Abbreviations and Acronyms

(e) Teaming Arrangements and/or Letters of Intent

(f) Workforce Management Approach

(g) Corporate Experience

(h) Quality Approach

4.1 Standard Proposal Information

(a) Provide a duplicate copy of the executive summary narrative as required in Volume I, Contracting, ITO paragraph 3.1.

(b) Provide a Table of Contents for Volume II per ITO paragraph 2.3.7.

(c) Provide a List of Tables and Figures for Volume II per ITO paragraph 2.3.8.

(d) Provide a Glossary of Abbreviations and Acronyms for Volume II per ITO paragraph 2.3.9.

4.2 Teaming Arrangements and/or Letters of Intent

Provide duplicate copies of all TAs and/or LOIs for all Team Members as required in Volume I, Contracting, ITO paragraph 3.5 to receive credit for performing as a team.

4.3 General

(a) The Technical Volume shall be specific and complete. In the Technical Volume, address your proposed approach to meeting the minimum performance or capability requirements of each technical Subfactor.

(b) Marketing presentations are not wanted and will not be evaluated. Hard evidence of capabilities is required to receive credit for evaluation factors.

(c) Legibility, clarity, and coherence are very important.

(d) Your responses will be evaluated against Section M, Evaluation Factors.

(e) Provide as specifically as possible, the actual methodology you would use for accomplishing and satisfying the requirements.

(f) All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your Team will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

(g) Technical Acceptability Subfactors.

(1) Include mission capabilities of Prime and Team Members.

(2) Describe the Offeror’s proposed strategic approach to meeting the requirements of each Technical Acceptability Subfactor.

4.4 Technical Subfactor 1.1 – Workforce Management Approach

The Offeror shall submit a Workforce Management Approach covering the Prime and all Team Members. The Workforce Management Approach shall apply to all geographical locations included in AFCEE’s and AFCESA mission. The Workforce Management Approach must demonstrate the team’s capability and capacity to meet the complex global requirements. The workforce management approach shall include:

(a) A description of internal corporate structures coupled with firm commitments with teaming members such as Letters of Intent or Teaming Arrangements that describe a sound corporate and team structure that addresses reach back and management of multiple task orders on a global level. The Offeror’s proposal shall also describe direct relationships between the senior leadership and management personnel assigned to this contract for efficient operations. The corporate structure must describe the area(s) of expertise and percentage of work to be performed by the prime and all teaming members for this requirement.

(b) A resume for the program manager to ensure he meets the minimum qualifications as outlined in attachment L-7, entitled “Personnel Qualifications and Experience”. In addition, the approach shall identify any other management positions that will be responsible for the performance of task orders. The workforce management approach shall identify the roles and responsibilities (not resumes) of other management positions as needed including project manager(s) and/or any other management personnel involved in day-to-day contract operations that are responsible for performance of task orders.

(c) A description of the offeror’s recruiting, retention, qualifications validation and currency, training, and the prime’s approach for obtaining and retaining security clearances. The Offeror’s approach shall include the process the Offeror uses to validate credentials of potential candidates to ensure they possess appropriate levels of education, experience, and expertise; and ensuring individuals receive proper training to perform their work. The Offeror’s methodology must describe how the Offeror’s approach will ensure task order personnel qualifications and licensure/certifications/credentials are maintained without additional cost or intervention from the Government, including currency of and renewal before expiration during the term of the contract performance to avoid potential impacts to schedule or performance. The approach shall describe the Offeror’s process to be used to ensure positions are filled within 15 calendar days of the negotiated start date of task orders. The Offeror must describe an efficient and effective process to accurately complete required government security clearances before A&AS personnel start date.

(d) A description of how the prime will maintain workforce stability after a task order has been awarded to ensure customer requirements are met, services are provided on time, and within budget. The Offeror’s approach shall maximize continuity and minimize disruption and describe how it will mitigate risks associated with changes in key and other management personnel should a change in personnel occur. The approach shall also include the process to ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that impact to the Government is minimal and position vacancies do not exceed 30 calendar days. The approach shall describe the process to provide a qualified, stable workforce with minimal turnover of personnel including a total compensation plan in accordance with FAR provision 52.222-46 (Evaluation of Compensation for Professional Employees).

4.5 Technical Subfactor 1.2 – Corporate Experience

The Offeror shall provide evidence of corporate experience within three years prior to the issuance date of the solicitation. The Government will not consider nor evaluate corporate experience on an Offeror submission that concluded more than three years prior to the issuance date of this solicitation. The Government will consider only work performed by the Team. (See page 3, ITO Definitions).

(a) The proposal shall describe in detail the team’s experience, in supporting the identified 11 mission areas and 7 denoted by an asterisk (*) mission tasks, by providing a minimum of two examples of major work efforts for the prime, and one major work effort for each team member expected to perform 20% or more of the work; the remaining examples necessary to cover the 11 mission areas and 7 mission tasks may be distributed among the team, at the discretion of the offeror. In addition to the narratives describing the work, the Offeror shall submit summary data in accordance with the instructions and format presented in Attachments L-1 and L-2a. Attachment L-2b is an example of L-2a. Note: In Attachment L-2a, for each PWS task, at least one major work effort is required and at least two are required on certain PWS tasks denoted by an asterisk (*). For each Mission Area, at least one major work effort is required.

(b) The proposal shall summarize simultaneous execution of geographically dispersed corporate experience via work efforts. The Government estimates that a range of 40-50 Task Orders and/or Stand-Alone Contracts (TOSACs) demonstrates the magnitude and scope of the GEITA11 requirement. The prime shall give 11 work efforts, at a minimum, and each team member expected to perform 20% or more of the work shall give a minimum of five work efforts; the remaining examples may be distributed among the Team at the discretion of the Offeror. It is not required that experience be consecutive. This information shall be presented in the format shown in Attachment L-3.

4.6 Technical Subfactor 1.3 – Quality Approach

Quality Control (QC) Plan: The offeror shall provide a QC plan that describes a quality control approach that, at a minimum, ensures services and deliverables are technically, scientifically, and professionally sound as well as timely and error free. The approach shall include the Prime as well as Team Members. The plan must also describe a quality approach that ensures the quality of services and deliverables do not degrade over time. Note: If the Offeror is successful in obtaining a GEITA11 contract, the Offeror’s QC plan will be incorporated into the basic contract.

5.0 VOLUME III – FACTOR 2: COST/PRICE

5.1 General Instructions

5.1.1 Cost/Price

These instructions are to assist you in submitting information that is required to evaluate the reasonableness, cost realism, and balance of the proposal. The Government may not award a contract based on a proposal with unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items (FFP fully burdened labor rates) is significantly over or understated as indicated by the application of cost or price analysis techniques.

In accordance with FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data is required to support the cost realism analysis and the price reasonableness determination (price analysis) for the TEP. Therefore, information other than certified cost and pricing data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient information available to determine cost realism and/or price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

5.1.2 Non-Required Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost position. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume.