RFP Cvr Ltr-Altus.doc

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 38TH ENGINEERING INSTALLATION GROUP (AFMC)

TINKER AIR FORCE BASE, OKLAHOMA

16 Jun 09

MEMORANDUM FOR ALL POTENTIAL OFFERORS

FROM:

38 EIG/PKL

4079 HILLTOP RD

TINKER AFB OK 73145-2713

SUBJECT:

Request for Proposal (RFP) FA8773-09-R-0002, Operations and Maintenance of

Base Telecommunication System at Altus AFB OK

1. The 38th Engineering and Installation Group (38 EIG/PKL) invites you to submit a proposal in response to the attached RFP. The proposals are due no later than the date/time specified on block 9 of the RFP. Late proposals will not be considered. This letter is supplemental to the instructions provided in Section L of the RFP. Should a conflict exist, Section L will take precedence over this letter.

2. This RFP is set aside 100% for 8(a) Small Businesses. Only 8(a) domestic businesses are eligible to participate. Foreign participation is limited to the subcontractor level; this solicitation is provided to foreign-owned businesses only in order that subcontracting opportunities may be pursued. The North American Industry Classification System (NAICS) code is 517110 and size standard is 1500 employees.

3. Each offeror is required to submit their proposal as specified in Section L of the RFP (and addendums. Your offer may be considered “non-responsive” or “not technically acceptable” if you omit required information from your proposal. Additional guidance is provided below as a convenience only:

a. The Pricing Table (RFP Attachment 1) is to be submitted in hard copies as well as on a CD using the spreadsheet file included with the solicitation. You are highly encouraged to STUDY the entire RFP document to ensure proper allocation of material and labor costs BEFORE completing the Pricing Table. For example, the pricing for some installation items must include the costs for all the material required to complete the installation, while others are separate costs. Additionally, some items require mixed labor skills (both Service Contract Act and Davis Bacon Act may apply).

b. You must complete all applicable blocks on the SF 33 and certifications (even if the response is “none.” As of 01 Jan 2005, certifications and representations must be completed through the Online Representation and Certifications Application (ORCA) on an annual basis at http://orca.bpn.gov. The ORCA certifications will be used in lieu of filling out separate certifications for this acquisition.

c. You should also ensure that you have included all RFP attachments with your proposal and that the documents bear the correct dates as of the latest amendment (if issued) prior to submission.

d. The Performance Plan is also attached to the RFP. This document will be used by the Government Quality Assurance Personnel (QAP) as a tool to assess contract/contractor compliance. You are encouraged to review the document and may provide comments separately from your proposal. Because the comments are separate from your proposal, they are not subject to the page limitations specified within the RFP, nor will they have any bearing on the award decision.

4. Proposals will be evaluated in accordance with Section M of the RFP. The Contracting Officer may establish a competitive range comprised of the most highly rated proposals, unless the range is further reduced for efficiency. The Government reserves the right to exclude from the competitive range any proposal without a reasonable chance of being selected for contract award. Discussions may be conducted if necessary. However, the Government will award without discussion if no discussion is necessary, therefore offerors should submit their best proposal initially as it may be the one selected. If negotiations are required, final proposal revisions will be requested from all offerors still within the competitive range.

5. A preproposal conference will be held at Altus AFB OK. The date and time is shown in Clause 5352.215-9005 of the RFP. While not mandated, it is encouraged that offerors attend. Offerors attending the preproposal conference should bring all documents with them as no documents will be copied on site. Attendees will have the opportunity to view some of the equipment following the meeting via Government-provided group escort.

6. If you are planning to attend the pre-proposal conference, you must contact Ms Erin Young at erin.m.young@tinker.af.mil and me at pamela.mcgowen@tinker.af.mil, by the date/time established within 5352.215-9005. Any questions/correspondence concerning the RFP must be submitted to me in writing as stated in the RFP and/or synopsis; verbal inquiries will not be considered.

7. This solicitation is being posted to the FedBizOps website (http://www.fbo.gov/). After downloading, the files can be viewed using current Microsoft Office suites software, and current Adobe Acrobat Reader software for applicable documents. A free copy of Acrobat Reader is available at www.safaq.hq.af.mil/acrobatinfo.html.

8. Thank you for your interest in this acquisition. We look forward to receiving your offer.

PAMELA G. MCGOWEN

Contracting Officer

Attachment:

RFP and its attachments

_948786383