RFP - Cvr Letter.doc

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 38TH ENGINEERING INSTALLATION GROUP (AFMC)

TINKER AIR FORCE BASE, OKLAHOMA

12 MAY 08

MEMORANDUM FOR ALL POTENTIAL OFFERORS

FROM:

38 EIG/PKL

4079 HILLTOP RD

TINKER AFB OK 73145-2713

SUBJECT:

Request for Proposal (RFP) FA8773-08-R-0136, Operations and Maintenance of

Base Telecommunication System at Dover AFB DE

1. The 38th Engineering and Installation Group (38 EIG/PKL) invites you to submit a proposal in response to subject RFP. The proposals are due no later than the date/time specified on block 8 of the RFP. Late proposals will not be considered.

2. This RFP is being accomplished as a 100% 8(a) set aside and only 8(a) domestic businesses are eligible to participate. Foreign participation is limited to the subcontractor level; this solicitation is provided to foreign-owned businesses only in order that subcontracting opportunities may be pursued. Reference page 1, block 10 of the SF 1449 for information regarding the North American Industry Classification System (NAICS) code and size standard.

3. Each offeror is required to submit their proposal as specified in RFP Clause 52.212-1 (and addendums). Failure to provide any required information may result in an offer being determined non-responsive. Additional guidance is provided below as a convenience only and should not be relied on as complete instructions:

a. The Pricing Table(RFP Attachment) is to be submitted in hard copies as well as on a CD using the spreadsheet file included with the solicitation. Before completing the Pricing Table, offerors are highly encouraged to STUDY the entire RFP document to ensure proper allocation of material and labor costs. For example, the pricing for some installation SLINs must include the costs for all the material required to complete the installation

b. Ensure that all applicable blocks on the SF 1449 are completed. Please note that as of 01 Jan 2005, certifications and representations require Contractor completion through the Online Representation and Certifications Application (ORCA) on an annual basis at http://orca.bpn.gov.

c. You should also ensure that you have all documents associated with (attached to) this requirement and that the documents bear the correct dates.

d. Included with the RFP is the Performance Plan. This document will be used by the Government Quality Assurance Personnel to ensure contract/contractor compliance. You are encouraged to review the document and provide any comments. Submit any comments separately from your proposal. Because the comments are separate from your proposal, they are not subject to the page limitations specified within the RFP, nor will they have any bearing on the award decision. If selected for award, you will be asked to sign a copy of the Performance Plan, acknowledging its existence.

4. Proposals will be evaluated in accordance with FAR 52.212-2 (and addendums). The Contracting Officer may establish a competitive range comprised of the most highly rated proposals, unless the range is further reduced for efficiency. The Government reserves the right to make an evaluation of proposals based on the evaluation factors, including price, and exclude from the competitive range those proposals without a reasonable chance of being selected for contract award. Discussions may be conducted if necessary. However, the Government will award without discussion if no discussion is necessary. If negotiations are required, final proposal revisions will be requested from all offerors still within the competitive range.

5. A preproposal conference will be held at Tinker AFB OK. The date and time is shown in Clause 5352.215-9005 of the RFP. While not mandated, it is encouraged that offerors attend. Offerors attending the preproposal conference should bring all documents with them as no documents will be copied on site.

6. If you are planning to attend the pre-proposal conference, you must contact me at debra.harrison@tinker.af.mil, by the date/time established within 5352.215-9005. Any questions/correspondence concerning the solicitation must be submitted to me in writing as stated in the RFP and/or synopsis.

7. This solicitation is being posted to the FedBizOps website (http://www.fbo.gov/). After downloading, the files can be viewed using current Microsoft Office suites software, and current Adobe Acrobat Reader software for applicable documents. A free copy of Acrobat Reader is available at www.safaq.hq.af.mil/acrobatinfo.html.

8. Thank you for your interest in this acquisition. We look forward to receiving your offer.

DEBRA HARRISON

Contracting Officer

Attachment:

RFP and its attachments

_948786383