ADIS_CIDS Request for Information 8 April 2025.pdf

SOURCES SOUGHT/REQUEST FOR INFORMATION

Contracting Information Database System (CIDS) and Acquisition Due-In System (ADIS)

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY

This RFI is issued solely for information and planning purposes. It does NOT constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever.

Further, the Air Force (AF) is not seeking proposals, nor will it accept unsolicited proposals at this time. Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement. Contractors responding to the RFI shall submit the following information No Later Than 08 May 2025 at 3:00 p.m. EST. Responses should be sent to Contracting Officers, Major Ronald L. Hirsch, Jr., at ronald.hirsch.1@us.af.mil, and Ms. Angelie Clymer at angelie.clymer@us.af.mil, and a courtesy copy to Contract Specialist, Ms. Morgan Suntay, morgan.suntay@us.af.mil.

INSTRUCTIONS

The Government is seeking responses to this RFI from Large and Small Businesses. Responses are limited to 10 pages or less and must be submitted in Microsoft Word or Portable Document format (PDF), using Times New Roman, 12-point font. See below for additional details. The Government will not entertain telephone calls or questions for this RFI.

BACKGROUND & DESCRIPTION

The Program Office for ADIS and CIDS is located at WPAFB, OH and is responsible for the daily operations and maintenance of the logistics business systems associated with the Air Force (AF) acquisition process. The scope of services for this contract is to provide program operations support for the ADIS and CIDS programs.

The Acquisition Due-In System (ADIS) (J041) program provides a single repository of information for items centrally procured at the Air Logistics Complexes (ALCs). ADIS maintains and processes data for contracting and requirements activities from Purchase Request (PR) initiation (pre-Award) through the contract lifecycle to contract closeout (post-Award).

Additionally, ADIS maintains historical data on stock numbered items. ADIS uses Continuous Capability Delivery (CCD) to execute sustainment. The Air Force Life Cycle Management Center (AFLCMC) Business and Enterprise Systems (BES) Directorate, Enterprise Logistics Readiness Portfolio GB4) Supply (GBS), Logistics, Purchasing and Contracting Product Line mailto:angelie.clymer@us.af.mil mailto:morgan.suntay@us.af.mil

(LPC) maintains ADIS in a fully operational state and issues as-needed patch releases to correct deficiencies discovered in the current code base and keep the application compliant with current statutory and regulatory guidelines. ADIS is a financial feeder system making it subject to an annual Financial Improvement and Audit Readiness (FIAR) review by an Independent Private Auditor (IPA). The application is hosted at Defense Information Systems Agency (DISA) Defense Enterprise Core Computing (DECC) Ogden, UT on an International Business Machine Multiple Virtual Storage (IBM MVS) mainframe platform.

The Contracting Information Database System (CIDS)(J018R) provides the ALCs with an on-line Ad Hoc query solution utilizing a desktop client application and an Oracle relational database management system server. CIDS provides clients with the data necessary to improve the Air Force Materiel Command (AFMC) acquisition process and expedite PR processing. CIDS provides capabilities for the Item Managers to view the National Item Identification Number (NIIN) Item History record and provides Buyers and Item Managers a view into the central contracting processes by providing an automated method of reviewing contract data derived from ADIS and contract related data from Mechanization of Contract Administration Services (MOCAS) (Closeout), Wide Area Work Flow (WAWF) (Shipment/Acceptance) and D035A (Receipts). CIDS uses CCD to execute sustainment. CIDS uses the Agile software development approach to develop and maintain interfaces with interface partners and to keep the application compliant with current statutory and regulatory guidelines. CIDS is a financial feeder system making it subject to an annual FIAR review by an IPA. The client application is installed on desktops at the ALCs and connects via SQLNet to an Oracle database hosted on a MS Windows server located at Wright-Patterson Air Force Base (WPAFB), OH.

SYSTEM FOR AWARD MANAGEMENT

According to FAR 4.11, prospective vendors must be registered in System for Award Management prior to the award of a contract, basic agreement, basic ordering agreement, or blanket purchase agreement. According to FAR 52.204-7, to register in System for Award Management, a firm must have a Data Universal Numbering System (DUNS) number. The DUNS Number is assigned by Dun & Bradstreet, Inc. (D&B) to identify unique business entities.

The estimated period of performance for this acquisition may be a base year plus four (4) one-year options, with a 6-month extension of services (EOS). The Government may use the information gathered from this RFI to develop a bidder’s list.

SCOPE OF SERVICES

This RFI requests Capability Statements from vendors who can demonstrate the ability to provide support for the attached DRAFT Performance Work Statement (PWS), DRAFT Contract Data Requirements List (CDRLs), and DRAFT Technical Data Documents. Please be aware that these documents are still being reviewed and revised by the Government PMO and are not in the final state. The capabilities outlined within, however, are very representative of the requirements for http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/04.htm#P463_53472 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P398_62966 https://www.sam.gov/portal/SAM/#1 https://www.sam.gov/portal/SAM/#1 the ADIS and CIDS systems and should be sufficiently addressed in the prospective vendor’s response to this RFI.

CAPABILITES PACKAGE REQUIRMENTS

The contractor’s submittal shall be ten (10) pages or less, single sided in Times New Roman 12 font, with one-inch margins Microsoft Word document or Portable Document format (PDF). The page limitation does not include the cover letter, title, table of contents, or acronym pages. Page size should be 8.5 x 11 inches.

The Government is primarily seeking responses from 8(a) Small Business, Alaska Native corporations, Indian tribes, and Native Hawaiian organizations. However, any Small Business may submit a response.

Contractors responding to this RFI shall include the following information:

A. Company’s business size, status (Indian Tribe, Alaskan Native Corporation, Women Owned, etc.). If 8(a), provide status and graduation date.

B. Available contracts or contract vehicles (GSA Vehicles or other). Please provide contract name/title, number, prime (if other respondent), expiration date, period of performance, and type of schedule.

C. A brief history and capability statement of the prospective supplier and its experience in providing services to a system the same as or similar to ADIS and CIDS.

D. Up to three (3) relevant examples of the prospective supplier’s clients shall be submitted (current or within the past three (3) years). These examples must include a short description of the relevancy of the products or services, the contract number (if applicable), organization, and point of contact for each reference.

E. The website address or addresses at which the Government PMO may obtain additional information about the prospective supplier, products and services.

F. The Government encourages any feedback and/or questions regarding the draft attachments. Please include any feedback, comments, and questions regarding the attachments in a separate section of your response. Please include document references (e.g. page/paragraph numbers) when applicable.

RESPONSES

Interested parties are requested to respond to this RFI with a white paper.

White papers in the stated format are due no later than 08 May 2025 at 3:00 p.m. EST.

Responses shall be submitted via e-mail only to, Contracting Officers, Major Ronald L. Hirsch, Jr., at ronald.hirsch.1@us.af.mil, and Ms. Angelie Clymer at angelie.clymer@us.af.mil, and a courtesy copy to Contract Specialist, Ms. Morgan Suntay, morgan.suntay@us.af.mil. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the

Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

Responders shall provide administrative information, and shall include the following at a minimum:

A. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and e-mail of designated point of contact.

B. Recommended contracting strategy, including available contracts or contract vehicles.

Please provide contract name/title, prime (if other respondent), expiration date, period of performance, and type of schedule.

C. A statement that the Respondent will not allow the Government to release its proprietary data to the Government support contractors shall be provided. In the absence of either of the foregoing, the Government will assume that the Respondent agrees to the release of its submission to Government support contractors.

D. “Small business concern” means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria and size standards in 13 CFR part 121. Additional standards and conditions apply. Please refer to Federal Acquisition Regulation FAR 19 for additional detailed information on Small Business Size Standards. FAR location is https://www.acquisition.gov/browse/index/far.

E. The facility security clearance of the offeror.

INDUSTRY DISCUSSIONS

Government PMO representatives may or may not choose to engage with potential offerors. Such discussions would only be intended to get further clarification of potential capability to meet the requirements, especially any development and certification risks.

QUESTIONS

Questions regarding this announcement shall be submitted in writing by e-mail to the Contracting Officers, Major Ronald L. Hirsch, Jr., at ronald.hirsch.1@us.af.mil, and Ms. Angelie Clymer at angelie.clymer@us.af.mil, and a courtesy copy to Contract Specialist, Ms. Morgan Suntay, morgan.suntay@us.af.mil. Verbal questions will NOT be accepted.

SUMMARY

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide support for the ADIS and CIDS programs. The information provided in the RFI and associated documents are subject to change and is not binding on the Government. The AF has not made a commitment to procure any of the items or services discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

Note: All interested contractors must be registered in SAM to be eligible for award of Government contracts.

Attachments:

Draft PWS ADIS CIDS 8 April 2025 Draft ADIS_CIDS CDRLs 8 April 2025 CIDS J018R Prod Architecture ADIS_CIDS Technical Description

J018R CIDS SV1

J041 ADIS SV1