AMENDMENT TO RFP REGARDING FA8630-22-R-4000 PROS VI 23 NOV 2021 Rev 2.pdf

DEPARTMENT OF THE AIR FORCE

WRIGHT-PATTERSON AIR FORCE BASE

23 NOV 2021 REV 2

MEMORANDUM FOR RECORD

FROM: AFLCMC/WFK

AFSAC

5454 Buckner Road Wright-Patterson AFB OH 45433

SUBJECT: AMENDMENT TO RFP FA8630-22-R-4000 PROS VI PUBLISHED 25 OCT 2021

The purpose of this document is to capture the changes as an amendment to the RFP for the subject solicitation IAW FAR 15.206. This document is subject to revisions as new amendments are required. This document has been revised with current revisions captured in BOLD.

AMENDMENT 1, DATED 27 OCT 2021

1. SECTION L INSTRUCTIONS TO OFFERORS

PARAGRAPH: 3.1.7

CHANGE FROM:

The Past Performance Volume shall be submitted via DoD SAFE https://safe.apps.mil/ no later than 5:00 PM EST on 26 November 2021.

CHANGE TO:

The Government requests that the Past Performance Information utilizing the PPI Tool and the Past Performance Volume be submitted via DoD SAFE https://safe.apps.mil/ by 5:00 PM EST on 26 November 2021 to facilitate the work of the Past Performance Evaluation Team.

2. SECTION L INSTRUCTIONS TO OFFERORS

PARAGRAPH 3.6.6

CHANGE FROM:

…no later than 3:00 p.m. Eastern Time on 26 November 2021.

CHANGE TO:

…no later than 5:00 p.m. Eastern Time on 9 December 2021

AMENDMENT 2, DATED 29 OCT 2021

3. SECTION L INSTRUCTIONS TO OFFERORS

PARAGRAPH: 3.6.1

CHANGE FROM:

Offerors shall utilize the PPI Tool (See Attachment L-3 and L-4) to identify their Past Performance Citations and PPI.

CHANGE TO:

Offerors shall utilize the PPI Tool (See Attachment L-4 and L-5) to identify their Past Performance Citations and PPI.

4. SECTION L INSTRUCTIONS TO OFFERORS

PARAGRAPH: 3.6.3

CHANGE FROM:

Offerors shall utilize the PPI Tool (See Attachment L-3 and L-4) to identify their PPI in the Past Performance Volume.

CHANGE TO:

Offerors shall utilize the PPI Tool (See Attachment L-4 and L-5) to identify their PPI in the Past Performance Volume.

5. SECTION L INSTRUCTIONS TO OFFERORS

PARAGRAPH: 3.6.6

CHANGE FROM:

The Government requests the Offeror send out Past Performance Questionnaires, Attachment L- 3 and L-4, for each citation to at least two Government points of contact.

CHANGE TO:

The Government requests the Offeror send out Past Performance Questionnaires, Attachment L- 4 and L-5, for each citation to at least two Government points of contact.

AMENDMENT 3, DATED 23 NOV 2021

6. SECTION L INSTRUCTIONS TO OFFERORS

PARAGRAPH: 3.1 Table 1

CHANGE FROM:

3.8 Contract Documentation

CHANGE TO:

3.8 Contract Documentation and 3.9 Other Information Required

*Size Limit per DoD SAFE drop-off, if Page Limit is not exceeded, multiple DoD SAFE drop-offs may be requested.

7. SECTION L INSTRUCTIONS TO OFFERORS

PARAGRAPH: 3.1 Table 1

CHANGE FROM:

Page Limit Executive Summary: 2

CHANGE TO:

Page Limit Executive Summary: 5

8. SECTION L INSTRUCTIONS TO OFFERORS

PARAGRAPH: 3.1.1

CHANGE FROM:

Each page shall be counted except the following: Cover pages, tables of contents, cross-reference matrix, tabs, glossaries, and Small Business Subcontracting Plan.

CHANGE TO:

Each page shall be counted except the following: Cover pages, tables of contents, cross-reference matrix, tabs, glossaries, and Small Business Subcontracting Plan, Oral Presentation Materials, List of Tables and Drawings, Strength justifications and recommended PWS, and/or other Section J attachment revisions.

9. SECTION L INSTRUCTIONS TO OFFERORS

PARAGRAPH: 3.5.6.2

CHANGE FROM:

No presentation may exceed 1 hour.

No presentation may exceed 2 hours.

10. SECTION J ATTACHMENT 1 PWS

PARAGRAPH: 2.1.8.1

CHANGE FROM:

All Contractor personnel using USG Unclassified automated information systems (e.g., SAMIS, MISIL, CISIL, WebSDR, SDR-Automation, and AFSAC Online) shall obtain and maintain a Tier 1 Secret Clearance, at a minimum.

CHANGE TO:

All Contractor personnel using USG Unclassified automated information systems (e.g., SAMIS, MISIL, CISIL, WebSDR, SDR-Automation, and AFSAC Online) shall obtain and maintain a Tier 1 Background Investigation, at a minimum.

11. SECTION J ATTACHMENT 1 PWS

PARAGRAPH: 2.1.6.2

CHANGE FROM:

2.1.6.2 Contractor shall develop and maintain a current, publicly available website accessible via the Internet throughout the term of PROS. Contractor shall make their PROS webpage Rehabilitation Act Section 508 compliant.

CHANGE TO:

2.1.6.2 Contractor shall develop and maintain a current, publicly available website accessible via the Internet throughout the term of PROS. Contractor shall make their PROS webpage Rehabilitation Act Section 508 compliant in accordance with FAR 39.203. Reference Code of Federal Regulations, Title 36, Chapter 11, Part 1194, Appendix A

12. SECTION J ATTACHMENT 1 PWS

PARAGRAPH: 2.2.1.1.

CHANGE FROM:

2.2.1.1 Contractor shall incorporate Customer direction, at time of Commercial Transaction submittal, to waive CDA best value decision, in lieu of Lowest Price Technically Acceptable (LPTA) award. Contractor shall obtain price approval by automated Customer direction through the CTS for award of LPTA Commercial Transactions without contractor intervention when Adequate Price Competition exists (FAR 15.403-1(b)(1)). Contractor shall promote competition if only one offer is received in accordance with DFARS 215.371, Only One Offer, and all supporting Procedures, Guidance, and Information (PGI). Customer may provide pre-approved price threshold. The Contractor shall automate execution of pre-approved price thresholds that protect the customer and in accordance with USG approved Quality Assurance Plan (QAP). The Contractor CTS shall automate the validation that funding exists prior to any award. The Contractor CTS shall automate LPTA Commercial Transaction process through award by delivering the following and not limited to:

Automated verification of adequate price competition Automated verification of funding Automated verification of LPTA award is within the customer NTE or Price Approval

2.2.1.1 Contractor shall obtain price approval by automated Customer direction.

Contractor shall promote competition, to gain Adequate Price Competition (FAR 15.403- 1(b)(1)), and if only one offer is received then the Contractor shall act in accordance with DFARS 215.371, Only One Offer, and all supporting Procedures, Guidance, and Information (PGI) to document the record. The Contractor CTS shall automate the validation that funding exists prior to any award. The Contractor CTS shall automate Commercial Transaction processing through award by delivering the following and not limited to:

Automated verification of adequate price competition Automated verification of funding

13. SECTION L INSTRUCTIONS TO OFFERORS

PARAGRAPH: 3.1.7

CHANGE FROM:

In order to receive a DoD SAFE drop-off, email both the primary and alternate points of contact listed in Section 3.2 no more than 14 days and no less than 3 days prior to proposal submittal date. DoD SAFE is limited to a single drop-off with a limitation of 8 GB and 25 files. If proposal submission exceeds the DoD SAFE limitations additional submissions are allowed with email notification to both the primary and alternate points of contact listed in Section 3.2.

CHANGE TO:

In order to receive a DoD SAFE drop-off, email both the primary and alternate points of contact listed in Section 3.2 no more than 14 days and no less than 3 days prior to the early requested (26 Nov 21 – 8 Dec 21) Past Performance Volume date and the required 9 Dec 21 proposal submittal date. DoD SAFE is limited to a single drop-off with a limitation of 8 GB and 25 files.

Please request two drop-offs if dropping-off the Past Performance Volume early for the requested (26 Nov 21 – 8 Dec 21) date and proposal submission on 9 Dec 21. If proposal submission exceeds the DoD SAFE limitations additional submissions are allowed with email notification to both the primary and alternate points of contact listed in Section 3.2.

14. SECTION L INSTRUCTIONS TO OFFERORS

PARAGRAPH: 3.1 Table 1

PPI Tool Output

CHANGE TO:

10 pages & PPI Tool Output

15. SECTION J ATTACHMENT 1 PWS

PARAGRAPH: 1.3.2 TABLE 1.3.2.1.A - SERVICE SUMMARY

CHANGE FROM:

SS-3 Cancellation Rate

CHANGE TO:

SS-3 Contractor Cancellation Rate

16. SECTION H AFLCMC/WFK SECTION H PROS VI OBJECTIVE

PERFORMANCEINCENTIVE (OPI) (OCT 2021)

PARAGRAPH: Semi-Annual OPI Matrix

CHANGE FROM:

OPI-3 Cancellation rate due to inability to utilize qualified source

CHANGE TO:

OPI-3 Contractor Cancellation rate

17. SECTION H AFLCMC/WFK SECTION H PROS VI OBJECTIVE

PERFORMANCEINCENTIVE (OPI) (OCT 2021)

PARAGRAPH: GLOBAL

CHANGE FROM:

Requisition(s)

CHANGE TO:

Commercial Transaction(s)

18. SECTION H AFLCMC/WFK SECTION H PROS VI OBJECTIVE

PERFORMANCEINCENTIVE (OPI) (OCT 2021)

PARAGRAPH: Semi-Annual OPI Matrix (Table)

X = TRC/TR

CHANGE TO:

X = TC/TCT

19. SECTION H AFLCMC/WFK SECTION H PROS VI OBJECTIVE

PERFORMANCEINCENTIVE (OPI) (OCT 2021)

PARAGRAPH: Semi-Annual OPI Matrix (Table)

CHANGE FROM:

X = CRTB / RTB

CHANGE TO:

X = CTB / TTB

20. SECTION J ATTACHMENT 1 PWS

PARAGRAPH: 2.1.4.7

CHANGE FROM:

Contractor shall support and attend up to four reviews per year, one for each aircraft review, lasting no more than five days each (CDRL A011). Contractor shall provide PROS PMO meeting minutes within five calendar days following such visits (CDRL A012).

CHANGE TO:

Contractor shall support and attend up to four reviews per year, one for each aircraft review, lasting no more than five days each (CDRL A011). All travel costs shall be incorporated into Fill Prices. Contractor shall provide PROS PMO meeting minutes within five calendar days following such visits (CDRL A012).

21. SECTION J ATTACHMENT 1 PWS

PARAGRAPH: 2.1.5.1

Marketing

2.1.5.1 Contractor shall submit for USG approval a re-brand of PROS VI nomenclature with acronym, USG design, and marketing delivered with unlimited rights (CDRL A011).

CHANGE TO:

Marketing

2.1.5.1 Contractor shall submit for USG approval a re-brand of PROS VI nomenclature with acronym, design, and marketing materials (CDRL A011). The Contractor shall not utilize the approved marketing items beyond the period of performance. The Contractor shall identify themselves as “(Prime Contractor Name) is the Prime Contractor for the AFSAC PROS VI Program” in all such items, as well as in all emails and meetings including those not associated with marketing efforts.

Example below:

“ABC Company is the Prime Contractor for the AFSAC PROS VI Program”

22. SECTION J ATTACHMENT 1 PWS

PARAGRAPH: 2.12.1

CHANGE FROM:

2.12.1 When the OEM/OEM approved source identifies an item as obsolete (no stock or replacement exists), an item has previously been cancelled due to no bid, or an item has been determined to be BER/BPR, Contractor shall utilize the CTS to document and track all obsolete items or Commercial Transactions previously cancelled due to no bid (CDRL A011). Contractor shall obtain and maintain OEM documentation to include market research for analysis of alternatives to support the end item, and upon delivery to the customer, Contractor shall invoice Research/P&A in accordance with CLIN 0003.

Contractor shall provide option of Task Order support if additive manufacturing, reverse-engineering, and/or 3-D scanning capabilities exists.

2.12.1 When the OEM/OEM approved source identifies an item as obsolete (no stock or replacement exists), an item has previously been cancelled due to no bid, or an item has been determined to be BER/BPR, Contractor shall utilize the CTS to document and track all obsolete items or Commercial Transactions previously cancelled due to no bid (CDRL A011). Contractor shall obtain and maintain OEM documentation to include market research for analysis of alternatives to support the end item, and upon delivery to the customer, Contractor shall invoice Research/P&A in accordance with CLIN 0003.

Contractor shall provide option of Task Order support if additive manufacturing, reverse-engineering, and/or 3-D scanning capabilities exists.

23. SECTION J ATTACHMENT 1 PWS

PARAGRAPH: 2.12.4

2.12.4 Contractor shall ensure vendor/industry partner generates accurate 3-D models capable of being utilized, manipulated, and/or modified for additive manufacturing purposes.

Contractor shall ensure all procured files are compatible with common commercially available CAD software and appropriately marked and delivered with unlimited rights.

CHANGE TO:

2.12.4 Contractor shall ensure vendor/industry partner generates accurate 3-D models capable of being utilized, manipulated, and/or modified for additive manufacturing purposes.

Contractor shall ensure all procured files are compatible with common commercially available CAD software and appropriately marked and delivered with the level of rights appropriate under DFARS Part 227. When the deliverable will require commercial computer software, the computer software license shall be included in the bid, quote, or proposal so that it can be reviewed and approved by the USG or its customer.

24. SECTION J ATTACHMENT 1 PWS

PARAGRAPH: 2.4.1

CHANGE FROM:

2.4.1 Exception to the X* Day Cancellation Requirement

If a contract is able to be awarded, but not within X* Contractor days, Contractor shall request customer approval to exceed the X* Contractor day cancellation date. Contractor shall document SMC/CTS with a narrative explanation for the extension and the planned award date. Contractor shall use this exception only when award is less than or equal to X* Contractor Days and Contractor delivers firm award schedule with SMC/CTS message to the customer. If Contractor failed to award and or meet the delivery award schedule, the Contractor shall receive a Corrective Action Report (CAR) (CDRL A011).

CHANGE TO:

2.4.1 Exception to the X* Day Cancellation Requirement

If a contract is able to be awarded, but not within X* Contractor days, Contractor shall request customer approval to exceed the X* Contractor day cancellation date. Contractor shall document SMC/CTS with a narrative explanation for the extension and the planned award date. Contractor shall use this exception only when award is greater than or equal to X* Contractor Days and Contractor delivers firm award schedule with SMC/CTS message to the customer. If Contractor failed to award and or meet the delivery award schedule, the Contractor shall receive a Corrective Action Report (CAR) (CDRL A011).

25. SECTION J ATTACHMENT 1 PWS

PARAGRAPH: 2.5.3

2.5.3 Task Order for Service/Commercial Transaction for Service Contractor shall be responsible for all efforts associated with Customer requirements to include, but not limited to, studies, analysis, site surveys, installation, familiarization training, and technical services. Commercial Transactions for Service or Task Orders for Service may be utilized depending on the funding source (CDRL A011).

CHANGE TO:

2.5.3 Task Order for Service/Commercial Transaction for Service Contractor shall be responsible for all efforts associated with Customer requirements to include, but not limited to, studies, analysis, site surveys, installation, familiarization training, and technical services. Commercial Transactions for Service or Task Orders for Service may be utilized depending on the funding source, when utilized CLIN X001AB shall be invoiced for Fill Price and CLIN X004AB shall be invoiced for the service.

Task Order for Service/Commercial Transaction for Service reporting shall be delivered (CDRL A011).

26. SECTION J ATTACHMENT 5

PARAGRAPH: TEP and Total Value Work Sheets

CHANGE FROM:

Task Order, FA8630-22-F-4001 - CTS Study Implementation at PWS 1.2.9

Task Order, FA8630-22-F-4001 - CTS Study Implementation at PWS 1.2.10 and PWS 2.1.1