Q-A_3-Nov-2014.pdf

C-5 MATS Questions & Answers

FA8621-15-R-6314

This Questions & Answers sheet will provide a running log of questions submitted post-

RFP release for the C-5 Maintenance and Aircrew Training Systems (MATS) acquisition. Please note that questions submitted pre-RFP release are posted on Fed Biz Opps under solicitation #FA8621-14-R-6314. Those Q&As previously submitted were not set up as a running log. All questions should be addressed to aflcmc.wnsk.c-5mats@us.af.mil.

3 November 2014

Comment/Question Response WD 2013 was issued with the RFP but WD 2014 is out.

Should the contractors price the base cost of 2013, the 2014 WD, or both?

Offerors should price based on the 2014 WD.

The RFP will be amended to attach revised WD statements for Dover, Lackland, and Travis.

Can the government provide the number of IMI hours associated with each of the courses listed in IMI chart in addition to the file size?

The IMI hours are now reflected in the bidder’s library and the IMI chart.

Are there additional Cable Diagrams, Wire Lists, and Wire Tables that support the “replacement of all trainer wiring” in the NLGT Refurbishment CLIN x026 and BMLGT Refurbishment CLIN x027? If so, can you please add all wiring related drawings, diagrams, tables, and lists for the NLGT and BMLGT to the Bidders Library?

No, there are not additional cable diagrams, wire lists, wire tables, etc. for the NLGT and BMLGT. All schematics ( Section 4) and wiring diagrams (Section 6) for each of these trainers is in their respective technical manual. You can find these TMs under the following folder in the bidders library:

MTD/Technical Manual/ MTD Technical Manuals.

Does the Government intend to execute each CLIN grouping independently?

There is no guarantee as to what options will be exercised. Normally when options are exercised, they’re exercised and funded in one annual modification at the same time each year, and then we may have separate options as needs arise for concurrency, hardware or software modifications.

However, annual option exercise can vary depending on whether the requirements at FAR 17.207 are met which includes funding availability and changing USAF requirements.

mailto:aflcmc.wnsk.c-5mats@us.af.mil

Do the trainer availability requirements as called out IAW PWS Appendix D apply to the trainers during the period of modification?

No. The availability requirements are waived during the period of modification for the trainer being modified.

Appendix D of the PWS (PWS page 56). What are the historic availability numbers?

See the Field Service Reports (FSRs) in the Bidder’s Library.

PWS 3.2.3.1 – documentation conversion. How many documents are required to be converted? What is the progress on this effort to date?

ARPTT – Document: 260 Doc pages complete out of 645 Doc pages complete

- Drawings: 188 sheets complete out of 3245 sheets

MTDs – 0 Doc pages of 670 Doc pages complete.

PWS 3.4.4.1.1.1 – Certification & Accreditation. Who has the lead for this effort? The contractor or the Gov’t?

The Government will be the lead for this contract.

PWS 3.9.5 – What has been the historical level of these replacements? Are they direct billed to the government or must be factored into our price?

Historical data for these replacements has not been tracked in the past. See PWS 3.9.6 Consumerables, Expense, and Common items…” The contractor shall provide all consumable, expendable type spares, bits and pieces, and common low-cost items such as hand tools, hardware, switches, and light bulbs as part of the annual CLS options.” This is part of your overall CLS support cost so it is factored into the contractor’s CLS price.

How much space is required for the climate-controlled storage of GFE – off-base at Lackland (p39 of 82). Was this facility shown to industry during the Lackland industry day visit?

The current facility is 1000 sq ft and the facility was not shown during the site visit at Lackland.

Section L, 2.1.1 - When are questions due; 10 calendar days, or 10 business days from RFP release?

Per FAR 2.101 “Day” means, unless otherwise specfified, a calendar day.

Section L: 4.3 - Would the government consider either making the response to this section (and its subsections) outside of page count OR moving the response to the contract volume?

The 4.3 Data Management section will be kept as is, in the 50 page volume limit for Volume II: Technical because it will not take many pages to satisfy the requirements of 4.3.

Section H: H-011 - Please confirm that the signature on the cover letter, in addition to the content response for the clause, will suffice as meeting this requirement.

Specifically – that we do not need to have a signature within the response document for this clause. If a signature is required for the page the clause response is addressed, please confirm that this should be in the contract volume, and not the technical volume.

The content addressing this clause will suffice as to meeting this requirement. A separate signature is not needed.

Section L-011 Applicable Clauses - Is the SDVOSB Prime contractor required to submit a Small Business Subcontracting plan with the proposal submission?

A small business subcontracting plan is not required with the proposal submission. FAR 52.219-9 does not apply.

Section L-011 Applicable Clauses - Are Large Business subcontractors required to submit a Small Business Subcontracting Plan with the proposal submission or is a Small Business Subcontracting plan required after award from the large business subcontractors?

A Large Business as a subcontractor is not required to submit a Small Business Subcontracting Plan.

PWS 3.2.3.1 - Can the Gov please provide the estimated quantity of documentation (pages/drawings/etc) by location (Lackland, Travis) that will require conversion at the time of contract start? Also, is the contractor required to provide the reproduction/scanning hardware/software to perform the conversion?

ARPTT – Document: 260 Doc pages complete out of 645 Doc pages complete

- Drawings: 188 sheets complete out of 3245 sheets

MTDs – 0 Doc pages of 670 Doc pages complete.

The government provides the software at the TSSCs.

PWS 3.3.1 - Are costs associated with referenced meetings/conferences to be included in the FFP for TSSC? Will there be associated travel?

Yes, the costs for meetings/conferences are to be bid as part of the FFP. Possible travel will be required, but that is dependent on the meeting location whether that’s a physical location or virtual (DCO).

PWS 3.3.5 - Has this been a requirement on the existing contract? If so, can the Government provide manpower reporting for current and previous years of performance?

This requirement was added as a modification to the current contract; however the information is unavailable at this time.

PWS 3.4.12 - What is the anticipated extent of software development/modification required for this effort?

Any changes made to the C-5 aircraft must be made in the ARPTTs and MTDs of the C-5 MATS. Thus, the software modifications are dependent on the extent of the aircraft changes.

PWS 3.7.3.3 - The PWS identifies a list of items to be included in a CCP. In paragraph #10 in Section J Appendix A in describing CDRL A002, there is more complete/longer list of additional proposal requirements for CCPs. Which list of CCP requirements should the Offeror consider?

The PWS paragraph should compliment CDRL A002; however CDRL A002 will provide more detail. The list of CCP requirements specified in detail in CDRL A002 should be used on future CCP/ECPs issued by the Government but not for this initial proposal submission.

PWS 3.9.2.1 - Will the contractor be responsible for moving existing GFE from the current off-base storage to a new location, or will the current storage site be available for assumption by the new contractor?

The contractor will be responsible for moving the existing GFE from the current off-base storage to a new location unless they are able to extend the current storage site.

PWS 3.9.3 - Will costs associated with directed/required shipment of spares, software, and consumables be covered on a reimbursable basis or are these cost considered part of the FFP? If FFP, can the government provide an estimate of the extent of shipping that will be required?

Per 3.9.3, these costs are not reimbursable, but are part of the FFP. No, an estimate cannot be determined as the government does not separately pay or track this cost.

PWS 3.9.6 - Is the intent of the referenced statement to indicate that the Offeror shall include costs for consumable, expendable type spares, bits and pieces, and common low-cost items in the FFP for each CLS

CLIN?

The intent is for the offeror to include the cost of consumption for expendable type spares, bits and pieces, and common low-cost items in the FFP for each CLS CLIN.

Section J, Attachment 12 - The Period of performance for transition on the Attachment 12 worksheet is from 1 Sep 2015 – 31 Oct 2016. Should the latter date be 2015?

The period of performance for transition should be 1 Sep 2015 – 31 Oct 2015. This was a typo. The RFP will be amended with a revised Attachment 12.

Section J, Attachment 12 & PWS 3.11.1 - The PWS section (3.11.1) indicates that the transition period will be over a period of 90 days. The Attachment 12 worksheet for transition indicates a period of 60 days (1 Sep 15 – 31 Oct 15). Please confirm the planned transition period.

The planned transition period is 60 days, as illustrated in Attachment 12. The PWS will be updated to reflect 60 days.

PWS 5.2.1 - Are the SMEs sought through HQ AMC/A4MMT considered government provided or will the contractor be responsible for costs associated with the SMEs?

AMC/A4MMT SMEs will be provided;

however, their availability might be limited.

The contractor will not be responsible for any costs (travel, hours, etc.) associated with the Government SMEs.

Attachment L-1 - The first question begins at number 2.

Is the omission of number 1 intentional or mis-numbered?

The question was misnumbered. The Government will not be amending this document for a typo since it is already in use.

Section L, 5.3 - Should the Organizational Change Structure History required by the Past Performance Volume be completed only by the Prime contractor or all teaming partners?

The organizational change structure is absolutely required for the Prime contractor, but is not required for the teaming partners/subcontractors.

There is a disconnect in the PoP dates for the Transition-Ramp-Up period. The RFP States “1 Sep 2015

- 31 Oct 2015” but the TEP states “1 Sep 2015 - 31 Oct 2016.” Does the TEP contain a typo?

Yes, the TEP Transition tab should state 1 Sep 2015 – 31 Oct 2015.

What is considered Normal Hours of Operation at each of the sites within the RFP. Will contractor have access to devices/space outside the Hours of Operation?

Reference PWS Appendix D, “…trainer availability per month for each device at each site from 8 am to 6 pm, Monday through Friday, excluding federal holidays…” The contractor will have access to devices/space outside the Hours of Operation.

PWS 5.2.1 - Will existing Hardware and Software currently used to support IMI courseware be provided as government furnished property or will the contractor have to provide it?

Can the Help Desk Support be provided via telephone?

Any training stations (hardware) will be transferred to the new contractor via GFP.

IMI software is currently developed as GFP so that will be provided, but should that program office close, the responsibility will then be transferred to the new contractor on this C-5 MATS contract as PWS 5.2.1 highlights. Yes, helpdesk support for ADLS (system that the IMI is currently on) is and will be available via telephone.

PWS 3.9.2.1 - states “The Contractor shall provide climate control storage of GFE currently stored locally off-Base at JBSA – Lackland. JBSA-Lackland GFE is defined in Section J Attachment 2 “RSP”.”

Attachment 2 says “See Separate Excel Attachment”

Separate Excel Attachment titled C-5_MATS_GFE-GFP- RSP_-_20140807.xlsx does not delineate specific items that are stored off-base at JBSA Lackland.

Would the Government provide guidance on what equipment must be stored off-base in contractor provided storage (i.e. all items with Location code RLI Warehouse or other) and provide total cubic/square foot requirement.

C-5_MATS_GFE-GFP-RSP_-_20140807.xlsx does delineate the items stored off base.

Open the “C-5 ARPTT GFE-GFP-RSP” tab.

Next, sort the column titled “Site” to “Lackland”. Sort the column titled “Location” to “RLI Warehouse”. All items currently stored at the off base facilty now appear.

The total sq footage is 1000 sq ft.

PWS 3.9.2.1 - states “The Contractor shall provide climate control storage of GFE currently stored locally off-Base at JBSA – Lackland. JBSA-Lackland GFE is defined in Section J Attachment 2 “RSP”. How much storage capacity is needed? Which items are currently

A minimum of 1000 sq feet is required for storage.

See the comment above for the items that are currently being stored off base.

stored off-base? Are items which are identified by “RLI Warehouse” location the only items requiring off-base storage? Please provide additional data or state storage requirements (sq. footage or cubic footage).

Yes, “RLI Warehouse” identifies the only items stored at the off base facility.

The TEP Matrix provided in the Final RFP requires bidders to price the refurbishment and disposal modifications in every option period. Section L, Paragraph 6.1 says “Unbalanced pricing exists when, despite an acceptable Total Evaluated Price (TEP), the price of one or more items is significantly overstated or understated… “. Is the intent for bidders to price all options in year 1 then price all out-years in then-year dollars based on the year 1 rate or is the intent something else?

The offerors should bid out year prices with or without whatever escalation the offeror deems necessary to accomplish the requirement and be balanced per paragraph 6.1.

PWS 3.4.4.1.1 – describes the Cybersecurity program required for the C-5 MATS O&S program. Does the existing (incumbent) C-5 MATS O&S program presently include any of these Cybersecurity provisions? If so, please describe Cybersecurity provisions currently in place.

These provisions are not required by the current contract.

PWS 3.10.6 – Facility and System Summary Documents references CDRL B001 DI-FACR-81451. Referenced DiD has been cancelled with no replacement identified.

Please provide guidance.

The government realizes this is cancelled;

however, this requirement is still valid so press ahead with CDRL B001 DI-FACR-81451 as is.

CLIN 0009 Realizing that this is a cost reimbursable line item, does the government have an estimated or targeted value for this item? Other contracts have included a budgeted value for these type CLINs to assist in determining LOE for the work associated with PWS requirements.

The government does not have an estimated or targeted value for this line item, but historically this CLIN has been used semi-annually to purchase materials under $100k in total. These materials are placed in GFP.

Can Refurbishment of the NGLT and BMLGT trainers be conducted on site or must they be taken off site?

Refurbishment will be conducted on-site.

Will the Government provide the MFDU silkscreen or is this the contractor's responsibility?

The MFDU silkscreen update as mentioned in PWS para. 5.4 “BMLGT REFURBISHMENT” will be the contractor’s responsibility in providing.

Are the Special Tools and Test Equipment identified in TM43E24-2-7-11-12 12 Table 2-1 Government Furnished Equipment and available for use on the Landing Gear Trainer refurbs?

Yes, these items listed in table 2-1: Special Tools and Test Equipment of TM43E24-2-7- 11-12 will be available for use in the Landing Gear Trainer refurbs.

Ref. Q&A’s posted 10 October 2014. The size standard for this requirement was confirmed at 1,000 employees based on NAICS code 336413. Please confirm that the Government has determined this requirement to be a services effort.

After reviewing the information above, it is determined that NAICS code 336413 is the best choice for this acquisition. This NAICS code is the most appropriate choice as it is for a service and deals primarily with aircraft flight simulators, making and sustaining prototypes of aircraft and its auxiliary equipment/subsystems for training purposes.

Even though code 333319 provides for teaching machines, it was determined that it was more important for our industry partners to have experience working within the aircraft arena since the simulators represent the USAF aircraft/weapon systems.

10 October 2014

Comment/Question Response Is this a follow-on requirement? If so, could you please provide the incumbent contract number for this opportunity? If not, is this a new requirement?

Yes this is a follow-on requirement. The current contract is FA8223-09-C-0009.

Can the government provide the number of IMI hours associated with each of the courses listed in IMI chart in addition to the file size?

See the answer to this in the first question above.

Are there additional Cable Diagrams, Wire Lists, and Wire Tables that support the “replacement of all trainer wiring” in the NLGT Refurbishment CLIN x026 and BMLGT Refurbishment CLIN x027? If so, can you please add all wiring related drawings, diagrams, tables, and lists for the NLGT and BMLGT to the Bidders Library?

See the answer to this in the third question above.

Regarding FA8621-15-R-6314: C-5 MATS OM&S, would you please clarify the size standard? The RFP cover letter lists 500 employees, but the RFP lists 1,000 employees.

The size standard for this requirement is 1,000 employees based on NAICS code 336413 “Other Aircraft Part and Auxiliary Equipment Manufacturing”. The size standard on the RFP cover letter was a typo.