Industrial Water Treament QA.pdf

Item # Section / Reference Question / Issue Working Government Response

1 Certifications / Technical Evaluation Does NFPA 96 apply; what certification is required?

NFPA 96 does not apply. It was an administrative error. At least one contractor employee must hold a current Certified Water Technologist certification issued by the Association of Water Technologists.

2 Proposal Submission Instructions What is the authorized proposal-submission email address?

The authorized proposal-submission email address is ashley.schneider.2@us.af.mil, including “.2.”

The solicitation instructions will be formally amended.

3 Procurement History Is this a new requirement; if not, what is the prior contract number? This is a recurring requirement. The predecessor contract number is FA860122C0003.

4 Contractor Operations Are contractor personnel expected to operate boiler or plant equipment?

Contractor personnel shall not operate boiler or plant equipment. Contractor responsibilities are limited to test-and-treat functions.

5 Cleaning Responsibilities Is the contractor required to perform physical cleaning, descaling, or only treatment, inspection, recommendations, and specified flushing/pretreatment?

Contractor responsibilities are limited to test-and-treat functions. The contractor is not required to perform physical equipment cleaning, mechanical or chemical descaling, or related mechanical cleaning activities unless specifically identified elsewhere in the PWS.

6 Government Chemical-Feed / Control Equipment Who repairs or replaces Government-owned pumps, controllers, probes, sensors, sample coolers, and related equipment that fail through normal use?

Contractor responsibilities are limited to test-and-treat functions. The contractor shall identify and report equipment issues in accordance with the PWS. The Government will determine repair or replacement actions based on contractor reports.

7 Chelant Prohibition Which systems are subject to the chelant prohibition; does it apply to all boiler treatment?

Refer to PWS paragraph 1.11.3. The boiler-water treatment program shall meet ASME guidelines, and chelants shall not be used.

8 First-Month Baseline Testing How should baseline testing apply to seasonal systems not operating during the first month?

For seasonal systems, the applicable report will be due within the same timeline in which the system is placed into operation.

9 Annual Report Timing What reporting period applies to the annual report due 1 November when the performance period runs through 30 November?

Annual reports shall cover the Government fiscal year, 1 October through 30 September.

10 New / Repaired System Testing What historical or estimated annual quantity of new/repaired-system third-party testing should offerors use for pricing?

Historical or estimated annual quantities are not available. Required services will be requested on an as-needed basis in accordance with the PWS.

11 Historical Workload / Chemical Usage Will historical consumption, makeup-water, laboratory, service-call, testing, and study information be released; if not, should offers rely on the solicitation package?

Historical workload documentation is not available. Offerors shall develop proposals using the solicitation, its attachments, and subsequent amendments. Required services will be requested on an as-needed basis in accordance with the PWS.

12 Historical Award Value What was the award value of the predecessor requirement?

Historical award and spending information for FA860122C0003 is publicly available through

USAspending.gov or FPDS under Contracting Activity FA8601.

13 Chemicals / Pricing Are water-treatment chemicals separately purchased or included in the service requirement?

The contractor shall provide all chemicals required to perform the services, including procurement, delivery, triple-rinsing, and proper disposal of chemical containers.

14 Medical Center Requirements Are Legionella testing, water-management-plan support, or additional microbiological testing required beyond dip-slide testing?

Only testing identified in the PWS is required. If a test is not listed in the PWS, it is not required.

15 Equipment Access / Internal Inspections Who opens and closes equipment, performs drain-down/refill, lockout/tagout, confined-space support, and mechanical disassembly/reassembly?

Contractor responsibilities are limited to test-and-treat functions. The contractor is not required to perform equipment operation, mechanical preparation, drain-down/refill, lockout/tagout, confined-space support, or mechanical disassembly/reassembly.

16 Boiler Chemistry / ASME Limits What chemistry ranges apply by boiler pressure class, what standard applies, and are limits pressure-specific?

Refer to PWS paragraph 1.11. The contractor shall evaluate the boiler-feedwater program for compliance with ASME control parameters. The PWS provides separate boiler-feedwater limits for

0–300 psig and 301–450 psig systems.

17 Equivalent Treatment Products May technically equivalent treatment products be proposed; what approval is required? Specifically, what information supports an equivalent to J-Poly M540?

Technically equivalent treatment products may be proposed, but may not be implemented without prior Government approval. Proposed equivalents must meet the applicable PWS performance requirements.

18 Incumbent Information What company currently performs the industrial water-treatment requirement?

The predecessor requirement was performed under contract FA860122C0003.

19 Daily Service Requirements Does “daily” mean seven days per week or Government business days; what labor duration is expected?

Daily means five days per week. The contractor is not expected to work on Federal holidays.

20 Pricing Workbook / Extension Workbook formula, quantities, periods, and six-month extension appear incorrect or inconsistent.

A corrected workbook resolving formula discrepancies and clarifying the six-month extension evaluation will be issued by solicitation amendment.

21 Steam-Purity Testing / Laboratories What Government sampling equipment is available; what laboratory certifications or standards apply?

Government sample points are available. The Government will not provide testing equipment. All required testing shall be performed by certified personnel.

22 Site Visit Will the Government host a pre-proposal site visit or walkthrough?

The Government is evaluating whether a site visit is necessary. If scheduled, the date, time, registration requirements, access procedures, and any resulting solicitation changes will be provided through SAM.gov.

23 Government-Provided Chemical Storage What storage capacity, containment, salt/caustic capability, maximum quantities, and container restrictions apply?

The contractor shall store chemicals at Government-provided locations in accordance with applicable Wright-Patterson AFB environmental standards. The PWS limits Government-provided storage to materials not exceeding a 30-day supply.

24 HTHW Summer Lay-Up What treatment method, quantities, system volumes, and monitoring frequency apply to HTHW lay-up?

During an HTHW summer shutdown period, no test-and-treat services are required. Shutdown dates may vary annually, and the Government will notify the contractor of the shutdown period.

25 System Inventory / Pricing Crosswalk Please provide a CLIN-to-system crosswalk, including Medical

Center scope, capacity, volumes, treatment type, and operating periods.

Refer to the PWS appendices for available system capacity, location, treatment method, and operating-period information. The Government is reviewing whether additional CLIN crosswalk, Medical Center scope, or unlisted system-volume information is available for release.

26 Past Performance May subcontractor contracts satisfy the past-performance requirement?

Subcontractor Contracts will not satisfy the past-performance requirement.

27 Service Contract Labor Standards Classifications What labor classifications apply to specific duties?

Offerors shall comply with the applicable Wage Determination. For any necessary service-employee classification not listed, the applicable conformance process must be followed.

28 Offer Validity Is the required proposal-validity period 90 or 180 days?

Attachment 1 states that offers and prices must remain effective for 180 days after the proposal due date. Proposals should remain valid for 180 days.

29 Non-Routine Laboratory Quantities What quantities apply for metallurgical, embrittlement, resin, steam-purity analyses, and studies; where should not-separately-priced costs be included?

Not separately priced costs will be rolled into the reoccuring monthly CLINs

30 Appendix G / Attachment H Reference Which environmental-protection reference controls; is a document missing from the package?

Attachment H mistakenly labeld. Appendix G Attached

31 Mission-Essential Services Is this requirement designated mission essential; what continuity-plan requirements apply?

This is considered mission essential.

32 Spill Cleanup / Rekeying Liability Is there a monetary limitation for contractor reimbursement of spill-cleanup or rekeying costs?

Pending official Government response.

33 Firm-Fixed-Price Chemical Usage Are recurring monthly CLINs firm-fixed-price regardless of actual chemical usage?

The recurring service CLINs are firm-fixed-price regardless of chemical usage.

Is a CLIN-to-system crosswalk or additional Medical Center system information available beyond PWS?

There is no additional medical center information

Does the Government prescribe any anticipated onsite labor hours for daily service visists?

The Government lists the requirements no the hours

Before an HTHW system enters a summer shutdown, is the contractor required to perform an initial lay-up treatment?

Please refer to PWS Appendix D

Are any additional storage-capacity, containment, bulk salt, caustic-flake, or container-size details available for Buildings 20051 and 30013?

No, building 30013 has a footprint where a limited amount of chemicals can be stored, this is the primary contractor storage location for daily used chemicals, building 20051 has a very small footprint to store some chemicals.

For required metallurgical, embrittlement, resin, and steam-purity testing, does “certified personnel” refer to a specific certification, laboratory accreditation, or technical standard?

Required testing shall be done by certified personnel in accordance with the solicitation documentation.

Sheet1