Attachment 3- Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT (PWS)

INDUSTRIAL WATER TESTING & TREATMENT

WRIGHT-PATTERSON AFB, OHIO

29 January 2026

DESCRIPTION OF SERVICES

1 SCOPE OF WORK

1.1 The contractor shall provide services for industrial water treatment of cooling towers, package boilers, high temperature hot water (HTHW) central heating plant, central steam plant, heat exchanger heating systems (hot water and steam) and closed loop systems (hot water and chilled water) at Wright-Patterson Air Force Base (WPAFB). The contractor shall provide all personnel, equipment, materials, labor, treatment chemicals, laboratory support, and consultation services for the performance of the contract. This shall include delivery of materials to point of use sites (WPAFB personnel handle no materials). The contractor shall perform in accordance with all federal, state, and local regulations.

1.2 FREQUENCY OF SERVICE & TEST REQUIREMENTS

1.2.1 The following chart shows the frequency of service and testing requirements. The frequency of service listed is only applicable during the period of operation of the system, i.e.

heating systems are normally operational in the winter (Oct – May) weather dependent and cooling systems are generally operational during the summer (June – Sept) weather dependent. If months changes, contractor will be notified by the Contracting Officer Representative (COR).

The operational period for each system is listed on Appendix B and C. Required reports are described in Paragraph 1.12. to 1.12.6.

1.2.2 At any time, the government retains the right to seek out independent testing options as secondary checks and balance for all testing completed under this contract. This testing will be completed by the government with no additional costs incurred by the contractor.

PWS

reference

Cooling Towers

Package Boilers and Heat Exchangers

Building 20770

Report frequency

1.3 Water treatment As required As required As required Quarterly (Referenced in Para.

1.12.3

1.4.1 Routine testing Weekly *Weekly Daily Weekly

(Referenced in Para.

1.12.2

1.4.2 Non

routine testing

As required As required As required Weekly (Referenced in Para.

1.12.2

1.6 Monitoring Weekly Weekly Daily Quarterly

(Referenced in Para.

1.12.3

1.7 Inspections Weekly Weekly Weekly Weekly

(Referenced in Para. 1.12.2

1.9 Review

and analysis

Ongoing Ongoing Ongoing Annual (Referenced in Para.

1.12.4

1.10 Studies As required As required As required Annual

(Referenced in Para.

1.12.4

* Perform testing daily in facilities 10840, 10271, 30013, 31240, 34019

1.3 METHOD OF TREATMENT

1.3.1 The contractor shall provide water treatment products to prevent scale, corrosion, fouling and microbiological fouling within all heating and cooling water systems.

1.3.2 Water treatments shall be performed weekly on each system in building 20770, 10271, and 30013:

1.3.3 Add Reverse Osmosis pre-treatment chemicals (pre-treat 100 antiscalant and sodium metabisulfite 38%), weekly.

1.3.4 Evaluate the flows, pressure and Total Dissolved Solids (TDS), weekly.

1.3.5 Cooling towers shall be treated by acid or soft water blend control. See Appendix B for system used weekly.

1.3.6 Delivery of all water treatment chemicals to points-of use shall be placed on spill containment pallets. It is the contractor’s responsibility to ensure all safety precautions for chemicals have been taken.

1.4 TESTS

1.4.1 Routine Testing. The routine tests performed according to chart in 1.2 at each facility.

Contractor shall provide the following information as listed in Appendix B and C: Total Hardness, P Alkalinity, M Alkalinity, OH Alkalinity, Total Alkalinity, PH, Conductivity/TDS, Silica, Phosphates/orthophosphates, Chlorides, Calcium Hardness, Free Mineral Acid, Sulfite, Iron and

Copper. The contractor shall submit documentation results and recommendations accurately and within required timeframe in accordance with Paragraph 1.12.2

Daily water tests and treatment for each operating system in building 20770 shall contain:

Orthophosphate (PO4) (Operating Boiler’s water) 1.5.3Sodium Sulfite (SO3) (Operating Boilers ) 1.5.4. P-Alkalinity (Operating Boiler’s water)

Conductivity (Micromhos/cm) (Operating Boiler’s water and Feed Water)

Total Hardness, pH, iron, and conductivity (Feed Water, A & B Line Condensate, High Pressure Drip, Condensate from Bldg. 20080, 1 through 4 Sodium Softeners, Condensate Polishers inlets (2) and outlets (2), and Reverse Osmosis)

Salt level in Brine Tank plus add salt to sample cooler sodium softener. Add neutralizing amine blend to condensate treatment tank

Determine gallons/day feed rate for sodium polymethacrylate and add to proper tank with proper adjustments to feed rate.

Add sodium sulfite in chemical feed tank for feedwater treatment.

Add sodium hexametaphosphate, caustic flake, and adjustments for feed rates to boiler chemical feed tanks.

Add 38% sodium bisulfite to day tanks for chlorine removal upstream of RO machines.

1.4.2 Non-Routine Testing. Non-routine tests shall be performed only at each facility with prior approval of COR. The contractor shall perform and analyze within four (4) workdays from the time of initial request and submit a report accordingly to paragraph 1.12.2.

Metallurgical analyses to determine causes of failures.

Resin Analysis on ion exchange equipment.

Embrittlement analysis of boiler water.

Stream purity analysis.

1.4.2.1 Contactor shall provide “third-party” testing of all new or repaired boiler or chilled/cooling water systems per Base Facility Standard, Wright-Patterson AFB, Ohio. See section 5.8 (Water Treatment) of Appendix H. Contractor shall ensure all installed or repaired systems have been adequately flushed and pretreated with IWT chemicals before initial system start-up to ensure system passivation and protection from corrosion.

1.5 STANDARDS

1.5.1 The contractor shall inspect, monitor and document the cooling water characteristics for a stable condition. The contractor shall maintain a Langelier Saturation Index (LSI) of 2.00-2.50 for acid modified systems and 2.50-3.00 for non-acid modified systems within the chemically treated water. The LSI shall be calculated and reported weekly during the service trip.

Conductivity Total Dissolved Solids (TDS) range shall be maintained within 2000 to 2500 mmhos/cm. The contractor shall conduct weekly total bacteria count tests on cooling tower water samples utilizing a dip slide culture test. The contractor shall use test results to change or optimize the biocide feed rates and the timing of the biocide feed applications to maintain bacteria counts at 10,000 CFU/mL or less. The bacteria count shall be reported weekly on the service trip report and provided accordingly to 1.12.4.

1.5.2 The following standards apply to operating systems (Steam, HTHW, Chilled Water, Hot Water) at WPAFB and shall be on contractor’s report:

Phosphate (PO4) = 10 – 20 PPM

P-Alkalinity (CaCO3) = 300 – 600 PPM

Sulfite (SO3) = 20 – 40 PPM

Neutralized Conductivity (mmhos/cm): 1000-1500

Gas Boilers (1000 – 1500) or (3000 – 3500) if reverse osmosis is bypassed .Coal Boilers (1000-1500) or (3000-3500) if reverse osmosis is bypassed (Base Year)

Boiler PH = 11.0 – 12.0 PPM

Condensate PH = 8.0 – 9.0 SU

Sodium Softeners (Hardness Maximum) 1. 0 – 5 PPM if condensate polishers are in service

0 – 1 PPM if condensate polishers are being bypassed

Condensate polisher hardness = 0 – 1 PPM

RO Makeup Conductivity (mmhos/cm): < 50

Closed Loops (Low Temperature HWH and Chilled Water) Contractor shall clean and replace filter-feeder bags.

Low Temperature Hot Water Heat (HWH) – the following standards apply

Nitrite = 1000-1500 ppm in nitrite. Test and record pH, conductivity, iron and copper.

Chilled Water – the following standards apply:

Nitrite = 600-900 ppm as nitrite. Test and record pH, conductivity, iron, copper and glycol freeze point.

1.5.3 HTHW standards apply: Test and record pH, conductivity, sulfite, iron and hardness.

Note: The contractor shall maintain systems within the standards listed in paragraph 1.5

1.6 MONITORING

1.6.1 The contractor shall inspect, monitor and document each facility listed in Appendix B, C, D, E and F to measure effectiveness of the treatment program. The contractor shall inspect, monitor and document the above-mentioned conditions. Results shall be documented IAW Section 1.2. and provided to COR.

Scale formation onto waterside surfaces

Corrosion of waterside metal surfaces

Slime producing bacteria within the bulk water (dip slide test)

Make-up water rate

Bleed-off/Blowdown rate

Chemical treatment feed rates

1.7 INSPECTIONS

1.7.1 The contractor shall perform weekly inspections of the cooling tower, package boilers and heat exchange systems to include chemical feed equipment, chemical feed point locations, and sampling locations. This shall include weekly inspections of side stream filters installed on cooling towers. Adjustments shall be made to backwash timing and frequency. Results and recommendations shall be documented IAW Section 1.12.2. and provided to COR.

1.7.2 The contractor shall conduct internal and external inspections of steam generation equipment during seasonal shutdowns and perform external inspections when the steam generation equipment is on-line.

1.7.3 The contractor shall inspect and document all waterside surfaces of opened heat exchangers and chillers for proper water treatment according to the type of system, its size and location. Inspection results shall include: the tube sheet, end bells, water box, and the end of the tubes.

1.7.4 The contractor shall inspect the internal tube surfaces of heat transfer equipment with a video probe and report findings to the COR.

1.7.5 The contractor shall be able to perform inspections through an elliptical opening of 11x15 inches.

1.8 SEASONS

Seasons. The heating season (winter) is from 1 October to 31 May and the cooling season (summer) is from 1 June to 30 September. The actual dates are based on temperature. If changes in dates occur, the government will notify the contractor.

1.9 REVIEWS AND ANALYSIS

1.9.1 The contractor shall conduct a review and analysis of cooling and heating system operating logs and cooling tower including side stream filters, heat exchangers, and closed system water treatment testing logs. The Contractor shall maintain an electronic database of all information. Trend analysis data generated using software shall be included in the Quarterly Report IAW 1.12. The contractor shall identify, document correctly, and submit to the COR, quarterly, any potential problem areas and assess trends of chemical consumption, costs, and residuals.

1.9.2 The contractor shall document results and recommendations for purposes of long-range planning. Documentation shall be IAW Section 1.12.4 and provided to COR.

1.9.3 The contractor shall provide actual values of: Bleed off/Blowdown, Make-up, Drift, Cycles of concentration, and Chemical Feed Rates. The contractor shall document and compare values to theoretical values and make recommendations to the government to optimize operations. Documentation shall be IAW Section 1.12.4

1.9.4 The contractor shall document the collecting and analyze scale and other deposits found in the system. Results and recommendations shall be IAW Section 1.12.4 and provided to COR.

1.9.5 Condensate Quality Profile. A Quality Profile shall be created and documented for each condensate stream. Information and targeted performance guidelines shall include:

pH (properly cooled) 8.0 – 9.0

Iron <0.10 ppm

Conductivity < 50 mmhos/cm

1.9.6 This data shall be reported quarterly IAW Section 1.12.4, report shall include all corrective action taken and provided to COR.

1.10 STUDIES

1.10.1 The contractor shall perform and document the following studies as requested by the COR. Corrosion Studies. Documented Corrosion studies shall include installing coupon racks, maintaining continuous exposure periods or 30-90 days, conducting coupon analysis, review results and changes in the water treatment program to maintain acceptable Cooling Technology Institute (CTI) standards for Mild Steel Corrosion Rate (<5.00 mpy) and Copper Corrosion Rate (<.50 mpy). Boiler and heat exchange systems shall be maintained IAW American Society of Mechanical Engineers (ASME) standards.

1.10.1 Flow Rate and Elusion Studies. The contractor shall provide flow rate and elusion studies on ion exchange equipment to evaluate: Operation, Mechanical Status and Efficiency.

1.10.2 Deaerator Studies. The contractor shall perform deaerator studies to evaluate the operation and maintenance status of deaerators. Studies shall include dissolved oxygen, pressure relationships, temperature, and equipment inspections.

1.11 BOILER FEEDWATER (BFW)

1.11.1 The contractor shall evaluate the overall Boiler Feedwater (BFW) program for compliance with American Society of Mechanical Engineers (ASME) control parameters and operational procedures, Federal and State of Ohio Environmental Protection Agency regulations and environmental compliance issues. The contractor shall inform the government orally and in writing quarterly and annually of all compliance problems associated with the operation of the industrial water treatment program.

1.11.2 Evaluate and report, the boiler feed water characteristics to establish baseline data within the first month of contract.

1.11.3 Prepare a written value comparison for WPAFB between the BFW baseline data and ASME guidelines. Written corrective action plan shall be prepared to bring the out-of-compliance boiler feed water BFW streams into compliance with the ASME guidelines and baseline data as listed below.

Steam Boiler Systems (0 – 300 psig)

Total Iron < 0.10 ppm

Total Hardness < 1.00 ppm

Total Copper < 0.05 ppm

Steam Boiler Systems (301 – 450 psig)

Total Iron < 0.05 ppm

Total Hardness < 0.30 ppm

Total Copper < 0.025 ppm

The boiler water treatment program shall meet the ASME guidelines, (No chelants shall be utilized).

Maximum cycles of concentration (no cycles to exceed 50) based on the following ASME Guidelines:

0 – 300 psig (no turbine drives)

Silica < 150 ppm

Total Alkalinity < 700 ppm* 1.2.9.5.1.3. Specific Conductance (uS/cm) < 7,000 uS* 1.2.9.5.1.4. (with no neutralization @ 25 degrees C)

With acceptable steam purity – no carry over.

301 – 450 psig (with turbine drives) (Bldg. 20770)

Silica < 90 ppm

Total Alkalinity < 300 ppm*

Specific Conductance< 3,000 uS* (With no neutralization @ 25 degrees C)

1.11.4 With acceptable steam purity – no carry over.

1.11.5 The contractor shall calibrate Government chemical feed and control equipment to maintain water chemistry within industry specifications. Calibration of all monitoring equipment shall be performed accurately and at specified frequency. The calibration results shall be documented and available to COR as requested.

1.12 REPORTS AND OTHER DOCUMENTS.

1.12.1 The contractor shall send a copy of reports to the Contracting Officer Representative (COR)/Contracting Officer (CO) with a courtesy copy to Operations and Maintenance Chief.

All urgent problems regarding maintenance of water treatment parameters shall be discussed with the COR/CO on the day of discovery referenced in

1.12.2 All reports shall be submitted electronically to the government.

1.12.3 Weekly reports. The contractor shall prepare a written report each week. This report shall describe the results of routine tests (Section 1.4.1), the results of system inspections (Section 1.7.). The reports shall contain recommendations and written proposed corrective actions. The contractor shall review the report with the COR/CO within seven (7) calendar days of data collection.

1.12.4 Quarterly reports. The contractor shall prepare a quarterly written report, accurately and on time, due by the 15th of Jan, Apr, Jul, and Oct. This report shall describe conditions of each water system. The reports shall include those items discussed in Section 1.6 and the effectiveness of the treatment program and any areas of concern/problems incurred with recommendations for correction. The report shall include all chemical usage by the contractor.

The contractor shall conduct meeting with all government organizations effected and go over the Quarterly report.

1.12.5 Annual Reports. An annual report shall be compiled and submitted by 1 Nov of each year, for each industrial water system. Each report shall describe sampled trends throughout the year, start and end conditions, and those items identified in Sections 1.9. through 1.11. and Section 1.13. The report shall include total yearly chemical usage by the contractor. The contractor shall conduct meetings with all government organizations affected and go over the annual report.

1.12.6 Non-Routine Testing Reports. The contractor shall prepare a written report that is accurate and on time, due within (7) days of data collection. The non-routine tests are identified in Section 1.4.2.

1.13 DOCUMENTS

1.13.1 The contractor shall annually prepare detailed written operating instructions for

1.13.2 Performance of both off-line and on-line cleaning of mechanical equipment associated with the cooling systems.

1.13.3 Provide COR annually with written guidance of the controlled procedures prior to testing new water treatment chemicals, equipment and technologies.

1.13.4 CONTROL CHARTS. The contractor shall quarterly provide the COR control charts with limits based on Cooling Technology Institute CTI guidelines and ASME standards.

1.13.5 The contractor shall review COR charts with government personnel quarterly.

1.13.6 Control Charts shall specify the recommended control ranges. A contingency plan of action shall be submitted quarterly to COR for periods when the system is not in proper control.

1.14 MATERIAL

The following products are not permitted for use at WPAFB:

Chromate-containing water treatment products.

Molybdate-containing water treatment products (prohibited for water treatment, acceptable as a testing agent).

Ozone Depleting Substances (ODS)-containing water treatment products.

1.15 EQUIPMENT DESIGN.

Contractor shall evaluate IWT equipment “design” submittals/proposals and provide guidance/recommendations to Civil Engineering.

1.16 DAILY CLEANUP

The contractor shall keep the storage and work areas clean of all debris on a daily basis or more often as required. All empty containers and drums shall be removed from the points-of-use or IP by the contractor. All spill containers shall be kept clean.

2 QUALITY CONTROL PROGRAM

2.1 The contractor shall develop; maintain and present a quality control program to Contracting Officer Representative (COR)/Contracting Officer (CO) for approval to ensure services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur.

***Please see Attachment H (WPAFB Section 01 35 43) for requirements***

Performance Objective PWS Para Performanc e Threshold Methods of Assessment

Remedy

SS #1 – Water Treatment.

Water in cooling towers and heating systems maintain the proper chemistry for operations

1.1. Water is

properly treated 98% of the time.

Periodic RE-PERFORMANCE

SS #2 – Provide Industrial Water Treatment Reports.

Supply accurate reports.

1.2. No more than 2

errors per month.

100% RE-PERFORMANCE

SS #3 – Provide Industrial Water Treatment Reports.

Reports are submitted on time.

1.2. No more than 1

error per month.

100% RE-PERFORMANCE

within two days

*The procedures set forth in the Inspection of Services Clause will be used to remedy all deficiencies. The re-performance times will be based upon sensitivity of the issue.

2.2 DEFICIENCY PREVENTION

The contractor shall provide description of the methods for identifying and preventing defects in the quality of services performed before the level reaches an unacceptable level.

2.3 INSPECTION FILES

A description and sample of the records to document all inspections conducted by the Contractor, and the necessary corrective preventive action taken. This documentation shall be always made available to the government during the term of the contract. The records shall be maintained at the location designated in the Contractor’s Quality Control Plan.

2.4 QUALITY ASSURANCE

The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with requirements set forth in this PWS. The COR shall inspect by validating actual work performance, physically checking the attributes of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the stands contained within this PWS. The COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO with a Corrective Action Report (CAR) for issuance to the Contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 working days of receipt.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 STORAGE FACILITIES

The government will provide storage at Buildings 20051 and 30013 for equipment and materials not to exceed a thirty (30) day supply. The government will not be responsible for the protection or loss of any equipment and materials. The contractor shall obtain written approval from 88 ABW/CEP before storing equipment or chemicals.

3.2 TEST LABORATORIES

The government will provide the contractor use of Government Test Laboratories areas in buildings 31240, 30013, and 20770. The contractor shall provide all materials and supplies needed for testing. Contractor shall maintain current Material Safety Data Sheet (MSDS) for all test reagent chemicals. Contractor’s use of these facilities shall not interfere with Government operations.

3.3 UTILITIES

The government will furnish utilities when available at no cost to the contractor for the sole purpose of accomplishment of this contract and shall not be used for any other purpose.

Electricity and water are furnished without cost. Access to utilities may be inside or outside the building.

3.4 EMERGENCY MEDICAL SERVICES

The government shall provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill during performance of this contract. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate, as appropriate.

3.5 SECURITY FORCES

The government shall provide general on-base security police services, fire prevention and protection, inspection and maintenance of government-furnished fire extinguishers and systems.

While on WPAFB for Emergencies call (937) 257-9111 for Fire Department and Security Police support. For WPAFB Fire department routine support call (937) 257-3033, and for security police routine services call (937) 257-6516.

4 CONTROLLED UNCLASSIFIED INFORMATION (CUI) REGISTRY

In accordance with National Institute of Standards (NIST) 800-171, Defense Federal Acquisition Regulation Supplement (DFARS) 252.204-7012, 252.204-7019 and 252.204-7020, the requirement doesn’t have a requirement listed within the Performance Work Statement, Statement of Work, and/or stated within Contract Data Requirement List (CDRL) Block 9 to collect, develop, receive, transmit, use, or store covered defense information as described in the Controlled Unclassified Information (CUI) Registry.

5 GENERAL INFORMATION

5.1 MISSION

The overall Civil Engineering mission at Wright-Patterson AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airman, families, and civilian employees.

5.2 HOURS OF OPERATION

All work shall be completed during normal duty hours (0715 to 1600 hours). However, service may need to be performed outside of the normal hours due to mission requirements. The contractor must be available (by telephone, cell phone, text messages) during the Government Program Office’s hours 0630 to 1600, Monday through Friday within 30 minutes. The primary and/or alternate representative shall be available within two (2) hour to meet in person with government personnel designated by the CO to discuss problem areas. After normal work hours, the primary and/or alternate representative shall be available within two (2) hours of verbal notification. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the contractor to work at times other than normal duty hours. When the contractor’s work schedule conflicts with an Air Force mission requirements advise the COR and reschedule the work to minimize disruption.

5.3 HOLIDAYS AND BASE CLOSURES

5.3.1 RECOGNIZED FEDERAL HOLIDAYS

There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. Those holidays are as follows:

New Year’s Day January 1st Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day after the holiday observance.

5.3.2 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercise, or actual alert, will be accomplished as soon as possible after reopening the base.

In the event the base commander determines it necessary to close the base due to adverse weather, a base or local disaster, security problems or other events, the following radio and television stations will be notified:

Television Stations: WHIO 7, WDTN 2, WKRC 12, WKEF 22, WBNS 10

Radio Stations: FM- WHKO 99.1 AM- WHIO 1290, WBNS 1460, WTVN 610

Additionally, base status information can be obtained by calling (937) 656-7669 or by going to the public, off-base website at http://www.wpafb.af.mil.

The contractor shall not receive any other form of notification of a base closure from the Government; the contractor is responsible for the notification of his/her employees.

5.4 PERFORMANCE OF SERVICES DURING CRISIS OR HEIGHTENED

SECURITY

The contractor can work during base exercises, local emergencies and increased threat conditions but, due to the travel distance and time, shall call the Contracting Officer Representative (COR) prior to coming out to perform work

5.5 CONTRACT PERSONNEL

5.5.1 CONTRACTOR POINT OF CONTACT (POC)

The contractor shall identify a primary and alternate program POC who shall be responsible for managing and overseeing the performance and quality of the work. The name of the primary and alternate (who shall act for the primary representative in their absence) shall be designated in writing to the CE COR. The contractor shall provide telephone numbers for the primary and alternate representatives where these people may be contacted before, during or after normal work hours. The primary or alternate representative shall oversee the Contractor’s safety and quality programs and must be able to read, write, speak, and understand English.

• The primary and/or alternate representatives shall be available during normal work hours while work is being performed and have full authority to act for the contractor on the installation and possess full contractual signatory authority.

• The primary and/or alternate representative shall be available within two hours to meet in person with government personnel designated by the CO to discuss problem areas. After normal work hours, the primary and/or alternate representative shall be available within two hours of verbal notification.

5.5.2 PERSONNEL

Contractor personnel shall present a neat appearance and shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, hats, or bearing the company name or logo.

5.5.3 EMPLOYEE RESTRICTION

The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

5.5.4 CONTRACTOR/EMPLOYEE BASE PASS AND ID, SPECIAL

CLEARANCES AND VEHICLE PASSES

The contractor shall submit a letter, following current “Pass and Registration” guidelines, for signature approval by the CO. The contractor shall complete a “Request for Identification Credential” (AFMC Form 496) for each employee requiring access to Wright- Patterson AFB. The request shall be submitted to Pass and Registration (building 10286).

The government shall provide a completed “Identification Credential” (AFMC Form 3876), which shall be issued, displayed, and surrendered as directed in AFI 31-209, The Air Force Resource Protection Program. All contractors seeking access to Wright-Patterson AFB are required to present a REAL-ID compliant credential, in accordance with federal requirements.

5.5.5 TRAFFIC LAWS

The contractor and employees shall comply with base traffic regulations.

5.5.6 WEAPONS, FIREARMS, AND AMMUNITION

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Wright- Patterson AFB.

5.5.7 FOR OFFICIAL USE ONLY (FOUO)

The contractor shall comply with Department of Defense Manual (DoDM) 5400-7, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for making, handling, transmitting, and safeguarding FOUO material.

5.5.8 REPORTING REQUIREMENTS

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

5.5.9 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. At the end of each work period, government facilities, equipment, and materials shall be secured. The contractor shall be responsible for any damage caused by contract personnel to the building finishes, furnishings, equipment, etc., and shall repair, clean, replace, or restore damaged items to the condition existing immediately prior to the item being damaged.

5.5.10 BADGE VALIDITY

Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level and must upon request surrender the badge to any DoD member for identification verification.

5.5.11 CONTRACTOR VEHICLES

Contractor vehicles must always be maintained in a safe and operational condition while on Wright- Patterson AFB.

5.5.12 CONTRACTOR PERSONNEL REQUIREMENTS

The contractor shall not employee persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with Joint Ethics Regulation, DoD 5500.7. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities.

DoD 5500.7 can be found at the following web address: https://dodsoco.ogc.osd.mil/Ethics-

Program-Resources/Ethics-Laws-and-Regulations/

AFI 64-106 can be found at the following web address: https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=34&modID=449&tabID=131

5.5.13 KEY CONTROL

The Contractor shall establish and implement methods of making sure all key/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized personnel. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences or lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due to the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due to the contractor.

5.5.14 CONTRACTOR PRE-EMPLOYMENT/SECURITY CONCERNS

5.5.14.1 TIER 1 (T1)

Contractor employees that will require access to controlled areas must possess or obtain a favorable T1. The contractor shall identify those employees in advance that will require access to controlled areas and do not possess a current T1. The government will initiate the T1 and pending the outcome employees performing services in controlled areas shall be always escorted by government personnel.

5.5.14.2 SECURITY REQUIREMENTS

The contractor is responsible for ensuring employees comply with all security requirements, always imposed by the Base Commander while its employees are on the installation. The contract shall also follow the instructions of each organization commander pertaining to security.

5.6 CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE (QUALITY ASSURANCE PERSONNEL)

The Contracting Officer (CO) will appoint a primary and alternate representative for management of the day-to- day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after award.

5.7 PARTNERING AGREEMENT

The CO may require a partnering agreement, or multifunctional team between the Government and the Contractor to facilitate cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. Involving an agreement in principle to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement.

The agreement results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

6 HAZARDOUS MATERIALS (HAZMAT) AND HAZARDOUS WASTE)

6.1 SPILL RESPONSE

The contractor is responsible to report and promptly clean-up all spills in a manner consistent with the current WPAFB environmental specifications. In the event that it is necessary to utilize government material, equipment, or personnel to clean up a Contractor caused spill the contractor shall be required to reimburse the government for all associated costs.

6.2 HAZARDOUS MATERIAL HANDLING

The contractor shall follow all requirements in section 3.6.1 of the Environmental Specification prior to purchasing, handling, using, and storing any chemicals solvents, lubricants, or other products that require SDS. An SDS for each HAZMART brought onto WPAFB shall be readily available at the project site or in the possession of the user prior to HAZMART being used. Any products that meet the criteria of “Hazardous Material” must be bar-coded and tracked until permanently removed from government property.

The contractor shall not use products that are Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and or Persistent Bio accumulative and Toxic (PDT) chemicals. Any material containing one of these banned substances will not be allowed on base.

6.3 HAZARDOUS WASTE

Prior to the removal/disposal of any hazardous materials from government property, the contractor shall complete waste characterization to determine all hazardous waste in accordance with Subpart C of 40 Code of Federal Regulations (CFR), Part 261. The contractor must contact 88 CEG/CEIE for proper disposal of all hazardous waste in accordance with Section 3.7, Hazardous Waste Management, of the WPAFB Environmental Management specification. The company shall appoint a primary and alternate Hazmat and Hazardous Waste Monitor.

6.4 TRAINING

The contractor shall ensure all employees complete all applicable training in accordance with WPAFB Environmental Specification, including but not limited to Resource Conversation and Recovery Act (RCRA) Training.

7 HEALTH AND SAFETY

The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) and Air Force Occupational Safety and Health (AFOSH) standards, technical orders, regulations and referenced publications both within and outside of the United States. The Contractor shall comply with the highest degree of safety protection where any disagreements exist.

FIRE PROTECTION, WELDING AND CUTTING. These operations shall be conducted according to procedures contained in DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Systems. Before starting welding, cutting, brazing, or soldering operations outside of approved areas, the activity supervisor gets a written permit, AF Form 592, USAF Hot Work Permit from 88 ABW/CEXFP. To avoid a delay in obtaining the required permit, 24 hours advanced notice is required & may be obtained by calling 88 ABW/CEXFP at 937-257- 4075.

Procedures for obtaining hot work permits during weekends or holidays are as follows:

o Contractors requiring a permit during this time frame shall contact the COR who approves the work during this time frame. The COR then contacts 88 ABW/CEXFP no later than 24 hours prior to the weekend or holiday at 937- 257-4075

The work site and equipment must be inspected by 1500 hours at a minimum of one duty day prior to the effective date of the permit. The fire department representative then issues the permit declaring the area fire safe. If these required procedures are not met, a permit will not be issued.

Any contractor observed performing “Hot Work” without a permit will be reported to the contract administrator on AF Form 1487, Fire Prevention Visit Report.

The contractor shall be responsible for ensuring all fire detection/suppression systems are turned off prior to performing any welding, cutting, or soldering operations.

Each welding or cutting unit shall be equipped with a compatible fire extinguisher provided by the contractor. The extinguishers much be fully charged and approved by the welding permit issuing authority. Halon or other ozone depleting chemical fire extinguishers are not acceptable.

7.1 CONTRACTOR EMPLOYEES

Compliance with OSHA and other applicable laws and regulations for the protection of

Contractor employees is exclusively the obligation of the contractor. Note: AFOSHs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government will assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The Contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The Contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The Contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The Contractor must also protect personnel from hazards generated by the work.

If the Contractor employs bilingual speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

7.2 INSPECTIONS

Air Force Environmental, Safety, Occupational Health and Fire protection officials or responsible COR may periodically enter a contractor’s workplace (if that workplace is on a USAF installation) to verify working conditions of Air Force personnel. If an Air Force employee observes improper procedures or unsafe conditions exits which place Air Force personnel or equipment/facilities in jeopardy, the Contractor will remove personnel and/or equipment from the unsafe conditions and immediately notify the CO and the Installation Safety Office. Department of Labor (DoL), OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force contractor. They can be considered “no notice” inspections. Noncompliance with safety requirements can result in work stoppage, inexcusable delays, and/or costly fines issued by the DoL. Fines and additional costs for violations levied against the contractor as a result of OSHA findings, and/or installation safety, fire, health or environmental are the sole responsibility of the contractor and shall not be passed through to the government.

7.3 MISHAP NOTIFICATION

The Contractor shall notify the AFLCMC Safety Office telephonically within four (4) hours after initial notification of all mishaps or incidents for damage to DoD property (to include material and labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the procurement contracting officer (PCO), who will forward it to the Installation Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap.

Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time, and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

8 VOLUNTARY PROTECTION PROGRAM

Applicability: This section of the PWS applies to “Applicable Contractors” as defined below.

Definitions:

Applicable Contractor. A contractor whose employees worked at least 1,000 hours at the site in any calendar quarter within the last 12 months and is NOT directly supervised by the applicant (installation).

Days Away, Restricted, and or Transfer Case Incident Rate (DART). The number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

Total Case Incidence Rate (TCIR) - Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

Voluntary Protection Programs - The Voluntary Protection Program (VPP) promotes effective worksite-based safety and health. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health.

Requirements:

Wright Patterson AFB uses VPP recognition under the OSHA Voluntary Protection Program (VPP). VPP impacts all “applicable contractors” operating on Air Force

Installations. The contractor shall be responsible for ensuring their employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements.

The contractor shall follow the safety and health rules of the installation or VPP site.

Detailed information on VPP is available on the OSHA website at http://www/osha.gov/dcsp/vpp/index.html. The contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer not later than 10 calendar days after contract award. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. The plan shall:

Demonstrate a management commitment to employee safety and health.

Identify the application of the safety and health plan to subcontractors.

Identify the roles and responsibilities of the following individuals with respect to safety and VPP: Management, Supervisors, Employees, and Safety Coordinator.

Identify applicable safety rules and regulations.

Include a worksite hazard analysis to include base-line hazard identification and required control measures.

Include a job site analysis to include hazards of tasks required to control measures.

Identify employee safety and health training requirements and the documentation process.

Include a workplace inspection frequency, to include identifying the individual conducting the inspections.

Include employee hazard reporting procedures.

Identify individual(s) responsible for corrective action of hazards.

Identify first aid/injury procedures.

Identify procedures for accident investigation and reporting.

Identify emergency response procedures.

Identify the process for tracking controlled hazards in contractor work areas.

The contractor shall submit their Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

The contractor’s Quality Control Plan shall identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

The contractor shall establish these VPP requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

9 COMBATING TRAFFICKING IN PERSONS

Combating Trafficking in Persons (CTIP) is a worldwide problem posing a transnational threat involving violations of basic human rights. The DoD has zero-tolerance policy for Trafficking in Persons (TIP).

As part of the 2013 National Defense Authorization Act, the Pentagon is required to take action against any contractor engaging in any activities related to labor, and sex trafficking and child soldiering.

The COR will monitor the contractor’s performance regarding trafficking in persons such that non- compliance with FAR 52.222-50, CTIP, is immediately reported to the CO. The COR will maintain a log for annual review of all concerns.

In accordance with FAR Clause 52.222-50(c) and (d), the contractor shall immediately report all suspicious activity of its employees to the CO and COR. The contractor shall familiarize its employees with the United States Government’s policy regarding CTIP by going to the following DoD CTIP website: http://ctip.defence.gov/home.aspx.

All DoD military and civilians must receive CTIP awareness training. The CO shall convey the information to the DoD CTIP Law Enforcement Support Office of Under Secretary of Defense (OUSD) Personnel and Readiness (P&R) Defense Human Resources Activity (DHRA) at http://ctip.defensegov . The Depart of State’s Office is to Monitor and Combat Trafficking IN Persons at http://www.state.gov/j/tip .

10 CONTRACTOR MANPOWER REPORTING REQUIREMENTS

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.sam.gov. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year.