Attachment 1 - Statement of Work (SOW)(CAO 11Sep26).pdf

Statement of Work

9 September 2026

ENY Coal Lab Gas Line Distribution and Exhaust Safety Upgrade

I. Background:

AFIT does not have a complete system for safely controlling the flow of gases into lab 640/275, venting the gas lines in the event of an emergency, nor is the exhaust rated or matched in capacity for research projects. Due to the explosive nature of the gases in use, it is important to design safety features integrated into the delivery system and then match the expected exhaust volumes, and balance them with the CE values for air conditioning at the building level of the system.

II. Minimum Technical Requirements:

The following are the minimum requirements/tasks:

A. General requirements

a. Complete a comprehensive on-site survey for analysis of all work

i. Minimum capacities equivalent to current lab capacities except where noted below

b. Comply with all current safety, design, and construction regulations

i. Especially concerning pressurized gases and combustible/oxidizing gases

ii. Coordinate with WPAFB CE and FIRE for applicable requirements

c. Coordinate with WPAFB CE as required for appropriate permitting (building intrusions, hot-work, roof installations, etc.)

i. All electrical work will be done by certified electricians

d. Swagelok certified safety/distribution/venting panels PN: CONCEPT DRAWING 6.3-F34 REV 2.0 10/15/24, Concept CS-AFIT-SERVICE-PANEL-

FUELS/OXIDIZERS

e. Certified review of all components and designs by a unified project manager

f. Installation by Swagelok trained and qualified technicians

g. Coordination with onsite contractor/AFIT personnel for the use of any rental equipment requirements regarding access to base

h. Coordination with onsite contractor/AFIT personnel to minimize downtime between demo and installation B. Design Plan

a. Design and designate appropriate power circuit components for the following

i. Five (5) gas supply system Emergency-stop buttons

1. Buttons must all actuate all lines, including the supply lines to the whisper room

2. Emergency stop actuation must be electrically initiated, gas actuated valves

3. 1 E-stop in the tank farm

4. One E-stop (2 total) by each exit door in lab 275

5. 1 E-stop by the Whisper Room

6. 1 E-stop by the COAL control station

ii. Sufficient electrical relays to actuate all safety valving simultaneously

1. Required associated reset switches

iii. One (1) future expansion relay

iv. One (1) master reset relay

b. Gas delivery tubing, routing and support

i. All gas plumbing will be design with suitable safety measures for the anticipated pressures as outlined in attachment 1: BLDG 640 LAB 275

DELIVERY GAS PRESSURES

ii. All gas supply lines and support material from the tank farm through the gas SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34 REV

2.0 10/15/24 outside of the farm through the gas

iii. COAL gas supply lines (1/4” stainless tubing) and support material from the tank farm SWAGELOK PANELS PN: CONCEPT DRAWING 6.3- F34 REV 2.0 10/15/24 outside of the farm into the interior SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34 REV 2.0 10/15/24 located inside lab 275

1. NOTE: Whisper Room 5/8” copper delivery lines will be integrated into the exterior SWAGELOK PANELS PN:

CONCEPT DRAWING 6.3-F34 REV 2.0 10/15/24 using 3-way shutoff valves, to be mounted on the external SWAGELOK

PANELS PN: CONCEPT DRAWING 6.3-F34 REV 2.0 10/15/24

and integrated fully into them and then routed directly to the Whisper Room management regulators, bypassing the interior

SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34 REV

2.0 10/15/24

iv. Routing and support of FUEL and OXIDIZERS to be separated to the maximum extent possible, physically and/or spatially

v. Routing and support to be raised out of easy reach to the maximum extent possible to preclude accidental bump damage

vi. Routing and support to be removed from lab 273 and rerouted outside to direct ingress to lab 275

vii. Appropriate connections of gas supply lines through the contractor procured SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34

REV 2.0 10/15/24

viii. NOTE 1: Oxygen and medical service tube is made to meet ASTM B819 (Types K & L) in hard drawn straight- lengths only and in accordance with CGA cleanness specifications, CGA G4.1 and NFPA99. Installations shall comply with the latest applicable building codes for the local jurisdiction

c. Ancillary safety valving commensurate with and integrated into the SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34 REV 2.0 10/15/24 for the ½" propane and oxygen supply lines going to the whisper room

i. Must share significantly similar auto shut-off and be integrated into the

SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34 REV 2.0

10/15/24 designed venting features

ii. Connect tubing from the SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34 REV 2.0 10/15/24 to the building nitrogen input in Lab 273 for the gas actuated safety valves

d. Ventilation sufficient to purge all gas from the supply lines in the lab and/or tank farm in the event of an emergency and prevent back flow

i. Ventilation must comply with safety/best practices regarding placement and distance from buildings and fresh air intakes

1. Exhaust to meet calculated volumetric flow minimums and expected temperature maximums

2. Match current capabilities for flow

3. Design exhaust vents to ‘HIGH TEMPERATURE’ certification per ASME and OSHA standards

ii. Peripheral (4”) COAL exhaust

1. Connect current ducting into the 16” final stack

2. Place a manual damper and associated ground-accessible actuator at the junction of the two ducts

iii. Whisper Room exhaust

1. Specify and source a suitable exhaust fan(s) similar to the COAL rig exhaust fan on roof directly above the Whisper Room

a. NOTE: venting and fresh air intrusion spacing limitations

2. Connect two (2) whisper room 16” ventilation points to new fans

3. Wire and connect Whisper Room fan(s) controllers to Whisper room control station

4. Design similar capacity in-line fans into the Whisper Room exhaust stack

5. Wire and connect Whisper Room in-line fan controllers to Whisper

Room control station

iv. Aux front table exhaust

1. Route similar capacity 4” exhaust to tie into Whisper Room exhaust stack

2. Place a manual damper and associated ground-accessible actuator at the junction of the two ducts

e. A certified review/stamped blueprints asserting compliance of said plans with all applicable safety and building requirements

i. Submit one copy to AFIT/ENY LABORATORY SECTION SUPERVISOR and a copy to WPAFB CE, SAFETY, and FIRE, as required

C. Demolish and remove

a. All components per Design Plan

b. Gas delivery

i. Existing gas supply lines from the Tank Farm supply location to the proposed SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34 REV 2.0 10/15/24 located inside the lab

ii. Existing and ancillary support materials

iii. Plug and seal wall old intrusions

c. Exhaust

i. Existing ducting and support materials for

1. The main coal rig (except for peripheral 4” ductwork)

2. Demo the ducting/fan on the peripheral 4” COAL system leading out above the back door

3. The whisper room

a. To include ducting in lab 273 and removal and capping of the associate roof vent

4. The ancillary exhaust ducting from the lab 275 front table area

a. To include ducting in lab 273 and removal and capping of the associate roof vent D. Installation

a. All components per Design Plan

b. Design and construct a suitable framework for holding the SWAGELOK

PANELS PN: CONCEPT DRAWING 6.3-F34 REV 2.0 10/15/24

i. One to be mounted outside and made of appropriate weather resistant material, bolted to the cement pad exterior to the tank farm, between the farm and building 20640 which will encompass one (1) each ‘FUELS’ and

‘OXIDIZERS’ SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-

F34 REV 2.0 10/15/24

ii. One to be mounted inside lab 275 at the place of the AFIT/ENY LABORATORY SECTION SUPERVISOR choosing for the ‘FUELS’

SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34 REV 2.0

10/15/24

iii. One to be mounted inside lab 275 at the place of the AFIT/ENY LABORATORY SECTION SUPERVISOR choosing for the

‘OXIDIZERS’ SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-

F34 REV 2.0 10/15/24

c. Four (4) Swagelok designed SWAGELOK PANELS PN: CONCEPT DRAWING

6.3-F34 REV 2.0 10/15/24

i. Installed into the frameworks (a)

ii. Wired and plumbed for remote activation to each of three (3) emergency stop buttons at points of the AFIT/ENY LABORATORY SECTION SUPERVISOR choosing

iii. Plumbed for appropriate venting of the supply lines when activated

iv. Plumbed to building nitrogen system for emergency valve actuation

v. 3-way shutoff valves IAW B(c), to be mounted on the external

SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34 REV 2.0

10/15/24 and integrated fully into them

d. ¼” x .035 wall 316L SS Seamless Tubing per design, all lines

i. All tubing to be connected by Swagelok compression fittings (oxygen clean where appropriate)

ii. NOTE 1: Oxygen lines will be suitable ¼” seamless copper tubing IAW

B(a)(iii)

iii. NOTE 2: Both whisper room lines to remain 5/8” copper

e. Suitable framing for routing and supporting all lines and ducting, constructed of appropriate fire, electrical, and weather resistant materials

f. Gas supply lines to include twelve (12) lines total from each specific gas attachment point in the tank farm, appropriately routed through each

SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34 REV 2.0 10/15/24,

into lab 275.

i. Description of (12) new gas lines: FUELS- 1 line each for Ethylene, vaporized Propane, Hydrogen, Carbon Monoxide, and two lines for future expansion. OXIDIZERS- 1 line each for Oxygen, Carbon Dioxide, Nitrous Oxide, Argon, Nitrogen, and Helium

ii. NOTE 1: two additional lines shall be plumbed for Whisper Room requirements and routed in parallel as above D(b)(vi) and D(d)(iii)

g. Emergency stop buttons will be wired to all panels

i. Buttons must electrically actuate all lines, including the supply lines, to the Whisper Room and be installed/wired IAW all applicable regulations

ii. The Swagelok panel 3-way valves will be plumbed to AFIT/ENY

LABORATORY SECTION SUPERVISOR supplied building nitrogen

h. Venting System

i. Main (16”) COAL rig exhaust

1. high-temperature compliant material for all ducting

2. match minimum capabilities of the current configuration to the maximum extent possible

a. Whisper room in-line fans, max 3859 cfm @ 95 sp, max

200 deg F

b. Exterior roof fans: 22” square base, max 1422 cfm @

0.125” sp, max temp 300 deg F

3. Install/wire two (2) new exhaust fan speed controllers into main

COAL rig

a. One wired to the current controller location

b. One wired to the control panels location

ii. Whisper Room Exhaust Vent Ducting

1. New high temp compliant material for all ducting

2. New in-line fans per B(d)(iv)

3. New roof-mounted main exhaust fans per B(d)(iv)

i. Electrical/Controls System

1. All system components installed IAW best practices and B(a)

III. Qualifying Country Products:

All products delivered to satisfy this requirement shall be manufactured in a qualifying country source in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 225.872. Products from other than qualifying countries will not be accepted, and any costs associated with products from other than qualifying countries, including shipping, etc., shall be at the contractor’s expense.

IV. Delivery, Installation and Training:

The installation requires full functional testing by the installer to 150% of the rated capacity of the most restricted non-certified/warranted OTC component for each individual line. Installer will coordinate with Swagelok to function test the custom SWAGELOK PANELS PN: CONCEPT DRAWING 6.3-F34 REV 2.0 10/15/24 after installation. Installer will provide 2 hours of training and any standard user manual, operating manual, and suggested maintenance intervals for the completed system prior to acceptance.

The company shall properly ship the system/components to the Air Force Institute of Technology at WPAFB, OH. All shipping costs to include insurance will be included in contractor’s proposal. Great care using standard, approved packaging methods shall be taken.

Delivery Address

SHIP TO DoDAAC: F4F5AV

POC:

V. Lead Time:

The contractor shall deliver ordered systems 18 weeks after contract approval.

VI. Delivery Procedures – Commercial Vehicles:

a. All vehicles larger than a large pick-up truck are required to be inspected by the Wright- Patterson Air Force Base Commercial Vehicle Delivery Gate (CVDG) prior to entering the installation. Vehicles to be inspected include, but are not limited to, the following:

1. Step van/panel truck

2. Tractor/trailer, box and flatbed containing cargo

3. Tanker trucks

4. Box trucks

5. Tour buses

6. Garbage/recycled waste trucks

7. Concrete trucks/mixers, dump trucks

8. Cranes, recreational vehicles, petroleum tanker

This inspection will be conducted at Gate 26A located off State Route 235.

b. The following are exemptions to vehicles utilizing the CVDG:

1. If the vehicle has the product inside (concrete and asphalt trucks) and timely delivery is necessary due to product deterioration it does not need to enter the CVDG. To bypass the CVDG, the contractor shall submit a list containing drivers’ names, social security numbers and the state in which the driver's license is held for those drivers who will be entering the base. This shall be accomplished 24 hours prior to requested entry time. If entry is requested on Monday, this list must be submitted by Friday at 1630 hours. All lists shall be submitted to the 88th ABW/CE Directorate contract inspector. The only gates that may be used under this exemption shall be 15A, 26A, 38A, and gate 1B. If the driver's name is not on the list, he/she will not be allowed access to the installation through these gates and the base will not assume liability for denied access.

2. If a delivery vehicle must exit, and then re-enter the base to complete its route, the vehicle shall be resealed upon exiting the base. After initially passing through the commercial vehicle delivery gate, trucks shall be resealed at Gates 15A, 38A and 22B. The resealing of the trucks will allow them to continue to any other area of the installation (Areas A, B, or Kittyhawk) without reprocessing through the CVDG. To receive resealing assistance, the drivers shall physically stop at one of the three authorized gates and request the installation entry controller to reseal their truck and provide the next location of their delivery. The controller will reseal the truck and give the delivery driver a pre-clearance form. The driver shall present the pre-clearance form to theentry controller at the next point of installation entry. This reentry can be through any base gate.

c. Vehicles may be subject to an inspection at any of installation entry control points during a directed random antiterrorism measure (RAM.) Any commercial vehicle, regardless of size, can be directed to the CVDG at the discretion of the installation entry controller.

VII. Warranty:

The installer must include a 1-year warranty to include all components except wear or consumable items.

VIII. Invoice and Payment:

100% payment after delivery. The contractor shall be paid upon submission of a properly prepared invoice and after final inspection and acceptance have been made.

A proper invoice shall cite the contractor’s name and address, invoice number, invoice date, order number, contract line- item number (CLIN), description of the supplies or service, unit of issue, unit price and extended price, terms of any prompt payment discount offered, and who to notify in the event the invoice is defective.

1. The invoice shall be submitted to in Wide Area Workflow (WAWF) in accordance with the terms of the final contract award.