QandAUpdate8Jul2024.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- CDC/NASIC Custodial Services WPAFB Federal contract opportunity
- Solicitation number
- FA860124R0014
About this file
This document is a set of questions and answers related to a federal contract opportunity for CDC/NASIC Custodial Services at Wright-Patterson Air Force Base. The key details are:
The contract is for commercial custodial services at Child Development Centers and the National Air & Space Intelligence Center, as described in the Performance Work Statement. It is a Firm Fixed Price contract anticipated to be awarded as an 8(a) set-aside. Proposals are due by 11:00am Eastern on July 15, 2024 and should be submitted via email. The contract will be awarded to the responsible offeror with the lowest total evaluated price, provided the price is fair and reasonable.
The questions cover topics such as site visits, prior experience requirements, wage determinations, facility details, transition period, and the relationship between the PWS and other documents. The government provided responses to clarify requirements and noted upcoming amendments to address discrepancies. Overall, the document provides detailed Q&A to help offerors understand the requirements and prepare their proposals.
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Text version
Sheet1
| Question | Government Response | Potential Follow-Up Questions | Follow-Up Responses from Government | |
| 1 | Will the Government be holding a site visit for this requirement? | The Government does not plan to do a site visit due to security reasons, however the floor plans are provided in lieu of a site visit. | ||
| 2 | Will the Government consider contract references from members of a contractor team arrangement (e.g. prime/subcontractor or joint venture) for Subfactor 5: Prior Experience of the Volume I Technical Capability? | The Government will review references from members of a contractor team, however work performed by the proposing company shall be clearly identified and meets criteria outlined in Subfactor 5: Prior Experience. | Will experience of either joint venture partners be considered the experience of the offer as a whole? Or will only the 8(a) prime venture partner’s experience be acceptable? | Please revisit initial Government response. Only the experience of the proposing company will be reviewed and evaluated. |
| 3 | Which of the hourly Health and Welfare pay rates are applicable to this solicitation (please provide dollar amount)? | Dollar amount is specified in Attachment 2 - Wage Determination | Is EO 14026 or EO 13658 applicable to this contract. The cost difference for health and welfare is significantly different and can adversely affect overall price offered. | Please see table on page 1, Attachment 2 - Wage Determintation |
| 4 | Is there a washer and dryer hook up available for contractor use on site? | No. | ||
| 5 | Please provide sq. footage of carpet? | est. 35,169.05 Sq FT. | ||
| 6 | Please provide sq. footage of any hard floors that need buffing and/or stripping and waxing? | Please reference page 34 in the PWS sq ft for these tasks are listed in the last table. | Please note we do not see the sq. footage of the hard floors vs. carpet on page 34. The question request this for buffing and/or stripping and waxing which yes is on page 34, however would you kindly the hard floors sq. footage for all buildings so we can determine labor and cost of supplies/mops needed to clean the areas? | Est. Carpet sq ft 35,169.05. Est. Hard floor sq ft 202,240.14 |
| 7 | Will the awarded contractor be provided a phase in/transition period of time and if so, how long? | A phase in/transition period of time is not guaranteed. There are an additional 2 errors per task that are allowed during the first 30 days to identify normal phase/in phase problems however this does not include any of the periodic cleaning services IAW PWS 2. | ||
| 8 | Does the SOW in the current contract in place mirror the SOW on this solicitation? | The Performance Work Statement (PWS) is similar to the current PWS on contract with minor updates. | ||
| 9 | What is the current contract number for this requirement? | FA8601-19-C-A046 | ||
| 10 | Is a union in place? Is the pay at minimum wage or above minimum wage? | Please see Attachment 2 - Wage Determination | ||
| 11 | Is there a required security clearance, and if so, at what level? | Employees who will work at the CDC must have a background & criminal history check IAW PWS 1.4.2.1, and 4.4.2.2. | How long on average do the security checks take to clear? Is there a cost the contractor for clearance? | These can take anywhere from 30-60 days, there is no cost for the clearance. However companies may run background checks on their employees at their own expense |
| 12 | Is the government going to supply the consumables/supplies/chemicals, or is the Contractor expected to provide them? | The government will provide trash can linners for centarlized trash, toilet paper, paper towels, and soap for the restrooms . All other items are to be provided by the contractor including trash bags and sanitary napkin receptacle bags for the restrooms IAW PWS 1.5.2, and 3.2 | ||
| 13 | What are the fixture counts at the CDCs? | Est. 75 toilets, 9 urinals, 77 sinks | ||
| 14 | It seems the PWS is stating we need to clean each drinking fountain in the facilities. Is this correct, or is the Contractor only responsible for drinking fountains within and adjacent to restrooms? | Contractor is required to clean all drinking fountains in the facilites these are typically ouside of the restrooms/lockerrooms. | ||
| 15 | Attachment 5 Instructions to Offerors: Will the Government provide an SF1449 for offerors to complete? | There will be no SF1449. An amendment is forthcoming to correct Attachment 5. | ||
| 16 | PWS: In Section 3.2, the PWS states that the RPBM will supply trash liners; however, Section 1.5.2 requires the contractor to provide trash liners for restrooms. Does the contractor only supply trash liners for the restrooms? | Yes, the contractor only provides trash can liners for the restrooms and the sanitary napkin receptacle bags. | ||
| 17 | PWS: The table in Section 4.1.2 does not include buildings 10853, 10854, 10867, and 30091 cleaning times. Will times for these building be the same as other NASIC facilities or something different? | An amendment is forthcoming to update Attachment 1 - PWS to clarify. | ||
| 18 | The PWS requires several submissions and briefings at the pre-performance conference. What is the anticipated timing of the conference between contract award and beginning performance? What is the Government's expectation for contract phase-in/transition timing? | A kick off meeting will be scheduled with the successful offeror following award of the contract. A phase in/transition period of time is not guaranteed. | ||
| 19 | Attachment 7 CDC NASIC Drawings: Are drawings available for CDC Buildings 20630 Area A and 26933? | Please refer to page 4 and 8-9 in Attachment 7. | ||
| 20 | There are some discrepancies between PWS APPENDIX A and Attachment 3, Tasks worksheet. Please confirm that the PWS APPENDIX A takes precedence. Differences found include: | An Amendement will be forthcoming removing the "Tasks" tab from Attachment 3 - Bid Schedule. We will follow Appendix-A for the frequency of cleaning. | ||
| -Task sheet, AF CUSTODIAL SERVICES: Level 2 Cleaning (Basics) NASIC (Waiver) does not include building 30091 | Please refer to page 29 in the PWS last line bldg. 30091 is restrooms only and cleaned twice a week. They do not receive any increased service though the waiver. | |||
| -Task sheet, AF CUSTODIAL SERVICES: LEVEL 4 CLEANING (SPECIAL REQUIREMENTS)– CDCs requires Level 4 Restrooms cleaning while the PWS requires Level 2 Cleaning | Please refer to page 30 for level 2 restroom cleaning these are only cleaned twice a week and are identified on the floor plans please use the floor plan key to identify which restrooms are level 2 at the CDC. Please refer to page 31 depending on the classroom age these are the tasks that are completed and how often, restrooms that are in the child classrooms are cleaned once or twice a day. | |||
| -Task sheet, AF CUSTODIAL SERVICES: LEVEL 4 CLEANING (SPECIAL REQUIREMENTS)– CDCs includes Laundry Room service while the PWS does not | Please reference page 33 in the PWS only the floors in the laundry rooms are cleaned please refer to 1.1.1 for cleaning standards. | |||
| -Task sheet AF CUSTODIAL SERVICES: Level 4 Cleaning (Special Requirements)– Youth Center requires Level 4 restrooms cleaning while the PWS requires Level 2 and 4 | Staff and visitor restrooms are cleaned twice a week while restrooms in the classrooms/used by children are cleaned daily. Please refer to the floor plans to identify which restrooms are cleaned twice a week. | |||
| -Task Sheet AF CUSTODIAL SERVICES: Level 4 Cleaning (Special Requirements)– School Age Programs requires Level 4 restrooms cleaning while the PWS requires Level 2 and 4 | Staff and visitor restrooms are cleaned twice a week while restrooms in the classrooms/used by children are cleaned daily. Please refer to the floor plans to identify which restrooms are cleaned twice a week. | |||
| -Task Sheet AF CUSTODIAL SERVICES: Level 4 Cleaning (Special Requirements)– School Age Programs requires Laundry Room floors to be swept 1X weekly while the PWS requires 2X monthly | Please refer to page 33 in the PWS laundry rooms are to be sweep/mopped twice a month. | Is contractor authorized to use laundry equipment to clean towels and mops if contractor provide the cleaning detergents? | No | |
| 21 | Are you able to provide the amount of janitorial employees currently used for the incumbent and also the amount paid to the incumbent? | The Government will not provide this information. The number of janitors needed to meet this requirement is at the discretion of the offeror. Wages are also at the discretion of the offeror as long as they are in accordance with Attachment 2 - Wage Determination. | ||
| 22 | Please provide the distance between the CDC and NASIC. Also, please provide a map that displays the distance between the two buildings. | Distance from NASIC to the CDC buildings: Bldg. 20630 4.7 miles, bldg. 11403 .4 miles, bldg. 26933 6.3 miles, and 20234 6.5 miles. The Government will not be providing a map for security reasons. Bldg 11403 is located in Area A, bldg 20630 is located in Area B, 26933, and 20234 are off base in base housing in Riverside. | ||
| 23 | Page limitation for technical proposal - please clarify the 50 page limit in inclusive or exclusive of the title page and table of contents. | Please review Attachment 5, Additional Instructions to Offerors, paragraph 3.c. |
File details come from the government source that posted it. Updated .