RFI Procedures-Questions-Answers - 31May.xlsx
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RFI Instructions: RFIs will be accepted until 5pm EST on Monday, 23 May 2022. The Government will intend to provide all responses no later than end of day 1 June 2022. Please send all questions to rebecca.rash@us.af.mil, with the subject line of "RFIs - FA8601-22-R-0012". This RFI document will be updated as questions and answers are available, so check back to this document in the solicitation posting often.
| Question # | Question | Date Question Asked | Government's Response | Date of Government's Response | Updated Government Response | Date of updated Response |
| 1 | The solicitation did not include a DD-254. Will the ensuing contract have security requirements? If so, what level of security will be included in the contract? | 16-May-22 | At the current requirement no security requirements are necessary only CAC requirements are required for certain positions. | 17-May-22 | ||
| 2 | The solicitation includes FAR 52.216-18, but does not include the dates in paragraph (a). Will the government provide the intended dates for this clause? Can you clarify how orders will be negotiated and issued? Will there be an order for each lab? What is the period of performance of a typical order? Are orders generally for the length of the IDIQ or issued annually or project driven? | 16-May-22 | The intended dates are 1 Apr 2023 - 31 Mar 2028. Orders will not have periods of performance for longer than 1 year. Orders will be issued IAW the prices on the awarded base IDIQ, which is based upon the proposal selected for award. Orders are usually incrementally funded as the funding is available. | 16-May-22 | ||
| 3 | 3. ITO Section 2.2.1.1(a) includes a requirement of text no smaller than Time New Roman 10 point. Section 2.2.1.1(b) encourages use of legible tables, charts, graphs and figures, which often include a smaller font size. Please clarify if the Times New Roman 10 point applies to tables, charts, graphs and figures or if the requirement is to be “legible” only. | 16-May-22 | The requirement for Time New Roman 10 point font is not required for charts/graphs/figures, as long as the text is the chart/graph/figure is legible | 16-May-22 | ||
| 4 | FAR 52.212-5 Paragraph (b) item (13) (p 24) of the solicitation was marked as applying to the solicitation but it was titled “[reserved],” has the [reserved] status been changed? | 16-May-22 | No. | 16-May-22 | ||
| 5 | FAR 52.212-5 Paragraph (b) item (17)(i) Alternate I (pg. 25) of the solicitation was marked as applying to the solicitation but the parent clause 52.219-9 is not. Since this is a small business set-aside, it seems it should not be applicable. | 16-May-22 | We are re-checking all clauses within clause FAR 52.212-5, as it appears some checks were incorrectly marked or got moved. We will provide a solicitation amendment when these are corrected. | 16-May-22 | ||
| 6 | FAR 52.212-5 Under paragraph (b) item (32)(ii) Alternate I (p 26) of the solicitation was marked as applying to the solicitation but the parent clause is not. Should the parent clause be marked and will the appropriate fill-ins be provided? The same question applies to item (37)(ii) Alternate I (p 27), item (41)(ii) Alternate I on (p 27), and item (43)(ii) Alternate I on (p 27). | 16-May-22 | We are re-checking all clauses within clause FAR 52.212-5, as it appears some checks were incorrectly marked or got moved. We will provide a solicitation amendment when these are corrected. | 16-May-22 | ||
| 7 | FAR 52.212-5 Paragraph (b) item (21) 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set Aside (p 25) is checked as applying to the solicitation. The application of this clause is in conflict with box 10 of the Standard Form 1449. Which of these references is correct? | 16-May-22 | this is just a 100% small business set aside. Not a SDVOSB Set aside. We are re-checking all clauses within clause FAR 52.212-5, as it appears some checks were incorrectly marked or got moved. | 16-May-22 | ||
| 8 | FAR 52.212-5 Paragraph (c) item (3) 52.222-43 FLSA & SCA Price Adjustment for Multiple year Contracts on (p 29) is not checked as applying to the solicitation. Since 52.222-41 is incorporated, 52.222-43 should also be included in accordance with 22.1006(c)(1). | 16-May-22 | We are re-checking all clauses within clause FAR 52.212-5, as it appears some checks were incorrectly marked or got moved. We will provide a solicitation amendment when these are corrected. | 16-May-22 | ||
| 9 | FAR 52.212-5 Paragraph (c) item (8) 52.222.62 Paid Sick Leave under Executive Order 13706 (p 29) is not checked as applying to the solicitation. FAR 22.2110 suggests it should apply because the solictation includes 52.22-41 and work is to be performed in the United States. Should FAR 52.222.62 be included in the solicitation? | 16-May-22 | We are re-checking all clauses within clause FAR 52.212-5, as it appears some checks were incorrectly marked or got moved. We will provide a solicitation amendment when these are corrected. | 16-May-22 | ||
| 10 | Paragraph 7.3.1 of the PWS indicated that “the Government may provide for contractor use …. “ forklifts and man-lifts. Because this effort is expected to be a FFP effort, will the government clarify the quantities of each the government is planning to provide and for which lab? | 16-May-22 | Material handling equipment is only provided on a case by case situation if available at all. | 17-May-22 | ||
| 11 | Paragraph 7.4 of the PWS indicated that “in some instances, labs may have specialty tools, beyond ordinary hand and power tools, available for contractor use.” Because this is expected to be a FFP effort, will the government clarify by identifying the specialty tools and the quantities of each the government is planning to provide and for which Lab? | 16-May-22 | Tools is only provided on a case by case situation if available at all. | 17-May-22 | ||
| 12 | In PWS Appendix I, the Position description for the Senior Industrial Controls Technician under item 3 includes a reference to using metering tools with examples listed, and under item 8 a reference was made to the use of a laptop using MAP tools, JACE network engines, etc. Are these items government provided? | 16-May-22 | Yes. The governement will provide government computer for Labs requiring controls techs. | 17-May-22 | ||
| 13 | In Section 1 of the PWS, it states “The contractor shall provide all personnel, tools, supervision, and other items and services to perform civil engineering support…” Paragraph 7.4 Tools indicates there are sometimes “specialty tools, beyond ordinary hand and power tools, available.” Can the Government provide clarification on which Lab and what specialty tools will be provided, so contractors have a clear understanding what is the responsibility of the contractor? | 16-May-22 | Tools is only provided on a case by case situation if available at all. | 17-May-22 | ||
| 14 | Is the Mission Essential plan referenced in FAR Clause 252.237-7024 (p 76) of the solicitation FA8601-11-R-0012 part of the page count? | 16-May-22 | Yes, it is included in the page count. | 19-May-22 | May be provided as an appendix to volume I that is no more than 7 pages | 31-May-22 |
| 15 | Attachment 6, entitled “Mission Essential Letter,” states the contractor shall be responsible for performing those services identified as essential contractor services during crisis situations as directed by Contracting Officer (CO). Will the Government provide a list of which services as identified as essential as part of the solicitation or will the CO provide that list when a crisis situation arises? | 16-May-22 | This is mission essential contract all services will continue. | 17-May-22 | ||
| 16 | Attachment 4, entitled “Mech Support Contract Equipment List 5 May,” refers to a “Lab 5.” Attachment 2: Bid Schedule, Attachment 5: Building Numbers to the solicitation, and Appendix B of the PWS, do not include a Lab 5. Does the scope of this solicitation include a Lab 5? | 16-May-22 | Lab 5 is co-located with Lab 3 and will be combined for admin purposes. | 17-May-22 | ||
| 17 | Attachment 4 is assumed to identify all the equipment in the seven (7) Labs to be supported under the ensuing contract and, as indicated in Column I, whether or not the listed equipment shall be maintained under the contract. Is this a correct assumption? | 16-May-22 | Column I is for PM required Yes or No. Yes means PM required. No means - repair only | 17-May-22 | ||
| 18 | Attachment 11, entitled “WPAFB Preventative Mx List,” is assumed to include all the equipment on the contract that requires maintenance and to provide the hours required to complete the requirement maintenance for each. Is this assumption correct? | 16-May-22 | No it is not all the equipment it is just an example of some of our equipment requiring PM. | 17-May-22 | ||
| 19 | A preliminary review of just the equipment identified in Lab 10 in Attachment 4, found 28 pieces of equipment identified for Lab 10 that did not appear in Attachment 11. Will the government update Attachment 11 to include all the equipment identified in Attachment 4 for all Labs as having to be maintained under the contract, including the inspections and associated hours data? | 16-May-22 | Attachment 4 - Is a listing of all equipment items that require PM and Repairs. Attachment 11 - is an example based upon off of RS Means. | 17-May-22 | ||
| 20 | A preliminary review of 26 pieces of equipment included in Attachment 11 showed that 19 of these were not included in Attachment 4. Are these 19 pieces of equipment considered to be additions to the equipment listed in Attachment 4? If so, will the government provide the describing data for theses 19 items, i.e. make, model, the Lab in which each appear? | 16-May-22 | Attachment 4 - Is a listing of all equipment items that require PM and Repairs. Attachment 11 - is an example based upon off of RS Means. | 17-May-22 | ||
| 21 | Attachment 12 provides building to be visited during the “Site Visit” with maps indicating their location on WPAFB. The buildings that were identified are from only 3 of the 7 Labs to be supported under the ensuing contract. Would it be possible to visit a representative building from the other four Labs plus the Contractor Management building? | 16-May-22 | No - Site visit will only be select number of facities. | 17-May-22 | ||
| 22 | 17. Attachment 13 entitled “PastPerformance Questionnaire provided a place for the reviewer to “click and select an item” under Section E, General Comment. What are the items that the reviewer is to pick from? | 16-May-22 | Our apologies for this drop down going away when the document was converted to PDF. The options are "Definitely would", "Probably Would", "might or might not", "probably would not", or "definitely would not" | 16-May-22 | ||
| 23 | How many clean rooms/HEPA Filters? | 18 May @ Site Visit | Listed on the equip. list | 18-May-22 | ||
| 24 | What are the requirements for having contractors perform work in the labs? | 18 May @ Site Visit | Depends on the lab. If clean room, techs will shut down and clear out. Some labs may require individuals to suit up. | 18-May-22 | ||
| 25 | Are there any standby generators? | 18 May @ Site Visit | Listed on the equip. list | 18-May-22 | ||
| 26 | Boilers on this contract? | 18 May @ Site Visit | Some. Listed on the equip. list | 18-May-22 | ||
| 27 | For equipment being replaced, is that currently on the equipment list? | 18 May @ Site Visit | No. Current equipment is on the equipment list. In general, any equipment being replaced is a 1 for 1 swap. | 18-May-22 | ||
| 28 | Is all equipment on the equipment list on this contract, or is base CE also involved in the equipment list? | 18 May @ Site Visit | All work orders on this contract are all through the RY work order system (Government provided system). | 18-May-22 | ||
| 29 | Does the Government plan to transition to the Tri-Rega system? | 18 May @ Site Visit | No. We will be staying with the RY system. | 18-May-22 | ||
| 30 | Does the Government follow CE playbooks? | 18 May @ Site Visit | No. We follow AF PMTLs and the Base Facility Standards. We use 3 categories of Routine, Emergency, and Urgent | 18-May-22 | ||
| 31 | The last time this effort was solicited, there was a tutorial provided on the RY system. Will that be provided this time? | 18 May @ Site Visit | We can provide that and will add it to the solicitation on SAM.gov | 18-May-22 | ||
| 32 | What are the requirements for a contractor to access base? | 18 May @ Site Visit | The selected contractor will fill out forms to get passes for their personnel who are working on the site. | 18-May-22 | ||
| 33 | Is there a list of equipment and supplies available to look at? | 18 May @ Site Visit | No. The PWS says the contractor will provide. Do not count on the labs to provide. | 18-May-22 | ||
| 34 | Is there an equipment list of items that are currently under warranty? | 18 May @ Site Visit | No. In our RY system, it will list if an item has a warranty, and the RY system will not pick up the item for this contract until after the item's warranty period. | 18-May-22 | ||
| 35 | Template for Quality Control program? | 18 May @ Site Visit | No | 18-May-22 | ||
| 36 | Attachment 7 dealing with cranes/lifts? Specifically a schedule on annual inspections | 18 May @ Site Visit | There is already a set schedule for maintenance on cranes/lifts | 18-May-22 | ||
| 37 | Is there a minimum value for authorization of subcontracting out? | 18 May @ Site Visit | Not a minimum. Subcontracting is authorized IAW the PWS if the work is beyond the scope of capability of the contractor. | 19-May-22 | ||
| 38 | Is the supply chain issue the same in Ohio as everywhere else? | 18 May @ Site Visit | Yes. | 18-May-22 | ||
| 39 | What is the protocol for if equipment/tools from the labs are available for use? | 18 May @ Site Visit | It is all "if available". There is no guarantee it will be available. Plan on using your own equipment or renting. | 18-May-22 | ||
| 40 | Are there any agreements with the OEMs? | 18 May @ Site Visit | No. For controls though, all controls on base are either Johnson Controls or BCI, and they are the only ones authorized to work on the controls if it needs subcontracted out. | 18-May-22 | ||
| 41 | Number of customers on this contract? | 18 May @ Site Visit | 7 customers, over 200 buildings, thousands of pieces of equipment (on equipment list) | 18-May-22 | 7 customers, over 100 buildings, thousands of pieces of equipment (on equipment list) | 25-May-22 |
| 42 | Are there requirements for contractor employees to be given access to the controls? | 18 May @ Site Visit | There are classes required and some paperwrok. The Government will look into what is required and provide a further updated response. | 18-May-22 | ||
| 43 | Are all controls on the same control system? | 18 May @ Site Visit | No. They are all either Johnson Controls or BCI. | 18-May-22 | ||
| 44 | Some labs have multiple buildings. Is there a line of communication? | 18 May @ Site Visit | Based on line of demarcation | 18-May-22 | Contract is based on individual pieces of equipment on the equipment list, not buildings | 25-May-22 |
| 45 | Is there a forecast of what is going to be replaced? | 18 May @ Site Visit | no. | 18-May-22 | ||
| 46 | In the PWS, it says technicians/lab __________ | 18 May @ Site Visit | There is no labor sharing | 18-May-22 | ||
| 47 | If something breaks down and needs fixed right away (emergency), what is protocol? | 18 May @ Site Visit | Should have a technician on the contract to take a look at it. Look at the PWS section pertaining to emergency calls. | 18-May-22 | ||
| 48 | Will the attendee list be made available? | 18 May @ Site Visit | Will consider. If we choose to release, it will be posted on SAM.gov. | 18-May-22 | ||
| 49 | Chillers from building 20145, those seals are more of a subcontracting thing. Would the Government consider that subcontracting? | 18 May @ Site Visit | It is a case by case situation. | 18-May-22 | ||
| 50 | As the PPQ is a pdf and signed it cannot be used to input further information (changes) will the government provide an unsigned or Word version of the PPQ? Or can we make it a Word document? | 19-May-22 | Will add the word version to the solicitation posting in SAM.gov | 19-May-22 | ||
| 51 | Att. 1, section 3.2.1, Element 5 says "offeror is fully staffed and performing efficiently within 30 days of contract award. PWS 4.2 says "The contractor workforce shall be staffed to 95% within the first 60 calendar days of contract award." Question: Is the contractor workforce expected to be fully staffed within 30 or 60 days of contract award? | 20-May-22 | ||||
| 52 | Volume II has a 20-page limit. Can the government confirm that the Consent Letters required by Att. 1 section 4.1 are not included in this 20-page limit? | 20-May-22 | Correct. Consent Letters are NOT included in the 20 page limit. | 23-May-22 | ||
| 53 | Att. 3 PWS Section 3.6 states that "The contractor shall provide administrative tasks of ordering, receiving, verifying, tracking, inventorying, delivery to work site, and securing of materials and parts bought under this contract. The controlled stock of items shall be maintained and accounted for by the contractor. This control shall apply to items in stock and on order. Reports provided shall be Microsoft Office compatible. The contractor shall maintain an accurate and up-to-date inventory of all materials and parts on-hand or furnished by the government to ensure preventative and repair maintenance operations and performance thresholds established here-in." QUESTION: Will the existing Materials Inventory (Date of Award) transition to the successful bidder, and at what cost? | 20-May-22 | Yes. No cost because the government owns the material | 24-May-22 | ||
| 54 | Att. 3 PWS Section 3.6 states that "The contractor shall provide administrative tasks of ordering, receiving, verifying, tracking, inventorying, delivery to work site, and securing of materials and parts bought under this contract. The controlled stock of items shall be maintained and accounted for by the contractor. This control shall apply to items in stock and on order. Reports provided shall be Microsoft Office compatible. The contractor shall maintain an accurate and up-to-date inventory of all materials and parts on-hand or furnished by the government to ensure preventative and repair maintenance operations and performance thresholds established here-in." QUESTION: If the current Materials Inventory is transferred to the successful bidder, will a joint Inventory be arranged between the Incumbent contractor, the successful bidder, and the Government? | 20-May-22 | Yes | 24-May-22 | ||
| 55 | Att. 3 PWS Section 3.6 states that "The contractor shall provide administrative tasks of ordering, receiving, verifying, tracking, inventorying, delivery to work site, and securing of materials and parts bought under this contract. The controlled stock of items shall be maintained and accounted for by the contractor. This control shall apply to items in stock and on order. Reports provided shall be Microsoft Office compatible. The contractor shall maintain an accurate and up-to-date inventory of all materials and parts on-hand or furnished by the government to ensure preventative and repair maintenance operations and performance thresholds established here-in." QUESTION: If the existing Materials Inventory is not transferred to the successful bidder, will the Government provide an estimate of quantity and description of what is expected to be on hand to ensure preventative and repair maintenance operations and performance is not impacted? | 20-May-22 | Yes. A joint inventory will be held | 24-May-22 | ||
| 56 | Att. 3 PWS Section 3.3.4 Equipment states at the time of award the Government will make available the Equipment list containing all real property and laboratory equipment requiring preventive maintenance or repair/replacement/upgrade services. The list also provides maintenance instructions for all varieties of equipment, and maintenance instructions. Will the Government make available to the bidders the maintenance instructions for all varieties of equipment so that the bidder can respond to the Government's expected requirement as identified in the current maintenance instructions, which are to be made available at time of award. | 20-May-22 | PM is IAW with RSMeans | 24-May-22 | ||
| 57 | Att. 1 Section 2.2, Table 2.2 states that Volume III has a 10 page limit. Can the government confirm that the cover letter required by Att. 1 Section 5.1.2(a) is not counted as part of these 10 pages? | 20-May-22 | The cover letter WILL be counted in the page limitation. | 23-May-22 | ||
| 58 | Att. 1 Section 2.2, Table 2.2 states that Volume III has a 10 page limit. Can the government confirm that the signed 1449 required by Att. 1 Section 5.1.2(b) is not counted as part of these 10 pages? | 20-May-22 | Correct. As noted in in asterisk at the bottom of table 2.2, the signed 1449 is not included in the page limit. | 23-May-22 | ||
| 59 | Att. 1 Section 2.2, Table 2.2 states that Volume III has a 10 page limit. Can the government confirm that the acknowledgement of amendments and completed Provisions, Representations, Certifications, Acknowledgements, and Other Statements of Offerors required by Att. 1 Section 5.1.2(d) is not counted as part of these 10 pages? | 20-May-22 | Correct. Acknowledgements and Other Statements of Offerers required by Att. 1 Section 5.1.2 are NOT counted in the 10 page limitation. | 23-May-22 | ||
| 60 | Solicitation, Supplies or Services & Prices or Costs indicate CLINS 0002, 0003 and 0004 contain a quantity of 1 LOT. Can the contractor invoice on a monthly basis based on the unit of measure? | 20-May-22 | The Contractor can invoice at the end of each month for work completed for the month. The quantity on each task order is able to be awarded as "each" also. | 24-May-22 | ||
| 61 | Solicitation page 32, FAR 52.245-2 Government Property Installation Operation Services state that Government Property will not be provided. Is this correct since an Equipment List has been provided? | 20-May-22 | The equipment list is the list of items to maintain, repair/replace for the purposes of Government use. They will not be items in the contractors complete possession. This is a service contract where the equipment is incidental | 24-May-22 | ||
| 62 | In order to obtain the correct level of insurance will the Government please provide the price estimates for each individual line contained within the Equipment List? | 20-May-22 | Price estimates are not available | 24-May-22 | ||
| 63 | PWS 3.1.1 Procurement Process, is it the government's intent for the contractor to procure and upgrade Real Property or is the intent for the contractor to be the service provider? | 20-May-22 | It is the governments intent for the contractor to maintain real property/user equipment | 24-May-22 | ||
| 64 | DFAR 252.237-7024 states that a Continuation of Essential Contractor Services Plan shall be provided to the government. Is this Plan due at the time of proposal submission or after contract award? | 20-May-22 | Per Paragraph (b) of the provision DFARS 252.237-7024, "The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services ". Thus, in accordance with the provision, the plan shall be included with the offerors proposal | 24-May-22 | ||
| 65 | PWS 4.2 states that "the Contractor shall fill the vacancy within 15 business days." Does that apply to all vacancies throughout the period of performance? | 20-May-22 | Yes | 24-May-22 | ||
| 66 | PWS 3.1.5, 3.3.3, 3.4.1.3 state that the government will provide training for use of required database management systems (LabProcure, LabPM, LabWR to key contractor personnel. |
Does the contractor identify which contractor positions are identified as 'key' for each of these systems?
When must the key positions be identified?
| Can the identity of the key positions be modified by the contractor as necessary for increased efficiency? | 20-May-22 | 1. Yes, 2. At the time of award, 3. Yes | 24-May-22 | |
| 67 | PWS 3.1.2 states that the contractor must use LabProcure. There is no detailed information on what information this database records, or what reports are available to the contractor. |
While it may meet Government information management and reporting requirements, is it sufficient for a contractor to manage all procurement and material management tasks? For example, is there an inventory management module?
| Can the Government provide more specific information on this database system? Perhaps copies of the training documents and examples of the reports available? | 20-May-22 | 1. Yes the system meets the governments intent. 2. No the system doesn't have a inventory management system. 3. There is no bench stock currently on hand so a inventory management system is not required. 4. Slide deck on the RY system will be provided | 24-May-22 | |
| 68 | PWS 3.3 states that the contractor must use LabPM. There is no detailed information on what information this database records, or what reports are available to the contractor. |
While it may meet Government information management and reporting requirements, is it sufficient for a contractor to accomplish all tasks associated with a preventive maintenance program? For example, scheduling personnel to accomplish upcoming work? Identifying what materials will be required to accomplish a maintenance task?
| Can the Government provide more specific information on this database system? Perhaps copies of the training documents and examples of the reports available? | 20-May-22 | Slide deck will be provided | 24-May-22 | |
| 69 | PWS 3.4.1 states that the contractor must use LabWR. There is no detailed information on what information this database records, or what reports are available to the contractor. | |||
| While it may meet Government information management and reporting requirements, is it sufficient for a contractor to accomplish all tasks associated with a corrective maintenance program? | 20-May-22 | Yes system meets the governments requirement | 24-May-22 | |
| 70 | PWS 3.3 states that the contractor must provide appropriate skilled labor to perform all preventive maintenance. | |||
| Does this mean that the Contractor must have all skills on staff, even if there is not enough predicted work to justify a full-time position? For example, crane and hoist inspections. This seems to conflict with the Subcontracting requirement of PWS 3.3.8. | 20-May-22 | No. If there is a requirement for example IWT or Crane maintenance those items are typically sub-contracted | 24-May-22 | |
| 71 | PWS 3.4 states that the contractor must provide appropriate skilled labor to perform all repairs, replacements and upgrades. | |||
| Does this mean that the Contractor must have all skills on staff, even if there is not enough predicted work to justify a full-time position? This seems to conflict with the Subcontracting requirement of PWS 3.5.3. | 20-May-22 | No. If there is a requirement for example IWT or Crane maintenance those items are typically sub-contracted | 24-May-22 | |
| 72 | In Appendix I, the description of Lead Technician states that duties include working/communicating with the Lab COR. This government position is not defined in Section 2.1. However, a Lab SME position and a COR position are both defined in section 2.1. |
Is the Lab COR position the same as either the Lab SME position or the COR position?
| Is there a Lab COR or Lab SME position for each lab location? | 20-May-22 | PWS updated to change LAB COR to LAB SME | 24-May-22 | ||||
| 73 | The Instructions in Att. 2 Bid Schedule list four critical/necessary trade categories, including Senior Industrial Controls Mechanic, and Industrial Controls Mechanic. Att. 3 Appendix I calls these two categories Senior Industrial Controls Technician, and Industrial Controls Technician. Which is the correct naming convention? | 20-May-22 | Bid schedule updated to change Mechanic to Technician | 24-May-22 | |||
| 74 | Will the government make the PMTL tasks and frequencies available to offerors for bidding purposes? | 20-May-22 | No | 24-May-22 | |||
| 75 | Does Att. 3 Appendix H Equipment list / Att. 4 correlate to the PMTLs required for each piece of equipment? | 20-May-22 | Yes | 24-May-22 | |||
| 76 | Is there historical data provided for a basis of bid for the required PM hours? | 20-May-22 | No | 24-May-22 | |||
| 77 | Referencing Att. 3 section 3.5.2, the USAF has been pushing for more standardization of HVAC equipment. Are there any existing sole source, brand name justifications letters, that the offerors should be made aware of? | 20-May-22 | No | 24-May-22 | |||
| 78 | Att. 3 Section 3.3 states that "All scheduled PM shall be completed within the week/month it is scheduled." Is there a 7 day or 30 day suspense on PM tasks? | 20-May-22 | All PM's must be completed on the date/month they are required | 24-May-22 | |||
| 79 | is "Appendix H Equipment list" already established? Or will it be at the time of award as this section states? For bidding purposes how will this be handled? | 20-May-22 | Yes | 24-May-22 | |||
| 80 | Per Att. 3 Section 3.3.5, can the government provide any historical data for "as necessary" filter replacement and cleaning that can be a basis of bid? | 20-May-22 | No | 24-May-22 | |||
| 81 | Per Att. 3 Section 3.3.9, can the government confirm that reference ETL 13-4 has been superseded by UFC 3-540-07. And that AFI 32-1063 has been superseded by AFI 32-1062. And that AFI 32-1062 has been superseded by AFMAN 32-1062. | 20-May-22 | Government will research, will be provided at time of award | 24-May-22 | |||
| 82 | Att. 3 Section 3.3.10 states that "Ensure the USAF PMTL “Cooling Tower/Legionella” is followed." Is the PMTL provided? | 20-May-22 | Yes | 24-May-22 | |||
| 83 | The Water Treatment Professional mentioned in Att. 3 Section 3.3.12 is not listed in Att. 3 Appendix I. Can the government provide these details? | 20-May-22 | Industrial Water Treatment has historical been sub-contracted out | 24-May-22 | |||
| 84 | Att. 3 Section 3.3.22 states that "all Real Property chillers and user designated equipment chillers shall have eddy current testing performed every three years." When was the last test performed? | 20-May-22 | Will be provided upon contract award | 24-May-22 | |||
| 85 | Att. 3 Section 3.4.2.4 does not align with AFI32-1001 guidance. Is that the intent? | 20-May-22 | Yes | 24-May-22 | |||
| 86 | Per Att. 3 Section 3.6.1, AFMAN32-7089 has been rescinded. What guidance should the offeror follow? | 20-May-22 | Government will research, will be provided at time of award | 24-May-22 | |||
| 87 | Per Att. 3 Section 6.4, has the installation migrated to CE COINE? | 20-May-22 | Yes | 24-May-22 | |||
| 88 | Per Att. 3 Section 6.4, do all the systems have an ATO? | 20-May-22 | Yes | 24-May-22 | |||
| 89 | Per Att. 3, Appendix C Engineering Technical Letters - ETL 13-4 has been superseded by UFC 3-540-07. Which would you like the offeror to follow? | 20-May-22 | Government will research, will be provided at time of award | 24-May-22 | |||
| 90 | Per Att. 3, Appendix C Air Force Information (AFI) - 12 of the 16 AFIs listed have either been superseded, renamed, or rescinded. Please clarify which to follow. | 20-May-22 | Government will research, will be provided at time of award | 24-May-22 | |||
| 91 | Per Att. 3, Appendix C Wright Patterson Air Force Instructions - WPAFBI 32-7001 is not available on E-pubs, please provide or clarify guidance intended to use. | 20-May-22 | Government will research, will be provided at time of award | 24-May-22 | |||
| 92 | Per Att. 3, Appendix C 88 Air Base Wing Specifications - Are these specification sections based on the associated Unified Facilities Guide Specifications (UFGS) or some other stand alone specification section? | 20-May-22 | Government will research, will be provided at time of award | 24-May-22 | |||
| 93 | Per Att. 3, Appendix C 88 Air Base Wing Specifications - Will the government provide these specification sections to offerors? | 20-May-22 | Government will research, will be provided at time of award | 24-May-22 | |||
| 94 | Per Att. 3, Appendix C Wright Patterson Air Force Forms - None of these forms are available on E-pubs please provide or clarify guidance intended to use. | 20-May-22 | Government will research, will be provided at time of award | 24-May-22 | |||
| 95 | Per answer to Question #14, answered by the government on 5/19/22, the government states that the Mission Essential plan "is included in the page count." We ask that the government reconsider this, as a typical response to the DFARS Clause 252.237-7024 Notice of Continuation of Essential Contractor Services Mission Essential is as much as 7 pages. This would severely impact offeror's ability to respond to all the others requirements and evaluation criteria in RFP Att. 1. Our recommendation is that this be provided as an appendix to Volume I, outside that Volume's 30-page limit. | 20-May-22 | May be provided as an appendix to volume I that is no more than 7 pages | 31-May-22 | |||
| 96 | W/D 2015-4731 Revision 16 Dated 3-15-22 |
VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor 3 weeks after 8 years and 4 weeks after 15 years. Length of service includes the whole span of continuous service with the present contractor or successor wherever employed and with the predecessor contractors in the performance of similar work at the same Federal facility. (See 29 CFR 4.173)
| The amount of vacation an employee earns has an impact on the Fringe Benefit Rate applied to Direct Labor. For a bidder to properly estimate the vacation per employee, the bidder must know the length of continuous service with the present contractor, and with the predecessor contractors, to properly calculate the vacation. Will the Government provide the current staffing with the length of service the employee has supported similar work at the same Federal facility? | 20-May-22 | This is all based upon the contractor's employees. The Government cannot direct the contractor on which exact individuals they should hire. As such, the Government has no way of knowing which of a contractor's employees may have continuous service or for how long. The contractor will need to pursue this with their employees, or employees they choose to hire on. | 24-May-22 | ||||
| 97 | Per Attachment 3, Appendix I - The Purchasing Specialist is the primary user on the government procurement application LabProcure for this contract. Will the government provide the contractor a computer and office space for this function or will the contract be require to provide a computer and office space remotely? | 20-May-22 | Office space will be provided | 24-May-22 | |||
| 98 | Will the government provide any computers, office space or other work space for the contract to use during the performance of this contract? If so, how many computers and how many work spaces? | 20-May-22 | Office space will be provided. Each Lab provides computer equipment. | 25-May-22 | |||
| 99 | Section 4.3 Recent Contracts states “Submit Past Performance Information on a minimum of three (3) but not to exceed five (5) of your recent contracts that demonstrate your ability to perform the proposed effort.” Question: We request that the Government confirm that an offeror will be credited for past performance citations for the three to five contracts (described in 4.3) for its affiliates (e.g., parent, subsidiary, or sister companies) as long as the Prime Contractor demonstrates how the affiliate’s resources will be meaningfully contributed to contract performance. For background, the procurement rules endorse and encourage the Government crediting a Prime Offeror with past performance of its affiliates where the offeror’s proposal demonstrates that the resources of the affiliate (e.g., workforce, management, facilities, or other resources) will be “meaningfully contributed” to contract performance. That “contribution” could very well include the affiliate giving tools, resources, or even personnel to the Prime for use by the Prime in performance, and with affiliate personnel becoming employees of the Prime offeror. In such case, the affiliate’s past performance is attributed to the Prime Contractor as the Prime Contractor’s past performance. In addition, Section 6.4.2 Relevancy Assessment states, “A relevancy determination of the Offeror’s past performance, including joint ventures, significant subcontractors, and/or teaming partners will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the Offeror, joint venture, or teaming partner whose contract is being reviewed and evaluated.” Question: Please confirm that the Government will (a) credit the past performance of an offeror's affiliates consistent with procurement rules, and (b) evaluate such affiliate's past performance as a Prime Contractor as past performance of the Prime Offeror (i.e., not credit the past performance any less because it is performed by an affiliate). | 20-May-22 | Yes | 25-May-22 | |||
| 100 | Section 4.4 Relevant Contracts states, “For each citation, include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining relevancy see Evaluation Criteria(paragraph 6.4). However, relevancy assessments made by the Government are not limited to the elements described in the Evaluation Criteria.” Question: What other elements will the Government evaluate that are not in the Evaluation Criteria? | 20-May-22 | None | 25-May-22 | |||
| 101 | Section 4.5 Specific Content states, “Additionally, the contractor may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Likewise, any information currently available (letters, metrics, customer surveys, etc.) which demonstrates customer satisfaction and overall job performance and quality of completed services for relevant past efforts/contracts (similar in scope, magnitude, and complexities that this solicitation requires). Question: Will the Government permit the contractor to attach letters, emails, or customer surveys to the past performance volume in an appendix that will be excluded from page count? | 20-May-22 | Yes, must be included in the page count. | 25-May-22 | |||
| 102 | Section 6.4 Past Performance Factor Evaluation states that, "Performance confidence is assessed at the overall Past Performance Factor level after evaluating aspects of the offeror’s recent past performance, focusing on performance that is relevant to the Technical Subfactors and Price Factor." Question: What does the Government mean as to relevant to the Price Factor? For example, does the Government mean that it is similar because the contract is larger in value or similar because the contract is an FFP contract? | 20-May-22 | Because of dollar value not FFP | 25-May-22 | |||
| 103 | Section 6.4.3 Performance Quality Assessment states, “The Government will consider the performance quality of recent, relevant efforts (how well the contractor performed on the contracts). For each recent past performance citation reviewed, the performance quality of the work performed will be assessed for the Technical Subfactors and Price Factor (however, all aspects of performance that relate to this acquisition may be considered). In assessing performance quality the order of importance is as follows: Subfactor one, Management Approach is considered more important than Subfactor two, Procurement Approach. Subfactor two, Procurement Approach is considered more important than Price.” Question: What does the Government mean as assessing for the Price Factor? | 20-May-22 | The price of the effort being submitted for consideration | 25-May-22 | |||
| 104 | Ref: Attachment 2-Bid Schedule, Question: Where should offerors include subcontractor cost (i.e. water treatment, UPS, etc.) on the bid schedule (under CLIN 0001 or CLIN 0003)? | 23-May-22 | CLIN 0003 | 25-May-22 | |||
| 105 | Ref: Attachment 2-Bid Schedule, Question: Are offeror's to include other direct costs (i.e. contractor owned vehicles, tools, equipment, fuel, office supplies, etc.) on the regular tab as a separate row? | 23-May-22 | Do not add any lines to the Bid Schedule spreadsheet. As noted in instruction 2 within the Bid Schedule, all prices/rates proposed are to be fully burdened. | 25-May-22 | |||
| 106 | Ref: Attachment -Equipment List, Question: The list includes equipment for Lab 5, however, Attachment 2-Bid Schedule does not include a "fill-in" for pricing. Where should offerors include pricing for the equipment identified for Lab 5? | 23-May-22 | Consider Lab 5 as part of Lab 3 | 24-May-22 | |||
| 107 | Ref: Attachment 13-Past Performance Questionnaire, Question: Section E General Comment includes two references to [click and select an item] but there isn't an option to select an item or pick the date. Will the Government provide an revised version of Attachment 13? | 23-May-22 | A word version of attachment 13 has already been provided on SAM.gov to allow offerors to see the drop downs. | 23-May-22 | |||
| 108 | Page 3 of 77, Supplies or Services & Prices or Costs. Question: Please confirm all offerors are to fill in the unit price and amount for Items 0001, 0002, and 0003 ONLY as CLIN 0004 is NOT Seperately Priced. | 23-May-22 | Correct. No pricing will be provided for CLIN 0004 as that is for CDRLs only and Not Seprately Priced. | 23-May-22 | |||
| 109 | Will the Government provide historical work request data to include labor hours by labor category for offerors to more accurately determine what labor categories to bid based on the total additional labor hours provided per Attachment 2 - Bid Schedule? | 23-May-22 | Besides the labor categories provided in the Bid Schedule Instructions Tab , the remaining labor categories should be provided by the contractor based on their knoweldge/expertise of how to meet the requirement. | 23-May-22 | |||
| 110 | PWS 3.5.1 and 3.5.2 - Will the Government provide historical data for repair/replacement/upgrades costing LESS THAN and GREATER THAN $10,000 in materials and/or 80 labor hours? | 23-May-22 | Reference attachment 7 | 24-May-22 | |||
| 111 | Reference ITO 2.2.1.1(b) | ||||||
| May bidders use 9 point Times New Roman font size for tables, charts, graphs, and figures? May graphics use a smaller font size (e.g. 8-point Arial) as long as it is legible? | 23-May-22 | Same as response to RFI question 3. The requirement for Time New Roman 10 point font is not required for charts/graphs/figures, as long as the text is the chart/graph/figure is legible | 23-May-22 | ||||
| 112 | Reference ITO 3.2.1 Subfactor 1, Element 2, and Appendix I | ||||||
| Is it the Government's intention that bidders should repeat the Position Descriptions & Minimum Qualifications listed in RFP Appendix I along with any/all bidder-proposed management and non-management labor category descriptions? | 23-May-22 | Yes | 25-May-22 | ||||
| 113 | Reference PWS 4.2.1 Labor Pooling. Can the Government please comment as to why (i.e., the considerations behind) labor pooling being authorized only in mixed labs 6 and 10 without prior CO approval? | 23-May-22 | Customer requirement | 24-May-22 | |||
| 114 | Section 3.5: Replace instead of repair-will this require a cost estimate for time and labor? | ||||||
| 23-May-22 | Yes | 24-May-22 | |||||
| 115 | Section 3.5.1, 3.5.3.1: Will the Contractor seeking out USG additional approval for work greater than 80 hours require a cost estimate for time and labor? | 23-May-22 | Yes | 24-May-22 | |||
| 116 | Are all position description labor categories listed in Appendix I currently being used by the incumbent? Are there labor categories outside of Appendix I that are currently being used by the incumbent? Are offerors permitted to use Labor Categories not included in Appendix I or are we bound by these labor categories? | 23-May-22 | The information regarding the incumbant will not be released. The Government is looking for the contractor to propose the best way their company can meet the requirement. The positions determined critical/necessary by the Government are listed in the bid schedule. Technicians must meet the qualifications IAW PWS | 25-May-22 | |||
| 117 | To ensure a fair price competition, will the Government please publish Labor Categories used for each Lab? | 23-May-22 | Reference Appendix I of the PWS. Current labor categories used by the incumbant will not be released. | 25-May-22 | |||
| 118 | Will the Government provide reference material or operating instructions for LabProcure, LabPM, LabWR? | 23-May-22 | Slide deck provided | 25-May-22 | |||
| 119 | To ensure a fair price competition, will the Government provide a list of vehicles, equipment, tools, supplies, and consumables that are required to be provided by the offeror? | 23-May-22 | No government provided equipment will be provided. The Contractor shall be responsible for providing all supplies and equipment needed for this contract, unless otherwise provided for, in accordance with paragraph 7.2 of the Performance Work Statement. Determination of these items is up to the contractor. | 25-May-22 | |||
| 120 | On the Bid Schedule, please explain why there is zero hours for the listed Labor Categories in Labs 6 and 10? Are those labs collocated with other labs? | 23-May-22 | Those categories are currently not being utilized in those Labs. Labs 6 and 10 are not combined with other labs | 25-May-22 | |||
| 121 | We understand the Government has 7 distinct customers to support (Labs). However, please explain why there is no Lab 1, 2, 3, or 5 on the bid schedule. | 23-May-22 | Labs are identified in the PWS. There is no lab 1 or 2. As noted in response to question 106, consider lab 5 as part of lab 3. | 25-May-22 | |||
| 122 | Are bidder's required to bid the total labor hours in the bid schedule or are the hours listed for historical reference only? | 23-May-22 | Historical reference only | 25-May-22 | |||
| 123 | To ensure a fair price evaluation, will the Government please list total contract value for each current task order, with a breakout of labor and other direct costs separately. | 23-May-22 | The Government will not be providing current contract task order values. The CLINs on the current contract are broken out the same way as the CLINs on the solicitation posting for this effort. Offerors shall submit pricing for this effort as they see fit to meet the requirement. | 25-May-22 | |||
| 124 | Will the Government please release the offeror sign up sheet from the site visit? | 23-May-22 | The Government will not be providing this information at this time. | 24-May-22 | |||
| 125 | In reference to section 2.2 of the ITO, please confirm the offer is to submit three separate volumes/files via email. | 23-May-22 | Correct. 3 separate files, via email. | 24-May-22 | |||
| 126 | Section 6.2.1.1 of the ITO: Is the Government looking for how the contractor will "manage" the PWSs listed or how they will "perform" or "execute" the PWSs listed? | 23-May-22 | 1. Contractor does not manage the PWS. 2. Contractor is to perform duties IAW PWS requirements | 25-May-22 | |||
| 127 | ITO, Subfactor 2, Element 2: The requirement is to describe maintenance, repair/replace, and/or operations that will be subcontracted out. Only the current incumbent knows the specific equipment repair/maintenance to be contracted out, giving them an evaluation advantage for subfactor 2. Will the Government please provide a list of subcontract actions over the last period of performance so that each offeror has the same data that the incumbent has? Or, will the Government remove Element 2 from the instructions and evaluation? | 23-May-22 | Reference PWS paragragph 3.3.8, 3.5.3, 3.5.3.1 and 3.5.3.2 | 25-May-22 | |||
| 128 | PWS section 4.2.4 lists eleven Federal holidays observed under the contract. The wage determination requires A minimum of twelve paid holidays per year. How does the Government recommend a contractor reconcile these differing requirements? | 23-May-22 | The 11 Federal Holidays observed under this contract are as listed in the PWS. Per the wage determination, "A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.) (See 29 CFR 4.174)". As such, the contractor may substitute the 12th holiday listed in the wage determination with another day off with pay in accordance with a plan communicated to the employees involved if they so choose. | 24-May-22 | |||
| 129 | Section 4.2.1 Labor Pooling: Is Labor Pooling allowable within regular business hours upon request and approval? Will labor pooling be allowable outside of regular business hours upon request and approval? | 23-May-22 | 1. Only in the mixed labs. 2. allowed Upon approval after hours | 25-May-22 | |||
| 130 | Sections 3.1.4 Reports & 3.1.5 Training (also see Sections 3.4.1.2 & 3.4.1.3): Will training be provided on generating the reports outlined in section 3.1.4? | 23-May-22 | Yes | 25-May-22 | |||
| 131 | Section 3.3 Preventative Maintenance: In regards to the monthly PM completion requirement, if a Lab has a heavier than usual number of Work Requests within the same time frame as a heavier than usual PM ticket count, will PM completion take priority? | 23-May-22 | Dependent on the type of work, if an emergency takes place then that takes priority. | 25-May-22 | |||
| 132 | Attachment 4: Has the equipment list provided been compared to the equipment list of the current contract? If yes, is it concurrent or has equipment been added or removed from the list? | 23-May-22 | 1. Yes, 2. The equipment list includes the additional 4 additional facilities plus equipment that will start being maintained Oct 2023 | 25-May-22 | |||
| 133 | Section 3.0: CMMS LabProcure/LabPM/LabWR (RY System): What measures have been put into place to ensure the RY System is operational and the data is protected. If none, is it the responsibility of the contractor to run a second system to ensure the data is protected. | 23-May-22 | 1. The system is backed up by AFRL. 2. No requirement for contractor to provide a back-up system | 25-May-22 | |||
| 134 | Will the Government provide the Contractor shop space and laydown space for equipment and materials? Including dedicated space in some of the larger buildings/complexes | 23-May-22 | Reference PWS paragragph 4 and Appendix B | 25-May-22 | |||
| 135 | Section 4.1.1 Transition Planning of the PWS states, "The Contractor may not be given an official transition period prior to the start of this contract. However, the contract award will occur with adequate time for the contractor to prepare for the need date." In Attachment 1, Volume I, Subfactor 1: Management Approach, Element 5 states, "A transition plan detailing how the Offeror plans to minimize disruption of maintenance/repair activities and ensure the Offeror is fully staffed and performing efficiently within 30 days of contract award." Is it the intention of the Government that the Contractor will be given 30 days to complete the transition of this program? | 23-May-22 | Yes | 25-May-22 |
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