RFI Procedures-Questions-Answers - 19May.xlsx
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- CE Facility and Equipment Support
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- FA860122R0012
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RFI Instructions: RFIs will be accepted until 5pm EST on Monday, 23 May 2022. The Government will intend to provide all responses no later than end of day 1 June 2022. Please send all questions to rebecca.rash@us.af.mil, with the subject line of "RFIs - FA8601-22-R-0012". This RFI document will be updated as questions and answers are available, so check back to this document in the solicitation posting often.
| Question # | Question | Date Question Asked | Government's Response | Date of Government's Response |
| 1 | The solicitation did not include a DD-254. Will the ensuing contract have security requirements? If so, what level of security will be included in the contract? | 16-May-22 | At the current requirement no security requirements are necessary only CAC requirements are required for certain positions. | 17-May-22 |
| 2 | The solicitation includes FAR 52.216-18, but does not include the dates in paragraph (a). Will the government provide the intended dates for this clause? Can you clarify how orders will be negotiated and issued? Will there be an order for each lab? What is the period of performance of a typical order? Are orders generally for the length of the IDIQ or issued annually or project driven? | 16-May-22 | The intended dates are 1 Apr 2023 - 31 Mar 2028. Orders will not have periods of performance for longer than 1 year. Orders will be issued IAW the prices on the awarded base IDIQ, which is based upon the proposal selected for award. Orders are usually incrementally funded as the funding is available. | 16-May-22 |
| 3 | 3. ITO Section 2.2.1.1(a) includes a requirement of text no smaller than Time New Roman 10 point. Section 2.2.1.1(b) encourages use of legible tables, charts, graphs and figures, which often include a smaller font size. Please clarify if the Times New Roman 10 point applies to tables, charts, graphs and figures or if the requirement is to be “legible” only. | 16-May-22 | The requirement for Time New Roman 10 point font is not required for charts/graphs/figures, as long as the text is the chart/graph/figure is legible | 16-May-22 |
| 4 | FAR 52.212-5 Paragraph (b) item (13) (p 24) of the solicitation was marked as applying to the solicitation but it was titled “[reserved],” has the [reserved] status been changed? | 16-May-22 | No. | 16-May-22 |
| 5 | FAR 52.212-5 Paragraph (b) item (17)(i) Alternate I (pg. 25) of the solicitation was marked as applying to the solicitation but the parent clause 52.219-9 is not. Since this is a small business set-aside, it seems it should not be applicable. | 16-May-22 | We are re-checking all clauses within clause FAR 52.212-5, as it appears some checks were incorrectly marked or got moved. We will provide a solicitation amendment when these are corrected. | 16-May-22 |
| 6 | FAR 52.212-5 Under paragraph (b) item (32)(ii) Alternate I (p 26) of the solicitation was marked as applying to the solicitation but the parent clause is not. Should the parent clause be marked and will the appropriate fill-ins be provided? The same question applies to item (37)(ii) Alternate I (p 27), item (41)(ii) Alternate I on (p 27), and item (43)(ii) Alternate I on (p 27). | 16-May-22 | We are re-checking all clauses within clause FAR 52.212-5, as it appears some checks were incorrectly marked or got moved. We will provide a solicitation amendment when these are corrected. | 16-May-22 |
| 7 | FAR 52.212-5 Paragraph (b) item (21) 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set Aside (p 25) is checked as applying to the solicitation. The application of this clause is in conflict with box 10 of the Standard Form 1449. Which of these references is correct? | 16-May-22 | this is just a 100% small business set aside. Not a SDVOSB Set aside. We are re-checking all clauses within clause FAR 52.212-5, as it appears some checks were incorrectly marked or got moved. | 16-May-22 |
| 8 | FAR 52.212-5 Paragraph (c) item (3) 52.222-43 FLSA & SCA Price Adjustment for Multiple year Contracts on (p 29) is not checked as applying to the solicitation. Since 52.222-41 is incorporated, 52.222-43 should also be included in accordance with 22.1006(c)(1). | 16-May-22 | We are re-checking all clauses within clause FAR 52.212-5, as it appears some checks were incorrectly marked or got moved. We will provide a solicitation amendment when these are corrected. | 16-May-22 |
| 9 | FAR 52.212-5 Paragraph (c) item (8) 52.222.62 Paid Sick Leave under Executive Order 13706 (p 29) is not checked as applying to the solicitation. FAR 22.2110 suggests it should apply because the solictation includes 52.22-41 and work is to be performed in the United States. Should FAR 52.222.62 be included in the solicitation? | 16-May-22 | We are re-checking all clauses within clause FAR 52.212-5, as it appears some checks were incorrectly marked or got moved. We will provide a solicitation amendment when these are corrected. | 16-May-22 |
| 10 | Paragraph 7.3.1 of the PWS indicated that “the Government may provide for contractor use …. “ forklifts and man-lifts. Because this effort is expected to be a FFP effort, will the government clarify the quantities of each the government is planning to provide and for which lab? | 16-May-22 | Material handling equipment is only provided on a case by case situation if available at all. | 17-May-22 |
| 11 | Paragraph 7.4 of the PWS indicated that “in some instances, labs may have specialty tools, beyond ordinary hand and power tools, available for contractor use.” Because this is expected to be a FFP effort, will the government clarify by identifying the specialty tools and the quantities of each the government is planning to provide and for which Lab? | 16-May-22 | Tools is only provided on a case by case situation if available at all. | 17-May-22 |
| 12 | In PWS Appendix I, the Position description for the Senior Industrial Controls Technician under item 3 includes a reference to using metering tools with examples listed, and under item 8 a reference was made to the use of a laptop using MAP tools, JACE network engines, etc. Are these items government provided? | 16-May-22 | Yes. The governement will provide government computer for Labs requiring controls techs. | 17-May-22 |
| 13 | In Section 1 of the PWS, it states “The contractor shall provide all personnel, tools, supervision, and other items and services to perform civil engineering support…” Paragraph 7.4 Tools indicates there are sometimes “specialty tools, beyond ordinary hand and power tools, available.” Can the Government provide clarification on which Lab and what specialty tools will be provided, so contractors have a clear understanding what is the responsibility of the contractor? | 16-May-22 | Tools is only provided on a case by case situation if available at all. | 17-May-22 |
| 14 | Is the Mission Essential plan referenced in FAR Clause 252.237-7024 (p 76) of the solicitation FA8601-11-R-0012 part of the page count? | 16-May-22 | Yes, it is included in the page count. | 19-May-22 |
| 15 | Attachment 6, entitled “Mission Essential Letter,” states the contractor shall be responsible for performing those services identified as essential contractor services during crisis situations as directed by Contracting Officer (CO). Will the Government provide a list of which services as identified as essential as part of the solicitation or will the CO provide that list when a crisis situation arises? | 16-May-22 | This is mission essential contract all services will continue. | 17-May-22 |
| 16 | Attachment 4, entitled “Mech Support Contract Equipment List 5 May,” refers to a “Lab 5.” Attachment 2: Bid Schedule, Attachment 5: Building Numbers to the solicitation, and Appendix B of the PWS, do not include a Lab 5. Does the scope of this solicitation include a Lab 5? | 16-May-22 | Lab 5 is co-located with Lab 3 and will be combined for admin purposes. | 17-May-22 |
| 17 | Attachment 4 is assumed to identify all the equipment in the seven (7) Labs to be supported under the ensuing contract and, as indicated in Column I, whether or not the listed equipment shall be maintained under the contract. Is this a correct assumption? | 16-May-22 | Column I is for PM required Yes or No. Yes means PM required. No means - repair only | 17-May-22 |
| 18 | Attachment 11, entitled “WPAFB Preventative Mx List,” is assumed to include all the equipment on the contract that requires maintenance and to provide the hours required to complete the requirement maintenance for each. Is this assumption correct? | 16-May-22 | No it is not all the equipment it is just an example of some of our equipment requiring PM. | 17-May-22 |
| 19 | A preliminary review of just the equipment identified in Lab 10 in Attachment 4, found 28 pieces of equipment identified for Lab 10 that did not appear in Attachment 11. Will the government update Attachment 11 to include all the equipment identified in Attachment 4 for all Labs as having to be maintained under the contract, including the inspections and associated hours data? | 16-May-22 | Attachment 4 - Is a listing of all equipment items that require PM and Repairs. Attachment 11 - is an example based upon off of RS Means. | 17-May-22 |
| 20 | A preliminary review of 26 pieces of equipment included in Attachment 11 showed that 19 of these were not included in Attachment 4. Are these 19 pieces of equipment considered to be additions to the equipment listed in Attachment 4? If so, will the government provide the describing data for theses 19 items, i.e. make, model, the Lab in which each appear? | 16-May-22 | Attachment 4 - Is a listing of all equipment items that require PM and Repairs. Attachment 11 - is an example based upon off of RS Means. | 17-May-22 |
| 21 | Attachment 12 provides building to be visited during the “Site Visit” with maps indicating their location on WPAFB. The buildings that were identified are from only 3 of the 7 Labs to be supported under the ensuing contract. Would it be possible to visit a representative building from the other four Labs plus the Contractor Management building? | 16-May-22 | No - Site visit will only be select number of facities. | 17-May-22 |
| 22 | 17. Attachment 13 entitled “PastPerformance Questionnaire provided a place for the reviewer to “click and select an item” under Section E, General Comment. What are the items that the reviewer is to pick from? | 16-May-22 | Our apologies for this drop down going away when the document was converted to PDF. The options are "Definitely would", "Probably Would", "might or might not", "probably would not", or "definitely would not" | 16-May-22 |
| 23 | How many clean rooms/HEPA Filters? | 18 May @ Site Visit | Listed on the equip. list | 18-May-22 |
| 24 | What are the requirements for having contractors perform work in the labs? | 18 May @ Site Visit | Depends on the lab. If clean room, techs will shut down and clear out. Some labs may require individuals to suit up. | 18-May-22 |
| 25 | Are there any standby generators? | 18 May @ Site Visit | Listed on the equip. list | 18-May-22 |
| 26 | Boilers on this contract? | 18 May @ Site Visit | Some. Listed on the equip. list | 18-May-22 |
| 27 | For equipment being replaced, is that currently on the equipment list? | 18 May @ Site Visit | No. Current equipment is on the equipment list. In general, any equipment being replaced is a 1 for 1 swap. | 18-May-22 |
| 28 | Is all equipment on the equipment list on this contract, or is base CE also involved in the equipment list? | 18 May @ Site Visit | All work orders on this contract are all through the RY work order system (Government provided system). | 18-May-22 |
| 29 | Does the Government plan to transition to the Tri-Rega system? | 18 May @ Site Visit | No. We will be staying with the RY system. | 18-May-22 |
| 30 | Does the Government follow CE playbooks? | 18 May @ Site Visit | No. We follow AF PMTLs and the Base Facility Standards. We use 3 categories of Routine, Emergency, and Urgent | 18-May-22 |
| 31 | The last time this effort was solicited, there was a tutorial provided on the RY system. Will that be provided this time? | 18 May @ Site Visit | We can provide that and will add it to the solicitation on SAM.gov | 18-May-22 |
| 32 | What are the requirements for a contractor to access base? | 18 May @ Site Visit | The selected contractor will fill out forms to get passes for their personnel who are working on the site. | 18-May-22 |
| 33 | Is there a list of equipment and supplies available to look at? | 18 May @ Site Visit | No. The PWS says the contractor will provide. Do not count on the labs to provide. | 18-May-22 |
| 34 | Is there an equipment list of items that are currently under warranty? | 18 May @ Site Visit | No. In our RY system, it will list if an item has a warranty, and the RY system will not pick up the item for this contract until after the item's warranty period. | 18-May-22 |
| 35 | Template for Quality Control program? | 18 May @ Site Visit | No | 18-May-22 |
| 36 | Attachment 7 dealing with cranes/lifts? Specifically a schedule on annual inspections | 18 May @ Site Visit | There is already a set schedule for maintenance on cranes/lifts | 18-May-22 |
| 37 | Is there a minimum value for authorization of subcontracting out? | 18 May @ Site Visit | Not a minimum. Subcontracting is authorized IAW the PWS if the work is beyond the scope of capability of the contractor. | 19-May-22 |
| 38 | Is the supply chain issue the same in Ohio as everywhere else? | 18 May @ Site Visit | Yes. | 18-May-22 |
| 39 | What is the protocol for if equipment/tools from the labs are available for use? | 18 May @ Site Visit | It is all "if available". There is no guarantee it will be available. Plan on using your own equipment or renting. | 18-May-22 |
| 40 | Are there any agreements with the OEMs? | 18 May @ Site Visit | No. For controls though, all controls on base are either Johnson Controls or BCI, and they are the only ones authorized to work on the controls if it needs subcontracted out. | 18-May-22 |
| 41 | Number of customers on this contract? | 18 May @ Site Visit | 7 customers, over 200 buildings, thousands of pieces of equipment (on equipment list) | 18-May-22 |
| 42 | Are there requirements for contractor employees to be given access to the controls? | 18 May @ Site Visit | There are classes required and some paperwrok. The Government will look into what is required and provide a further updated response. | 18-May-22 |
| 43 | Are all controls on the same control system? | 18 May @ Site Visit | No. They are all either Johnson Controls or BCI. | 18-May-22 |
| 44 | Some labs have multiple buildings. Is there a line of communication? | 18 May @ Site Visit | Based on line of demarcation | 18-May-22 |
| 45 | Is there a forecast of what is going to be replaced? | 18 May @ Site Visit | no. | 18-May-22 |
| 46 | In the PWS, it says technicians/lab __________ | 18 May @ Site Visit | There is no labor sharing | 18-May-22 |
| 47 | If something breaks down and needs fixed right away (emergency), what is protocol? | 18 May @ Site Visit | Should have a technician on the contract to take a look at it. Look at the PWS section pertaining to emergency calls. | 18-May-22 |
| 48 | Will the attendee list be made available? | 18 May @ Site Visit | Will consider. If we choose to release, it will be posted on SAM.gov. | 18-May-22 |
| 49 | Chillers from building 20145, those seals are more of a subcontracting thing. Would the Government consider that subcontracting? | 18 May @ Site Visit | It is a case by case situation. | 18-May-22 |
| 50 | As the PPQ is a pdf and signed it cannot be used to input further information (changes) will the government provide an unsigned or Word version of the PPQ? Or can we make it a Word document? | 19-May-22 | Will add the word version to the solicitation posting in SAM.gov | 19-May-22 |
| 51 |
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