Attachment 7 - Question and Answer.docx

Q&A

1) With regard to the carpeting projects, what materials will be purchased by the Government and what will the contractor be responsible for purchasing?

Response: Upon award the contractor will be responsible for purchasing all materials and providing labor related to the carpet project. Once the install is completed the contractor will submit an invoice for payment. The contractor will have to purchase some of the materials through mandatory vendors at pre-negotiated rates in accordance with solicitation’s attachment 5, USAF Carpet Program Ordering Guide. The remainder of the materials not covered there will have to be procured by the contractor from vendors of its choice.

2) Will the carpeting be selected and purchased per the existing USAF contracts in place now? How do the samples requested per the Solicitation correlate with the USAF contracts?

Response: Yes Response: The USAF contract is carpet and adhesive only. The IDIQ contract has the ancillary items to execute the project such as installation, rubber base, vinyl reducer etc., and other flooring materials not on the USAF contract ( VCT, LVT, Rubber Flooring, and Porcelain Tile). The samples requested are only for items not covered under the existing USAF contracts in place now.

3) Can you give us some idea of the frequency that we will be doing jobs so we can figure out if we will need to store material up there?

Response: We cannot determine the frequency of projects, nor can we determine the vendor’s means and methods. In the SOW however, sections 3.5 and 3.5.1 state the following:

3.5 The contractor shall have the capability to receive, warehouse, and cut carpet in order to facilitate Just-in-Time delivery. Storage requirements shall vary depending upon the quantity of flooring required to complete individual or multiple delivery orders and the installation schedule. The contractor shall be able to concurrently complete up to 15 delivery orders.

3.5.1 The contractor shall store all materials in a climate controlled, safe, dry, clean and well ventilated area. Materials shall be protected from damage, soiling, and moisture. All products shall be stored in accordance with the manufacturer’s recommendation. All damage during or after delivery and before final inspection shall be the responsibility of the contractor and shall be repaired at no cost to the Government.

Response: WPAFB does NOT warehouse flooring. When the flooring is ready to be installed, the contractor brings pallets to the site. Sometimes the scope of the project is very large and the contractor staggers the delivery of pallets. The contractor works around the allotted space available and plans accordingly.

4) Has the question and answer period ended for the RFP? I see from the questions you will utilize the AFCC contract as the basis of pricing for carpeting. With this IDIQ for a five year Firm-Fixed-Price Indefinite Quantity what is the plan with the AFCC contract expiring in 2022? If there is a new RFP for the Carpet Program will you accept the new pricing for this award? Is there an allowance for an escalation clause at the one year anniversary of the award?

Response: We will be taking questions up until the specified proposal receipt date. However, in order to address any potential questions in a timely manner to allow for the best submitted proposals, we encourage the submission as soon as possible.

It is true that the current AFICC contract expires in 2022. However, it is the government’s understanding that there will be a new vehicle in place that will function similarly or the same. We reached out to AFICC to ask for any additional insight they were able to provide us about the follow-on. Once we hear back, we will update the Q&A if there is any additional or conflicting information that needs to be clarified.

There is no escalation clause in this contract that will allow for price re-adjustment. As stated in the SOW, any overhead/profit/storage/transportation costs for material purchased under the AFICC contract have to be built into the other labor and material rates.