Site Visit Minutes_10 Jun 10_CDC.doc

10 Jun 10 SUBJECT: FA8601-10-R-0019, CDC Custodial Services, SITE VISIT MINUTES

1. A pre-proposal conference/site visit was held on 10 June 2010 at 0900 hours for the Child Development Center Custodial Services at Wright-Patterson Air Force Base, Ohio, solicitation number FA8601-10-R-0019. Attendees were required to sign in and given the rules of engagement. They were told no questions could be asked during the site visit/ pre-proposal conference but must be submitted in writing no later than 10:00am (EST), 14 June 2010. All attendees were advised that Questions and Answers will be posted to Fed Biz Opps.

2. Mr. Paul Loede introduced the Government representatives and read the following rules of engagement:

a. Government representatives may not clarify, make, or infer legal interpretations on the scope or intent of the solicitation.

b. Government representatives may not offer approve or comment on prospective contractors’ methods or procedures.

c. Government representatives may not discuss or comment on price/cost at any time in the presence of prospective contractors or their agents.

d. Government representatives may not authorize the expenditure of funds.

e. Government representatives may not enter into contractual agreements with prospective contractors or their agents.

f. Government representatives may not offer any advice or recommendations to prospective contractors. Such advice/recommendations may be construed to alter the solicitation, may prejudice other offers, and may affect the eventual contract.

g. Government representatives may not give contractors or their agents the name or telephone number of the Project Manager.

h. No recording devices, including video tapes, are authorized for use during the pre-proposal conference (site visit).

3. Attendees were advised that the minutes for this site visit will be emailed to the attendees as well as posted to Fed Biz Opps. Mr. Loede stated that the terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. He also indicated that any and all amendments or changes to the solicitation must be made by the Contracting Officer. And that no discussions will be held between prospective contractors and the using activity. He stated that all questions, comments, and/or clarifications will be directed to the buyer.

4. Walk-throughs were accomplished for four of the facilities on the solicitation. These were Buildings 6933, 630, 1403, and 31235. Attendees were escorted through these facilities and advised that the classrooms could not be entered so not to disturb the children.

a The first stop was in Building 6933. Mr. Ron Owens pointed out that the entire building was not included in the CDC solicitation. For instance, one side of the building, as well as the upstairs and stariwells are not in the CDC requirement. Mr. Owens stressed the importance of reviewing the data.

b. The attendees were then transported via bus to Building 630 in Area B. Attendees were escorted through only the south side of the building. The building is symmetrical and both sides are the same. Again, attendees were escorted down the hallways, but not into the classrooms. Ms. Davis was asked if the drawings were on the website. She responded that they were.

c. The attendees were then transported to Bldg 1403 (New Horizons CDC) for a walk-through of that facility. No questions were asked.

d. The attendees were taken to Building 1235 (Kittyhawk CDC) for a walk-through of that facility. No questions asked.

5. The bus returned the attendees to Building 6933 where the site visit ended at approximately 10:40am (EST).