Questions and Answers TO Combined Synopsis SolicitatIon 02042026 1.pdf
PDF 113 KB Posted
- Attached to
- Tools and Parts Attendants
- Solicitation number
- FA857126Q0035
About this file
This document is a Questions and Answers file for federal contract solicitation FA857126Q0035, a follow-on service to contract FA8571-21-D-0009 managed by the Air Force. The requirement is for tool crib management services at Tinker Air Force Base, specifically master tool crib operations in Building 301, supporting newly hired government and contractor aircraft workers and technicians. The contract is structured as a Fixed-Price (FFP) monthly arrangement with work hours of 0600-1430 Monday through Friday, with no after-hours services required. The contract will remain a competitive 8(a) set-aside requiring current SBA 8(a) certification at time of submission and award.
Key operational requirements include maintaining a 90% monthly completion rate for toolbox/tool kit production, with failure to meet this threshold resulting in negative Performance Assessment Reports. The Government Supervisor assigns monthly workload targets to the Contractor Supervisor. Staffing positions include a Supervisor at an unburdened base wage rate of $58.91 per hour (an estimated GS equivalent, non-mandatory rate) and Tool & Parts Attendants. The Program Manager role is distinguished as a non-salaried executive position (CO, CEO, VP) serving as the government's primary contact for escalated issues, separate from the on-site Supervisor. The Government will provide office/cubicle space and computers for supervisory personnel, as well as Government-Furnished Equipment (GFE) vehicles when required for duty performance. Employee information from the incumbent contractor will not be released until contract award. Transition assistance will be limited to 14 days and provided solely by the Government Contracting Officer Representative and WR-ALC/OBWC representatives, with no knowledge transfer requirements imposed on the incumbent. Contract Data Requirements Lists (CDRL) are included in each period of performance.
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Questions and Answers /Combined Synopsis/Solicitation (FA857126Q0035).
Q. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services, If not brand new, could you please provide the current / previous contract number?
A. This is follow-on service to contract FA8571-21-D-0009
Q, I am hoping to confirm whether this is the correct Appendix C intended to apply to this requirement, or if a different or updated Appendix C should be referenced?
A. An updated Appendix C has been updated.
Q. Incumbent Employee Roster for Vacation Accrual Calculations
In order to provide a proper quote for this solicitation and per the Service Contract Act Wage Determination 2015-4495 regulations that incumbent employees receive vacation based on their years of service on this contract (including service with predecessor contractors), please provide a current roster of hire dates for all incumbent personnel performing under contract FA8571-21-D-0009 to be utilized for accurate vacation accrual calculations in this quotation.
Specific Information Requested:
• Employee position (Supervisor or Tool & Parts Attendant)
• Original hire date on this contract or predecessor contracts
• Total years of continuous service on this requirement
• Current vacation accrual rate (2 weeks, 3 weeks, or 4 weeks)
This information is necessary to properly calculate the Leave Reserve burden in accordance with SCA compliance requirements.
A. Employee information is not given until contract is awarded.
Q. Transition Period and Knowledge Transfer (PWS 1.3)
Given that T47 International is the incumbent contractor, please clarify the transition arrangements:
Questions:
• Will the 14-day formal transition period be with the COR, the incumbent contractor, or both?
• During the transition period, will the incumbent be required to provide knowledge transfer, documentation, and training to the successor contractor?
A. The 14-day transition period assistance will only come from the Government Contracting Officer Representative (COR) and the Government Representatives (WR-ALC/OBWC).
Q. Satellite Tool Crib Locations
The PWS references "master tool crib" and "satellite tool cribs" at Buildings 301 and 321.
Questions:
• How many satellite tool crib locations are currently operational under the incumbent contract at each location?
• Are there any plans to add or consolidate satellite tool crib locations during the 5-year contract period?
• Does each satellite location require dedicated contractor personnel, or do attendants rotate between locations?
A. Revise the PWS eliminating “satellite tool cribs” and “321” requirements. Contractors are only assigned to the master tools cribs in bldg. 301.
Q. Performance Metric - 90% Monthly Completion Rate
The PWS Section 4.2 establishes a 90% monthly completion rate for toolbox production.
Questions:
• How is the "90% monthly completion rate" calculated? (e.g., toolboxes completed vs.
toolboxes requested, through Government inspections, or against a predetermined production schedule?)
• What are the consequences or remedies if the 90% threshold is not met in a given month?
A. The monthly 90% completion rate is a performance metric requirement driven by the number of toolboxes/tool kits that is needed for newly hired Government and Contractor aircraft workers and technicians. The Government Supervisor each month will received how many tool boxes/tool kits are needed and tasked the workload to the on-site
Contractor Supervisor to have X amount of toolboxes/tool kits ready to be issued to newly hired personnel before the end of the month. Failure to have 90% completed will result in a negative Performance Assessment Report that will be administered by the Contracting Officer Representative (COR).
Q. Hours of Operation and Shift Requirements
The solicitation specifies 1,856 hours per FTE annually but does not specify daily operating hours or shift requirements.
Questions:
• What are the required hours of operation for the tool crib? (e.g., Monday-Friday, 7:00 AM -
4:00 PM?)
• Are after-hours services required? If so, what is the frequency?
A. Work hours are 0600-1430 Mon-Fri. No after hrs.
Q. Data Deliverables - Contract Data Requirements List (CDRL)
The solicitation includes CLINs X003 (0003-4003) for Data Deliverables marked "NSP" (No Separate Price), with references to DD Form 1423s A001-E004.
Question:
• Please provide the DD Form 1423 Contract Data Requirements List (CDRL) for deliverables A001 through E004, or confirm these are included in Exhibit 1 of the solicitation package.
A. This is included in each period of performance
Q. Can the government confirm whether this will be contract will be a FFP monthly amount or a Labor Hour contract billing only the hours worked?
A. FFP
Q. Will the attendants be provided with access to GFE vehicles for performance of duties if required?
A. Yes
Q. Please confirm this procurement is under 561210 Facilities Support Services.
A. Please review the combined synopsis solicitation
Q. The rate for the supervisor position is not reflected on the Wage Determination scale that was provided. Can you provide the wage rate for the Supervisor position?
A. $58.91
Follow-up Q. In the latest Q&A, the Government stated that the current wage rate for the Supervisor position is $58.91 per hour. Is this a mandatory pay rate or a GS equivalent rate?
A. This rate is an estimated GS equivalent rate.
Follow-up Q. If mandatory, how will the Government ensure that rate is paid to the employee?
A. This is not a mandatory rate.
Follow-up Q. In the Q&A, the Government provided a supervisor rate of $58.91/hour.
Can you please confirm whether the $58.91 represents the fully burdened (loaded hourly rate/unit price) for the supervisor labor category or if it is intended to represent the base wage rate (unburdened) only?
A. Unburdened base wage only
Q. Section 4.19.3 indicates that "the supervisor will be provided an office or cubicle and a government computer to perform supervisory duties of managing Contractor personnel and workload. " Does this mean that the Government will provide the office or cubicle? Please clarify.
A. Yes
Q. Section 4.2 references indicates that "the Contractor shall provide Program Manager who shall be a single point of contact between the Contractor and the Government." Is the Program Manager and the Supervisor the same personnel? If not, is there a pay rate for the Program Manager?
A. No. The Program Manager is a non-salary position and someone who has a high position in the company (CO, CEO, VP, etc.…) who the Government Contracting Officer or Contracting Officer Representative (COR) can contact directly for issues and concerns on the contract and receive corrective action reports and annual Contractor Performance Assessment Report (CPAP) from the COR. The Supervisor is onsite and receives tasks from the Government Supervisor and manages his/her personnel.
Q. 8(a) Program Applicability / Eligibility o Please confirm this requirement will remain a competitive 8(a) set-aside through award and that offerors must be currently certified in the SBA 8(a) program at the time of submission and award.
o If there are any additional eligibility conditions (e.g., offeror must be the “8(a) participant” vs. a joint venture structure), please advise.
A. Will remain a competitive 8(a) set-aside through award and that offerors must be currently certified in the SBA 8(a) program at the time of submission and award.
Q. Government Position / Potential Changes o We have seen increased discussion and evolving implementation guidance across agencies regarding 8(a) program administration and documentation. Has your office received any updated directions that could impact this acquisition (e.g., approach to 8(a) competitive procedures, documentation expectations, or timing/coordination with SBA)?
o If any change is being considered (or has already occurred) that could affect the set-aside posture, please confirm whether an amendment will be issued to notify industry.
A. If the change occurs industry will be notified.
Q. Could the government clarify the SF 1449 requirements as there is no SF 1449 with this requirement. (IAW) FAR provision 52.212-1, Instructions to Offerors. (IAW) FAR provision 52.212-1, Instructions the offeror.
A. Please review the combined synopsis solicitation for FAR provision 52.212-1.
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