Combo Solicitation_Synopsis FA857126Q0035.pdf

Combined Synopsis/Solicitation

FA857126Q0035

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFSC)

ROBINS AIR FORCE BASE GEORGIA

I. GENERAL INFORMATION

The Air Force Sustainment Center PZIMA, Robins AFB, GA has a requirement to provide Tools and Parts Attendants as described in the Performance Work Statement (PWS), (Attachment 1). This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only notice; quotes are being requested, and a written solicitation will not be issued.

This requirement is issued as a Request for Quote (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2025-26, effective 1 October 2025 and DFARS DPN change notice 20251110.

A Firm Fixed Priced (FFP) award will be made in accordance with the following:

This acquisition is being solicited as an 8(a) Small Business Set-Aside. The SBA Requirement Number is

GM1767897410C.

NAICS Code: The North American Industrial Classification System (NAICS) code for this acquisition is 561210, All Other Miscellaneous General Purpose Machinery Manufacturing, with a size standard of $45 million.

Note: All items provided must be IAW FAR Subpart 25.1 Buy American-Supplies or be from one of our partnering countries IAW FAR Subpart 25.4 Trade Agreements, as applicable.

II. NATURE OF ACQUISITION:

Robins AFB has a requirement to purchase the below listed services. This procurement will be awarded under Simplified Acquisition Procedures. All questions must be received by 30 JAN 2026, 11:00am, EST.

Quotes must be received no later than 06 FEB 2026, 11am EST.

Email quotes to: Contract Specialist, gwendalh.sealey@us.af.mil, 730-327-5581 Contracting Officer claudette.macneil@us.af.mil, 730-327-1100

It is the offeror’s responsibility to ensure the quote has been received by the contracting office by telephone or email confirmation, as desired. Facsimile (fax) quotes will not be accepted. Late quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” If there are any questions, please email the contract specialist and contracting officer listed above. Incomplete quotes will be determined non-responsive.

The PCO reserves the right to award All, Some, None of the items in this solicitation based on the best interest of the Government. All contractor’s quotes shall be valid for 30 days after the solicitation response mailto:gwendalh.sealey@us.af.mil mailto:claudette.macneil@us.af.mil due date, unless otherwise specified. If solicitation is issued after 01 July 2026, then prices shall be valid through 30 September 2026.

The anticipated award date is 27 Feb 2026. Please do not request award status prior to this date.

III. SCHEDULE OF SUPPLIES/SERVICES:

All services are to be performed in accordance with (IAW) the attached Performance Work Statement (PWS), dated 08 Oct 2025.

Base Period: 01 June 26 – 31 May 2027 Option Year 1: 01 June 27 – 31 May 2028 Option Year 2: 01 June 28 – 31 May 2029 Option Year 3: 01 June 29 – 31 May 2030 Option Year 4: 01 June 30 – 31 May 2031

The contractor shall provide the services listed in the below Contract Line Item Number(s) (CLINs):

Period of Performance (PoP)/Requested Delivery Date: 01 June 2026 through 31 May 2031

Place of Performance Information: Robins Air Force Base, Georgia, Buildings 301 and 321

FOB: Destination

Base Year: 01 June 2026 – 31 May 2027

CLIN

Number

Description of Requirement

Quantity

Unit

Price

Total Price

One (1) Full Time Equivalent (FTE) in accordance with Performance Work Statement dated 08 Oct 2025, paragraph 1.1.3

PSC: R425

Pricing Arrangement: Firm Fixed Price

1,856

Each

Ten (10) Full Time Equivalents (FTEs) in accordance with Performance Work Statement dated 08 Oct 2025, paragraph 1.1.1

Product Service Code: R425

18,560

0003 DATA – Contract Data Requirements Lists IAW DD Form 1423s

NSP

A001 Status Report – EMS Training 1 Lot NSP A002 Status Report – EnMS Training 1 Lot NSP A003 Safety Plan 1 Lot NSP A004 ACCIDENT/INCIDENT REPORT 1 Lot NSP

Total Base Year One: $_________________

Period of Performance (PoP) Option Year 1: 01 June 2027 – 31 May 2028

Price

Total

Statement dated 08 Oct 2025, paragraph 1.1.3

1002 Ten (10) Full Time Equivalents

Performance Work Statement dated 08 Oct 2025, paragraph 1.1.1

1003 DATA – Contract Data Requirements

NSP

B001 Status Report – EMS Training 1 Lot NSP B002 Status Report – EnMS Training 1 Lot NSP B003 Safety Plan 1 Lot NSP B004 ACCIDENT/INCIDENT REPORT 1 Lot NSP

Total Option Year One: $__________________

Period of Performance (PoP) Option Year 2: 01 June 2028 – 31 May 2029

Price

Total

Statement dated 08 Oct 2025, paragraph 1.1.3

2002 Ten (10) Full Time Equivalents

Performance Work Statement dated 08 Oct 2025, paragraph 1.1.1

Product Service Code: R425

2003 DATA – Contract Data Requirements

NSP

C001 Status Report – EMS Training 1 Lot NSP C002 Status Report – EnMS Training 1 Lot NSP C003 Safety Plan 1 Lot NSP C004 ACCIDENT/INCIDENT REPORT 1 Lot NSP

Total Option Year Two: $___________________

Period of Performance (PoP) Option Year 3: 01 June 2029 – 31 May 2030

Price

Total

Statement dated 08 Oct 2025, paragraph 1.1.3

3002 Ten (10) Full Time Equivalents

Performance Work Statement dated 08 Oct 2025, paragraph 1.1.1

3003 DATA – Contract Data Requirements

NSP

D001 Status Report – EMS Training 1 Lot NSP D002 Status Report – EnMS Training 1 Lot NSP D003 Safety Plan 1 Lot NSP D004 ACCIDENT/INCIDENT REPORT 1 Lot NSP

Total Option Year Three: $___________________

Period of Performance (PoP) Option Year 4: 01 June 2030 – 31 May 2031

Price

Total

Statement dated 08 Oct 2025, paragraph 1.1.3

PSC: R425

4002 Ten (10) Full Time Equivalents

Performance Work Statement dated 08 Oct 2025, paragraph 1.1.1

4003 DATA – Contract Data Requirements

NSP

E001 Status Report – EMS Training 1 Lot NSP E002 Status Report – EnMS Training 1 Lot NSP E003 Safety Plan 1 Lot NSP E004 ACCIDENT/INCIDENT REPORT 1 Lot NSP

Total Option Year Four: $___________________

Please price CLINs 0001 through 4002 for the Tools and Parts Attendants Services shown in the tables above.

GRAND TOTAL PRICE FOR ALL CLINs: $___________________

IV. PROPOSAL PREPARATION INSTRUCTIONS

The provision at FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with their proposal.

V. BASIS FOR AWARD

The provision at FAR 52.212-2 Evaluation-Commercial Products and Commercial Services, does not apply to this acquisition. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the lowest price.

VI. CONTRACT TERMS AND CONDITIONS:

SEE ATTACHMENT 3 FOR A LIST OF APPLICABLE CLAUSES AND PROVISIONS.

The following DAFFARS clauses and/or provisions are applicable:

DAFFARS 5352.201-9101 AFSC-ROBINS Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Nicole R Furlough, AFSC/PK, 480 Richard Ray Boulevard Robins AFB, GA 31098, Phone: (478) 222-1088, nicole.furlough@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

DAFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R- 500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.] (End of clause)

DAFFARS 5352.223-9001 Health and Safety on Government Installations (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

DAFFARS 5352.242-9000 CONTRACTOR ACCESS TO THE DEPARTMENT OF THE AIR

FORCE INSTALLATIONS (JUN 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with PWS citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

DAFFARS 5352.242-9001 Common Access Cards (CAC) for Contractor Personnel (JUL 2023)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

In accordance with FAR 9.104-1, prospective vendors/interested parties must provide documentation that demonstrates they have adequate financial resources, or the ability to obtain them, to perform the work required in this solicitation. Included in this documentation should be:

1) A narrative statement from your company on how you can successfully cover your financial responsibilities if awarded this contract action. Your narrative should be able to explain how your company can carry that debt during and up to completion of contract.

2) Any substantiating documentation that you feel would bolster your position. Examples of substantiating documentation can be found at DFARS 232.072-2.

A pre-award survey will be requested through DCMA to determine financial capability as a part of the Government's evaluation of proposals.

Please ensure you download the entire solicitation package to include the following attachments and exhibits and acknowledge receipt of any amendments to this solicitation when submitting your quote:

Attachments:

1. Performance Work Statement (PWS), dated 08 Oct 2025

2. Wage Determination 2015-4495, Rev 6, dated 03 Dec 2025

3. Clauses and Provisions

4. Appendix C

Exhibits

1. DD Form 1423, Contract Data Requirements List (CDRL) A001 – E004