Section_L_09182018.pdf

Source Selection Information -- See FAR 2.101 and 3.104 – FOR OFFICIAL USE ONLY

Section L - Instructions, Conditions, and Notices to Offerors

L-900. Proposal Requirements I. Proposal Format

A. General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Offerors shall submit only one proposal for the HH-60G Degraded Visual Environment System (DVES) as the Government will review only one proposal per offeror. Proposals must be received by AFLCMC/WIUKB, 235 Byron Street, Suite 19A, Robins AFB 31098-1670, Attention: Leigh Ann Taylor, leigh.taylor.3@us.af.mil, and William Walton, william.walton.2@us.af.mil, no later than the date and time specified in Block 8 on the face page of the RFP.

B. Communications: Exchanges of source selection information between the Government and offerors will be controlled by the Contracting Officer through the Contracting Specialist. Email may be used to transmit such information, only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted via direct mailing or facsimile. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Otherwise, source selection information will be transmitted via direct mailing or AMRDEC SAFE at https://safe.amrdec.army.mil/safe/guide.aspx. When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

II. Volume Organization

A. General: Proposals shall be submitted to the Government in four (4) separate volumes as set forth below:

VOLUME PAGE

LIMITS

NUMBER OF

COPIES

DESCRIPTION

I N/A* 1 Completed RFP (Cross Reference Matrix, Quality Management System)

II 80 Note 3 12** Written Technical Proposal, including Sustainment Technical Acceptability Matrix

III 10 5*** Small Business Participation IV N/A 2**** Cost/Price Proposal

**Written Technical Proposal shall be submitted in written form (2 copies) and CD-R or DVD-R (write once/read only) (10 copies) that is “closed” so that no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable. Media must be virus scanned by the offeror prior to submitting to the Government.

***Small Business Participation shall be submitted in written form (2 copies) and CD-R or DVD-R (write once/read only) (1 copy) that is “closed” so that no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable. Media must be virus scanned by the offeror prior to submitting to the Government.

****Cost/Price proposal information shall be submitted in written form (1 copy) and CD-R or DVD-R (write once/read only) (1 copy) that is “closed” so that no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable. Media must be virus scanned by the offeror prior to submitting to the Government.

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

1. The sealed package used to submit the proposal package must show the time and date specified for receipt. Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, III, etc. Proposals shall be in the English language and all monies shall be proposed in United States dollars.

2. Print shall be no smaller than a font size of 12 and in Times New Roman. Paper size shall be 8 1/2” X 11,” excluding any drawings, diagrams, and/or supporting illustrations, spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets shall not be greater than 8 1/2” x 14.” Each volume within the proposal notebook shall be separately tabbed and identified. Margins shall be no smaller than one (1) inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, color presentations are not desired or required. In order to verify the font size and margins utilized, the offeror shall provide an electronic copy of the technical proposal in Word format and searchable PDF format.

3. The page limitation for Volume II, Written Technical Proposal is 80 pages, excluding the Sustainment Technical Acceptability Matrix (Attachment 2). The page limitation for Volume III, Small Business Participation, is 10 pages. The page limitations include any cover page, charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any table of contents or list of acronyms (if utilized). Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation, or, sent back to the offeror.

4. Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

5. Each page containing proprietary information should be so marked.

6. Each page should contain the following legend at the bottom of each sheet:

7. Submission of the initial proposal packages via electronic mail will not be accepted. Initial proposal packages shall either be AMRDEC, mailed or hand-delivered. Offerors are cautioned that Warner Robins Air Logistics Complex has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticipated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office PRIOR to the time specified for receipt of proposals.

B. Volume I, Completed RFP

1. General: Volume I, Completed RFP and clauses shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

2. Cross Reference Matrix: The offeror shall fill out the cross reference matrix at RFP Attachment 1 indicating where in its proposal the information can be found as it relates to the RFP. The cross reference matrix will be utilized as a tool to show critical interrelationships and dependencies among the technical requirements documents (System Requirements Document (SRD), Performance-Based Work Statement (PWS)), the Contract Line Item Number (CLIN), the Contract Data Requirements List (CDRL), Section L (Proposal Requirements), and Section M (Evaluation Basis for Award). The cross reference matrix will help an offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix. Additionally, to the extent the matrix discloses details as to the manner by which the Government intends to evaluate the offeror’s proposals for award, Section M references in the matrix are for informational purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with Section M of the solicitation.

3. Quality Management System: The offeror shall submit a QMS for acceptance by the Government including a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur.

C. Volume II, Written Technical Proposal

1. General: The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal.

To address Factor I, Subfactor Four: Sustainment, the offeror shall complete the Sustainment Technical Acceptability Matrix at RFP Attachment 2. Attachment 2 contains supplemental instructions regarding its completion and shall be followed by the offeror. Compliance with these instructions will result in the offeror addressing each threshold requirement in Factor I, Subfactor Four: Sustainment. When completing the Sustainment Technical Acceptability Matrix, the offeror should enter values or narratives representing the projected performance of the offeror’s technical solution. Any values entered by the offeror that exceed the threshold will not affect the color/adjectival ratings in any other Factors or Subfactors. The entirety of Factor I, Subfactor Four: Sustainment shall be addressed in the Sustainment Technical Acceptability Matrix (Attachment 2) and not in the written technical proposal.

2. Format and Specific Content: The following information shall be provided in the written technical proposal and will be evaluated to assess the proposed technical approach and associated technical risk in accordance with Section M-900, Evaluation Basis for Award. The written technical proposal shall address the following subfactors: Subfactors One: Sensor Performance, Subfactor Two: Integration Approach, Subfactor Three: Weight and Power. The written technical proposal shall describe the offeror’s proposed approach to performing the requirements set forth in the PWS and SRD. For each subfactor, the offeror shall identify risks, if any, associated with the proposed approach and actions the offeror will take to mitigate the identified risks. If no risks/mitigations are identified in the offeror’s proposal, it indicates the offeror does not consider there to be any risk associated with their proposed approach. The proposal shall provide a detailed narrative and supporting documentation that illustrates the offeror's understanding of, approach to, and current and planned capability for all of the following technical subfactors.

a. Subfactor One: Sensor Performance (which includes both Technical and Technical Risk)

Under this sub-factor, the offeror’s ability to meet the sensor-based landing zone assessment threshold/objective requirements as outlined in Section 3.2.4 (Paragraphs 3.2.4.1 - 3.2.4.7) of the System Requirements Document (SRD), as well as the en route obstacle awareness objectives outlined in Section 3.2.5, will be evaluated on the bases of technical merit, maturity, and risk. At a minimum, the offeror shall provide the following:

1. The design of the modes and functions of the sensor system in addressing the threshold/objective requirements through the stages of landing zone assessment described in SRD Section 3.2.4 (Paragraphs 3.2.4.1 - 3.2.4.7), and as well as the en route obstacle awareness objectives outlined in Section 3.2.5.

2. The performance of the sensor in terms of resolution and observation ranges for the representative targets defined in SRD Section 3.2.4 (Paragraphs 3.2.4.1 - 3.2.4.5) and Section 3.2.5. Sensor performance will be evaluated on the basis of stated capabilities, the technical soundness of the supporting analysis, and the degree to which stated capabilities have been verified through experiments and flight tests in operationally representative environments. The offeror shall explain their method for estimating performance capabilities and state all assumptions and system specifications necessary to verify the analysis.

3. The ability of sensor processing hardware/firmware/software to ensure that imagery is accurate and timely in accordance with the display and latency requirements in SRD Sections 3.2.6 (Paragraphs 3.2.6.1 – 3.2.6.2), 3.2.9 (Paragraphs 3.2.9.2 – 3.2.9.5), and

3.9.2 (Paragraphs 3.9.2.12, 3.9.2.14). This includes its ability to maintain and manage collected data to fulfill threshold/objective assessment requirements in SRD Section 3.2.4 (Paragraphs 3.2.4.1 - 3.2.4.5) and Section 3.2.5, and to ensure its imagery is free from artifacts arising from the DVE conditions defined in SRD Section 3.6.1 (Paragraph 3.6.1.1 and Tables 3-4, 3-5). Evaluation will be based on stated capabilities and the degree to which stated capabilities have been verified through experiments and flight tests in operationally representative environments.

b. Subfactor Two: Integration Approach (which includes both Technical and Technical Risk)

This sub-factor evaluates the offeror’s ability to perform the services necessary to achieve the required performance thresholds and/or objectives as described in the SRD. Describe the approach and process, to include subcontracts with original equipment manufacturers, to add the required capabilities while preserving existing systems functions as described in SRD Section 3.2.3. At a minimum, the following areas shall be addressed:

i. The proposed software integration approach and how it addresses the requirements in the SRD, including Sections 3.2.1 – 3.2.3, 3.2.4 (Paragraphs

3.2.4.1 – 3.2.4.7), 3.2.5, 3.2.7 (Paragraphs 3.2.7.1 – 3.2.7.3), 3.2.8 (Paragraphs 3.2.8.1, 3.2.8.2), 3.2.9 (Paragraphs 3.2.9.1 – 3.2.9.5), 3.2.10, 3.3.1 – 3.3.3, 3.3.4 (including Paragraph 3.3.4.1), 3.3.5 - 3.3.6, 3.3.7 (Paragraphs 3.3.7.1 – 3.3.7.3),

3.7.2 (Paragraphs 3.7.2.2.1 – 3.7.2.2.6, 3.7.2.3, 3.7.2.3.1 – 3.7.2.3.6, 3.7.2.3.7.1 – 3.7.2.3.7.4, 3.7.2.3.8, 3.7.2.3.8.1, 3.7.2.3.8.2), 3.7.3 (Paragraphs 3.7.3.2, 3.7.3.4, 3.7.3.6), and 3.9.2 (Paragraphs 3.9.2.1 – 3.9.2.16). Include a system diagram which describes all new and existing software interfaces used, and software modifications/additions to each block in the system.

ii. The proposed hardware integration approach and how it addresses the requirements for housing, mounting, and connecting the hardware on the HH-60G platform, including SRD Sections 3.2.1 – 3.2.3, 3.3.1 – 3.3.3, 3.3.4 (including Paragraph 3.3.4.1), 3.3.5 - 3.3.6, 3.3.7 (Paragraphs 3.3.7.1 – 3.3.7.3), and 3.8.2.

Include an integrated block diagram which describes all new and existing hardware interfaces used, highlighting hardware modifications/additions to each block in the system.

iii. The system design approach to spatially and temporally georegister a unified presentation (imagery, symbology, and elevation data) and present it to the pilot, according to requirements in SRD Paragraphs 3.2.6.1.1, 3.2.6.1.2, 3.2.6.2, 3.2.9.3, 3.2.9.4, 3.9.2.12, and 3.9.2.14.

c. Subfactor Three: Weight and Power (which includes both Technical and Technical Risk) This sub-factor evaluates the offeror’s ability to meet the threshold and/or objective weight and power requirements as outlined in SRD Sections 3.8.1 and 3.8.3 – 3.8.7. At a minimum, the following areas shall be addressed:

i. Weight: The offeror shall describe system components and total system weight in accordance with SRD Section 3.8.1 and an assessment of system weight and balance IAW the Performance Work Statement (PWS) Paragraph 3.8.7.

ii. Power: The offeror shall describe DVES power interface and all power requirements for individual system components. Describe total system current and power draw in accordance with SRD Sections 3.8.5 – 3.8.7 and an initial assessment of electrical loads IAW PWS Paragraph 3.8.8.

d. Subfactor Four: Sustainment This subfactor will be evaluated on an acceptable/unacceptable approach. The subfactor will be considered acceptable when:

i. The Sustainment Technical Acceptability Matrix (Attachment 2) is completed in its entirety.

ii. The design approach to meet Reliability and Maintainability requirements as listed in SRD Sections 3.7.1 (Paragraphs 3.7.1.1 – 3.7.1.3) and 3.7.2 (Paragraphs 3.7.2.1,

3.7.2.2.1 – 3.7.2.2.6, 3.7.2.3, 3.7.2.3.1 – 3.7.2.3.6, 3.7.2.3.7.1 – 3.7.2.3.7.4, 3.7.2.3.8,

3.7.2.3.8.1 – 3.7.2.3.8.2, 3.7.2.4, and 3.7.2.5) is met.

iii. The design approach to Maintainer Vehicle Interface (MVI) requirements as listed in SRD Section 3.9.3 (Paragraphs 3.9.3.1 – 3.9.3.7) is met.

The offeror shall complete the Sustainment Technical Acceptability Matrix at RFP Attachment 2 indicating the proposal’s compliance with the Subfactor Four requirements above.

D. Volume III, Small Business Participation

1. General: The Small Business Participation proposal is required from all offerors, including small businesses and companies with Master, Individual, commercial subcontracting plans and/or comprehensive subcontracting plans. The offeror/joint venture member and each proposed critical subcontractor shall include only the first tier of subcontractors for this effort.

Offerors are advised that the Small Business Participation proposal is not the same as the Small Business Subcontracting Plan required by FAR 52.219-9. Large business offerors shall not utilize the Small Business Subcontracting Plan in the place of the Small Business Participation proposal.

2. Format and Specific Content: The offeror shall submit a Small Business Participation proposal for itself and any joint venture member, as well as each proposed critical subcontractor in a separate volume (i.e., 3-ring binder) labeled “Volume III – Small Business Participation”.

The Small Business Participation proposal shall address each of the following elements in the proposed performance of this resultant contract:

The extent of participation of proposed Small Businesses (SB) when subcontracting possibilities exist, including the company names with CAGE codes the offeror plans to use in the performance of this resultant contract; and, The description of the subcontracted work these proposed firms are to perform; and, The associated goals expressed in terms of percentages of the total planned subcontracted dollars. If limited or no subcontracting possibilities exist for these socio-economic entities, provide rationale for such. Offerors are cautioned against only acknowledging a goal is not met, if applicable. Rather, adequate rationale includes specific reasons why a goal is unmet and any actions being taken to increase any unmet goals. Additionally, if the offeror/joint venture member/critical subcontractor is a small business concern, it should include the work it will be performing when calculating the goals for your Small Business Concern Utilization information.

E. Volume IV, Cost/Price Proposal

1. Volume IV, Cost/Price Proposal.

The Offeror shall submit the following with its Volume IV, Cost/Price Factor Proposal Submission:

CLIN cost/price Excel spreadsheets as provided in RFP Attachment 3 and Total Resources Volume as provided in RFP Attachment 4.

1. Cost model for CLINs 0001, 0002, 0003, 0005, and 0006. (live, working price/cost model in Microsoft Excel including formulas with notional numbers for all elements of cost. For all indirect costs, factors, CERs, etc. include all bases and calculations to arrive at computed amounts). Format for Cost Model is supplied in RFP Attachment 3.

Contractors must use this cost model to provide the requested cost and pricing information. Cost or Pricing Data Requirements can be found in Section 9 below.

2. Detailed table of contents.

3. Glossary of all abbreviations and acronyms used, with an explanation for each.

4. Definitions as necessary.

5. List identifying each major/minor subcontractors and vendors, reflecting the estimated total price, by CLIN, for each. Subcontractor information will be required for CLINs 0001, 0002, 0003, 0005, and 0006.

6. Date of current FPRA/FPRR for Prime, and all subcontractors with a proposed value equal to or greater than $2Million (hereinafter referred to as major subcontractors) for CLIN(s) 0001, 0002, 0003, 0005, and 0006. Rates and factors shall be supplied for Prime, and all major subcontractors. If an FPRA/FPRR is not available, refer below to Number

9. Cost and Pricing Data Requirements.

7. Names, addresses, telephone numbers, and e-mail addresses of the Offeror’s (and the Offeror’s subcontractors and teaming partners) cognizant Defense Contract Management Agency (DCMA) administrative contracting officers (ACO) and cognizant Defense Contract Audit Agency (DCAA) offices. Included Cage Codes with this submission.

8. Synopsis of Current Estimating, Purchasing, Cost Accounting Standards, Disclosure Statement, Accounting Systems, and Adequacy Determination for the Prime Contractor:

The Offeror shall provide a summary description of the Offeror’s standard estimating system or methods, current policies, and/or new policies. The Offeror shall state whether the estimating system and new policies have been reviewed by the Government and shall provide evidence of review and/or Administrative Contracting Officer approval. The Offeror shall provide any known/cited estimating system deficiencies and identify any deviations from the Offeror’s established/standard estimating procedures used in preparing this proposal. For known/cited estimating system or methods non-compliances, provide a schedule and description of corrective actions the offeror is taking to eliminate the non-compliance issues.

The Offeror shall provide a summary description of the Offeror’s purchasing system or methods. The Offeror shall state whether the purchasing system has been reviewed by the Government and provide evidence of review and/or Administrative Contracting Officer approval. The Offeror shall provide any known/cited purchasing system deficiencies and identify any deviations from the Offeror’s established/standard purchasing procedures used in preparing this proposal. For known/cited purchasing system or methods non-compliances, provide a schedule and description of corrective actions the Offeror is taking to eliminate the non-compliance issues.

In accordance with FAR 16.301-3(a) (3) and 9.104-1(e), the Offeror shall utilize an accounting system that is adequate for determining costs applicable to the contract. The Offeror shall provide a summary description of the Offeror’s accounting system and state whether it is compliant with Generally Accepted Accounting Principles. The Offeror shall also state whether the accounting system has been reviewed and approved by the Government and provide evidence of the review and approval by DCAA / DCMA. The Offeror shall provide any known/cited accounting system deficiencies and identify any deviations from the Offeror’s standard procedures in preparing this proposal. For known/cited accounting system or methods non- compliances, provide a schedule and description of corrective actions the Offeror is taking to eliminate the non-compliance issues.

The Offeror shall provide a summary description of the Offeror’s current Cost Accounting Standards disclosure statement. The Offeror shall state whether the current Cost Accounting Standards disclosure statement has been reviewed by the Government and provide evidence of review and/or Administrative Contracting Officer approval. The Offeror shall provide any currently known/cited Cost Accounting Standards non-compliances and identify any deviations from the Offeror’s Cost Accounting Standards disclosure statement used in preparing this proposal. For known/cited Cost Accounting Standards non-compliances provide a schedule and description of corrective actions the Offeror is taking to eliminate the non-compliance issues.

9. Cost or Pricing Data Requirements

It is anticipated that pricing of this action will be based on adequate price competition; therefore, Offerors are not required to submit certified cost or pricing data. However, if after receipt of proposals it is determined that adequate price competition does not exist, certified cost or pricing data (see FAR 15.406-2, Certificate of Current Cost or Pricing Data) shall be required.

Elemental Cost Breakouts

Irrespective of the presence of adequate price competition, breakouts by individual cost elements shall be provided for proposed unit costs applicable to CLINs 0001, 0002, 0003, 0005, and 0006, for the Prime offeror and all major subcontractors, to assist in the determination of realism. Elemental cost breakouts shall be provided as part of the offeror’s proposal, and shall be in .xls file format (with live working formulas) as provided in the “Format A” worksheet contained within RFP Attachment 3. Any other type of file format will not be accepted. Offerors should refer to the format indicated in Table 15-2 of FAR 15.408 for instructions on submitting acceptable elemental cost breakouts.

NOTE: Certified Cost or Pricing Data is Not Required unless it is determined that adequate price competition does not exist.

In support of the elemental cost breakouts, all offerors (Prime and major subcontractors) who have neither a FPRA nor a FPRR shall submit the following items/information as part of their proposal. If any of the items/information is not available for a particular offeror, it shall be noted in the offeror’s response to the

RFP.

1) Previous three years’ actual historical rates for each individual cost element used in developing the proposed unit costs

2) Breakout of actual expenses included in the indirect cost pools and respective bases, from the previous three years

3) Breakout of the budgeted forecasts for the indirect pools and bases used in developing the proposed unit costs, covering the entire contract period (Basic and Options)

4) Certified payroll verification with current labor rates, cross-referenced to the respective proposed labor categories shall be provided in support of the proposed direct labor rates for year one. If year one proposed rates are not supported by current labor, offeror shall provide assumptions for hiring individuals, and labor rates that will be offered.

All information submitted in support of items 1-3 above shall be in .xls file format with live working formulas. Any other type of file format will not be accepted for items 1-3, but is acceptable for item 4. It is the offeror’s/joint venture member’s responsibility to review all proposals submitted by any major subcontractor for accuracy and format. It is also the offeror’s/joint venture member’s responsibility to submit all major subcontractor proposed unit costs, major subcontractor elemental cost breakouts, and major subcontractor documentation in support of the elemental cost breakouts, as part of the offeror’s/joint venture member’s proposal. For any of the above referenced information that a major subcontractor may not be willing to provide directly to the offeror/joint venture member, the offeror/joint venture member shall instruct the major subcontractor to provide that information directly to the Government in accordance with the terms and conditions of this solicitation.

In accordance with (IAW) FAR 15.404-1(d), cost realism analysis shall be performed on cost- reimbursement contracts. All offerors and major subcontractors shall provide data other than certified cost and pricing data using spreadsheet Cost Formats A, B, and C (see RFP Attachment 3) along with accompanying schedules, lists, and narratives to substantiate the cost realism for CLIN(s) 0001, 0002, 0003, 0005, and 0006. Offerors shall include roll-up cost data on Cost Formats A and C. If necessary, the Contracting Officer may request additional minor subcontractor cost data during discussions.

The Offeror’s cost proposal shall contain the proposed cost to the Government for performing the work described in the Performance Work Statement (PWS) and the attached CDRLs. The Offeror’s proposal is presumed to represent its best effort in response to the solicitation. Any inconsistency, whether real or apparent, between promised performance and cost shall be explained in the proposal. Any significant inconsistency, if unexplained, raises a fundamental issue with the Offeror’s understanding of the nature and scope of work required, and ability to perform the contract, and may be grounds for rejection of the proposal. The burden of proof as to the credibility of the cost proposal rests with the Offeror.

Price Reasonableness and Cost Realism

The Offeror shall provide sufficiently detailed proposals to demonstrate price reasonableness and cost realism. The burden of proof for cost realism of proposed costs rests with the Offeror. The Offeror is responsible for ensuring that the proposed unit cost and fixed fee for each contract period (basic and options) shown in the “Format A” tab of RFP Attachment 3 matches the proposed unit cost and fixed fee for each corresponding CLIN in the “Format C” tab.

Cost Formats A, B, C, and D

The Cost Format worksheets (see RFP Attachment 3) shall contain the required information to complete a cost realism analysis. “Format A” shall be linked to “Format B”, i.e., every cell in “Format A” containing a rate (to include fixed fee) or factor, shall pull that rate or factor directly from “Format B”. “Format A” shall be linked to “Format C”, i.e., the proposed unit cost and proposed fixed fee for CLIN(s) 0001, 0002, 0003, 0005, and 0006. in “Format C” shall be pulled directly from the respective CLIN in “Format A”. “Format A” shall be linked to “Format D”, i.e, the subcontractors proposed price shall feed into the prime offerors cost roll up.

Cost Format A: “ Format A” is a detailed cost breakdown by cost elements, showing the details of the proposed labor hours, labor rates, indirect rates and costs, and proposed fee by year. The offeror must show a summary o f labor hours by labor categories, costs by each separate cost element, and proposed fee.

The “Format A” worksheet shall be linked to the “Format B” and “Format C” worksheets. The labor categories in Format A are notional and shall be adjusted by the offeror. The labor categories proposed by the offeror in Cost Format A shall match those proposed in the Total Resources Volume.

Cost Format B: A single worksheet, using the example format provided shall be the source document for direct rates, indirect rates, material add-on factors, and fee. This worksheet shall be linked to the “Format A” worksheet. The “Format B” worksheet shall include all proposed direct and indirect rates, estimating factors, fee and etc. for each year. The purpose for linking the single “Format B” worksheet to the “ Format A” worksheet is to facilitate the government’s evaluation of the proposed rates and to make Most Probable Cost (MPC) adjustments more straightforward.

Cost Format C: “ Format C” shall be used to roll up all proposed prices, including the CLINs subject to cost realism and those not subject to cost realism. “Format C” will calculate the Total Proposed Price as referenced in Section M-900. The “Format C” worksheet shall be linked to the “Format A” and “Format B” worksheets.

Cost Format D: “Format D” is for subcontractor/sub-tier vendor cost/price summary information. This information shall be provided by the P r ime and an y majo r s u b c o n t r a c t o r (both hereinafter referred to as “Offeror” in the remainder of this paragraph) in the format provided. If there are differences between costs/prices quoted by subcontractors/sub-tier vendors to the Offeror and costs/prices proposed by the Offeror, the Offeror shall provide a complete justification and explanation of the amount proposed by the Offeror. Specifically address why the Offeror’s amount should be considered by the Contracting Officer to be more realistic than the amount of the subcontractor/sub-tier vendor quote.

Major subcontractors are required to provide RFP Attachment 3 as part of their proposal.

To substantiate the Cost Formats the offeror shall, in an accompanying narrative (Word Document), provide supporting data and contractor rationale for the costs proposed, including subcontractor/vendor costs. The information should be sufficiently detailed to demonstrate the realism and reasonableness of proposed costs. This information shall at a minimum:

• State whether proposed direct labor rates and indirect rates are covered by a Forward Pricing Rate Agreement (FPRA). If covered by a FPRA, provide the date of the agreement.

• If a FPRA is not in place, provide the date of the applicable Forward Pricing Rate Proposal (FPRP), with supporting rationale addressing the basis for the proposed rates with your proposal. If there is no FPRA or FPRP applicable, provide the complete rationale addressing the basis for all proposed rates, to include time sheets for each labor category bid and how the average rate is calculated, and pool and base costs for each indirect rate or Cost Estimating Relationship (CER), showing how the rate was calculated. Each of these items shall be provided for the past three years and the forward projected average labor rates and pools/bases for FY19 – FY22. This information shall also be provided for any major subcontractors that do not have a FPRA or FPRP.

• Address the rationale and approach to subcontracting and teaming arrangements.

10. Total Resources Volume

Total Resources General

This submission shall fully support all hours proposed in support of CLINs 0001, 0005, and 0006. It will be available to support the evaluations of proposals by the Technical and Cost/Price evaluators. This submission shall provide a clear depiction of all hours proposed regardless of whether these hours are provided by the Prime Offeror or any tier of subcontractor. The Prime Offeror is responsible for demonstrating in this submission that the appropriate hours are being proposed to meet the RFP requirements.

The electronic copy of this volume shall be in Microsoft Excel as referenced in the Total Resources Volume in Attachment 4 to aid in the evaluation. PDF or other format is NOT acceptable. All formulas used in the worksheets shall be clearly visible in the individual cells and verifiable. The use of external links of any kind is prohibited. This submission shall not contain macros or hidden cells.

The BOE Summary shall not be locked/protected or secured by passwords.

Labor categories proposed in the Total Resources Volume Attachment 4 shall match those labor categories proposed in Cost Format A in Attachment 3. Labor categories in Cost Format A in Attachment 3 are notional and should be adjusted to the offeror’s labor categories.

Total Resources BOE Labor Summary

The prime shall provide a BOE Labor Summary in the format provided in Attachment

4. This Exhibit shall provide a clear depiction of all hours proposed on CLINs 0001, 0005, and 0006 regardless of whether these resources are provided by the Prime or any tier of subcontractor. The Prime Offeror is a l s o responsible for demonstrating that the appropriate resources are being proposed to meet the RFP requirements. At a minimum offerors shall describe the approach for proposing all labor hours. The result will be a narrative basis of estimates in the contractor format. Each of these narratives shall explain the proposed Labor, including the methodology for developing the BOEs, including but not limited to:

• Analogies

• Cost Estimating Relationships

• Commercial models or company bidding system

• Sub-tier vendor estimates

• Engineering judgment

• Ground rules and assumptions

• Escalation rates used

• Learning curve

Contractor Labor Categories

Offerors are required to provide a table of Labor Category descriptions that clearly lists the duties and qualifications of the proposed labor categories regardless of source (prime and subcontractors). This list shall be provided in Word or Excel format to facilitate manipulation of the data during evaluation.

Total Resources BOE Material Summary

The Offeror shall complete this Exhibit using RFP Attachment 4, Total Resources Volume (WBS Breakdown). Offerors are required to provide a BOE Material Summary that clearly lists the Types and Quantities of Material resources proposed regardless of source (prime and subcontractors) by the PWS. Clearly list the types & quantities of materials proposed. This summary should be an unburdened version of the Priced Bill of Material, which offerors shall provide separately in Volume IV Cost/Price. This summary shall be provided in .xls file format to facilitate manipulation of the data during evaluation; otherwise, contractor format is acceptable.

11. CLIN Structure and Fee Structure

The Offeror shall complete the CLINs cost/price Excel spreadsheet as provided in the Cost Format worksheets (referenced above), and the fill-in blanks on the RFP Schedule B in accordance with the CLIN and Fee structure in Schedule B as summarized below. The “Cost Format D” is locked and password protected.

Offerors shall only enter information in the yellow highlighted cells.

All proposed unit costs/prices shall be in whole dollar amounts. If any proposed unit cost/price does, not meet this criteria, the Government will round that unit cost/price to whole dollars. The Government adjusted unit cost/price will become the offeror’s proposed unit cost/price, as applicable. Failure to follow these instructions, or any alteration of RFP Attachment 3, Excel Cost Model (Cost Formats), may result in rejection of the offeror’s proposal.

Table 1- CLIN and Fee Structure

Basic Period

CLIN Type Description

0001 CPFF HH 60G DVE Non-Recurring Engineering (NRE): Fee shall be proposed.

0002 CPFF Prototype Installation Kit: Fee shall be proposed.

0003 CPFF Verification Installation Kit: Fee shall be proposed.

0004 FFP Lab/Simulator Kits

0005 CPFF Trial Installation: Fee shall be proposed.

0006 CPFF Kit Proof Installation: Fee shall be proposed.

0007 NSP Data

0008 CRNF Travel

0009 FFP System Familiarization

1001 FFP Production Kits

1002 NSP Data

2001 FFP Production Kits

2002 NSP Data

3001 FFP Production Kits

3002 NSP Data

12. Other Direct Costs (ODCs)

Offerors shall submit supporting schedules showing proposed ODCs, including their analysis. This cost data shall reconcile to the ODCs supported in the RFP Attachment 4, Excel Cost Model, and shall be in .xls file format with live working formulas. Any other type of file format will not be accepted.

13. Material

In addition to the requested information in the Total Resources BOE Material Summary contained in paragraph (5) Total Resource Volume (WBS Breakout), offerors shall submit a Consolidated Bill of Material (CBOM) presenting proposed amounts shown within Cost Format A worksheets of Attachment 3 for CLINs 0002 and 0003 for the prime. The prime shall also include each subcontractor/vendor's data for their sole source Cost type CLINs. The CBOM provided shall be sortable and shall include vendor names, part number, nomenclature, unit price, quantities, and extended price. The CBOM shall clearly show the parts proposed by CLIN by year. Provide one hardcopy and one electronic spreadsheet in .xls file format that lists proposed material costs allocations to CLINs 0002 and 0003 by GFY. The offeror shall also submit the supporting documentation for the top eighty percent (80%) of the extended values contained in the total dollar of items on the CBOM, such as a copy of the vendor quote

(sole source or competitive), or printout from the offeror's, subcontractor's, or vendor's historical data base showing what was paid in the past to include timeframe and quantity.

CDRL’s are identified as being “Not Separately Priced” under CLINs 0007, 1002, 2002, 3002, etc, in the RFP. The cost of the CDRLs shall be included in the applicable CLINs.