Question_and_Answer_Document_2.xlsx

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Energy Efficient Small Shelter System (EESSS) Federal contract opportunity
Solicitation number
FA8534-22-R-0002
Issued by
Department of the Air Force Materiel Command Lifecycle Management Center Robins Air Force Base

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Written by GovTribe AI ·

This document provides questions and answers related to a draft request for proposals for manufacturing Energy Efficient Small Shelter Systems. Key details include:

  • The solicitation will be a total small business set-aside for a requirements contract with a basic period of 2 years and 9 option years. The basic quantity is 4 shelters for first article testing with delivery within 180 days of award. Production quantities range from 30 shelters per month to 350 shelters per option period.

  • Evaluation criteria include technical capability assessed as acceptable/unacceptable based on energy efficiency, temperature range, wind load, snow load, and transportability factors, as well as past performance and price tradeoffs. Award will be made based on best value.

  • Questions clarify requirements for floor area, sidewall height, weight limits, modular design, erect time, wind loads, rain and snow intrusion testing, temperature ranges, HVAC specifications, repair kits, hazardous protection, coatings, placards, service life, modular demonstrations, and first article testing procedures and locations.

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Other files for this federal contract opportunity

Other files attached to Energy Efficient Small Shelter System (EESSS), newest first.
File Type Posted
Question_and_Answer_Document_3.xlsx XLSX spreadsheet
Question_and_Answer_Document_1.xlsx XLSX spreadsheet
AFMC_Form158_Packaging_Requirements.pdf PDF
CDRL_DD1423_Portfolio.pdf PDF
Attachment_4_Section_L_Instructions_contidions_and_Notices_to_Offerors.pdf PDF
Attachment_F_Price_Proposal.xlsx XLSX spreadsheet
Attachment_A_Past_Performance_Questionaaire.pdf PDF
Attachment_C_Client_Authorization_Letter.pdf PDF
Letter_to_Industry.pdf PDF
DD_1653_Transportation_Instructions.pdf PDF
Statement_of_Work.pdf PDF
Attachment_5_Section_M_Evaluation_Factors_for_Award.pdf PDF
Attachment_E_Consent_Form.pdf PDF
Draft RFP.pdf PDF
Purchase_Description.pdf PDF
Attachment_B_Relevancy_Assessment.pdf PDF
Attachment_D_Transmittal_Letter.pdf PDF
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Sheet1

Question and Answer Document 2: EESSS Draft RFP FA8534-22-R-0002
The government’s specification shall take precedence/priority over any questions/answers response in the event there is a conflict between the former and latter.
A. Solicitation Notice and RFP Document1. When does the USAF expect to release the final solicitation for the EESSS?The Government anticipates a final solicitation within the next month.
2. How much time does the USAF plan to allow contractors to submit proposals after the final RFP has been released?The Government anticipates allowing at least 30 days to submit proposals.
3. Has funding been secured for the Base Year or any of the Option Years?Budgeting for the effort is part of BEAR's budgeting planning and requests to meet BEQs
a. If so, how many option years are funded?Funding for this effort will be submitted as part of BEAR's budgeting requests
4. On page 2 of the solicitation notice, the document states that the Basic Contract Period is 2 years. However, on page 4 of the RFP document the Basic Contract Period is 12 months. Which is correct?The basic contract period will be 1 year.
5. On page 2 of the solicitation notice, the document states that the normal delivery rate should be no less than 30 units per month. However, on page 14 of the RFP document the delivery requirement for CLIN 1001 is 50 per month. Which is correct?Tha Government anticipates no less than 30 units per month as a minimum.
6. Page 40 of the RFP document:
a. Since the First Article Test Report is due within 300 days (10 months) of contract award, please confirm that the Base Year is only 12 months.The basic contract period will be 1 year.
b. Is it acceptable to the USAF if the Offeror conducts the rain, wind and snow load tests at their factory if the testing is witnessed by the USAF and an accredited 3rd party testing company?No preference on testing location. All instrumentation and fixtures must be calibrated by an accredited lab. The Govt must be notified in advance of location, schedule and teting plan.
c. Are there any test facilities in the US that are not acceptable to the USAF for conducting environmental testing?Not that we know at this time. It must be an accredited facility.
7. Given the volatility of material and production costs and the currently high inflation rates, will the USAF include in the final RFP an economic price adjustment clause such as DFARS 252.216-7000 Economic Price Adjustment – Basic Steel, Aluminum, Brass, Bronze, or Copper Mill Products?Not, not at this time.
1. Reference SOW Paragraphs 3.3.1.1, System safety, 3.3.1.2, Hazardous materials, 3.3.2, Corrosion control, 3.3.3.1.1, Basic reliability prediction model, 3.4.3, MRSP (15-day spares kit), 3.5.1, Design analysis.
a. The draft RFP is styled as a FAR Part 12 Commercial Item acquisition, which involves non-developmental items. The referenced SOW Paragraphs, however, include substantial costly and burdensome development and documentation requirements that are not consistent with a FAR Part 12 Commercial Item acquisition. Will the USAF streamline the SOW to remove the burdensome and costly developmental and design elements that are inconsistent with a Commercial Item acquisition?These documents are required for all AF systems that are managed by Support Equipment and Vehicles Directorate. By having these documents, the customer (users) can assure that the BEAR office has provided a suitable and safe product. This item is "of a commercial type" that is produced with commercial standards.
b. The RFP requires offerors to propose an existing shelter model, but also includes substantial developmental/design elements. Why are substantial developmental and design elements included in a FAR Part 12 Commercial Item Acquisition?Many vendors are capable of building shelters with these specifications. Most suppliers already build like items for other agencies as well as Governement entities.
2. Par. 3.3.1.1 System Safety
a. Is the preproduction test mentioned in this paragraph the same as First Article Test?First Article and Pre-Production are synonymous in the requirements documents.
3. Par. 3.4.3, MRSP (15-day spares kit)
a. Is the MSRP kit different than the Repair Kit required to come with each EESSS in paragraph 3.6.15 of the PD?Yes. The repair kit is the items required to repair most components of the shelter during set-up and operation. Primarily fabric related failures. The MSRP kit is considered a spares kit that supports the shelter for the intial 30 days if necessary.
4. Par. 3.4.4.1 O&M orientation
a. This paragraph mentions “troubleshooting/fault isolation”. Is this in reference to the lighting/electrical kit? Please identify which items are subject to “troubleshooting/fault isolation”.The manufacture should provided recommended areas of most concern .
5. Par. 3.4.4.2 O&M familiarization/orientation material
a. This paragraph mentions “upkeep of the ECU”. Please identify which items are subject to this requirement.Typo; corrected.
6. Par. 3.5.2.1, Preproduction test procedures
a. Typo-30 “word” days. Is this the same as 6 weeks?maybe already addressed?
7. Par. 3.6.1.1.3 Product baseline
a. This paragraph references “preproduction ECU”. Is this requirement included in error or is there a requirement to develop an ECU in this contract?corrected
8. Par. 3.7 GFE
a. What Government furnished equipment is the Government planning to provide for this RFP?The Government will provide an ECU for testing thermal efficiency. The Government will provide MOPP gear for testing.
A. Packaging Requirements (FD2060-21-31656)1. Is the USAF expecting the EESSS to be packed in wood crates for delivery to the USAF, or are wood pallets acceptable?Use best commercial packaging practices to ensure best undamaged delivery
2. Will the EESSS be repackaged into TRICON or ISU-90 containers?Yes at a later destination
3. If so, would it be advantageous to the Government if the EESSS supplier could package the shelter into Government-provided containers at the factory?No
A. Purchase Description1. Par. 3.3.1, Usable floor area. The minimum floor area required is 600 square feet, but the approximate width and length mentioned in paragraph 3.2 is 20’ x 32’, which is 640 square feet. Which is correct?Both of the these statements/requirements are correct; a miniumum of floor area and approximate dimensions.
2. Par. 3.3.4, Shelter system sidewall
a. This is a new requirement since the USAF released the EESSS RFI in January 2020. Why is a sidewall height of at least 7’ required now when it was not required in the past 2 years?The sidewalls must allow some headroom. If no dimensions were specified, a triangular profile roof would pass. There must be 7' of headroom at 16" from sidewall.
b. Will the USAF accept a shelter with a curved wall that has a peak height of at least 8’ and meets all of the other requirements in the PD?Sure. All shapes are allowed. The side walls must be vertical enough to meet previous requirement. The height is measured on the interior after all accessory equipment (plenum) has been installed.
3. Par. 3.3.5, System Weight
a. What is the maximum “crew size lifting limit” per bundle?Updated PD with Mil-STD-1472 reference to weight
b. How many airmen are in a crew?6 person crew
c. Is the crew all males or a mix of males & female?mix of male and female
d. Will you accept a shelter system with a total weight of 1,145 pounds?1100 lbs is maximum allowable.
4. Par. 3.3.6, Modular design
a. Are both end panels required to be removable when 2 or more EESSS are connected end-to-end?Both of the end walls are required to be removable to allow continuous end-to end connectivity.
5. Par. 3.4.1, Erect time
a. What specific items make up “individual body armor”? This information is necessary so we can simulate what USAF personnel will be wearing when installing an EESSS.Edited 3.4.1 Removed reference to personnel equipment and temperature.
6. Par. 3.5.1, Wind load
a. Will a contractor that provides a shelter that meets the Objective wind loads receive more points than a contractor that provides a shelter that only meets the Threshold wind loads?All references to objective and threshold were removed from the PD.
b. If so, how many more points?N/A
7. Par. 3.5.2, Rain intrusion
a. How much rain in inches per hour will be tested in combination with the wind loads in par. 3.5.1?Two different test. The default for rainfall rate using Procedure I, Mid-STD-810 is 4in/hr. Unless specified differently, the blowing rain test is 2in/hr at 55 mph w/ gust 65mph oriented as described in TOP 10-2-175.
8. Par. 3.5.3, Snow load
a. Why was the 20 pound per square foot objective previously required in the 2020 EESSS RFI eliminated from this PD?Current snow load requirement is 10lb/ft² as described by TOP 10-2-175.
b. What makes a solar fly an integral part of the shelter system vs a non-integral part?If the solarfly is designed into the shelter design as a structural component that must be installed to maintain the integrity of the shelter, it should be considered an intergral part of the shelter and all testing should include the solar fly.
c. The use of a solar fly in winter conditions will make the EESSS less energy efficient since it will block the sun from providing heat to the inside of the shelter. Why did the USAF change the snow load test to allow for the use of a solar fly when a solar fly is not normally deployed in the winter?See repsonse for previous question on definition and use of solar fly.,
d. If the EESSS is required to meet a 10-pound square foot snow, why is the USAF allowing the solar fly to assist in meeting the snow load rather than testing the snow load per the original requirement in the 2020 RFI?See repsonse for previous question on definition and use of solar fly.,
9. Par. 3.5.6, Operating Temperature Range
a. Will more weight or points be awarded to a supplier that can provide a shelter that meets the Objective threshold of -40ºF to +130ºF?Same as above
b. If the low temperature Objective is -40ºF, why is the fabric cold crack test only to -25ºF?Operating temperature range will be tested -25°F to +125°F.
10. Par. 3.6.2, Floor
a. There’s no place in the RFP or Attachment F to “offer” or quote the optional energy efficient hard flooring system. Where should an offeror include the price of the optional energy efficient hard flooring system?The shelter design shall allow for an insulated floor to be installed if necessary after shelter has been erected.
b. What are the packaging requirements of the hard flooring system?See previous response.
1. Does it need to be packed in wood crates, or are wood pallets acceptable?See previous response.
11. Par. 3.6.3, Shelter frame
a. Why does the EESSS frame, or a separate exoskeleton frame, have to support a PV system, which the USAF stated in 2020 that they do not own or plan to use with the EESSS, when a 600-pound PV system reduces the ability of any shelter to the meet the required wind and snow loads?The shelter frame must be designed to support an additional 600 lb load applied to the shelter exterior roof.
b. In order to design the EESSS frame or a separate exoskeleton frame to attach to a PV system, we need to know the specs of the PV system in order to design attachment points to secure the PV system to the EESSS. Please provide design details of the PV system that the USAF plans to use with the EESSS.The Government has no plans to purchase any particular PV system at this time. For future efficiencies the shelter must be designed to accommodate an additional 600 lbs to the roof of the shelter.
12. Par. 3.6.4, Energy Efficiency
a. Which ambient temperature range will the inside temperatures be measured against, the -25ºF to +125ºF range or the -40ºF to +130ºF range?Operating temperature range will be tested -25°F to +125°F.
b. How many persons will be typically working or sleeping in an EESSS? This information is necessary to account for the latent heat load from the people inside the shelter, especially during the cooling test.No mention of internal heating sources. Assume shelter empty for all testing.
13. Par. 3.6.7., HVAC duct adapters
a. What is the length of the 4 flexible ducts that the USAF will provide with the 5-ton ECU and 130k BTU heaters?The cooling and heating sources will consider heat loss/gain in all connections to test items.
14. Par. 3.6.15, Repair Kit
a. What is the difference between the items required in this Repair Kit vs the items required in the Mobility Readiness Spare Package in paragraph 3.4.3 of the SOW?The repair kit is intended for immediate support during the set-up of the shelter. MRSP are typically items need to support system for a sustained period, if necessary.
15. Par. 3.6.17, Hazardous environment protection
a. If the USAF is not planning to purchase these ballistic splinter protection kits, why are they included in the PD? Without providing specifications (dimensions, weight, etc.) of specific armor, there is no way for an offeror to propose a solution. Is this a requirement to be addressed during the preproduction design phase of the project?The Government has not chosen a hazard environmental protection system for shelters. The offeror needs to consider available technology when designing the shelter and allow for provision to allow such protection if ever necessary.
16. Pars. 3.6.24, Protective Coating and Finishes
a. The requirements in this section are geared for mechanical systems such as ECUs. Is this section included in error or are these requirements intended to apply to a commercial shelter?All systems managed by SE&V Directorate must comply to the design standards estalished /enforced by Technical Review Board (Chief Engineer) for Operational Suitability Safety and Effectiveness (OSS&E).
17. Par. 3.6.24.9, Placard
a. What is the minimum quantity of placards required on the EESSS frame?One placard is the minimum required.
18. Par. 3.7.2, Service Life
a. If the proposed EESSS has a field service life of at least 3 years in temperatures ranging from -40º to +130ºF rather than -25ºF to +125ºF, will the Offeror with this shelter be awarded more points during proposal evaluation?Operating temperature range will be tested -25°F to +125°F. All technical factors are evaluated by acceptable or unacceptable.
19. Par. 4.6.3, Modular design demonstration
a. What is “one shelter section” of the EESSS?
1. Is this a smaller length of the EESSS rather than the full length of the EESSS?Edited 4.6.3. Modular design only implies end-to-end configuration.
b. When adding “one shelter section” to the EESSS during this demonstration, is one of the end panels required to be taken down and moved to the end of the longer EESSS?Addressed with edit to para. 4.6.3
20. Par. 4.6.4.3 Wind load test
a. The simulation of a 600-pound PV fly during the wind load test negates the forces put on the EESSS by blocking the EESSS from being subjected to the 80 mph winds. Why is the USAF requiring the EESSS to be wind load tested with the PV fly rather than the EESSS without the PV fly since the EESSS is not required to come equipped with a PV fly?PV load simulation will be independent of other environment testing not in conjunction. No PV system or simulated PV system will be used in any other testing,
b. If the USAF insists on the wind test with a PV fly, is the USAF going to supply a PV fly for the test or is the supplier required to include the cost of a PV fly in the FAT?See repsonse for previous question.
c. If the supplier is required to provide a PV fly for the wind load test, what are the minimum salient characteristics of the PV fly?See repsonse for previous question.
21. Par. 4.6.4.3, Snow load test
a. The simulation of a 600-pound PV fly during the snow load test negates the forces put on the EESSS by blocking the EESSS from being subjected to the pressure of the 10 pound per square foot snow load. Why is the USAF requiring the EESSS to be snow load tested with the PV fly rather than the EESSS without the PV fly since the EESSS is not required to come equipped with a PV fly?See repsonse for previous question.
b. If the USAF insists on the snow load test with a PV fly, is the USAF going to supply a PV fly for the test or is the supplier required to include the cost of a PV fly in the FAT?See repsonse for previous question.
c. If the supplier is required to provide a PV fly for the snow load test, what are the minimum salient characteristics of the PV fly?No PV will be supplied by the Government for testing. Using a simulated 600 lb. load, the PV test will ensure the shelter frame along with an exterior frame (if necessary) can support a future PV system.
d. If the minimum interior height of the EESSS is 8’, and the allowable deflection during this test is not less than 8’ from the floor to the interior peak height, then either the actual shelter height has to be taller than 8’ or no deflection is allowed at all during this test. Is this the USAF’s intention?Para. 4.6.4.3 edited to read "no permenant deflection after test is completed".
22. Par. 4.6.4.9, Cold weather simulation
a. The Cold weather simulation is not a real cold weather test. Will the USAF include a true cold weather test in a climatic chamber at -25F?No, the vendor will conduct a cold weather simulation as described in para. 4.6.4.9
23. Par. 4.6.6.3.1, Energy efficiency test setup
a. Is the EESSS required to come with insulated HVAC ducting, or will the Government provide these ducts with the ECU and heater?The Government will provide the ECU and HVAC accessories as required for testing.
b. If the contractor is required to supply the HVAC ducts, what are the minimum lengths of ducts required?No ducts are required by the shleter manufacture.
c. How far apart are the two EESSS required to be spaced in the side-by-side test configuration? See page 24, Figure 1, for reference.The distance that the insulated ducts will be used between individual shelter set-up will be considered when calculations/test for efficiency are performed.
24. Par. 4.6.6.3.2, High temperature test
a. Is the High temperature test only going to be conducted at +125º or is a second test required at +130ºF?Operating temperature range will be tested -25°F to +125°F. All technical factors are evaluated by acceptable or unacceptable.
25. Par. 4.6.6.3.3, Low temperature test
a. Is the Low temperature test only going to be conducted at -25º or is a second test required at -40ºF?Operating temperature range will be tested -25°F to +125°F. All technical factors are evaluated by acceptable or unacceptable.
26. Par. 4.6.6.9.2, Hazardous environment protection demonstration
a. Is the USAF planning to purchase one of these ballistic splinter protection kits as part of the 4 first articles?The Government has no plans to purchase a "personal protection" kit for the EESSS. The offeror must research possible solutions to satisfy this requirement. The proposed solution ist then simulated to verify the provisions are in place to accommodate.
b. Does the USAF plan to purchase ballistic splinter protection kits for the EESSS in the future?See previous response.
1. If so, what is the annual BEQ and for how many years?N/A
27. Par. 4.6.7.1, Erect/strike cycle demonstration
a. What is the EESSS “storage container” referenced in this paragraph?This container would be the ISU90 or ISO Bicon/Tricon.
A. Attachment 5, Section M ProvisionThe Section M Source Selection Methodology and Basis for Contract Award state that Factor I, Technical will be evaluated strictly on an acceptable/unacceptable basis and therefore will not be considered in the tradeoff decision (tradeoffs may be made between past performance and price, with past performance considered approximately equal to price). Although Technical will be evaluated strictly on an acceptable/unacceptable basis, the PD includes a number of capabilities that are described as "threshold” with an additional or excess capability that is described as an “objective”. See, e.g., PD Sections 3.5.1 (Wind Load) and 3.5.6 (Operating temperature range). How will the USAF evaluate or consider the value of the threshold versusTechnical will be evaluated strictly on an acceptable/unacceptable basis
The government’s specification shall take precedence/priority over any questions/answers response in the event there is a conflict between the former and latter.

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