Statement_of_Work.pdf

DISTRIBUTION STATEMENT A. Approved for public release: Distribution is unlimited.

01 March 2021

Statement of Work (SOW) for

Energy Efficient Small Shelter System (EESSS)

PD19WRNSEV004

Prepared by

SUPPORT EQUIPMENT AND VEHICLES PROGRAM OFFICE

235 BYRON ST STE 19A

ROBINS AFB GA 31098-1813

THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

TABLE OF CONTENTS

1. SCOPE

2. APPLICABLE DOCUMENTS

2.1 Government documents

2.1.1 Specifications, standards, and handbooks

2.1.2 Other Government documents, drawings, and publications

2.2 Non-Government publications

2.3 Order of precedence

3. REQUIREMENTS

3.1 Program management

3.1.1 Program manager

3.1.2 Plant access

3.1.3 Monthly status report

3.1.4 Integrated master plan (IMP)

3.1.5 Integrated master schedule (IMS)

3.2 Conferences and program reviews

3.2.1 Postaward conference

3.2.2 Technical reviews

3.2.2.1 Design reviews

3.2.2.1.1 Design review location and schedule

3.2.2.1.2 Design review content

3.2.2.2 Test readiness review (TRR)

3.2.2.3 Technical review documentation

3.2.3 Program Management Review support

3.2.4 Conference room

3.2.5 Meeting agendas

3.2.6 Meeting minutes

3.3 Systems engineering

3.3.1 Environment, Safety, and Occupational Health (ESOH)

3.3.1.1 System safety

3.3.1.2 Hazardous materials

3.3.2 Corrosion control

3.3.3 Reliability and maintainability

3.3.3.1 Reliability

3.3.3.1.1 Basic reliability model

3.3.3.2 Maintainability

3.3.3.2.1 Corrective maintenance prediction

3.3.3.2.2 Reliability-Centered Maintenance (RCM) analysis

3.4 Logistics

3.4.1 Technical Order (TO) requirements

3.4.2 Provisioning

3.4.2.1 Provisioning Guidance Conference

3.4.3 Mobility Readiness Spare Package (MRSP)

3.4.4 Training/familiarization

3.4.4.1 Operation and maintenance operation

3.4.4.2 Operation and maintenance familiarization/orientation material

3.4.4.3 Government rights

3.5 Testing and evaluation

3.5.1 Design analysis

3.5.2 Preproduction test

3.5.2.1 Preproduction test procedures

3.5.2.2 Preproduction testing

3.5.2.3 Preproduction test report

3.5.3 Operational Test and Evaluation (OT&E)

3.5.4 Restoration

3.5.5 Disposition

3.5.6 Production acceptance procedure and report

3.6 Configuration management

3.6.1 Configuration requirements

3.6.1.1 Baselines

3.6.1.1.1 Functional baseline

3.6.1.1.2 Allocated baseline

3.6.1.1.3 Product baseline

3.6.1.2 Production release

3.6.2 Engineering Change Proposals (ECPs)

3.6.3 Request for Variance (RFV)

3.7 Government furnished equipment (GFE)

1. SCOPE

1.1 Scope. This document defines the tasks associated with the procurement of the

EESSS as described by PD19WRWNSEV004 and is to be used in conjunction with

PD19WRWNSEV04.

2. APPLICABLE DOCUMENTS

The following documents are applicable to the SOW to the extent specified herein.

2.1 Government documents.

2.1.1 Specifications, standards, and handbooks. The following specifications, standards, and handbooks of the exact revision listed below form a part of this SOW to the extent specified herein.

FEDERAL STANDARDS

FED-STD-313E Material Safety Data, Transportation Data, and Disposal

Data for Hazardous Materials Furnished to Government

Activities

DEPARTMENT OF DEFENSE STANDARDS

MIL-STD-882E System Safety

MIL-STD-1568D Materials and Processes for Corrosion Prevention and

Control in Aerospace Weapons Systems

DEPARTMENT OF DEFENSE SPECIFICATIONS

MIL-PRF-49506 Logistics Management Information

DEPARTMENT OF DEFENSE HANDBOOKS

MIL-HDBK-29612-3A Development of Interactive Multimedia Instruction (IMI)

2.1.2 Other Government documents, drawings, and publications.

AIR FORCE INSTRUCTION (AFI)

AFI 32-7086 Hazardous Materials Management, dated 4 February

(Copies of this document are available online at http://www.e-publishing.af.mil/.)

DATA ITEM DESCRIPTIONS (DIDs)

DI-MGMT-80004A Management Plan

DI-SAFT-80101C System Safety Hazard Analysis Report (SSHAR)

DI-MISC-80508B Technical Report/Study Services

DI-NDTI-80603A Test Procedure

DI-CMAN-80639D Engineering Change Proposal (ECP)

DI-SESS-80640C Request for Variance (RFV)

DI-SESS-80642C Notice of Revision (NOR)

DI-NDTI-80809B Test/Inspection Report

DI-ILSS-80872/T Training Materials

DI-CMAN-81218 Product Base Line Index (PBLI)

DI-ADMN-81249B Conference Agenda

DI-ADMN-81250B Conference Minutes

DI-MFFP-81403B Corrosion Prevention and Control Plan

DI-SESS-81758A Logistics Product Data

DI-SESS-81759 Logistics Product Data Summaries

DI-SESS-81874

DI-MGMT-81861

DI-QCIC-81891

DI-MGMT-81928

Engineering Data for Provisioning (EDFP)

Integrated Master Schedule (IMS)

Acceptance Test Report

Monthly Status Report

(Copies of these documents are available online at http://quicksearch.dla.mil.)

DEPARTMENT OF DEFENSE GUIDES

(no identifier) Risk Management Guide for DoD Acquisition, Sixth

Edition, Version 1.0

DEPARTMENT OF DEFENSE MANUALS

TM-86-01N Air Force Technical Manual Contract Requirements

PURCHASE DESCRIPTIONS

PD19WRWNSEV004 EESSS Purchase Description

2.2 Non-Government publications. The following documents of the exact revision listed below form a part of this document to the extent specified herein.

http://www.e-publishing.af.mil/

2.3 Order of precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1 Program management.

3.1.1 Program manager. The contractor shall identify to the Government and maintain a single point of contact (Program Manager) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives.

3.1.2 Plant access. The contractor shall arrange for full access to applicable contractor facilities and offices by Government representatives conducting any business, making observations, or performing inspections required by public law or by this contract.

3.1.3 Monthly status report. The contractor shall track program progress and document such via monthly status reports. The contractor shall submit a monthly status report that shall cover the engineering and technical development of the system and subsystems as well as a projection of planned work for the remaining effort. Reports shall document tasks, issues, actions, and deliverables. Problem areas shall be identified with proposed solutions and outcomes. The current program integrated master schedule (IMS) (see 3.1.5) shall be provided as attachments to the monthly status report. (DI-MGMT-81928, Monthly Status Report)

3.1.4 Integrated master plan (IMP). The contractor shall implement and maintain the proposed

IMP for this program. (DI-MGMT-80004A, Management Plan)

3.1.5 Integrated master schedule (IMS). A baseline IMS shall be developed at the start of the program in accordance with DI-MGMT-81861. The contractor shall implement and maintain the

IMS using the original baseline schedule as an unchanging reference. The IMS shall be provided in both Microsoft Project and PDF formats as an attachment to the monthly status report (see

3.1.3). (DI-MGMT-81861, Integrated Master Schedule (IMS))

3.2 Conferences and program reviews.

3.2.1 Post award conference. The Government will convene a post award conference with the contractor at a location that is mutually agreeable to both parties within 30 days after contract award. The Procuring Contracting Officer (PCO) will coordinate the actual date, time, and location of the conference with the contractor.

3.2.2 Technical reviews.

3.2.2.1 Design reviews.

3.2.2.1.1 Design review location and schedule. The contractor shall conduct a preliminary design review (PDR) within 60 calendar days after the contract is awarded. The contractor shall conduct a critical design review (CDR) within 120 calendar days after the contract is awarded. The design reviews shall be held at a location that is mutually agreeable to both parties, or via teleconference.

The PCO will coordinate the actual date, time, and location of the reviews with the contractor.

3.2.2.1.2 Design review content. The PDR and CDR shall include formal technical reviews of the proposed design; program risks shall be reviewed on a technical and schedule basis. Each review shall include, but is not limited to, preliminary calculations; any necessary design studies or analyses including the design analysis, preliminary drawings, equipment layout drawings

(packaging), proprietary or restricted design processes, components, and information; electrical and mechanical design; environmental control; thermal design aspects; software design; training materials; lists of materials, parts, and processes; human engineering elements; corrosion control;

maintainability; production capability and manufacturing; and quality considerations. Final drawings, final calculations, and any mockups or any assemblies shall be made available for the

Government review as well.

3.2.2.2 Test readiness review (TRR). The contractor shall conduct a test readiness review (TRR)

28 days prior to the start of the pre-production test. The TRR shall assess test objectives, test methods and procedures, scope of tests, and determine if required test resources have been properly identified and coordinated to support planned tests. The TRR shall be held at a location that is mutually agreeable to both parties, or via teleconference. The PCO will coordinate the actual date, time, and location of the reviews with the contractor.

3.2.2.3 Technical review documentation. The contractor shall prepare all necessary detailed status reports for the technical review meetings, conference agendas, and conference minutes. The contractor shall prepare formal documentation of the PDR, CDR, and TRR. (DI-MISC-80508B, Technical Report/Study Services; DI-ADMN-81249B, Conference Agenda; DI-ADMN-81250B, Conference Minutes)

3.2.3 Program Management Review support. The contractor shall participate in and support all reviews, audits, and meetings as requested by the PCO or the contractor. Program Management

Reviews shall be conducted quarterly or as required at a mutually agreeable location or via teleconferences.

3.2.4 Conference room. The contractor shall provide a conference room suitable for meetings of up to 10 Government representatives, plus contractor personnel, in support of scheduled meetings at the contractor’s facility.

3.2.5 Meeting agendas. The contractor shall publish an agenda for all meetings and conferences specified in 3.2.2 and 3.2.3. The contractor shall request from the Government any items or issues to be discussed or presented at the meetings, and shall include such items in the agenda. Agendas shall be submitted not less than 10 working days prior to any meeting. (DI-ADMN-81249B, Conference Agenda)

3.2.6 Meeting minutes. The contractor shall provide a written record of the discussions, decisions, and action items identified at each meeting. Minutes shall include presentation material.

(DI-ADMN-81250B, Conference Minutes)

3.3 Systems engineering.

3.3.1 Environment, Safety, and Occupational Health (ESOH).

3.3.1.1 System safety. The contractor shall establish, conduct, document, and maintain a system safety program in accordance with MIL-STD-882. The contractor shall document their approach for analyzing, eliminating, or minimizing ESOH hazards during all phases of the program. The contractor shall initiate changes in the system design based on safety analysis results such that the associated risk is reduced to a level acceptable to the Government. An initial system safety hazard analysis shall be provided 14 days prior to the PDR; updated versions of the analysis shall be provided 14 days prior to the CDR, 14 days prior to the TRR, and with the preproduction test report. (DI-SAFT-80101C, System Safety Hazard Analysis Report (SSHAR))

3.3.1.2 Hazardous materials. The contractor shall manage hazardous materials, including those embedded in the system or used during operation or maintenance, as an element of the Systems

Engineering process. The system shall not generate or use Class I or Class II Ozone Depleting

Substances (ODS) during operation, maintenance, or disposal. The use of hexavalent chromium is also prohibited. The contractor shall list any hazardous materials, as defined in AFI 32-7086, to be delivered under this contract, including locations, quantities, and special handling and disposal procedures. This information shall be documented in the design analysis (see 3.5.1) and reviewed at the technical reviews; it shall be in accordance with FED-STD-313.

3.3.2 Corrosion control. The contractor shall establish, conduct, document, and maintain a corrosion prevention control program; it shall be documented in a corrosion prevention and control plan in accordance with 4.1 of MIL-STD-1568. The initial corrosion prevention and control plan shall be provided 14 days prior to the PDR; the second submission of the plan shall be provided

14 days prior to the CDR. (DI-MFFP-81403B, Corrosion Prevention and Control Plan)

3.3.3 Reliability and maintainability.

3.3.3.1 Reliability.

3.3.3.1.1 Basic reliability prediction model. The contractor shall prepare and maintain a basic reliability prediction model for the system in accordance with PD19WRNSEV004. The basic reliability prediction shall be documented in the design analysis (see 3.5.1) and reviewed at the technical reviews.

3.3.3.2 Maintainability.

3.3.3.2.1 Corrective maintenance prediction. The contractor shall prepare and maintain a corrective maintainability prediction for mean time to repair (MTTR) in accordance with

PD19WRNSEV004. The model and failure rate data shall be consistent with that of the basic reliability prediction model (see 3.3.3.1.1). The corrective maintenance prediction shall be documented in the design analysis (see 3.5.1) and reviewed at the technical reviews.

3.3.3.2.2 Reliability-Centered Maintenance (RCM) analysis. The contractor shall perform RCM analysis in accordance with PD19WRNSEV004 in order to develop preventive maintenance tasks and intervals. The RCM analysis and the preventive maintenance tasks and intervals shall be documented in the design analysis (see 3.5.1) and reviewed at the technical reviews.

3.4 Logistics.

3.4.1 Technical Order (TO) requirements. The contractor shall develop and deliver technical manuals in accordance with TM-86-01. (TM-86-01, Air Force Technical Manual Contract

Requirements)

3.4.2 Provisioning. The contractor shall identify and recommend logical spare/repair parts sufficient to meet system/equipment operation and supportability in accordance with the Air Force

Initial Provisioning Performance Specification (IPPS). GEIA-HB-0007A (Logistics Product Data

Handbook) should be used as a guide. The format shall be consistent with existing government

Provisioning data system (D220). The following Data Item Descriptions (DIDs) apply:

a. DI-SESS-81758A/T Logistics Product Data. Specific Logistics Product Data to be submitted:

(1) Provisioning Parts List (PPL)

(2) Common and Bulk Items List (CBIL)

(3) Design Change Notices (DCNs)

(4) Statement of Prior Submission (SPS)

b. DI-SESS-81874 Engineering Data For Provisioning (EDFP).

3.4.2.1 Provisioning Guidance Conference. A Provisioning Guidance Conference (PGC) shall be scheduled by the Prime Provisioning Activity (PPA) and should be held within 30 days after preproduction testing. The PGC is normally held at AFGLSC PPA for approximately two days to ensure both the contractor and the Government understand the provisioning requirements on contract. If a PGC is not desired, the contractor shall submit a written request for waiver of the

PGC to the PPA. In the event a waiver is approved, a mutual understanding of the Provisioning requirements shall be communicated in some forum in which the AFMC Form 718 (Provisioning

Performance Schedule (PPS)) shall be documented/completed, signed by both the Government and contractor, and a contract modification issued, if required. (DI-ADMN-81249B, Conference

Agenda; DI-ADMN-81250B, Conference Minutes)

3.4.3 Mobility Readiness Spare Package (MRSP). These items are War Reserve Units. Projected deployments are to sites that are not expected to have mature lines of supply for the first 30 days of deployments. Therefore, to bridge the support gap, MRSP kits are required to be deployed with each unit. This requirement is in addition to the identification and stocking of initial spares. The

MRSP kit baseline requirement is the parts that are required to conduct the anticipated preventive maintenance and field level repairs for the first 360 hours of unit operations at deployed locations.

3.4.4 Training/familiarization.

3.4.4.1 Operation and maintenance orientation. The contractor shall plan for and conduct a one-time classroom and “hands-on” operation and maintenance orientation for the using activities to familiarize the users with the EESSS(s). The orientation shall be a minimum twenty

(24) formal classroom training hours. The orientation shall include but not be limited to:

operational familiarization; maintenance of the EESSS(s) for both corrective and preventative efforts; application of technical manual to modes and effects; troubleshooting/fault isolation, and theory of operation. This orientation shall take place at the contractor’s facility (within the

CONUS). The contractor will coordinate with the Government Program Manager to determine a mutually agreeable multimedia training schedule. The contractor shall provide all required reference material for 25 DOD personnel. Copies of the latest draft effort in developing the

Technical Manual (TM)/Technical Order (TO) for the EESSS systems shall also be available and shall be primary source of data used. The contactor is not required to provide transportation to and from the site, lodging, or meals for the 25 DOD personnel during the orientation. (DI-ILSS-

80872/T, Training Materials).

3.4.4.2 Operation and maintenance familiarization/orientation material. The contractor shall develop an interactive multimedia system (program media) CD ROM to be used during the

Operation and Maintenance Orientation and for use in the field for familiarization of operational and maintenance personnel at the organization level.

Contractor’s format is acceptable. This CD ROM shall be in sufficient detail to provide the technician adequate skills to operate and provide general maintenance for the up-keep of the ECU systems(s) in the field. The CD ROM shall also be in sufficient detail to allow the Air Education and Training Command (AETC) to formulate a training course for future use. The program media shall be compatible with existing Air Force personal computers (hardware and software) and consist of all materials (e.g., software, firmware) necessary to execute the

Familiarization/Orientation Material. Feedback from the 25 DoD personnel attending the

Operation and Maintenance Orientation shall be gathered and used to develop the final version of the CD ROM to be used for organization level 11 familiarization. The CD ROM shall be subject to final Government approval before final delivery.

3.4.4.3 Government rights. The contractor shall extend to the Government unlimited usage rights for the duplication and distribution of the operation and maintenance familiarization/orientation material (CD ROM) identified in 3.4.3.2. The contractor may identify to the Government any specific proprietary materials or items needing to be limited due to proprietary rights.

3.5 Testing and evaluation.

3.5.1 Design analysis. A design analysis of the system and each subsystem shall be performed to verify compliance with this SOW and each applicable requirement of the PD19WRWNSEV004.

The analysis shall include, but is not limited to, environmental and hazardous material management (see 3.3.1.2); a basic reliability model (see 3.3.3.1.1) and prediction (see 3.3.3.1.2);

a corrective maintenance prediction (see 3.3.3.2.1); an RCM analysis and preventive maintenance tasks and intervals (see 3.3.3.2.2). A Material Safety Data Sheet (MSDS) shall be provided for each hazardous material identified for use in the program (see 3.3.1.2). (Note that the system safety hazard analysis is addressed in 3.3.1.) An initial design analysis shall be provided 30 days prior to the PDR; updated versions of the analysis shall be provided 30 days prior to the CDR, 15 days prior to the TRR, and with the preproduction test report. (DI-MISC-80508B, Technical

Report/Study Services)

3.5.2 Preproduction test.

3.5.2.1 Preproduction test procedures. The contractor shall develop detailed preproduction test procedures, which shall address all requirements identified in the PD19WRWNSEV004 and this

SOW. Preproduction test procedures will be submitted 30 word days prior to Test Readiness

Review and shall include data record sheets, charts, graphs, identification of test instruments by manufacturer, model number, and serial number. The test procedures shall address modeling and simulation (M&S); if M&S is not applicable, the test procedures shall be so noted.

(DI-NDTI-80603A, Test Procedure)

3.5.2.2 Preproduction testing. After Government approval of the preproduction test procedures, the contractor shall schedule the testing to be conducted. If shipping is required to move the item(s) to and from a test site away from the contractor’s facility, the contractor shall be responsible for all costs associated with the shipment. The contractor shall notify the Government of the date, time, and location of preproduction testing 30 days prior to the start of testing. The test will be witnessed by one or more Government representatives.

3.5.2.3 Preproduction test report. The contractor shall submit a preproduction test report upon completion of the preproduction test. The test report shall document all testing performed, including results of any unsuccessful test attempts. (DI-NDTI-80809B, Test/Inspection Report)

3.5.3 Operational Test and Evaluation (OT&E). After completion of first article testing and approval by the Government of the first article test report, all first article items shall be shipped to

Holloman Air Force Base for OT&E. The contractor shall be responsible for all costs associated with shipping. Air Force operators and maintainers will conduct all OT&E. The contractor shall provide a spare parts kit with each item shipped for the OT&E containing all items required to conduct scheduled maintenance during the test as well as common repair parts predicted to be needed during the OT&E. Contractor support shall be available over email or telephone (within

48 hours of notification exclusive of weekends and official Government holidays) all times during the OT&E. If contractor support over email or telephone proves unresponsive or inadequate the contractor must provide personnel onsite at the OT&E test site to provide assistance. All OT&E shall be completed within 30 days. All tests shall be completed and the test reports approved prior to the first article acceptance.

3.5.4 Restoration. After completion of preproduction and OT&E acceptance, the preproduction

EESSSs shall be shipped, within 15 days, to the contractor’s facility for restoration. The contractor shall be responsible for any repairs and/or updates that may be necessary to restore the preproduction EESSSs to a serviceable, “like new” condition while retaining configuration integrity. The contractor shall be responsible for all costs associated with shipping of the preproduction EESSSs to the contractor's facility for restoration.

3.5.5 Disposition. The preproduction EESSSs shall be shipped to the location(s) specified in the contract.

3.5.6 Production acceptance procedure and report. The contractor shall inspect each production item in accordance with 4.6 of the PD19WRNSEV004 utilizing a subset of the preproduction test procedures. The contractor shall enclose an acceptance test report in each production item.

(DI-QCIC-81891, Acceptance Test Report)

3.6 Configuration management.

3.6.1 Configuration requirements.

3.6.1.1 Baselines.

3.6.1.1.1 Functional baseline. The functional baseline is PD19WRNSEV004.

3.6.1.1.2 Allocated baseline. All of the documents used to produce and define the accepted TRR configuration shall constitute the allocated baseline.

3.6.1.1.3 Product baseline. All of the documents used to produce and define the accepted preproduction ECU shall be identified in a Product Base Line Index (PBLI). The list shall identify the applicable version number as required. (DI-CMAN-81218, Product Base Line Index (PBLI))

3.6.1.2 Production release. Production release is acknowledgment by the procuring activity that the contractor has satisfied all requirements to proceed with delivery of hardware to be furnished under the contract. The contractor assumes all risks in initiating production before the preproduction test report and TOs have been delivered and approved by the procuring activity.

3.6.2 Engineering Change Proposals (ECPs). Notwithstanding any other provision in the contract, no contractor or subcontractor's change in design, fabrication, assembly, part, material, process, or source of supply shall be made to the allocated or product baseline unless such change is submitted in writing by ECP and approved by the procuring activity. Any request for change shall be accompanied by complete documentation supporting the need for the change. A system safety impact statement shall be provided as part of the submittal; it shall quantify and qualify the system safety risk identified and how it impacts the system safety risk already identified for the system.

A Notice of Revision (NOR) shall be submitted with each ECP. Should the Government approve an ECP, the contractor shall be responsible for submitting updated TOs and the system safety hazard analysis report (see 3.3.1.1) to reflect the changes made in the ECP. (DI-SESS-80639D, Engineering Change Proposal (ECP); DI-SESS-80642C, Notice of Revision (NOR)).

3.6.3 Request for Variance (RFV). The contractor shall prepare an RFV whenever a departure from the contractually-specified base line is proposed for a specific number of units or for a specific time. (DI-SESS-80640C Request for Variance (RFV))

3.7 Government furnished equipment (GFE). The Government will furnish equipment as necessary to verify specifications stated in PD19WRNSEV004. The Government will deliver the GFE to the testing location. The contractor shall have use of the GFE for the duration of preproduction testing and return it to the Government at the conclusion of the testing. The Government shall be responsible for all costs associated with shipping of the GFE.