Question_and_Answer_Document_1.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- Energy Efficient Small Shelter System (EESSS) Federal contract opportunity
- Solicitation number
- FA8534-22-R-0002
About this file
This document contains a question and answer record pertaining to a draft request for proposal for Energy Efficient Small Shelter Systems. Key details include that the Air Force intends to award an indefinite delivery, requirements-type contract over 10 years for the production and delivery of Energy Efficient Small Shelter Systems. The basic period quantity is 4 units for first article testing, with production rates of at least 30 units per month thereafter and total quantities ranging from 157 to 350 units per option period. Technical evaluation factors include energy efficiency, environmental tolerances, transportability, and past performance. Award will be made based on a best value determination between conforming proposals.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Question_and_Answer_Document_2.xlsx | XLSX spreadsheet | |
| Question_and_Answer_Document_3.xlsx | XLSX spreadsheet | |
| Letter_to_Industry.pdf | ||
| DD_1653_Transportation_Instructions.pdf | ||
| Statement_of_Work.pdf | ||
| Attachment_5_Section_M_Evaluation_Factors_for_Award.pdf | ||
| Attachment_E_Consent_Form.pdf | ||
| AFMC_Form158_Packaging_Requirements.pdf | ||
| CDRL_DD1423_Portfolio.pdf | ||
| Attachment_4_Section_L_Instructions_contidions_and_Notices_to_Offerors.pdf | ||
| Attachment_F_Price_Proposal.xlsx | XLSX spreadsheet | |
| Draft RFP.pdf | ||
| Purchase_Description.pdf | ||
| Attachment_B_Relevancy_Assessment.pdf | ||
| Attachment_D_Transmittal_Letter.pdf | ||
| Attachment_A_Past_Performance_Questionaaire.pdf | ||
| Attachment_C_Client_Authorization_Letter.pdf |
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Table 1
| Question and Answer Document 1: EESSS Draft RFP FA8534-22-R-0002 | ||||
| The Government's specification takes precedence over any questions and answers. | ||||
| RFP | Paragraph | Question/Comment/Recommendation | Response | |
| Section B | CLIN Schedule | For CLINS 5001, 6001, 7001, 8001, 9001, at the production rate stated in the CLIN of 50 units per month, it will take more that 180 days to manufacture and deliver all of the shelters. Will the government extend the required delivery | ||
| time to allow for production rate of 50 units per month? | Extend to 210 days |
| SOW | Paragraph | Question/Comment/Recommendation | ||
| 1.1 | Scope | Is PD49WRWNSEV004 the correct PD number? | The correct PD number-PD19WRWNSEV004 | |
| 3.1.2 | Plant Access | Will the government require the prime contractor to identify all sub- | ||
| contractors who supply components and/or products for this effort and will plant access be required at sub-contractor location(s)? | Major compomemts and yes it is a possibility. | |||
| 3.4.1 | Mobile Readiness Spare | |||
| Package | How many Mobile Readiness Spare Packages will be required? | Offeror should plan one MRSP per shelter | ||
| 3.4.4.2 | O&M Training | SOW references an "ECU" instead of the EESSS. Is this an error? | Error-updating in the SOW | |
| 3.6.1.1.3 | Product Baseline | SOW references an "ECU" instead of the EESSS. Is this an error? | Error-updating in the SOW | |
| PD | Paragraph | Question/Comment/Recommendation | ||
| 3.3.2 | Interior peak height | Reads: "The minimal interior (liner) peak height shall be no less than 8.0 feet measured along the centerline of the shelter. " Per 3.6.8 the internal plenum can be 12.0 to 18.0 inches in diameter. If a contractor is to offer an 18" diameter, Is it acceptable for the internal plenum to be lower than the | ||
| sidewall height? | The plenum is independent of the interior height and sidewall height. | |||
| 3.3.4 | Shelter System Sidewalls | Will the 7.0 foot dimension for the shelter sidewall height be measured from | ||
| the interior or extertior of the shelter? | "Shelter sidewall height" will be measured from interior. | |||
| 3.3.4 | Shelter System Sidewalls | It is understood that the EESSS does not require a side door and a 7.0 feet side wall dimension is acheivable. Would it be advantagous if the future design(s) would have the ability to support a side door option? | No | |
| 3.3.6 | Modular Design | When the shelter system is configured end to end - must the entire internal endwall sections be completely removeable? | It is understood that the entire end-wall will be removed, however this is not required, but does benefit shared space climate control | |
| 3.3.6 | Modular Design | If / when the end-walls are removed from the structure and connected end-to- end there may be a tensioned pocket flap/overhang from each shelter required to tension the structure top that may impede headroom. At this end- to-end joint location is it acceptable to have a lower head clearance as long as we meet the 8 foot head clearances as specified in 3.3.2? | The Government does not see any restrictions preventing this configuration. | |
| Modular Design | Will an end-to-end design configuration be tested for timed installation (time allowance for the addition and/or removal of frame components, end panels, | |||
| and other connections)? | The only testing performed on end-to-end configuration will be energy effeciency. | |||
| 3.3.6 | Modular Design | Will the Rain Intrusion Test be required for the the end to end configuration | ||
| and its connection(s)? | Rain intrusion is only considered for single shelter setup. | |||
| 3.5.3 | Snow Load | The statement "deployed without the solar fly" suggests that solar shade fly component may or may not be removed for winter verses summer conditions. Assuming that the solar shade fly is removeable, if the fly is removed or not installed, are there requirements for storage or reuse? Will the end users be | ||
| expected to install the solar shade fly after the initial setup? | No portable solar fly storage considerations are in requirements. | |||
| 3.5.3 | Snow Load | Assuming that the solar fly is removable for snow, must the EESSS still meet the Operating Temperature Range as stated in 3.5.6 / 4.6.6.3? | Yes, all environmental requirements must be met with whatever configuration the shelter is designed. | |
| 3.6.2 | Floor | Is the intent for the optional hard flooring to go on top of the soft floor or | ||
| underneath the soft floor? | See next response. | |||
| 3.6.2 | Floor | Does the hard floor need to be able to be installed after the EESSS has been | ||
| set up? | Since the hard floor is an option (follow-on), the Government would assume it should be designed to be installed after the shelter is erected and install on top of existing fabric flooring. | |||
| 3.6.2 | Floor | Does optional hard flooring need to fit in the same packout container as the EESSS? If not, what are the packing requirements for the hard flooring? | Optional hard flooring has no requirements for pack-out. | |
| PD | Paragraph | Question/Comment/Recommendation | ||
| 3.6.2 | Floor | Is there a standard on the hard flooring? E.g. Minimum PSI rating. | Currently no known specifics for hard flooring. | |
| 3.6.3 | Shelter Frame | Will the government provide a PV System to demo the shelter? If not, are | ||
| there any specifications on the PV system for us to better understand how it will be mounted to the shelter? | There needs to be provisions to "account" for the weight of a potential PV system. No PV system will be provided for testing. There could be a possible simulated weighted test. | |||
| 3.6.5.2 | Hard Doors | The statement specifically reads "The hard doors shall be supplied with spring loaded slide door latch type hardware with webbing pull handle attached to resist jamming on uneven terrain." Is the government open to different / simpler options that may perform better? If not, please provide more data on the specific hard door design. | Conventional door latches and handles do not work well with uneven terrain and rigid door frames. Yes, other designs will be considered. | |
| 3.6.7 | Heating ventilation and HVAC duct adapaters | The EESSS shall include two Y's and adapters, as well as insulated wraps for the system. Will the contractor be required to provide any additional fleixble | ||
| spirial ducting with the EESSS? | No other ducting required at this time. | |||
| 3.6.7 | Heating ventilation and HVAC | |||
| duct adapaters | What are the Quantity and lengths of ducting required? | No other ducting required at this time. | ||
| 3.6.17 | Hazardous Environment Protection | Will the government provide Ballistic Splinter Protection Kits for testing required in paragraph 3.6.17 and 4.6.6.9.2? If not, is the contractor expected | ||
| to purchase the Ballistic Splinter Protection Kits for testing? | This is intended for provision to allow some type of protection. The weight of the additional panels and a means of attaching the protection to the shelter. No Protection kits will be provided by the Government. | |||
| 4.6.6.9.1 | Hazardous Environment Protection Certification | If contractor is not required to purchase Ballistic Splinter Protection Kits for testing, is the Hazardous Environment Protection material certification required? | The proposed protection kit (for provisioning only)within the design should be material certified. | |
| 3.6.18 | Vestibule Interface | Assuming that three complete shelters (three vestibules) are packed in to one ISU-90 or equivellent, is the intent to attach 2 vestibules to 1 EESSS shelter simultanously or is the intent to be able to attach 1 vestibule to either end of 1 | ||
| EESSS shelter? | No. The vestibule only needs to be able to attach to one end. | |||
| 3.6.23 | Quick Reference Instructions | How will we permanently attach quick reference instructions to transport containers? Will contractor be required to provide transport containers? | Contractor not providing containers but quick reference instructions can be included with provided commercial packaging | |
| 3.9.1 | Transportation Containers | Will the contractor be expected to receive / store / handle the government specified containers at their facilities or sub-contractors facilities? | No, contractor will not receive or store containers | |
| 3.11 | Workmanship | Is the contractor or sub-contractors required to have or maintain any quality | ||
| systems such as ISO certification? | Must be in place at timee of award. | |||
| 3.11 | Workmanship | Does the government aniticipate quality inspections to be performed at sub- | ||
| contractors location(s)? | That would be requirement of the Prime contractor. | |||
| 4.6.4.4 | Rain intrusion test | The fly is optional for snow testing. Why is the fly NOT required for rain test? | The solar fly is an optional feature if necessary to accomplish environmental requirements. In some cases the solar fly is an integral part of the shelter design. | |
| 4.6.4.4 | Rain intrusion test | The PD states that the shelter will NOT be rain tested with the interior insulating liner, while it is intergal to the energy efficiency performance. Why is the shelter NOT to be tested with the insulating liner as it is part of the complete system? The attributes of the liner may lead to improved system performance such as wind, ground floor connections, energy efficiency, internal loading, etc. Assuming that self-adhesive hook & loop (VELCRO) or other types of mechanical fasteners could be used to connect the insulating liner to the frame/fabric - Will the liner and liner connections be tested | ||
| separately for rain intrusion performance? | The only reason the inside liner is removed for rain intrusion, is for inspection purposes. If the interior liner is not removable, then other provisions will need to be made for inspection during testing. | |||
| 4.6.6.3 | Energy Efficiency Tests - FIGURE 1 | Throughout the PD references are made to 'side', 'rear' and 'end' of the shelter. In FIGURE 1 Energy Efficiency Test Shelter Configuration shows the ECU ducting entering through the length of the shelter. Is FIGURE 1 representative of the governments desired location for ECU ports / openings? | No determination of the most desired coupling/joining of shelter spaces, therefore it is not definite on HVAC/utility ports location. | |
| Attachments | Paragraph | Question/Comment/Recommendation | ||
| M-900 | 2. Factors and Subfactors: Subfactor 1) System Performance - Energy | |||
| Efficiency | Should the contractor provide actual analytical testing verification and/or research data to demonstrate that the design will meet or exceed the EESSS requirments specified in PD 4.6.6.3 or is speculative data acceptable? | The government expects the vendor to provide whatever is available. Proven designs that have been operationally/field tested as well as analytical simulation. | ||
| M-900 | Proposal Requirements - | |||
| Expected Magnitude of Work and Complexities | It is stated that the Period of Performance is 10 years, with a BEQ of 2,551 | |||
| EESSS. Will the USAF require the prime to show major sub-contract agreements? If so must contracts be in place prior to award? | Yes, See attachment L. …. No | |||
| The Government's specification takes precedence over any questions and answers. |
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