FA852513R0001-0002_PWS_20120508.pdf

PR#: FD2060-12-30046

FILE NUMBER: FD2060-12-30046/REV 0

Performance-based Work Statement

(PWS)

for

C-5 Avionics Modernization Program (AMP) and Reliability Enhancement and Re-engining

Program (RERP) Contractor Logistics Support

(CLS)

PWS Number: 12-730GFEA-04

WR-ALC/GRS Galaxy Division

WR-ALC/GR Aircraft Sustainment Directorate

Warner Robins Air Logistics Center

Robins AFB GA

FD2060-12-30046 8-May-12 12-730GFEA-04 i

Revision Record ii

TABLE OF CONTENTS

1.0 Description of Services

1.1 Definitions

2.0 Services Summary

3.0 Government Property and Services

4.0 General Information

4.1 Supply Management

4.1.1 Government-Industry Data Exchange Program (GIDEP)

4.1.2 Inventory Management

4.1.2.1 Inventory Control

4.1.2.2 Wholesale Inventory

4.1.3 Item Unique Identification (IUID)

4.1.4 Supply Support Requirement

4.1.4.1 Overview

4.1.4.2 Standard Procurements

4.1.4.3 Electronic Data Interchange (EDI)

4.1.4.4 Forecasting

4.1.4.5 Standard Repairs

4.1.4.6 Non-Standard Repairs

4.1.4.7 Vendor Cannibalization/Salvage

4.1.4.8 Parts Usage Report

4.1.4.9 Spares Rationale

4.1.4.10 Repair Management

4.1.4.11 Disposition of Material

4.1.5 Warranty Administration

4.1.6 Packaging, Handling, Storage and Transportation (PHS&T)

4.1.7 Subcontractor Management

4.1.8 Operational Data Tracking/Analyses

4.1.9 Peculiar Support Equipment Item Management

4.1.10 Configuration Control and Parts Obsolescence Support

4.1.11 Technical Data

4.1.14 Financial Management

4.1.15 Administration and Management

4.1.16 Multi-Functional Team

4.1.17 Progress Reviews

4.2 Performance Measures

4.2.1 Mean Down Time

4.2.2 Supply Availability

4.2.3 MICAP Response

4.3 Field Service Representative

4.4 Procedures and Controls

4.4.1 Task or Order Authorization

4.4.2 Safety Aspects

4.4.3 Government Access and Inspection of Services

4.5 Travel

4.6 Continuation of Mission-Essential Services During a Crisis

4.7 Environmental Management System (EMS)

4.8 Green Procurement Program (GPP)

4.9 Points of Contact

4.10 Identification Credential Requirements

4.10.1 Common Access Card for Network and Base Access

4.10.2 Contractor Identification (ID) Badge for Base Access

4.10.3 External Certification Authority for Network Access

4.11 Security Information

4.11.1 Personnel Security

iii

4.11.2 Physical Security

4.12 Dynamic Object Oriented Requirements System (DOORS)/Equivalent System Access

4.13 Contractor/Subcontractor Intellectual Property

4.14 Contract Change Proposals (CCPs), Engineering Change Proposals (ECPs), Deviations, and Waivers Appendix A: Applicable Documents Appendix B: CDRL Requirements Appendix C: Industrial Safety and Health Requirements Appendix D: Flying Hours Appendix E: C-5 Bases

1.0 Description of Services

This Performance-based Work Statement (PWS) outlines the tasks and duties required of the

Lockheed Martin Aeronautics Company (LM Aero) in support of the sustainment for aircraft modified by the Avionics Modernization Program (AMP) and Reliability Enhancement and Re-engining Program (RERP). The contractor is responsible for supply management and repair, base level support, and administration/management. This allows the Government to maintain and operate AMP and RERP modified C-5 aircraft worldwide.

1.1 Definitions

The following table provides Terms and Definitions to be utilized for clarification purposes in this PWS.

Term Definition

Mean Time To Repair (MTTR) A basic measure of maintainability; it is the sum of corrective maintenance times at any specific level of repair divided by the total number of failures within an item repaired at that level during a particular interval under stated conditions.

Lateral Support United States Air Force (USAF) policy allows for lateral support, or the shipment of assets from another base, to satisfy Mission Incapable

Awaiting Parts (MICAP) customer backorders.

Mean Down Time (MDT) MDT will be calculated for each peculiar part number by calculating the number of days taken to complete each repair by serial number starting at the time the unserviceable items in condition codes Q and F are processed for turn in at the operating base and continues until the items are returned to serviceable condition

(condition code A) and are receipted back into either wholesale or retail government inventory.

Administrative Lead Time (ALT) The interval between initiation of procurement/repair action and awarding of contract or placing of order.

Logistics Time The period of calendar time that includes logistics processes (e.g., repair, shipping / handling).

Shop Flow Days (SFD) The time the reparable is input for repair to the date of serviceable output. Air Force Materiel

Command Manual (AFMCMAN) 23-1, Requirements for Secondary Items (D200A, D200N), paragraph 23.12.1

Supply Availability The percent of stock available to meet requisition objective fill rate.

Requisition Objective (RO) The requisitioning objective is the quantity of stock the retail supply system will have on-hand and on-order at any given point in time to support peacetime operations.

Beyond Economic Repair (BER) Repair cost is above 75% of new procurement cost.

Depot Level Maintenance (DLM) Includes, but is not limited to – a.Installation, inspection, localization, detection, isolation, disassembly, interchange, repair, reassembly, alignment, and checkout;

and

b. Maintenance performed on material requiring repair, major overhaul, or complete rebuild of parts, assemblies, subassemblies, end items, line replacement units (LRUs) and including modification, testing, and reclamation.

2.0 Services Summary

Performance Objective PWS Paragraph Performance Threshold

MDT 4.2.1 Exceed an 8% reduction in individual LRU in a defined baseline MDT for Expendability-

Recoverability-Repairability

Category (ERRC) coded ―T‖ items on Exhibit A and B

Supply Availability 4.2.2 Maintain 85% (in Base Year) and

90% (in Option years) RO fill rate on each item on Exhibit A

(for a cumulative average computed on a monthly basis; annually for score)

MICAP Response 4.2.3 For items on Exhibit A, fill and deliver MICAPs to Continental

United States (CONUS) locations within 48 hours and Outside

Continental United States

(OCONUS) locations to point of embarkation within 72 hours 93%

(in Base Year) and 95% (in Option

Years) of the time

Conduct acceptable Contractor

Safety Program

4.3.1 No more than two Class C mishaps

per contract year Zero Class A or B mishaps

Mishap Notification and

Reporting

4.3.2 No more than one instance of late

mishap notification per year

3.0 Government Property and Services

3.1 Reporting Loss of Government Property

―Loss of Government property‖ means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of

Government property includes, but is not limited to-

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

―Unit acquisition cost‖ means-

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied, generally acceptable accounting principles.

Reporting loss of Government property.

(1) The contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools ―LTDD of Government Property‖ toolset can be accessed from the DCMA home page External Web Access

Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The contractor shall report losses of Government property outside normal process variation, e.g., losses due to -

(i) Theft;

(ii) Inadequate storage;

(iii) Lack of physical security; or

(iv) ―Acts of God‖.

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

3.2 Return/Retention of Government Property: All GFP remains the property of the

Government and shall be returned to the Government upon completion of the contract/order or as directed by Warner Robins-Air Logistics Center (WR-ALC)/GRSA. All GFP shall be returned to the Government in the condition provided less fair wear and tear from normal useage unless approved in advance by the Procuring Contracting Officer (PCO). All property acquired by the contractor for accomplishment of contract/order requirements and purchased with funds allocated under the contract/order become the property of the Government and shall be returned to the Government upon completion of the contract/order or as directed by WR-

ALC/GRSA. All material generated under the contract/order becomes the property of

Government and shall be returned to the Government upon completion of the contract/order or as directed by WR-ALC/GRSA. Department of Defense (DD) Form 1423-1, Contract Data

Requirements List (CDRL), deliverables become the property of the Government upon receipt.

3.3 The Government will provide access to aircraft, as available, in order for the contractor to perform various tasks. Aircraft will be made available based on operational requirements and with the approval of Air Mobility Command (AMC), Air Force Reserve Command (AFRC), National Guard Bureau (NGB), and WR-ALC/GRSA.

3.4 The Government will provide access to components, as required, in order for the contractor to perform various tasks. Components will be made available based on operational and logistical requirements and with the approval of responsible organizations at Warner Robins

Air Logistics Center (WR-ALC), Ogden Air Logistics Center (OO-ALC), Oklahoma City Air

Logistics Center (OC-ALC), and any other Government agency.

3.5 The Government will provide contractor personnel access to systems necessary to perform the requirements of the contract/order. The contractor shall ensure contractor personnel who require access to a Government Automated Information System (AIS) have a Department of

Defense (DoD) National Agency Check Plus Written Inquiries (DNACI) conducted in accordance with DoD 5200.2-R, Personnel Security Program. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request

(SAAR). Upon completion/termination of the contract/order or transfer/termination of contractor personnel, the system account will be closed.

3.5.1 Wide Area Workflow (WAWF): In accordance with DFARS 252.232-7003, Electronic

Submission of Payment Requests, the contractor shall submit/process payment requests

(invoices, Receiving Reports or combos), Receipt/Acceptance documents, and CDRL, deliverables via WAWF. Contractor personnel shall register to access Wide Area Workflow-

Receipt and Acceptance (WAWF-RA) at https://wawf.eb.mil and designate an Electronic

Business Point of Contact (EB POC) in the Central Contractor Registration (CCR) site at http://www.ccr.gov within ten calendar days after award of the contract/order.

3.6 The Government will provide the contractor with access to data from the following USAF logistics and maintenance data systems:

• Defense Automatic Addressing System Center (DAASC) • D200A (Phase I)

• Defense Logistics Agency (DLA) • D042

• Standard Automated Material Management System (SAMMS) • 301M

• G081 (processed parameters and raw records) • D043

• Federal Catalog System (FEDLOG) • D035

• Mobility Analysis Support System (MASS) • D165B

• Reliability & Maintainability Information System (REMIS) • D143

• Standard Base Supply System (SBSS) • DISCOVER

• Global Tracking Network (GTN)

• Data Analysis & Redistribution Tool (DART)

• Special Packaging Instructions Retrieval & Exchange System (SPIRES)

• Joint Deficiency Reporting System (JDRS)

• Enterprise Solution-Supply (ESS)

• Financial and Air Clearance Transportation System (FACTS)

• TrackerLite

• LIMS-EV Equipment View

3.7 The Government will provide the contractor with the Technical Orders (TOs) required to complete the efforts outlined in this PWS. Updates of the TOs will be provided as required.

4.0 General Information

The contractor shall support the C-5 Program Office (WR-ALC/GRSA) and Developmental

Systems Office, (ASC/WLSL). The contractor shall identify to the Government any events, including Government actions, which may interfere with the contractor’s ability to perform in compliance with the performance thresholds.

4.1 Supply Management

Under this logistics support contract, the contractor is responsible for item management and repair of all peculiar items as listed in Exhibit A and repairs management for those items in

Exhibit B. During the life of this contract various items will transition from contractor responsibility to that of Government management. This decreased level of support will be reflected in a different level of support being awarded each year based upon the number of items being managed by the contractor. The contractor shall recommend stock level requirements; the Government will review and approve contractor recommendations. The contractor shall be responsible for maintaining the approved designated stock levels for peculiar items at designated locations. The contractor shall establish contractual agreements with the Original Equipment Manufacturers (OEMs) and/or other suppliers or Sources of

Repair (SORs) for the supply of units. These units are to be maintained under a two-level maintenance concept in which units will be returned directly to the contractor’s designated locations for repair.

4.1.1 Government-Industry Data Exchange Program (GIDEP)

4.1.1.1 The contractor shall participate in GIDEP in accordance with GIDEP Operations

Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

4.1.1.2 The contractor shall develop processes and plans to minimize impacts to the production and operations due to vanishing vendors and Diminishing Manufacturing Sources (DMSs), and shall:

a. Review and monitor the LRUs to identify items with the potential for DMS risk

b. Identify items according to criticality, expected obsolescence date and expected replacement cost

c. Identify alternatives for items having DMS risks

d. Brief DMS Plan status at Program Management Reviews (PMRs)

e. Recommend appropriate DMS-related tasks including redesign, substitution, trade studies or planned product insertion through participation in monthly DMS working group and at PMRs

f. Report on all DMS reports/notices to the customer about the items in the GIDEP reports directly impacting C-5 AMP and RERP. Upon receipt of a part obsolescence notification, the contractor shall obtain and provide the customer with the date and report number of the applicable GIDEP report, Product Discontinuation Notice, or other discontinuation notice for the applicable part, if the data is available. (CDRL D008, DI-SESS-81656, Source Data for

Forecasting Diminshing Manufacturing Sources & Material Shortages (DMSMS)

4.1.2 Inventory Management

The contractor shall maintain the parts usage database and warranty management database in order to predict future requirements. The contractor shall work with the USAF to transfer supply chain management and accountability of AMP and RERP peculiar USAF-owned materiel from contractor to Government management. Additionally, the contractor shall transition item management responsibilities, information, and required documentation to the appropriate ALC for material as logistics reassignment takes place. Additionally, the contractor shall transition item management responsibilities, information, required documentation and data system requirements to the appropriate ALC for material as logistics reassignment takes place . This information shall include records on cataloging, provisioning, procurement and repair history, usage and demand data, workload and production management, product improvement/technical service, TOs, packaging and transportation records, repair management data, engineering, mission support, requirements and distribution, due-in assets records, and asset posture The information required shall include all data and documentation (current and historical) required to compute requirements, manage repairs, procurements and work issues.

(CDRL D002, DI-ILSS-81226/T, Interim Contractor Support (ICS) Parts Usage and

Maintenance Data Collection Report; CDRL D004, DI-SESS-81639, Warranty

Performance Report; CDRL D005, DI-ILSS-80483/T, Spare Parts Usage Report)

The contractor shall accomplish sustainment-related provisioning for the C-5 AMP/RERP weapon system as requested by the Government. The contractor shall identify and recommend logical spare/repair parts sufficient to meet system/equipment operation and supportability in accordance with the Air Force Initial Provisioning Performance Specification (IPPS). The contractor shall submit Provisioning Parts List (PPL), Design Change Notices (DCNs) and

Statements of Prior Submission (SPS) as part of the Provisioning Technical Documentation

(PTD). Military Performance (MIL-PRF) 49506, Logistics Information Specification, shall be used as a guide for peculiar provisioning activity, DCN activities and any related engineering changes to the contract. For any Engineering Change Proposal (ECP), the contractor shall identify and recommend appropriate AMP/RERP specific aircraft sustainment spare items to meet the weapon system supportability requirements. The contractor shall provide PTD for modified and/or improved form, fit & function items that are developed by sustainment management and are to be installed on fielded aircraft only. The contractor shall provide provisioning data for any approved new or revised Peculiar Support Equipment (PSE). The contractor shall participate in provisioning conferences. Provisioning documents for

AMP/RERP Peculiar items shall be provided to the Government IAW CDRL B002 and B003.

(CDRL B002, DI-ALSS-81529/T, Provisioning Technical Documentation (PTD); CDRL

B003, DI-ALSS-81557/T, Supplemental Data For Provisioning (SDFP))

4.1.2.1 Inventory Control

The contractor shall store, retain accountability of, manage, and distribute the wholesale inventory using the contractor’s inventory management processes. The required outcome is having serviceable spares and repair parts available to support planned Government C-5 AMP and RERP flying hour programs. The provisions of FAR Part 45 shall govern all items covered under this contract.

Upon contract conclusion, serviceable and repairable inventory shall be returned to the

Government in the same quantities that transitioned to the contractor provided the

Replenishment Spares CLIN is funded. Equitable adjustments shall be made to accommodate the addition of new inventory items during the contract Period of Performance (PoP), as well as, the deletion of obsolete, condemned, or excess parts, and Government approved inventory adjustments.

4.1.2.2 Wholesale Inventory

The contractor shall report the status of the wholesale inventory (in quantities and value) to the

Government. If an item becomes ―critical‖, such as multiple competing MICAPs, the contractor shall contact the Air Force Global Logistics Support Center (AFGLSC) for specific guidance on the distribution of assets. The contractor shall maintain inventory accuracy and correct any discrepancies noted if data is available. (CDRL D003, DI-MGMT-80259/T, Physical Inventories Report)

4.1.3 Item Unique Identification (IUID)

The contractor shall provide the manpower to evaluate repairs that require unique identification to ensure each repaired item receives the appropriate marking. DoD Instruction 5000.64, Defense Property Accountability, requires that accountability records be established for all property (property, plant and equipment) with a unit acquisition cost of $5,000 or more, and items that are sensitive or classified, or items furnished to third parties, regardless of acquisition cost. Property records and/or systems are to provide a complete trail of all transactions, suitable for audit.

Additionally there is a DoD requirement to enter into the DoD wide virtual Unique Item

Identifier (UII) AMP & RERP items of equipment and spares to be uniquely identified virtually. This is a measure to begin tracking all units until a physical marking can be applied.

This person would utilize the UII construct or DoD UID equivalent that will be used for the virtual UII, and following the business rules for assigning the virtual UII of each unit. The C-5 program shall interpret the Original Part Number from MIL-STD-130 as the part number marked on the part at the time of initial UII creation. For example, if a part was originally manufactured and acquired as a ―12345-101A‖ without an IUID marking and then upgrade to a

―12345-102A‖ and IUID marked the UII shall contain the part number ―12345-102A.‖ (CDRL

A00D, DI-MGMT-81804, Item Unique Identification (IUID) Marking Activity and

Verification Report) (CDRL A00E, DI-MGMT-81803/T, Item Unique Identification

(IUID) Marking)

4.1.4 Supply Support Requirement

4.1.4.1 Overview

For the peculiar items previously identified in Exhibit A, the contractor shall acquire (as approved), repair, overhaul, manage, and distribute spare parts and material to satisfy C-5

AMP/RERP supply support requirements. All new procurement, repair overhaul, and modification actions shall be in accordance with the Government approved configuration. The contractor shall be provided RSP (Exhibit A) requirements (RSP levels will be computed by

AMC using Government computational methods, Requirement Execution Availability

Logistics Module (REALM)). The contractor shall be responsible for calculating and maintaining designated stock levels for peculiar items at designated locations. The contractor shall use best commercial practices to perform these functions. The contractor shall provide management and operation of inventory control and accountability system in conjunction with the Standard Base Supply System (SBSS). The contractor shall maintain records/data derived from the C-5 AMP and RERP inventory control system.

For the peculiar items previously identified in Exhibit B, the contractor shall manage repairs and overhauls to satisfy C-5 AMP/RERP supply support requirements as directed by the

Government.

4.1.4.2 Standard Procurements

Standard procurements include items listed in Exhibit A. The contractor shall propose procurement by specific item of replenishment spares to maintain required support levels. The contractor shall provide justification which the Government shall review and approve. The basis for purchase of replenishment spares shall be in accordance with paragraph 4.1.4.4 and shall require Government approval and funding. (CDRL D007, DI-ILSS-80834, Consumable

Parts Bondroom/Inventory and Parts Usage)

The contractor shall be responsible for replacing attrited (i.e., worn-out) repairable spares during the life of the contract upon approval by the Government. The contractor shall recommend quantities for replacement to the Government and with Government approval the contractor shall replace at Government expense. (CDRL D005, DI-ILSS-80483/T, Spare

Parts Usage Report)

In the case of a MICAP occurrence which is not on the annual forecast, with insufficient quantities on the annual forecast, or AMP/RERP peculiars not yet listed in Exhibit A, the funding for procurement will be automatically assumed approved within funding limitations of the Replenishment Spare CLIN. Notification/justification is to be submitted to the Government via email within 12 hours and on the weekend or holiday notification/justification is to be submitted to the Government within 24 hours.

4.1.4.2.1 Non-Standard Procurements

Non Standard procurements include items not listed on Exhibit A or, quantities and items not forecasted to include replenishment spares, consumables and attrited repairables. Approval of non-standard procurements will be made by the Government after contractor and Government review. If approved, the contractor shall provide a proposal and shall negotiate each item with the PCO prior to procuring the item. After negotiation of a firm fixed price order a funded task order will be issued bilaterally to the contractor.

4.1.4.3 Electronic Data Interchange (EDI)

The contractor shall establish and sustain an interface with the SBSS at CONUS Main

Operating Bases (MOBs) as identified in Appendix E. The contractor shall provide support to the C-5 Programmed Depot Maintenance (PDM) at WR-ALC. Parts shall be managed, including on-base serviceable and unserviceable turn-ins, with base-level control using the

SBSS. The contractor shall be capable of supporting Inventory Control Point (ICP) processes.

The contractor shall receive and process all requisitions and maintain an on-line requisition status tracking and reporting system capable of providing requisition and transportation status, requisition cancellations, and requisition notifications. The system shall be capable of providing status via the Government supply system on all Government requisitions to authorized Government offices and individual requisition status to requisitioning units.

4.1.4.4 Forecasting

The contractor shall be required to forecast inventory replenishment, repair and overhaul requirements with Government oversight and concurrence. This shall include forecasting in support of vendor repair lines, WR-ALC PDM, and training. The Government will provide projected future flight hours and basing locations. It is solely the contractor’s responsibility to accurately forecast requirements. The contractor shall be responsible for collecting and maintaining necessary information to support future item management activities. The contractor shall forecast and identify all repair requirements to support the planned repair program. (CDRL D002, DI-ILSS-81226/T, Interim Contractor Support (ICS) Parts Usage and Maintenance Data Collection Report) (D007, DI-ILSS-80834, Consumable Parts

Bondroom/Inventory and Parts Usage) (CDRL D005, DI-ILSS-80483/T, Spare Parts

Usage Report)

4.1.4.5 Standard Repairs

Standard repairs will be funded semi-annually as a lump sum based on the annual repair forecasts. The items with a Firm, Fixed Pricing arrangement from the Exhibits A and B price list will be multiplied by the respective total number of items forecasted for the upcoming 6-month period.

The number of items submitted for repair will be tracked by the Government and compared to the contractor’s forecast as necessary, but no less than monthly, to determine if the level of funding is appropriate.

Semi-annually, the total number of dollars remaining from the previous period will be applied to the next period to cover the requirements of the upcoming 6-month period based on the forecasted repairs. If funding remains from the previous period, only the amount necessary to bring the total up to the next forecasted amount will be added.

The contractor shall notify the Government PCO when the number of repairs submitted reaches

75% of the total amount of funding available. In the event additional funds are required, the contractor shall submit a justification for additional funding based on forecast variances.

Items submitted for repair, which are in the quantity submitted on the annual forecast, will be repaired regardless of which quarter they are forecasted, subject to availability of funds.

Unexpected/anomaly repair items not on the annual forecast or items with insufficient quantities on the annual forecast shall be submitted with justification for repair approval upon notification of entry into the supply system. The Government will respond with approval/disapproval within 96 hours. Automatic approval is assumed if the Government does not respond within 120 hours.

In the case of a MICAP occurrence of an item not on the annual forecast or an item with insufficient quantities on the annual forecast will be automatically assumed approved for addition to the annual forecast. Notification/justification is to be submitted to the Government within 12 hours and on the weekend or holiday notification/justification is to be submitted to the Government within 24 hours.

Items identified as cost plus fixed fee repairs will be reviewed at the end of the base year of performance and semi-annually during option years to determine if items can move to a firm fixed price arrangement. A request will be submitted to the contractor to identify items ready to transition to FFP. The contractor shall provide transition status to the Government for items not moved to firm fixed price and a proposal shall be submitted for those items transitioning to firm fixed price. Prices will be negotiated and a contract modification will be issued to incorporate the negotiated changes to Exhibits A and B.

4.1.4.6 Non-Standard Repairs

Non Standard repairs include, but are not limited to AMP/RERP peculiars not yet listed in

Exhibit A or B, repairs listed on Exhibit A or B and expected to exceed 130% of the negotiated firm fixed price, BER items that the Government directs the contractor to repair for supportability reasons, Government neglect, Foreign Object Debris (FOD), battle damage, bird strike, or failure to operate or maintain in accordance with approved procedures and directives, and, costs associated with contractor cannibalization of parts. Approval of non-standard repairs will be made by the Government after contractor and Government review. If approved, the contractor shall provide a repair proposal and shall negotiate each item with the PCO prior to repairing the item. After negotiation of a firm fixed price repair order a funded task order will be issued bilaterally to the contractor.

4.1.4.7 Vendor Cannibalization/Salvage

Cannibalization/salvage actions, as deemed appropriate by the contractor, may be undertaken to ensure replacement/repair piece part availability to meet projected needs of the repair and overhaul lines.

4.1.4.8 Parts Usage Report

The contractor shall provide parts usage in order to predict future requirements for peculiar items (Exhibit A). Usage data shall include demand from both the field and depot levels.

(CDRL D002, DI-ILSS-81226/T, Interim Contractor Support (ICS) Parts Usage and

Maintenance Data Collection Report)

4.1.4.9 Spares Rationale

The contractor shall provide their detailed annual rationale for the spares needed to support the respective level of performance for each 12 month period of contract performance. The contractor shall report the quantities that the Government actually purchased and the level of performance as required by CDRL D005. (CDRL D005, DI-ILSS-80483/T, Spare Parts

Usage Report).

4.1.4.10 Repair Management

The contractor shall administer and manage a depot-level commodity repair program for items listed in Exhibits A and B. The Government shall provide repair requirements for items listed in Exhibit B in an annual forecast. The contractor must be able to track material shipped for repair and determine those units BER (i.e., repair cost is above 75% of new procurement cost), which will require Government approval. The contractor shall collect, document, and provide repair data as required by CDRL D001. (CDRL D001, DI-ILSS-80620, Government

Furnished Equipment Repair Status Report) (D005, DI-ILSS-80483, Spare Parts Usage

Report)

4.1.4.11 Disposition of Material

The contractor shall dispose of material excess to requirements and BER items in accordance with Federal Acquisition Regulation (FAR) 52.245.-1. Items rendered excess by approved engineering changes shall be reported to the WR-ALC/GRSA.

4.1.5 Warranty Administration

The contractor shall provide warranty administration and support for the items cited in Exhibit

A. All AMP peculiar items are no longer under warranty. RERP peculiar items that are covered by warranty shall be identified. (CDRL D004, DI-SESS-81639, Warranty

Performance Report)

4.1.6 Packaging, Handling, Storage and Transportation (PHS&T)

As ICP, the contractor shall package and mark replenishment spares and repair parts in accordance with the Air Force Materiel Command (AFMC) Form 158, Packaging

Requirements. The contractor ICP shall develop preservation and packing data and input data into D035T, (Stock Control and Distribution Subsystem), via Data Exchange. The contractor

ICP shall also develop Special Packaging Instructions (SPIs) and upload drawings into the

Special Packaging Instructions Retrieval and Exchange System (SPIRES). The contractor shall ensure that classified material is shipped in accordance with DoD 5220.22-M, National

Industrial Security Program Operating Manual (NISPOM). MICAP items shall be shipped by traceable means with each Transportation Control Number (TCN) available to the Government.

4.1.7 Subcontractor Management

The contractor shall develop and implement a method to track subcontractor performance to achieve the goals of this PWS. The contractor shall also be responsible for the performance of all subcontractors.

4.1.8 Operational Data Tracking/Analyses

The contractor shall collect, record, and analyze operational data for adverse trends and individual bad actor items. Bad actor items are those items that do not meet the predicted reliability. The contractor shall provide the process for accomplishing the necessary

Performance-Based Logistics (PBL) analysis. These tasks shall be automated and leaned out to the fullest extent and require minimal human intervention other than investigation and/or interpretation of abnormal and/or threshold events. The contractor shall inform the

Government of problem areas and perform analysis to determine root cause and solutions for these problems. (CDRL C002, DI-MISC-80711A/T, Scientific and Technical Reports)

4.1.9 Peculiar Support Equipment Item Management

The contractor shall perform item management activities for C-5 Peculiar Support Equipment

(as listed in Exhibit A, AMP/RERP Peculiar Support Equipment). During the life of this contract, various items will transition from contractor responsibility to that of Government management. This decreased level of support will be reflected in a different level of support being awarded each year based upon the number of items being managed by the contractor.

(CDRL D002, DI-ILSS-81226/T, Interim Contractor Support (ICS) Parts Usage and

Maintenance Data Collection Report; CDRL D003, DI-MGMT-80259/T, Physical

Inventories Report)

4.1.10 Configuration Control and Parts Obsolescence Support

The contractor shall:

a. Track vendor-generated hardware and software changes and notify the Government of all pending changes.

b. Recommend actions required to address configuration change or obsolescence issues.

(Actions may include, but are not limited to, qualification of components for use on the

C-5 AMP/RERP aircraft.)

c. Monitor, identify and/or verify subsystem and/or component obsolescence through market research.

d. Review other C-5 items for potential impact resulting from change in configuration or obsolescence issues.

e. Identify alternate items and/or alternate supplier sources.

f. Respond to requests from logistics agencies for engineering support Defense Logistics

Agency (DLA) requests to C-5 Engineering Support Activity, DLA Form 339, Request for Engineering Support.

g. Recommend life-time buy quantities.

(CDRL A002, DI-MGMT-80368A/T, Status Report) (CDRL D008, DI-SESS-81656, Source Data for Forecasting Diminishing Manufacturing Sources & Material Shortages

(DMSMS))

4.1.11 Technical Data

Procurement and use of proprietary contractor/subcontractor technical data, software and software documentation not previously delivered to the Government and required for support of this contract shall be the responsibility of the contractor. This requirement will only apply to updates, changes and/or development work that will change the baseline data package of this contract.

The contractor shall flow data requirements down to subcontractors to ensure contractor and

Government access to data generated in accordance with this PWS. The contractor shall maintain a data system, including subcontractor data, which shall be readily available to the

Government. The computer system shall contain program documents and support electronic delivery, storage, and archiving of both informal documents and formal CDRL documents.

The contractor shall provide a list of data applicable to all efforts. (CDRL A004, DI-MGMT-

81453A, Data Accession List)

Drawings shall be formatted for inclusion into the Government repository in accordance with the associated CDRLs and adhere to DFARS 252.227-7037, Validation of Restrictive Markings on Technical Data. (CDRL B001, DI-SESS-81000D/T, Product Drawings/Models and

Associated Lists)

4.1.12 Engineering Data

The contractor shall maintain and deliver a Technical Data Package (TDP) that accurately depicts any updates or changes to the procurement items identified in Exhibit A. The TDP shall represent the approved and accepted configuration of the defined delivered item(s). TDP data includes, but is not limited to, Computer Aided Design (CAD) data, CAD models, model based definition data sets, Gerber data and Master Bill of Materials (BOM). The TDP shall provide the necessary data to enable Government cataloging, provisioning, and full organic

DLM and repair of the AMP and RERP systems through the component level. This includes control drawings and part specifications that were used to select components. All engineering product definition data created as a result of this PWS shall be considered a part of the TDP.

The contractor and their sub-contractors shall deliver all modified drawings for existing systems on the C-5 AMP and RERP, which are updated by this contract. The TDP shall be delivered in accordance with Air Force Product Data Specification drawing 9579776

[Commercial and Government Entity (CAGE) 98752], reference attached CDRL Block 16.

This requirement will only apply to updates, changes and/or development work that will change the baseline data package of this contract. (CDRL B001, DI-SESS-81000D/T, Product

Drawings/Models and Associated Lists)

4.1.12.1 Relationship of Contractor with Subcontractors/Vendors: The contractor shall levy on sub-contractors and sub-vendors the same requirements for TDPs and data rights as are levied on them by this PWS. This requirement shall apply at all tiers of sub-contractor/vendor levels associated with the program. This requirement will only apply to updates, changes and/or development work that will change the baseline data package of this contract.

4.1.12.2 Engineering Data Updates and Revisions: The contractor shall (and shall cause subcontractors and vendors to) update and maintain engineering data for the item(s) designed, developed, modified and produced under this PWS for the life of this PWS and shall incorporate all changes in accordance with the following:

a. All engineering changes shall be incorporated into the applicable engineering data within 90 calendar days after engineering release/USAF concurrence or at intervals of five changes, whichever occurs first, except a change involving safety, which shall be incorporated immediately.

b. All engineering changes shall be incorporated into the applicable engineering data prior to delivery of data for review.

c. All engineering changes shall be incorporated into the applicable engineering data prior to delivery of final media. [This includes all Engineering Orders

(EOs) generated as a result of the preliminary data review.]

d. Revisions to existing drawings, if the contractor is the current design activity, shall result in the delivery of the entire document with no regard to how minor or major the revision. (CDRL A006, DI-ADMN-80925, Revisions to Existing

Government Documents)

4.1.12.3 Source Control Drawings

The contractor shall provide, DLM, source control drawings in support of the C-5 AMP and

RERP weapon system and equipment, associated with its life cycle support and procurement.

This requirement will only apply to updates, changes and/or development work that will change the baseline data package of this contract.

(CDRL B001, DI-SESS-81000D/T, Product Drawings/Models and Associated Lists)

4.1.12.4 Data Rights

All drawings, requirements/design documents, specifications, databases, Interface Control

Documents (ICDs), source code, test scripts, test plans, test results, and any associated information developed as part of the design activities shall be delivered to the Government with appropriate data rights. This requirement will only apply to updates, changes and/or development work that will change the baseline data package of this contract.

The contractor shall grant or obtain for the Government all technical data and computer software, data rights/licenses to all new hardware and new software, as well as, any modified hardware or software, comprising the modification and/or update to C-5 AMP and RERP architecture in order to provide for organic Government support.

a. The contractor shall provide to the Government early identification and assertion of use, release, or disclosure restrictions [Defense Federal

Acquisition Regulation Supplemnet (DFARS) 252.227-7017 Identification and

Assertion of Use, Release, or Disclosure Restrictions] notifications for any data to be provided to the Government with restrictions on use, modification, reproduction, release or disclosure.

b. The contractor shall maintain records (per DFARS 252.227.7019 Validation of

Asserted Restrictions—Computer Software and DFARS 227.7103-4 License

Rights) sufficient to justify and substantiate the validity of any markings that assert restrictions on the Government’s rights to use, modify, reproduce, perform, display, or disclose technical data and computer software delivered or required to be delivered under this PWS.

c. The contractor shall be prepared to furnish to the PCO a written justification for any restrictive markings in response to a request for information or challenge to any assertion of restrictions.

The contractor shall adhere to conformity of markings on all technical data, computer software, documentation, and associated data per DFARS 227-7103-12 Governement right to establish conformity of markings.

4.1.13 Safety Requirements

4.1.13.1 Government Health and Safety Regulations: The contractor shall comply with

Occupational Safety and Health Act (OSHA) [Public Law 91-596 as amended by Public Law

101-552] and OSHA Standard 29 Code of Federal Regulations (CFR), Part 1910, Occupational

Safety and Health Standards. The contractor shall maintain a Hazardous Materials

Management Program (HMMP) and System Safety Program (SSP) to identify and mitigate safety items for C-5 AMP/RERP.

4.1.13.2 Health and Safety Plan/Program: Within ten business days after contract (basic or order, as applicable) award, the contractor shall submit a Health and Safety Plan for acceptance by the Government Safety Office (78 ABW/SEG). The contractor shall establish and maintain a Health and Safety Program in accordance with the requirements listed in the contract (basic or order, as applicable) Appendix C, Industrial Safety Requirements, and the Health and Safety

Plan. (CDRL A00A, DI-ENVR-81375, Environmental Health & Safety Plan)

4.1.13.3 Hazardous Materials Management Program: Maintain and revise as required the C-5

AMP/RERP Health Hazard Assessment (HHA) to incorporate any changes to the identified health hazard risks or hazardous materials identified during performance of the contract.

(CDRL C006, DI-SAFT-80106B, Health Hazard Assessment Report)

4.1.14 Financial Management

Financial management and reporting shall provide a record of financial execution of the contract which includes a Contract Line Item Number (CLIN) record of obligations and disbursements using standard cost performance reports.

1. The contractor shall prepare CFSRs for all CLINs.

2. The contractor shall provide proposals for approved materiel purchases as required.

(CDRL A003, DI-MGMT-81468/T, Contract Funds Status Report (CFSR))

4.1.14.1 50/50 Reporting

The contractor shall collect, record, analyze, and report all data required to meet Title 10

United States Code Section 2466, Limitation on the Performance of Depot Level Maintenance of Material, requirements. (CDRL A00B, DI-MGMT-81749, The 50/50 Requirement

Report)

4.1.15 Administration and Management

The contractor shall identify an individual to act as the single Point of Contact (POC) for the

Performance Based Program. The contractor’s POC shall attend C-5 Program Reviews and other such engineering and logistics meetings as required. The contractor shall establish a process to confer with subcontractors when configuration changes are made to program components for inclusion in the supply system database. The contractor shall be responsible for procuring, scheduling, and maintaining historical records of the repair efforts for each of the peculiar items identified in Exhibit A. The contractor shall maintain Associate Contractor

Agreements (ACAs) with the support contractors for the Aircrew Training Devices (ATDs), and the Maintenance Training Devices (MTDs).

A PMR shall be held every six months with alternating venues hosted between Government and contractor facilities. PMRs will be approximately two days in length. Upon receipt of an approved agenda, PMR slides shall be provided in draft form two weeks in advance of the meeting. Meeting minutes shall be generated and delivered. (CDRL A001, DI-ADMN-

81250A/T, Conference Minutes) (CDRL A008, DI-MGMT-81433C, Contract Work

Breakdown Structure) (A007, DI-ADMN-81249A, Conference Agenda)

4.1.16 Multi-Functional Team

The contractor shall participate in Multi-Functional Team (MFT) meetings chaired by the

Government which will be held at least on a weekly basis via Video Teleconference

(VTC)/telcon, depending on availability, to integrate and coordinate support for the C-5 weapon system. The MFT will maximize communication and interaction among the various program disciplines to reach all program goals.

4.1.17 Progress Reviews

The contractor shall provide progress reviews to the Government on a monthly basis via

VTC/telcon on all contract performance requirements and provide an action plan for all performance deficiencies. The contractor shall conduct quarterly reviews at either contractor or

Government facilities, as specified by the Government, and shall provide status of schedules, program goals and process improvement initiatives. (CDRL A001, DI-ADMN-81250A/T, Conference Minutes)

4.2 Performance Measures

The following performance measures will be used for the modified fleet. Specific performance standards may be adjusted for each annual option period for those indicated below. Parts are those listed in Exhibit A.

4.2.1 Mean Down Time

For items listed on Appendix A, MDT will be calculated for each peculiar part number by calculating the number of days taken to complete each repair by serial number starting at the time the unserviceable items in condition codes Q and F are processed for turn in at the operating base and continues until the items are returned to serviceable condition (condition code A) and are receipted back into either wholesale or retail government inventory. Condition code Q and F repairs inducted during the Period of Performance (PoP) of the contract will be included in the calculation of MDT. Non standard repairs as defined in PWS paragraph 4.1.4.6 will be excluded from the MDT calculation once they are deemed as non standard. Repair actions inducted during a PoP but not completed during that PoP will be included in the MDT metric based on the PoP the repair is returned to serviceable condition (condition code A) and is receipted back into either wholesale or retail government inventory. Repairs inducted under other contracts but completed during this contract’s PoP will not be included in the calculation of MDT. Items that are received for repair that do not have a bona fide need for repair and are not inducted for repair will have the MDT clock stopped; MDT time will resume and will include previous turn in, order and shipping time on these items if they are subsequently inducted for repair once a bona fide need is verified. MDT will be calculated for each repair instance and consolidated to provide overall program MDT average percent change. Baseline is incorporated as an attachment to this contract.

For items with no repair history where a MDT baseline cannot be established, contractor shall use the consolidated average repair days from MDT baseline listed as an attachment to this contract.

For items with no repair occurrences during the current PoP, contractor shall exclude the individual part number from the MDT calculation defined in H-900, Performance Incentive

Clause.

For items listed on Appendix B, start time for MDT calculations will begin at time of shipment from a Government facility.

4.2.2 Supply Availability

The contractor shall maintain 85% (in Base Year) and 90% (in Option years) RO fill rate on each item (for a cumulative average computed on a monthly basis; annually for score).

4.2.3 MICAP Response

MICAP response measures the percentage of requisitions for CONUS MICAPs that are filled and delivered within 48 hours and OCONUS locations to point of embarkation within 72 hours to the percentage specified below for each contract option period.

The contractor shall fill and deliver CONUS MICAPS…