Attachment 7-PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

Robins Air Force Base, Georgia

24 JULY 2014

GROUNDS MAINTENANCE PWS

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES 4

1.1. MAINTAIN IMPROVED GROUNDS 4

1.2. MAINTAIN SEMI-IMPROVED AND AIFIIELD GROUNDS 6

1.3. MAINTAIN UNIMPROVED GROUNDS 7

1.4. MAINTAIN VEGETATIVE, INERT BEDS AND RELATED AREAS 7

1.5. MAINTAIN SURFACE DRAINAGE DITCHES 7

1.6. RESERVED 7

1.7. SPECIAL REQUIREMENTS 7

1.8 PERFORM VEGETATION UNDERGROWTH CONTROL/FIREBREAKS 10

1.9 COMPOSTING OPERATION 10

1.10 PREVENTATIVE MAINTENANCE 11

2.0 SERVICES SUMMARY 11. 12

2.1. QUALITY CONTROL 12

2.2. QUALITY ASSURANCE 12

2.3. PERFORMANCE ASSESSMENT 13

2.4. PERIODIC PROGRESS MEETINGS 13

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES 13

3.1. FACILITIES 13

3.2. UTILITIES 13

3.3. MATERIALS 13

3.4. SECURITY, FIRE & MEDICAL SERVICE 14

3.5. TELEPHONE 14

3.6. SOLID WASTE COLLECTION & DISPOSAL 14

4.0 GENERAL INFORMATION 14

4.1. MISSION 14

4.2. RESERVED 14

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR

VEGETATION 14

4.4. ENVIRONMENTAL REQUIREMENTS 14

4.5 PERMITS, LICENSES AND CERTIFICATIONS 15

4.6. HOURS OF OPERATION 15

4.7. RECOGNIZED FEDERAL HOLIDAYS 15

4.8. SECURITY REQUIREMENTS. 16

. 16

4.9. SPECIAL QUALIFICATIONS AND CONSIDERATIONS 16

4.10. INTERFACES 17

4.11 CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER

REPRESENTATIVE (COR) 17

4.12 WORK CLEARANCE REQUESTS 17

4.13 SAFETY REQUIREMENTS AND REPAIRS 17

4.14 RESERVED 17

4.15 ENVIRONMENTAL CONTROL 17

4.16 ORIENTATION PERIOD 18

4.17 CONTRACTOR MANPOWER REPORTING 19

4.18 NON-MISSION ESSENTIAL 19.

4.19 ACCESS TO GOVERNMENT FACILITIES 19

4.20 CONTRACTOR SAFETY PLAN 19

5.0 APPENDICES 20

PERFORMANCE WORK STATEMENT (PWS)

FOR

GROUNDS MAINTENANCE SERVICES

1.0 DESCRIPTION OF SERVICES.

The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Robins Air Force Base in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The contractor’s performance will be based on the Contracting Officer’s (CO) evaluation and Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and of the results required by the Service Summary (SS) and not the frequency or method of performance. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.1 MAINTAIN IMPROVED GROUNDS:

Improved Grounds are defined as areas that require more frequent maintenance such as cantonment areas, parade grounds, drill fields, schools, athletic areas, cemeteries, and housing area (including vacant quarters).

Mowing for special events shall not be included in this requirement.

1.1. Mow. The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance at all times. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

1.1.1 String Line Cutting (Areas that are not obtainable by riding mowers or push mowers but shall be cut with a weed eater) Areas that cannot be cut by riding mowers or push mowers due to sloping, grading, or tight spacing shall be weedeated.

1.1.2. Edging. The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation, and weeds shall be cut back no more than 1/2 –inch from the surfaced edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3. Trimming. The contractor shall trim the grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles on improved grounds.

Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area. Damage to trees and shrubs from trimming shall be replaced by the contractor at their expense.

Replaced trees shall be of same species and no less than 5 gallons in size. Shrubs shall be same type and as close to same size as possible. Replacement shall occur within 15 days of noticed damage. The Contractor shall report any damages to Contracting Officer Representative (COR) immediately upon notice of damage.

1.1.4. Irrigation

The contractor shall maintain, adjust, and repair existing lawn irrigation systems during the growing season.

1.1.4.1 Operation of irrigation systems. The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix E). Contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc. between waterings to ensure neat, clean appearances of areas. The contractor is prohibited from connecting to any hydrant within the boundaries of the installation.

Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during nighttime hours. If daytime watering is necessary, Contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc.

Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system.

1.1.4.2. Maintenance of irrigation systems. The contractor shall maintain irrigation systems. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, clock/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems, replacement will be on a case-by-case, reimbursable basis. The government shall ensure all irrigation systems are fully operational before contractor assumes responsibility. The irrigation system to be maintained and related workload data is identified in Appendix A and E.

1.1.5 Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas of improved grounds and additional areas identified in Appendix A and B. Remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, etc.) and man-made debris. Police areas to maintain a neat and professional appearance.

1.1.6 Leaf Removal. The contractor shall remove leaves in improved grounds to maintain a neat and professional appearance. Leaf removal must be completed two days upon issue of the work order for this special requirement. At other times remove leaves as a part of the litter patrol to maintain a neat and professional appearance.

1.1.7 Fertilization. The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass, and season. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. Fertilization will be completed with approved work order.

1.1.8 RESERVED

1.1.9 RESERVED

1.1.10 Prune Shrubs, Hedges, and Other Plants. The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. This service will be issued as a work order by the CO or COR. Hedges shall be maintained to their natural height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose.

Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedge shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government.

1.1.11. Maintain Base Jogging Trails. The contractor shall prune and trim trees to provide an 8 foot high and 5 foot wide clearance of tree limbs and branches. There shall be no visible evidence of fallen leaves, pine needles, fallen tree limbs or branches, or soil accumulation on jogging trail. The contractor shall eradicate all grass and vegetation that grows on or around the jogging trails.

1.1.12. Munitions Storage Area (MSA). The contractor shall maintain MSA as Improved grounds. This area shall require policing, mowing, trimming, edging, leaf, branch, and pine needle removal. Where environmental and security factors allow, maintain 50 ft firebreaks around each, except igloos. Maintain 5 feet around igloo ventilators in accordance with (IAW) Air Force Manual (AFMAN)91-201, Para. 10.17 Firebreaks. Clear zones shall be established and shall extend a minimum of 12 feet on the outside and 30 feet on the inside of fence. Mounds shall be maintained as level and without dips, ridges, or ditches. All limbs, branches, unwanted vegetation, litter, and debris shall be removed from MSA site and disposed of properly each time grounds maintenance is performed.

1.2 MAINTAIN SEMI-IMPROVED GROUNDS AND AIRFIELD GROUNDS

Semi-improved grounds are identified in Appendix A and B. Semi-improved grounds are defined as areas where frequent maintenance is not required. This land use classification includes secondary road shoulders, safety and/or security zones (for example along fence lines), rifle and pistol ranges, picnic areas, missile sites, space launch complexes, fuel storage areas, staging and storage areas, antenna facilities, remote or low use installation entry points and other open or industrial areas with lower visibility. Maintain surface drainage ditches in semi-improved areas to prevent erosion and ensure continuous flow of water.

1.2.1 Mow. The contractor shall maintain grass height between 4 to 10 inches in all semi-improved grounds areas except in airfield designated as Bird Aircraft Strike Hazard (BASH) areas. Maintain grass height between 7 and 14 inches in BASH areas. Cutting of grass on airfield grounds shall be accomplished only after Airfield Management has approved scheduled times. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass height.

1.2.1.1 String Line Trimming (Areas that are not obtainable by riding mowers but shall be cut with a weed eater) Areas that cannot be cut by riding mowers or push mowers due to sloping, grading, or tight spacing shall be weed eated.

1.2.2 Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blockers, and other fixed obstacles and temporary obstacles/objects. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall mulch or remove grass clippings when visible after trimming, before leaving work area.

1.2.3 Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management. Work will be accomplished only after Airfield Management has approved scheduled times.

1.2.3.1 Flight-line Drivers. Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flightline driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.2.3.2 Airfield Tower Communications. The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The government shall provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the contractor. All equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The contractor shall be responsible for any changes to radio types that the base makes in the course of this contract, i.e. frequency changes. The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.2.3.3 Airfield Light Fixtures. The contractor shall cut a 10 foot wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects in accordance with improved grounds standards. This service also includes the requirement grass, vegetation, and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.3 MAINTAIN UN-IMPROVED GROUNDS Un-improved grounds are identified in Appendix A and B.

The contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment.

The contractor shall mow un-improved grounds once per year to a height not to exceed 14” (except BASH areas).

1.4 MAINTAIN VEGETATIVE BEDS, INERT BEDS AND RELATED AREAS The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendix A and B to present a neat and professional appearance. This service will be issued as a work order by the CO or COR. Maintenance activities may include but not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.5 MAINTAIN SURFACE DRAINAGE DITCHES The contractor shall maintain surface drainage ditches, weirs and retention ponds to be free of shrubs, trees, silts and trash to prevent erosion and ensure continuous flow of water. Scheduled maintenance is required annually. Drainage ditches to be maintained are identified in Appendix B.

1.6 RESERVED

1.7 SPECIAL REQUIREMENTS

1.7.1 Trees. The contractor shall prune or trim all trees as necessary. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute ANSI A300 Part 1 industry standards. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. Minimum safety clearances are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings. Trees that pose threats to structures or buildings shall be removed. Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (fewer than 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet. Contractor shall be responsible for removing all debris generated from trimming or pruning operations. This service is issued as a work order and must be completed within five (5) workdays from notification.

1.7.1.1 Tree Care. The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.7.1.2 Tree Standards. The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

ANSI A300- Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

ANSI A300 (Part 1) - Tree Pruning

ANSI A300 (Part 3)-Tree Support Systems (Cabling, Bracing, and Guying)

ANSI Z60.1-American Standard for Nursery Stock

ANSI Z133.1- Safety Requirements for Tree Care Operations

1.7.1.3. Emergency Spot Pruning/Trimming. Emergency spot pruning/trimming shall only be accomplished through issuance of a work order by the CO or COR. The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.7.1.4 Tree and Stump Removal. The contractor shall be responsible for tree and stump removal. Tree measurement will be Diameter Breast Height (DBH). Dead trees that are a safety hazard shall be removed no later than close of business the following work day unless otherwise advised by COR. The contractor shall be responsible for damages done to government property including, but not limited to turf damage, limbs falling on structures, broken concrete from sudden impacts. Trees shall be disposed of at the designated compost operations site on Robins AFB. Tree-debris that cannot be processed at the compost site shall be placed in government provided dumpster. Tree and stump removal shall only be accomplished through issuance of a work order by the CO or COR. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 6 inches below grade. Stumps shall be ground within one (1) workday of the tree removal date. Stumps shall be back filled and seeded to match surrounding area. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories. Large, Medium, Small and Sapling as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter. A tree removal report shall be submitted to the COR prior to approval for removal (CDRL E001)

Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date.

Medium Trees: Diameter 24” to less than 36” remove within 10 workdays from the work order date.

Small Trees: Diameter 3” to less than 24”, remove within 5 work days from the work order date.

Saplings: Diameter 3” and smaller, remove within 2 workdays from the work order date.

1.7.1.5 Emergency Tree and Stump Removal. The contractor shall perform emergency tree and stump removal only after the issuance of a work order by the CO or COR.

Large Trees: Remove within 2 workdays from the work order date.

Medium Trees: Remove within 2 workdays from the work order date.

Small Trees: Remove within 1 working date from the work order date.

Saplings: Not Required

1.7.1.6 Airfield Approach Area Tree Cutting. The contractor shall upon notification by the CO through the issuance of a work order, perform trees/brush cutting on the airfield approach area. Boundary map will be provided with work order.

1.7.1.7 Tree Maintenance on Electrical Distribution Lines, TV Cable, and Telephone lines. The contractor shall trim, cut, and remove trees and limbs, from primary and secondary electrical lines and TV cable and telephone lines as indicated in Appendix A using the guidance of “The Lineman’s and Cableman’s Handbook” 2002 edition, Section 35. Trees shall be maintained on a 3-year cycle, and were last maintained in 2012.

Therefore, maintenance will be due in 2015 and 2018.

1.7.1.7.1 The contractor shall provide a minimum of 7 foot clearance from the outside wire on both sides of the distribution network or provide a 3-year clearance from all lines, whichever is greater. Clearance is defined as the distance necessary to prevent re-growth into the lines before the tree is re-trimmed on the designated cycle.

If tree branches come in contact with lines between pruning cycles, the contractor shall trim the branches at no additional cost to the government. Open wire secondary lines shall be cleared 3 feet on either side. TV cable/telephone lines shall be cleared 3 feet on either side. Customer service wires shall be cleared of all limbs that are in contact with the service wire.

1.7.1.7.2 All trim work shall be done in accordance with the tree care information found at www.treesaregood.com/treecare/pruning and the International Society of Arboriculture (SA) Standards. Trees shall not be topped and where possible avoid shaving limbs off one side of the tree. In all cases where conditions permit, the contractor shall use drop-crotch or side trimming methods to obtain necessary clearance for primary lines. Where necessary trimming harms the shape of the tree, such additional trimming shall be done so as to give the tree satisfactory shape and appearance as determined by the contractor. All overhangs within reach of 2 men working from an aerial lift (50 feet working height) shall be removed. All limbs hazardous to the primary lines shall be removed. All limbs extending underneath the Primary lines and TV cable/telephone lines shall be trimmed or removed the same distance as limbs extending over the lines. No limb hangers shall be left in the trees.

1.7.1.7.3. The contractor shall secure information from the COR and 78 Civil Engineering Squadron (CES) Exterior Electrical, 327-7432, as to the location of the circuits involved in all cases before the work begins. The contractor shall complete maintenance on one entire circuit before moving to the next circuit. Before beginning work on a daily basis, the contractor shall advise the COR and 78 CES of the hours when work will begin and stop. The electric circuits of the base are to continue in operation during this work and the contractor is to guard against interfering with the normal operation of said circuits. The contactor is to provide and use all protective equipment necessary for the protection of the general public and the contractor's employees by using the proper traffic barriers, as well as other precautionary devises or procedures deemed appropriate.

1.7.2. Emergency Event Services. The contractor shall upon notification by the CO through the issuance of an oral or written work order, perform emergency events. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency service. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders.

1.7.2.1 Memorial Day Services. The contractor shall begin preparing Camellia Gardens (1 acre) for Robins annual Memorial Day Service two weeks prior to the Memorial Day services. The garden shall be serviced as trimming, edging, pruning, removing/replacing dead or dying trees. Camellia Gardens will be treated as Improved Grounds on a quarterly basis after Memorial Day Services.

1.7.3 RESERVED

1.7.4 Special Event Services. The contractor shall perform special cuts upon approval by the CO through the issuance of a work order. The contracting officer shall notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

1.7.4.1 Memorial Day Services. The contractor shall begin preparing Camellia Gardens (1 acre) for Robins annual Memorial Day Service two weeks prior to the Memorial Day services. The garden shall be serviced as trimming, edging, pruning, removing/replacing dead or dying trees. Camellia Gardens will be treated as Improved Grounds on a quarterly basis after Memorial Day Services.

1.7.5 Planting trees, shrubs, and vegetative beds. The contractor shall upon notification by the CO or COR through the issuance of a work order, perform planting of trees, shrubs, and vegetative beds to include but not limited to: removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability.

1.8. PERFORM VEGETATION UNDERGROWTH CONTROL/FIREBREAKS The contractor shall control vegetation and remove debris from wooded areas and all fence lines to prevent fire hazards or for security/safety reasons. Vegetation in these areas shall be mowed to remain between 4 and 14 inches. Tree limbs shall be cut to maintain a 15 foot wide vertical clearance.

1.9. COMPOSTING OPERATION: The contractor shall be responsible for the composting operation IAW oral/written guidance provided by the composting consultant in the Robins Environmental Management office.

Grounds Maintenance contractor is responsible for all day-to-day management of the compost facility to include but not limited to: storing/preparing material delivered to the site for mixing and processing and building/maintaining windrows to provide enough humus/compost to be used beneficially in base beautification projects.

1.9.1. Composting equipment The contractor shall be provided composting equipment as listed in Appendix F.

1.9.2. Composting Operation The compost area shall have organic debris removed on a regular basis, avoiding a buildup of organic debris. If buildup of debris occurs due to grinder or chipper in-operability, operations shall recommence upon completion of repair. During extended down time for repairs, contractor must acquire a government approved substitution to avoid buildup of debris. A temperature log and a tonnage report documenting the amount of compost produced and how much is used shall be sent to Robins Environmental Management on a monthly basis. (CDRL E002)

1.10 Preventative maintenance The contractor shall perform daily and routine preventative maintenance on grounds equipment. All preventative maintenance shall be annotated in a log, including name of person performing preventative maintenance, name of equipment, date and services(s) performed. Log shall be maintained at the equipment location.

2.0 SERVICE DELIVERY SUMMARY. The contract service requirements are summarized in performance objectives that related directly to mission essential items. The performance threshold briefly describes the minimally acceptance levels of service required for each requirement. The Service Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in FAR 52.212-4(a), Contract Terms and Conditions-Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS

Para Performance Threshold

Remedy Method of Assessment

SS-1

Maintain Improved Grounds

a. Mow

b. Edge

c. Trim

d. Irrigation Systems

e. Leaf Removal

f. Fertilization

g. Prune Shrubs

1.1, inclusive

No more than 5 valid defects per month

Re-performance Within 8 hours of notification

Periodic Validation

SS-2

Maintain Semi-Improved Grounds

a. Mow Non-Airfield semi-improved areas

b. Trim Non-Airfield semi-

1.2, inclusive

No more than 5 valid defects per month

Re-performance Within 8 hours of notification

Periodic Validation improved areas

c. Mow Airfield semi-improved areas

d. Trim Airfield semi-improved areas

e. Mow Taxiway, Runway Edge Lights and Signs

SS-3

Maintain Un-Improved Grounds

1.3, inclusive

No more than 2 defects per month

Re-performance Within 1 day of notification or a mutually acceptable timeframe to the CO or COR and contractor.

Periodic Validation

SS-4

Maintain Vegetative Beds, Inert Beds and Related Areas

1.4 No more than 3

valid defects per month

Re-performance Within 4 hours of notification

Periodic Validation

SS-5

Debris, Trash and Litter Policing

1.1, inclusive

No more than 3 valid defects per month

Re-performance Within 4 hours of notification

Periodic Validation

SS-6

Tree Pruning

1.7, inclusive

No more than 3 valid defects per month

Re-performance Within 4 hours of notification

Periodic Validation

SS-7

Quality Control Contractor’s Quality Control Plan (incorporated into contract after award).

2.1 No more than 3

valid defect per month

Contractor shall complete a written Corrective Action Report.

Periodic Validation

2.1 QUALITY CONTROL. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback (CDRL E003). The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standard contained in this task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days or receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions-Commercial Items, Inspections/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS. The CO, Functional Commander, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance.

The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. See Appendix F for a detailed listing of Government Furnished Property and Materials.

3.1 FACILITIES. The government shall provide building 1346 to the contractor. This facility will provide an area for storage of all grounds equipment.

3.2 UTILITIES. The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The contractor shall not change or modify any utility systems or component; or connect any Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the

Government provided facilities.

3.3 MATERIALS. The government shall furnish materials listed in Appendix F.

3.4 SECURITY, FIRE, AND MEDICAL SERVICES. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5 TELEPHONE. The Government will provide telephone line(s) in the Government provided facility for contractor use in making local commercial calls and base calls in support of contract requirements. Long distance call and toll calls are not authorized on government phones.

3.6 . SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

4.0 GENERAL INFORMATION

4.1 MISSION. The overall Civil Engineer mission at Robins Air Force Base is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2 RESERVED.

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION.

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 “Protection of Government Buildings, Equipment, and Vegetation”

4.4 ENVIRONMENTAL REQUIREMENTS. In addition to all applicable Federal, State, and local environmental codes and regulations, the following specific guidance is provided:

4.4.1. Hazardous Materials. The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952.

Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.1.1. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.2. Pesticides. All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (MSDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the

Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.4.2.1 Pesticide Storage and Mixing

The contractor shall perform pesticide storage and mixing operations off base.

4.4.2.2 Monthly reports. The contractor shall submit a report to the 78 CEG/CEIE within 10 working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Form 1532 will be provided on request to facilitate record keeping.

4.4.2.3 The contractor is subject to inspection by DoD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency

4.4.3. Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.4.4. Hazardous Materials Management: The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.4.5. Final Report. The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.5 PERMITS, LICENCES, AND CERTIFICATIONS. Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract.

Maintain records of such requirements and make the documentation available to the Government for review.

All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07.

4.6. HOURS OF OPERATION. Normal hours of operation for Robins AFB are 0730 to 1630, Monday through Friday. All airfield mowing shall be coordinated through the Air Field Manager or Base Operations.

4.6.1 WORK SCHEDULE. The contractor shall prepare a quarterly work schedule detailing the required service in accordance with Appendix A. The contractor shall submit this work schedule to the COR no later than 10 days prior to the start of the first operational performance period. The work schedule shall include the completion of estimated quantities IAW instructions contained in DD form 1423, Data Item (CDRL E004).

4.7. RECOGNIZED FEDERAL HOLIDAYS.

The contractor is not required to provide service on federal holidays, except in emergency situations; the holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.7.1 Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.8 SECURITY REQUIREMENTS. Security and base access requirements are contained in clause 5352.242- 9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for them to reach their destination. Always drive designated routes at posted speed limits throughout the base.

Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.9. SPECIAL QUALIFICATIONS AND CONSIDERATIONS.

4.9.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the contract. This manager and an alternate shall have full authority to act in the contractor’s absence and shall be designated in writing to the contracting officer. The contractor shall provide telephone numbers of the contract manager and alternate(s) where these persons may be contacted outside of normal duty hours. The contract manager or alternate shall be available during normal duty hours within one hour to meet on the installation with government personnel to discuss problem areas. After normal duty hours, the manager or designated alternate shall be available within two hours. The contract manager and alternates must be able to read, write, speak and understand English.

4.9.2 EMPLOYEES.

4.9.2.1. The contractor shall present a neat appearance and be easily recognized. The contractor shall furnish an identifying badge, which shall include as a minimum, the person's name, name of the contractor, and words "Ground Maintenance." Each employee shall wear the badge on the outer clothing on the front of the body between the neck and waist so that the badge is visible at all times.

4.9.2.2. All contractor employees who handle and/or apply herbicide must have a current State of Georgia Certification of Competency. Certification of Competency must be presented to the COR prior to use or application of the herbicide for this contract.

4.9.2.3. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interests nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with

DODD 5500.7.

4.9.2.4. Employee Training. All contractor employees who will be operating vehicles on the flightline must receive Flight Line Driver Training and Government Vehicle Operators Identification Card Training (OF 346 and AF Form 483). Flight line driving and radio procedure training and base security training will be provided by the Air Force. Employee wages for this training is at the contractor’s expense. The training is a briefing of special instructions on standard flightline traffic controls, standard tower signals, and particular hazards involved in driving within the flightline area. RAFBI 13-213, Control and Operation of Vehicles on RAFB Airfield, shall be adhered to. An authorized individual in Civil Engineering, building 1555, will brief the contractor's employee, issue, and validate the AF Form 483 (Certificate of Competency), which certifies that the employees have been briefed on flightline driving. In addition to the validated AF Form 483, vehicle operators shall have valid state driver's licenses in their possession when driving on the flightline.

4.10. INTERFACES. Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

4.11. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE (QUALITY

ASSURANCE PERSONNEL) The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.12. WORK CLEARANCE REQUESTS

The contractor shall obtain an approved Work Clearance Request for all work which involves excavation including minor digging.

4.13 SAFETY REQUIREMENT AND REPORTS

The contractor shall perform work in a safe manner as required by OSHA Safety and Healthy Requirement.

Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property of an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. Robins Air Force Base participates in the Voluntary Protection Plan (VPP).

Contractor Safety Program. The contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the government via the DD 1423 Data Item Number Data Acquisition Document Number DI- ENVR-81375 for Contractor's Standard Operating Procedures (SOP) to receive the Contractor's Safety and Health Plan Update. (E005)

4.14 RESERVED.

4.15. ENVIRONMENTAL CONTROL.

4.15.1. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall negotiated with the CO an equitable adjustment. Also, the contractor shall be familiar with base environmental protection policies.

4.15.2. Green Procurement Program (GPP): GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using appropriated funds, including services and new requirements. Federal Acquisition Regulation (FAR) 23.404(b) applies and states that GPP requires purchase of Environmental Protection

Agency (EPA) designated product included in the Comprehensive Procurement Guidelines (CPG) list that contain recovered materials, unless the item cannot be acquired: a) competitively within a reasonable timeframe; b) that meet appropriate performance standards, or c) at a reasonable price.