Attachment 3-Transmittal Letter.doc

RFP # FA8501-14-R-0011

ATTACHMENT #3

Transmittal Letter

Transmittal Letter for Government Sources to Accompany Present/Past Performance Questionnaire

[TO BE COMPLETED BY OFFEROR]

FOR OFFICIAL USE ONLY

MEMORANDUM FOR: [OFFEROR’S/JOINT VENTURE MEMBERS’S POC]

FROM:

[OFFEROR’S ADDRESS AND POINT OF CONTACT]

SUBJECT:

Present/Past Performance Questionnaire for Contract(s) .

1. We are currently responding to the Department of the Air Force (AF), Warner Robins Air Logistics Complex, Request for Proposal (RFP) FA8501-14-R-0011, for the procurement of the Ground Maintenance at Robins Air Force Base. This RFP is being conducted as a Tradeoff Source Selection and specifically requires that we, as an offeror, do the following:

The offeror shall send out – and track the -- Present/Past Performance Questionnaire to each of the offeror’s, joint venture members’ Points of Contact (POCs). The responsibility to send out and track the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any joint venture members. The completed Present/Past Performance Questionnaire shall be submitted directly to the Government not later than [Offeror to fill-in closing date]. Each of the offeror’s POCs may submit its completed Present/Past Performance Questionnaire either electronically or by direct mail. If submitted via electronically, the POCs shall follow the procedures outlined in paragraph B. Volume I above, and email to: Lionel.Lawson@us.af.mil and Keisha.Robinson@us.af.mil. The following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent and encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information) to : Keisha.Robinson@us.af.mil.If an offeror’s computer system cannot support encryption technology, the offeror shall send the Contracting Officer correspondence at the time that it submits its proposal stating that it accepts the risk of sending and receiving unencrypted email if it chooses to utilize unencrypted email as a channel of communication.

If mailing, the POC’s may return the completed questionnaires via mail to:

PZIOC-R

Attn: Lionel R. Lawson

375 Perry Street

Building 255

Robins AFB, GA 31098-1672

If mailing, the outside of the envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

SOURCE SELECTION INFORMATION-SEE FAR 2.101 and 3.104

For Official Use Only