2- 01300 - Submittals & Certificate of ComplianceREV.doc

01300 - SUBMITTALS AND CONTRACTOR FURNISHED ITEMS UHHZ 020212

REVISED SECTION

1PART 1 - GENERAL

1.01 GENERAL:

A. Basic: Provide items requiring drawings, diagrams, certifications, manufacturers’ literature, data brochures, technical data, sample requests, forms, and other data as noted under the submittals section of each specification section. Provide submittals using an AF Form 3000. Complete the form include but not limited to the following information, the spectfication section or drawings the submittal applies to, indicate if a resubmittal, provide sequential submittal numbers etc.

B. Contractor Responsibility: Review, Corrections, or Comments made on the Submittals do not relieve the contractor from compliance with the requirements of the Drawings, Specifications, Addendums, and Contract Documents. By entering into this contract, the contractor agrees that the purpose of submittals is to demonstrate to the contracting officer that the contractor understands the design concept and that he demonstrates his understanding by indicating which equipment and material he intends to furnish, install, and use. Review of shop drawing will be general only for basic conformance with the design concept. The Government’s review of such drawings, schedules, or cuts shall not relieve the contractor from the responsibility for correcting all errors of any sort contained in the submittals. The contractor is responsible for confirming and correlating all quantities and dimensions; selecting proper fabrication processes, construction methods and installation techniques; coordinating this work with that of all other trades; and performing all work in a safe, workmanlike and satisfactory manner.

1.02 SUBMITTALS: Provide the following submittals as required by the contract or as directed by the Contracting Officer.

Inspector

Para #

Description

Date Required

Check Mark

1.05 A

Superintendent Data

As Directed

1.07 B.2

As-Built CADD & Redlines

By Prefinal

1.07 B.5

As-Builts Hard, Soft Copies

By Final

1.07 B.7

As-Built Resubmittals

As Directed

1.08

Equipment List

30 Days before Prefinal

1.10

Schedules

Per Forms Listed

1.11

Pre-Award Data

With Bid

1.03B

Shop Drawings

30 Days After NTP

1.03A-4 Manufacturer’s Data

30 Days After NTP

1.03 SUBMITTAL INSTRUCTIONS: Submittal requirements for each specification section are listed in those respective sections. The following apply to all sections.

A. Material Submittals:

1. Complete Submissions: All items requiring submittals for each section shall be provided at one time. Partial submittals will be returned without approval. No time extensions will be granted for failure to comply. In some instances the specifications may require certain items from one or more specifications sections to be submitted at one time. For example, condensing units and air handler submittals may be required to be provided together.

2. Submittal Checklist: The contractor shall complete a copy of the checklist provided in the submittals paragraph of each specification section. This checklist shall be provided with each submittal. Submittal information shall be arranged in order to correspond with each checklist.

3. Time: The Contractor shall have approved submittals before ordering any equipment under this contract. If equipment is ordered prior to receiving approval, it will be solely at the Contractor’s risk. Under no circumstances will material be installed prior to approval of submittals. The Contractor will be required to manage his materials/equipment lead times and obtain approval in sufficient time to complete the work on schedule. Disapproval of incomplete or unsatisfactory submittals shall not be grounds for contract extensions. Other submittals such as as-builts, test reports, etc., shall be provided as indicated.

4. Manufacturer’s Data: When the specifications contain an “X” under the “Manufacturer’s Data Required” field of the submittals paragraph checklist, then the submission of manufacturer’s data is required. If an “X” is in the “Certificate of Compliance” field, then it becomes the Contractor’s option to submit manufacturer’s data or a Certificate of Compliance as detailed below.

5. Exceptions: If any material proposed for use on this contract deviates from the specifications, the Contractor shall submit those proposed deviations for approval along with detailed justification. All exceptions and deviations shall be described in detail with each product submittal. Cost will not be considered a justification for taking exceptions unless a credit is offered to the Government.

6. Substitutions: Products provided by manufacturers other than those specified as the “design basis” shall be considered substitutions.

a. All features of items submitted as substitutions are implied to be in full compliance with Specifications and Drawings if not specifically noted as "Exceptions."

b. Where a design basis is referenced in Specifications and Drawings, substitutions must meet or exceed the salient features of the design basis as determined by the Technical Representative of the Contracting Officer. Exceptions to design basis characteristics must be clearly noted as "Exceptions." Note: The Federal Acquisition Regulations place the burden of proving the substitute as equal or better on the contractor.

c. Changes required to accommodate approved substitution shall be made at no additional cost to the Government. For example, an approved motor substitution may require upsized electrical cable and conduit.

7. Certificate of Compliance: The Contractor may, if indicated, submit a “Certificate of Compliance” (COC) in lieu of providing manufacturer’s catalog cuts/data. Only one COC will be required per specification section. Submit three copies of each COC package. The COC shall be signed by the supplier or manufacturer and the contractor. A sample COC is attached at the end of this specification section.

B. Other Submittals: Other submittals such as shop drawings, samples, test results, spare parts, and etc. shall be provided as required by each specifications section. Provide 6 copies of each unless directed otherwise.

C.

SHOP DRAWINGS REVIEW CONFERENCE REQUIREMENTS: The Contractor shall submit for shop drawings submittals, 7 sets each and one electronic CD copy (Microstation format V8 or Autocad 2007 or later version) of the complete shop drawings which shall include, but not be limited to, underground tanks, submersible pumps, product piping, leak detection monitoring system for the UG tanks and product piping, excavation and sheet piles/shoring details, HS-20 loading, all associated accessories, , pipe chase, electronic leak detection/inventory/monitoring system, electrical, manufacturer equipment data, detailed phasing plan and schedule, certifications and licensing, etc. as required by the project and NFPA Standards, UL, Army COE, etc. 30 days after NTP to the C.O. representative for the base CE, environmental department, AAFES, etc. and the users to review. The contractor shall attend the pre-construction conference and shop drawings review conferences which are scheduled as indicated below. The contractor shall incorporate all review comments. Contractor shall submit 6 sets each and one electronic CD copy of all required documents as indicated and required for final submittals. Disapproval of the shop drawings shall not be cause for time extension.

The shop drawings of the UG tanks, product piping, leak detection/monitoring system, control system, electrical system, and associated accessories shall be prepared and stamped by a registered professional engineer in retail gasoline dispensing in Georgia and the rules in NFPA connected with above and below ground tanks and gas piping system Schedule of submittals and review conference shall be as follows:

1.04 RETURN AND DISAPPROVAL OF SUBMITTALS: The Contracting Officer will return submittals to the Contractor within 14 days after Final Submittals using AF Form 3000 to show approval or disapproval. Resubmittal of disapproved submittals shall be accomplished within 7 days after receipt of disapproval using AF Form 3000. Disapproval shall not be cause for time extension.

1.05 SUPERINTENDENT:

A. When requested, provide name and qualifications for review. Designate a competent person who shall have full authority to act for the Contractor and who shall be the primary contact with the Government until project acceptance. The superintendent is a non-working site supervisor/manager who shall be on site at all times when any Contractor personnel or their subcontractor’s are on site and work is going on. The Government through the Contracting Officer or Technical Representative of the Contracting Officer (CEC Inspector) reserves the right to shut down all Contractor site activities if the superintendent is not on site at such times. Site work shall not resume until the superintendent has returned to the site. Several violations of this requirement are cause for termination for default.

1.06 TURN-IN OF IDENTIFIED EQUIPMENT, SPARE PARTS, TOOLS, AND OTHER MATERIALS: Items indicated in the Submittals section of each specifications and elsewhere, for turn-in to the Government shall be delivered as directed or in the absence of direction, before prefinal inspection. Obtain receipts from Government employees receiving the materials and deliver them to the Contracting Officer before prefinal inspection.

1.07 AS-BUILT DRAWINGS: Submit as-built project drawings in CADD and red lines for approval. These must be fully accepted and approved before the Contractor will be given Final Payment. Details are as follows:

A. Contractor Receiving CADD Files: The Government will provide an electronic copy of the final design drawings and associated files to the Contractor after contract award and at Contractor request to the Technical Representative of the Contracting Officer (TRCO). This will normally be after the mid-point of construction to ensure any contract modificatins are shown on the final design drawings. The electronic copies will consist of the CADD files on CD or floppy disks in either zip or standard format. The CADD files will be in the MicroStation version current at the time of design, prepared according to the base standards then in effect.

B. Submittals:

1. Acceptance and Quality Review by Government: The Government places a high value on the accuracy and detail provided in these as-builts. The contract shall not be considered complete until the as-built information is approved and accepted in its entirety.

2. Submit (with AF Form 3000) a full set of drawings with “red line” changes indicated on the drawings for approval before Prefinal Inspection. Mark drawings as “AS-BUILT” in the revisions block of the title block area. Contractor personnel shall deliver these to the Contracting Officer.

3. The Inspector will evaluate the submittal for correctness and completeness and then provide either an approval note or directions for corrections to the Contractor.

4. After receipt of the inspector’s approval and prior to updating the drawings electronically, contact the Inspector and make contact with the As-built Coordinator for the original design office to discuss technical issues associated with preparing the final as-built drawings.

5. Submit (with AF Form 3000) at Final Inspection the full set of corrected as-builts for reapproval, in hard copy form, and a full set of electronic drawing files (sheet files and model files) which have been changed and the approved red-lines drawings for compareison. Label the drawings as “As-built” in the title block area of the electronic drawings. The contractor shall retain the existing model file and sheet file structure originally used to produce the drawings to create the final drawings. For example, if the floor plan was a model file, any changes to the floor plan should be accomplished on the model file. If utility lines were a part of the sheet file, the changes should be made to the sheet file.

6. The Inspector and As-built Coordinator will reevaluate for correctness and completeness and then provide either an approval note or further directions for corrections to the Contractor.

7. Resubmit (with AF Form 3000) complete submittals as directed until the government provides the approval note.

C. Format:

1. Provide drawings in an autocad 2007 or a MicroStation CADD format V8 at the time of the middle stages of construction, updated as needed from the original contract drawings.

2. Drawing elements shall be retained in original format. Raster elements may remain raster, and vector elements shall remain vector.

3. Make all changes in the colors and levels that match those in the original drawings that were provided by the Government.

4. Notes shall be legible and changes shall be shown clearly indicating differences, however minor, between actual construction and project drawings. Include corrections to underground utilities and unforeseen site conditions discovered during performance of contract.

5. Update the indexes of the electronic files to reflect any changes.

D. Utility Data: Provide the following exterior utility information as “smart lines” when already on the original drawing files. If smart lines were not used, then provide a separate file in Microsoft Word or Excel format with the following data, as a minimum, for each segment of utility lines:

Size

Material

Depth

Date Installed (Normally to coincide with warranty date)

E. Accuracy of Dimensions for Site Drawings: Locate all significant exterior features and utility lines within a one (1) foot accuracy for purposes of as-built submission, even if not changed during construction.

1. The locating may be accomplished by traditional survey methods or by global positioning system (GPS) satellite equipment supplemented by traditional methods where required.

2. Locations may be from existing buildings or from base monument system. Any existing structures used as a survey reference must be checked for conformity to NAD 83 surveying coordinates.

3. Recognize that the base maps which are often the basis for the contract site plans have been prepared from aerial photographs and as such show the roofline instead of the building structure line.

F. Qualified Firms for CADD and GPS Support: The Contractor may use any commercial firm or in-house resources to accomplish the requirements. If requested, the Inspector will also provide names of other firms the Government believes should be capable of providing the services required, based upon base personnel experience with them.

1.08 PROVIDE EQUIPMENT LIST to Contracting Officer. Indicate the make, model number, and warranty expiration date of equipment installed by Contractor. The Technical Representative will inform the Contractor which equipment should be on list. After the list is approved, the Contractor shall complete GSA Form 274 obtained from Technical Representative and place on equipment in list before prefinal inspection.

1.09 FINAL INSPECTION ONLY: If the Contracting Officer elects to have only a final inspection, turn in prefinal inspection submittals before the final inspection.

1.10 PROGRESS SCHEDULES AND REPORTS: The reports contemplated by the contract clause in Section I of the contract entitled 'Schedules for Construction Contracts' shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report.

1.11 PRE-AWARD SUBMITTALS: Submit the following items with bid:

A. Experience: Provide documentation on contractor experience relative to this project. After bid opening, the Government may examine contractor experience per FAR Subpart 9.1. The Contractor and/or named subcontractors shall have been regularly engaged in the type work of this project for at least 4 years. Include for each subcontractor the name of the business and the individual responsible for this project.

B. References: Provide the names, addresses and telephone numbers of at least three customers for whom similar projects were performed in the last three years upon request.

"Similar work" is defined as: “To install minimum of 10,000 gallon abobeground/underground gasoline storage tanks, dispensers, product piping, and submersible pumps for gas service stations.

C. The shop drawings of the UG tanks, product piping, leak detection/monitoring system, control system, electrical system, and associated accessories shall be prepared and stamped by a registered professional engineer in retail gasoline dispensing in Georgia and the rules in NFPA connected with above and below ground tanks and gas piping system. Provide names, addresses, telephone numbers, and place of employment of the registered professional engineer and also, provide the names, addresses and telephone numbers of at least three customers for whom similar projects were designed in the last three years with the proposals. The proposed tanks’ excavation and shoring details, H-20 loading, etc. shall be prepared and stamped by a registered professional engineer who is specilized in civil/structural design.

PART 2 - PRODUCTS - OMITTED

PART 3 - EXECUTION - OMITTED

<< END OF SECTION >>

Certificate Follows.

Materials Certificate of Compliance

Project(s) UHHZ ___________, (Title)___________________________________________

Contract Number: ___________________

Specification Section (or Drawing) Number: __________________

Prime Contractor: __________

Sub Contractor: __________

Material Supplier: __________

Contractor Certification: I hereby certify that all materials being provided under the above contract have been reviewed by myself and/or personnel under my direct supervision and/or control. I further certify that the submittal has been reviewed for completeness and accuracy and that all materials submitted will comply with the drawings and specifications in every respect unless specifically noted as an “exception taken” on the attached submittal checklist.

Signature: _______________________

Title: _______________________

Company:_______________________

Date: _______________________

Attachment:

Submittal Checklist for Spec or Drawing Listed Above

01300 - Page 4 of 8 01300 - Submittals & Certificate of ComplianceREV.doc >> 18-Jul-02