PWS_AIS_Repair_Follow-on_03Apr2024.pdf

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DEPARTMENT OF THE AIR FORCE

Ogden Air Logistics Center (OO-ALC) AFMC Hill AFB, UT

84056-5609

PERFORMANCE WORK STATEMENT (PWS)

for the Repair of the F-16 Avionics Intermediate Shop (AIS) Family of Test Stations Repairable End

Items.

Purchase Request: FD20202300046

Date: 3 April 2024

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Table of Contents

1. DEFINITIONS AND ACRONYMS:

2. SCOPE OF WORK:

3. REFERENCE DOCUMENTS:

4. SERVICE DELIVERY SUMMARY:

5. WORK PERFORMANCE REQUIREMENTS:

6. DMSMS AND OBSOLESCENCE:

7. PACKAGING, HANDLING, SECURITY AND TRANSPORTATION:

8. CONDEMNATION:

9. NSN ADDS/DELETES TO NSN AND REPAIR EXHIBIT LIST:

10. GOVERNMENT FURNISHED EQUIPMENT:

11. CONTRACT DATA REQUIREMENTS LIST (CDRL):

12. GENERAL

13. SPECIFIC WORK REQUIREMENTS:

14. SUPPLY CHAIN RISK MANAGEMENT (SCRM):

15. COUNTERFEIT PREVENTION PLAN (CPP):

16. DISCREPANCIES:

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1. DEFINITIONS AND ACRONYMS:

ACRONYM OR

PHRASE

DEFINITION

Acceptance

Test

The functional and operational tests performed on an end-item to ensure that all performance standards are satisfactorily met to restore the end-item to a serviceable condition.

AFMC Air Force Material Command. Conducts research, development, test and evaluation, and provides acquisition management services and logistics support.

AFOSI Air Force Office of Special Investigations. provides professional investigative service to commanders of all Department of the Air Force activities.

Calibration A comparison between two instruments, one of which is a standard of higher accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument or equipment item being compared or tested. Calibration shall be accomplished using contractor technical data.

Cannibalization Removals of a specific assembly, subassembly, or part from a condemned end-item for installation on another end-item to meet mission requirements.

CAVAF Commercial Asset Visibility, Air Force. A web-based application that allows the user, to report transactions daily for End Item repair, overhaul and modification of reparable items from receipt by the contractor to induction for work, production and shipment back to the Air Force.

CDRL Contract Data Requirements List. Identifies which data products must be delivered by the contractor to the Government.

CO The Government Contracting Officer. The U.S. Government's authorized agent for dealing with contractors and has sole authority to solicit proposals, negotiate, award, administer, modify, or terminate contracts and make related determinations and findings on behalf of the U.S. Government.

CCP Counterfeit Protection Plan. Policies and procedures to avoid, detect, mitigate, and dispose of counterfeit electronic parts to prevent such parts from entering the

USAF/DoD supply chain.

CND Could Not Duplicate. The inability to replicate field failures during contractor’s assessment.

COOP Continuity of Operations. A continuity plan designed to sustain essential functions until normal operations can be restored following an emergency or other incident.

CRI Consolidated Repairable Inventory. The inventory of repairables awaiting entry into the repair process

CSI Consolidated Serviceable Inventory. The inventory of serviceable assets at the contractor’s facility

DCMA Defense Contract Management Agency. Responsible for contract management for the

Department of Defense, the National Aeronautics and Space Administration, and several other federal, state, foreign and international governments and agencies.

DMRP Discrepant Material Reporting Program. Used to report nonconforming material.

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PHRASE

DEFINITION

DMSMS Diminishing Manufacturing Sources and Material Shortages. A component or material, intended to be incorporated directly into an end item specified to be delivered under the purchase order or contract, that is unavailable from all manufacturers known to the

Contractor, in the quantity necessary to comply with the delivery terms of the purchase order or contract

End-Item Items furnished to the contractor for evaluation and or repair.

ESD Electrostatic discharge, the sudden transfer of electrons between two materials with different electrical potentials. Discharge occurs because electrons transfer suddenly from one material to the other in order to neutralize the charges on the two materials.

FMS Foreign Military Sales. Facilitates sales of U.S. arms, defense equipment, defense services, and military training to foreign governments.

GFE Government Furnished Equipment. Is equipment that is owned by the government and delivered to or made available to a contractor.

GFP Government Furnished Property. Property in the possession of or acquired by the

Government and subsequently furnished to the Contractor for performance of a contract. It includes items like spares and property furnished for repair, maintenance, overhaul, or modification.

GIDEP Government-Industry Data Exchange Program. Cooperative activity between government and industry participants seeking to reduce or eliminate expenditures of resources by sharing technical information essential during research, design, development, production and operational phases of the life cycle of systems, facilities and equipment.

JDRS Joint Discrepancy Reporting System. Provides a common, seamless solution for deficiency reporting and resolution management across the Aeronautical Enterprise.

MICAP Mission Impaired Capability Awaiting Parts. Failure of the system/equipment prevents performance of the required mission resulting in a supply requisition with a Project

Code: N, JA, 1A, or 700.

Mission

Partners

DoD and FMS customers that utilize the AIS family of test stations.

NSN National Stock Number. Consists of an applicable four-digit Federal Supply Class (FSC) number plus the nine-digit national item identification number (NIIN).

OBS Obsolescence. An obsolete device is part of a larger system that is no longer manufactured by the OEM and cannot be purchased.

OEM Original Equipment Manufacturer. Any company that manufactures parts or products that are intended to be incorporated into end products of other companies.

QAR Quality Assurance Representative. Ensures that supplies and services acquired under

Government contract conform to the contract’s quality requirements.

QMS Quality Management System. A formalized system that documents processes, procedures, and responsibilities for achieving quality policies and objectives.

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PHRASE

DEFINITION

PMPS Parts, Material and Processes Selection. Ensures the selection, application and procurement of standardized electrical and mechanical parts, materials, and processes that are controlled to meet contractual requirements, improve system quality and reliability, and reduce program costs.

PQDR Product Quality Deficiency Report. Determines the cause of discrepancies, affect corrective action, and prevent recurrences.

Repair The restoration of an item to serviceable condition through correction of a specific failure or unserviceable condition.

Repairable Unserviceable items that can be repaired and restored to a serviceable condition.

Rob-Back Removals of a specific assembly, subassembly, or part from a repairable end-item for installation on another end-item to meet mission requirements.

RTOK Re-Test OK. An end-item that passes all tests at the repair facility and is returned to service with no repair activity.

SCRM Supply Chain Risk Management. Attempts to reduce supply chain vulnerability via a coordinated, holistic approach ideally involving all supply chain stakeholders, collectively identifying, analyzing, and addressing potential failure points or modes within or affecting the supply chain.

SDR Supply Discrepancy Report, SF Form 364. A form used to report shipping or packaging discrepancies attributable to the responsibility of the shipper, (including U.S.

Government sources and contractors/manufacturers/vendors) and to provide appropriate responses and resolution, including financial action when appropriate.

Serviceable Capable of meeting the requirements and performing the function for which designed and meets all test requirements established by the OEM.

SURGE A supply requisition with a Joint Chief of Staff (JCS) Project Coded surge requirement.

Project Code: 9 or GJ.

TAT Turnaround Time. The amount of time taken to complete the repair process. TAT starts when the asset is inducted by the Contractor for repair and ends once the asset is shipped to the US Government. Induction occurs with older Delivery Orders first, unless a MICAP repair supersedes.

TO Technical Order. An Air Force (AF) publication that gives specific technical directives and information on inspection, storage, operation, modification, and maintenance of given

AF items and equipment.

TT&E Test, Teardown and Evaluation. Visual, mechanical, and electrical testing of the end item, reusable or replacement component parts, and materials to determine the condition and/or failed components of the end item. TT&E does not include any component replacement parts, materials, or repairs.

Unserviceable An end item is not capable of meeting the requirements and performing the function for which designed and meets all test requirements established by the OEM. An end item in a condition unfit for use.

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2. SCOPE OF WORK:

For the end items listed in Attachment 2, GFP NSN List, and Attachment 3, Government Furnished Equipment (GFE) Listing, the contractor shall furnish all facilities, parts, materials, equipment, and services, required to inspect and, if necessary, restore to a serviceable condition. Mission Partners may execute Delivery Orders for repairs of NSNs listed on this contract. The delivery requirements will be specified with each Delivery Order. Work consists of one of two efforts:

Standard Repair or Major Repair.

2.1. STANDARD REPAIR: The contractor shall perform Test, Teardown and Evaluation (TT&E) to include visual, mechanical, and electrical testing of the end item, reusable or replacement component parts, and materials according to the schedule in the contract to determine the condition of the end item. If the end item is determined to be unserviceable, it will be entered into the repair process. If it is determined the unit was Could Not Duplicate (CND) or a Re-Test OK (RTOK) and if no further repair is required, the asset must be returned in serviceable condition, and the contractor shall be paid the full cost of the Standard Repair. Standard repairs may be accomplished during TT&E at the discretion of the Contractor. These minor standard repairs will be included in the Standard Repair cost. Standard Repair may consist of readjusting apposite components to within measured tolerance, replacing of minor components (resistors, diodes, capacitors, broken pins, UIUD, etc.) and passing all applicable test procedures. If it is determined that repairs are not standard and require outside of standard repair effort pursuant to Par. 2.2, the Standard Repair CLIN shall be considered complete, and Contractor shall be paid the full cost of the standard repair.

2.2. MAJOR REPAIR: For end items identified in Attachment 2 NSN List, all repair actions, outside of Standard Repairs, will be accomplished at the negotiated price. The contractor shall perform the repair or replacement of all failed parts and components. Each end item repaired must be cleaned, configured, and tested to meet the original specifications of the end item. The repaired end item shall be returned in serviceable condition.

3. REFERENCE DOCUMENTS:

The contractor shall maintain a library of all US Air Force Technical Orders (TO) applicable to perform this work requirement in a current status IAW T.O. 00-5-1, distribution IAW T.O. 00-5-2.

The contractor shall comply with the latest dated TOs, and other directives used or issued during the time the work is being accomplished. The Contractor will perform a timely review of all updated TOs and other directive changes applicable to the work requirement. The review will consider the impact on work requirements, costs, and schedules with backup data for those changes. Increases or decreases in work to include document revisions applicable to the program, which impact the maintenance facility or the government, will be sent by the contractor to the CO for negotiation and approval, prior to beginning work. No technical related issue in this document shall be construed as taking precedence over government owned drawings and their accompanying documents and specifications for these items.

3.1. APPLICABLE DOCUMENTS:

• CAV AF Manual Commercial Asset Visibility Air Force (Version 8.01 or higher)

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• DoDI 4140.1 Supply Chain Material Management Policy (Replacing DoD Directive

4140.1 Dec 2011)

https://www.esd.whs.mil/Directives/issuances/dodm/

• DoD 4100.39-M Federal Logistics Information System (FLIS Manual) https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dod m/410039m.pdf?ver=2019-06-04-090814-687

• DLM 4000.25-1 Military Standard Requisitioning and Issue Procedures (MILSTRIP) https://www.dla.mil/Portals/104/Documents/DLMS/manuals/dlm/M

ILSTRIP/MILSTRIPChange12Files.pdf

• DLM 4000.25-2 Military Standard Transaction Reporting and Accountability

Procedures (MILSTRAP) https://www.dla.mil/Portals/104/Documents/DLMS/Manuals/DLM/

DLM_4000.25_DLMS_Manual_Combined.pdf

• ISO/IEC 17025:2017 General Requirements for the Competence of Testing and Calibration

Laboratories https://www.iso.org/standard/66912.html

• ISO 9001:2015 Quality Management System Requirements https://www.iso.org/standard/62085.html

• MIL-HDBK-454C Requirements for Electronic Equipment https://quicksearch.dla.mil/Transient/F33DE7F746C04F33A111FCDE

56D51FDC.pdf

• MIL-STD-1568D Materials and Processes for Corrosion Prevention and Control in

Aerospace Systems https://quicksearch.dla.mil/Transient/2047D3BB392D402D87403AC

DF965915A.pdf

• ANSI/ESD-S20.20-2021 ESD Association Standard for the Development of an Electrostatic

Discharge Control Program for - Protection of Electrical and

Electronic Parts, Assemblies and Equipment (Excluding Electrically

Initiated Explosive Devices) https://www.esda.org/store/standards/product/314/ansiesd-s20-20-

• MIL-STD-129 Military Marking for Shipment and Storage https://quicksearch.dla.mil/Transient/8FCD1709A22A45EBB0529813

594F92A0.pdf

• MIL-STD-130 Identification Marking of U.S. Military Property https://quicksearch.dla.mil/Transient/FBD2F523F6B743859252A2DE

9DD02F47.pdf

• T.O. 00-5-1 AF Technical Order System https://www.tinker.af.mil/Portals/106/Documents/Technical%20Ord ers/AFD-082216-00-5-1.pdf https://www.cavaf.com/Documentation/contractorUserGuide.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/410039m.pdf?ver=2019-06-04-090814-687 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/410039m.pdf?ver=2019-06-04-090814-687 https://www.dla.mil/Portals/104/Documents/DLMS/manuals/dlm/MILSTRIP/MILSTRIPChange12Files.pdf https://www.dla.mil/Portals/104/Documents/DLMS/manuals/dlm/MILSTRIP/MILSTRIPChange12Files.pdf https://www.dla.mil/Portals/104/Documents/DLMS/Manuals/DLM/DLM_4000.25_DLMS_Manual_Combined.pdf https://www.dla.mil/Portals/104/Documents/DLMS/Manuals/DLM/DLM_4000.25_DLMS_Manual_Combined.pdf https://www.iso.org/standard/66912.html https://www.iso.org/standard/62085.html https://quicksearch.dla.mil/Transient/F33DE7F746C04F33A111FCDE56D51FDC.pdf https://quicksearch.dla.mil/Transient/F33DE7F746C04F33A111FCDE56D51FDC.pdf https://quicksearch.dla.mil/Transient/2047D3BB392D402D87403ACDF965915A.pdf https://quicksearch.dla.mil/Transient/2047D3BB392D402D87403ACDF965915A.pdf https://www.esda.org/store/standards/product/314/ansiesd-s20-20-2021 https://www.esda.org/store/standards/product/314/ansiesd-s20-20-2021 https://quicksearch.dla.mil/Transient/8FCD1709A22A45EBB0529813594F92A0.pdf https://quicksearch.dla.mil/Transient/8FCD1709A22A45EBB0529813594F92A0.pdf https://www.tinker.af.mil/Portals/106/Documents/Technical%20Orders/AFD-082216-00-5-1.pdf https://www.tinker.af.mil/Portals/106/Documents/Technical%20Orders/AFD-082216-00-5-1.pdf

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• T.O. 00-5-2 AF Technical Order Distribution System https://www.tinker.af.mil/Portals/106/Documents/Technical%20Ord ers/AFD-082216-00-5-3.pdf

• T.O. 00-25-234 General Shop Practices Required for the Repair, Maintenance, and the Test of Electronic Equipment https://www.robins.af.mil/Portals/59/documents/technicalorders/00

-25-234.pdf

• T.O. 00-25-260 Asset Marking and Tracking Item Unique Identification (IUID) Marking

Procedures https://www.robins.af.mil/Portals/59/documents/technicalorders/00

-25-260.pdf?ver=2018-08-15-093438-833

• T.O. 00-35D-54 USAF Deficiency Reporting Investigation and Resolution https://www.tinker.af.mil/Portals/106/Documents/Technical%20Ord ers/AFD-082216-00-35D-54.pdf

Technical orders/manuals, technical directives and other applicable publications required to accomplish the work effort, but not in possession of the contractor, shall be found at the website listed with each document. Commercial publications can be substituted for technical orders and military standards if the contractor can substantiate to the engineering control authority that such publications will accomplish the same purpose.

4. SERVICE DELIVERY SUMMARY:

DCMA Quality Assurance Representative (QAR) is ultimately responsible for inspecting and accepting the repairable end items In Accordance With (IAW) Federal Acquisition Regulation (FAR) Inspection Clause 52.246-4 & 52.245-1.

Any performance objective delays attributed to the Government will not be counted against the Contractor’s performance. The contractor will submit via email to the CO within 3 business days any requests for waivers from the performance objectives due to Government changed delays.

Performance Objective

PWS Para Performance Threshold Surveillance

Promptly address all requests for assistance in support of MICAP or SURGE requirements

5.6

For MICAP and SURGE requirements, contractor shall propose to the 416 SCMS via email a delivery schedule within 5 business days after email notification from the CO if end items are in the repair process. For end items yet to be shipped to the Contractor or not currently in the repair process, delivery schedule via email is required within 10 business days of receipt at Contractors facility.

CO / 416

SCMS

https://www.tinker.af.mil/Portals/106/Documents/Technical%20Orders/AFD-082216-00-5-3.pdf https://www.tinker.af.mil/Portals/106/Documents/Technical%20Orders/AFD-082216-00-5-3.pdf https://www.robins.af.mil/Portals/59/documents/technicalorders/00-25-234.pdf https://www.robins.af.mil/Portals/59/documents/technicalorders/00-25-234.pdf https://www.robins.af.mil/Portals/59/documents/technicalorders/00-25-260.pdf?ver=2018-08-15-093438-833 https://www.robins.af.mil/Portals/59/documents/technicalorders/00-25-260.pdf?ver=2018-08-15-093438-833 https://www.tinker.af.mil/Portals/106/Documents/Technical%20Orders/AFD-082216-00-35D-54.pdf https://www.tinker.af.mil/Portals/106/Documents/Technical%20Orders/AFD-082216-00-35D-54.pdf

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Objective

PWS Para Performance Threshold Surveillance

Ensure timely induction of MICAP or SURGE repairable end items into the repair process

5.6

For repairs identified as MICAP or SURGE, the contractor shall induct these end items into the repair process within 10 business days of receipt at the contractor’s facility. For items at the contractor’s facility, but not in the repair process, these end items shall be inducted into the repair process within 5 business days.

CO / 416

SCMS

MICAP and SURGE Repair Turn Around Times (TAT)

5.6

Performance threshold is to meet the delivery schedule established for MICAP and SURGE requirements. Greater than 75% on time (Exceeded Metric), 65% to 75% (Met Metric) and 65% or less (Failed to Meet Metric)

DCMA / CO /

416 SCMS

Routine Repair Inductions

5.7

The contractor shall induct a repairable end item into the repair process no later than 30 days of receipt at the Contractor’s facility for routine repairs. Greater than 95% on time (Exceeded Metric), 90% to 95% (Met Metric) and 90% or less (Failed to Meet Metric).

DCMA / CO /

416 SCMS

Ensure repair quality meets the required standards

5.9

The Contractor shall not exceed more than three validated PQDRs per 100 units produced. Total Joint Deficiency Reporting System (JDRS) validated PQDRs for all NSNs will be graded based on 0 to 3% (Exceeded Metric), 3% to 5% (Met Metric), 5% or greater (Failed to Meet Metric)

DCMA / CO

/ 416 SCMS

Reporting in Commercial Asset Visibility Air Force

(CAVAF)

11.3, Attachment

1, CAVAF

PWS

The contractor shall report production in CAV-AF.

The contractor shall provide data on the actions conducted for each repairable end item. The contractor shall report as actions occur. No more than three contractor caused late or incorrect entries shall be allowed per month. Any contractor caused delayed entries shall not exceed two business days. Zero to 3 late or incorrect entries (Exceeded Metric), 4 to 7 late or incorrect entries (Met Metric), 8 or more late or incorrect entries (Failed to Meet Metric)

CO / 416

SCMS / CAV

AF POC

Preservation of markings/ Item Unique Item Identifier (IUID) marking

13.11

All parts to be marked with IUID label per drawing, if applicable. IUID information for all parts uploaded to IUID database. DCMA has IUID inspection responsibility.

DCMA

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Objective

PWS Para Performance Threshold Surveillance

CDRL delivery 11

There shall be no more than one late submission of CDRLs per month. The contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The late data/document shall be delivered by the revised delivery date accepted by the Government. Zero late CDRLs (Exceeded Metric), 1 late CDRLs (Met Metric), 2 or more late CDRLs (Failed to Meet Metric)

CO / 416

SCMS

5. WORK PERFORMANCE REQUIREMENTS:

5.1. TECHNICAL OR PERFORMANCE REQUIREMENTS: The repairable end item will meet all performance requirements per Contractor specifications. All repaired end items will be configured and returned to a serviceable condition.

5.2. MATERIAL QUALITY: Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated by the Contractor as an acceptable replacement.

5.3. TEST REQUIREMENTS: The Contractor shall perform an acceptance test and checkout of each repaired end-item to assure serviceability and full functionality prior to presentation to the Government.

5.4. CALIBRATION: Calibration standards for test equipment must be traceable to the National Institute of Standards and Technology in accordance with ISO/IEC 17025:2017. All test and measurement equipment shall be verified to have a current calibration prior to use, at such intervals and in that manner described under contractor’s established calibration procedures.

5.5. DELIVERY SCHEDULE: Turn Around Time (TAT) and delivery schedules are per NSN and can be found on the pricing exhibit. The contractor is authorized to exceed the delivery rate, or to complete performance of this orders prior to the time set forth in the schedule; provided, however, that nothing contained herein shall obligate the Government to perform any of its obligations, including payment of increased pricing as a result of exceeding the delivery rate, to the contractor at an earlier date than set forth in the contract in order to assist the contractor to make deliveries on an accelerated basis.

5.6. MISSION IMPAIRED CAPABILITY AWAITING PARTS (MICAP) and SURGE: In the event that an item is required by the Government to fill MICAP (Project Code: N, JA, 1A, or 700) or SURGE (Project Code: 9 or GJ) backorders, the CO will notify the contractor via e-mail as soon as the need is identified. In these situations, the contractor shall employ a best effort to expedite the repair process to meet Government MICAP and SURGE requirements. For MICAP and SURGE requirements, the contractor shall propose via email a delivery schedule to the 416 SCMS within 5 business days of notification. For end items yet to be shipped to the Contractor or not

3 Apr 2024 PWS F-16 AIS Repairable End Items 11/25 currently in the repair process, delivery schedule via email is required within 10 business days of receipt at Contractors facility. The delivery schedule shall include constraints (such as carcass availability, capacity, supply chain or funding), and any negative impact to the delivery schedule. The Contractor shall provide a weekly report with status changes of all MICAPs or SURGE assets in the repair process. CDRL A001, MICAP Status Report, DI--MGMT-82263.

For repairs identified as MICAP or SURGE, the contractor shall induct these end items into the repair process within 10 business days of receipt at the contractor’s facility. For items at the contractor’s facility, but not in the repair process, these end items shall be inducted into the repair process within 5 business days.

Performance threshold is to meet the delivery schedule established for MICAP and SURGE requirements are: Greater than 75% on time (Exceeded Metric), 65% to 75% (Met Metric) and 65% or less (Failed to Meet Metric)

5.7. ROUTINE REPAIR INDUCTIONS: The contractor shall induct a repairable end item into the repair process no later than 60 days of receipt at the Contractor’s facility for routine repairs.

End items not inducted into the repair process within 60 days of arrival at the contractor’s facility, the contractor shall provide justification for the delay via email to the 416 SCMS.

Performance threshold is to meet the repair induction requirements are: Greater than 95% on time (Exceeded Metric), 90% to 95% (Met Metric) and 90% or less (Failed to Meet Metric).

5.8. CANNIBALIZATION OF CONDEMNED END ITEMS: The Government will allow the contractor to cannibalize condemned end items including, without limitation, assemblies or parts removed from a condemned end item during the repair process for use on other end items to restore units back to a serviceable condition to meet repair demands. The contractor shall use internal measures to track items cannibalized between end items units. Upon contract completion and/or termination, the contractor shall comply with requirements in FAR 52.245-1 and provide to the Government a Final Inventory of all end items remaining in contractor’s possession.

5.9. ROB-BACK OF REPAIRABLE END ITEMS: With the approval of the PCO, the Contractor may remove assemblies or parts from a repairable end item for installation in another end-item to meet mission requirements. In most cases, rob-back shall not be construed as a cause for an end items condemnation. The expectation is that an asset that has assemblies or parts removed for rob-back will be eventually repaired and returned to serviceable condition unless condemnation is requested and approved by the Government. Cases where condemnation of an rob-backed asset is warranted may include but is not limited to DMSMS and obsolescence.

5.10. PRODUCT QUALITY DEFICIENCY REPORT (PQDR) PROCESS: The Government will use the PQDR process to return a repairable end item that was repaired by the contractor for which a quality problem is suspected.

The contractor shall in no case exceed more than three validated PQDRs per 100 units produced. Total JDRS validated PQDRs for all NSNs will be graded based on 0 to 3% (Exceeded Metric), 3% to 5% (Met Metric), greater than 5% (Failed to Meet Metric).

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5.11. RECEIPT OF CDRL DELIVERABLE: CDRL deliverables shall be submitted IAW CDRL requirements.

For all required CDRLs, there shall be no more than one Contractor caused late submission of CDRL deliverables per month. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date due to actions caused by the contractor and negotiate a revised delivery date. The late data/document shall be delivered by the revised delivery date accepted by the Government.

The performance threshold for monthly CDRL deliveries is as follows: Zero late CDRLs (Exceeded Metric), 1 late CDRLs (Met Metric), 2 or more late CDRLs (Failed to Meet Metric)

6. DMSMS AND OBSOLESCENCE:

All repairable end item and ATE Test Station DMSMS or Obsolescence issues discovered during the performance of this contract will be directed to the accountable PCO with the Repair PCO to be included in the correspondence, which is considered out of scope under this contract.

These will include any DMSMS issues that impact form, fit, or function of any repairable end item or component. NSNs on an awarded Task Order that have DMSMS or Obsolescence issues will be addressed on a case-by-case basis. Pending resolution of such DMSMS, any affected repairs shall be placed on hold and shall not be considered delinquent. If needed, the order(s) will be modified and the impacted NSNs will be removed and the funding deobligated from the order(s).

Any DMSMS or Obsolescence resolutions for equipment listed in Attachment 3, GFE List, shall be amortized and included in the costs of repairing NSNs if that equipment is required for repair of NSNs.

7. PACKAGING, HANDLING, SECURITY AND TRANSPORTATION:

7.1. SHIPPING OF REPAIRABLE ASSETS TO CONTRACTOR: The Government will ship all assets requiring repair to the Contractor within 12 months of Task Order issuance. The Contractor shall not be obligated to receive any assets after the 12-months timeframe.

7.2. RECEIVING INSPECTION: Contractor shall notify the CO along with the Quality Assurance Representative (QAR) of all damages and shortages, or discrepancies (i.e., items not packaged in accordance with applicable Special Packaging Instructions (SPI)) discovered upon receipt of any item(s). All issues must be reported back to the PCO for disposition. If items are damaged in transit or assets are found to be misidentified during the receiving inspection process, the CO will request disposition instruction from the 416 SCMS. The 416 SCMS will verify if additional end items are available to resubmit to the contractor. If there are no replacement assets available, the quantity shall be de-obligated from the delivery order. If the damage, shortage or discrepancy is noticed after the receiving inspection process, the quantity shall be de-obligated from the order and all costs incurred shall be fully recoverable. The contractor shall provide a completed SF Form 364, Supply Discrepancy Report (SDR) to the 416 SCMS.

CDRL A002, Report of Shipping (Item) and Packaging Discrepancy, DI-MGMT-80503.

7.3. SECURITY REQUIREMENTS: Contract Security Classification Specification DD Form 254 Is NOT required as there is no classified work scope on this contract. Per export control limitations, Foreign Disclosure Restrictions IAW AFMCMAN 21-149, and AFMCI 20-102 Do Not Apply.

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7.4. REUSABLE CONTAINERS: Inducted assets that include reusable containers are considered part of the asset and the reusable containers are stored as required. If the contractor questions the serviceability/condition of the reusable containers, notify the CO via email for repair/replacement instructions.

7.5. HANDLING: All items shall be handled and packaged in accordance with applicable Special

Packaging Instructions (SPI).

7.5.1. Care shall be exercised to prevent damage to Government Furnished

Property/Equipment while in the contractor’s possession.

7.5.2. All Government Furnished Property shall be stored in a secure area to provide protection against damage, pilferage, or loss.

7.6. SHIPPING DOCUMENT REQUIREMENT: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items unless stated otherwise in the Delivery Order. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A DD Form 250, Material Inspection and Receiving Report, or DD Form 1149, Requisition and Invoice/Shipping Document, are not authorized as a shipment document and shall not accompany any material shipments on repair contracts unless stated otherwise in the Delivery Order. DD Form 1149s maybe required for repair Delivery Orders for Mission Partners. CAV AF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer. It is recommended the PDF be saved at the contractor’s facility prior to printing. The Contractor shall print four copies for shipping. One copy is to be placed inside the box with the returnable asset, one outside the box, provide one copy to DCMA and retain the 4th copy for the contractor's records.

8. CONDEMNATION:

8.1. AUTHORIZATION REQUEST AND DISPOSITION: Request for authorization for condemnation disposition shall be submitted through the CO and finally to the applicable PM for approval/disapproval. The request for authorization for condemnation disposition shall include a detailed analysis of why the asset is considered condemned. Assets with approved

3 Apr 2024 PWS F-16 AIS Repairable End Items 14/25 condemnation requests will receive the Standard Repair cost only. Condemnation scenarios considered under this contract are below:

a. Physical Damage: Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g., crushed, dropped, etc.).

b. Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

c. Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

d. Component DMSMS and Obsolescence issues that do affect form, fit and function of the end item (Class 1). If necessary, on a case-by-case basis, this can possibly be handled on the Ancillary Work CLIN.

e. Assembly non-reliability (resisting repairs)

f. Undefined Damage: Any item not meeting the above descriptions are to be submitted to

CO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

8.2. ANCILLARY WORK TO AVOID ASSET CONDEMNATION:

8.2.1. (a) Definitions.

(1) “Ancillary Work” means work required to complete the repair of an asset for which the contractor submitted a condemnation request that is—

(i) Within the general scope of the contract;

(ii) Not covered by the line item(s) for the basic work under the contract;

and

(iii) Requested by the Government.

(2) “Work request” means a document prepared by the Contractor which describes the ancillary work required to complete the repair and return the asset to a serviceable condition.

(b) The Contractor and Procuring Contracting Officer shall mutually agree to the following procedures for Government administration and Contractor performance of ancillary work requests. These procedures shall, as a minimum, cover—

(1) The format, content, and submission of work requests by the Contractor. Work requests shall contain data on the repairs or other effort needed and the estimated labor hours and material required to complete the repair and return the asset to a serviceable condition. Data shall be sufficient to satisfy contract requirements, allow for negotiations, and obtain the authorization of the Contracting Officer to perform the proposed work;

(2) Government review, verification, and authorization of the work; and

(3) Proposal pricing, submission, negotiation, and definitization.

(c) Upon Government request for ancillary work, the Contractor shall prepare and furnish to the Government a work request in accordance with the agreed-to procedures.

(d) The Government shall—

(1) Promptly review the work request;

(2) Verify that the proposed work is required and not covered under the basic contract line item(s);

(3) Verify that the proposed corrective action is appropriate;

(4) Negotiate a fair and reasonable price; and

(5) Authorize the ancillary work.

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(e) The Contractor shall promptly submit to the Contracting Officer, a proposal for the ancillary work. The Government and Contractor will then negotiate a settlement for the ancillary work. Contract modifications will be executed to definitize all ancillary work. No ancillary work shall commence until contract modification is fully executed.

9. NSN ADDS/DELETES TO NSN AND REPAIR EXHIBIT LIST:

The Government may request that new NSNs are added to the NSN List and all Exhibits. The Government shall verify with the Contractor that the end item is repairable and then the Standard Repair and Major Repair FFP will be negotiated with the Contractor. Once a repair price is agreed upon, it shall be added to the NSN List and Repair Exhibit.

If an end item is no longer repairable or has DMSMS/Obsolescence issues and it is agreed upon by the Government and Contractor, the end item shall be removed from the NSN List and all Exhibits.

10. GOVERNMENT FURNISHED EQUIPMENT:

10.1. GOVERNMENT FURNISHED EQUIPMENT (GFE): GFE is authorized in accordance with (IAW) the contract. Contractors shall report any type of loss of GFE IAW all applicable Government property terms and conditions provided in the contract. GFE shall be dispositioned in accordance with the Contracting Officer (CO) direction.

10.2. CONTRACTOR RESPONSIBILITY: The Contractor shall be responsible for GFE in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at https://www.acquisition.gov/

10.3. GFE TO BE PROVIDED: GFE to be provided includes a list of GFE, Attachment 3, GFE Listing, and maintained in GFP Module within Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil/.

10.4. RENT FREE NON-INTERFERENCE USAGE: Contractor shall have Rent Free, Non-Interference usage for the GFE listed in Attachment 4, Required WNA_ASCC GFE Listing. Equipment listed in Attachment 4 are the end items (i.e. AIS Test Stations/Benches) and certain adapters required to run self-test or station calibration procedures required to test commodities repaired under this contract. The AIS Test Stations/Benches and adapters identified in Attachment 4 are assumed to be in operational condition to support the repair efforts as stated herein.

Maintenance and repair of the items listed in Attachment 4 is outside the scope of this contract. GFE in attachment 4 are accountable on Task Order FA825124F0016. Accountability is expected transfer to an ASCC (FA8533-22-D-0004) Task Order after.

10.4.1. GFE, Attachment 3, GFE Listing shall be provided on a rent-free Non-Interference usage basis in performance of the contract under which it is accountable or otherwise authorized.

https://www.acquisition.gov/ https://piee.eb.mil/

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10.5. MAINTENANCE OF GOVERNMENT EQUIPMENT: Government provided equipment listed in Attachment 3, GFE Listing, shall be maintained and calibrated IAW government and manufactures specifications.

10.6. REPAIR OF GOVERNMENT EQUIPMENT: Government provided equipment listed in

Attachment 3, GFE Listing, shall be repaired IAW government and manufactures specifications.

10.7. SUSTAINMENT OF GOVERNMENT EQUIPMENT: For items listed in Attachment 3, GFE Listing, the Contractor shall accomplish the sustainment actions below. Additional actions required to resolve DMSMS or Obsolescence issues is be handled on a case-by-case basis. For items listed in Attachment 4_Required WNA_ASCC GFE Listing shall be outside the scope of this contract.

10.7.1. Contractor’s obligation for STE item sustainment shall consist of:

10.7.1.1. RF-100 STE upgrade and repair - The RF-100 STE stations (quantity 2) are currently non-operational and require repair and upgrade to return them to operational capability. This effort includes replacing the computer on both stations and updating software for 45 test programs (TP) to HT-Basic. The TP updates only need to be performed once and can be used on both stations.

10.7.1.2. Mini-core STE upgrade and repair (2122606-101) - This effort includes updating the computer software for 5 TPs and replacing blower (6015109-00). The software updates for the 5 TPs won’t be as involved as in the RF-100 because this STE uses a common test language (Atlas), not HT-Basic.

10.7.1.3. VXI STE upgrade and repair (2217031-001) - This effort includes replacing the digitizer module (TVS641A) on VXI STE (quantity 2) and updating 5 TPs. The software updates won’t be as involved as in the RF-100 because this STE uses a common test language (Lab View), not HT-Basic. The TPs only need to be updated once and can then be used on the second station.

10.7.1.4. Calibration STE upgrade and repair (2133095-003) - This effort includes removing and replacing the 9 Vicor modules (U1 and U2).

10.7.1.5. Should additional sustainment activities be necessary, such action will be handled on a case-by-case basis.

10.8. REPORTING OF GOVERNMENT PROPERTY: “Government property” is defined in the clause at FAR 52.245-1(a), Government Property. The term Government property includes GFE. The Contractor shall create and maintain records of all GFE accountable to the contract/order. The Contractor shall record receipt and return of GFE in the Item Unique Identification (IUID) Registry. The GFE shall be listed on the GFP attachment as created (and maintained) by the Government in the GFP module of PIEE.

10.9. REPORTING LOSS OF GFE: The Contractor shall use the property loss function in the

Government-Furnished Property (GFP) module of PIEE for reporting loss of GFE. The contractor shall use the Plant Clearance capability within the GFP module within PIEE for any disposition instructions not included in the contract.

10.10. RETURN OR RETENTION OF GFE: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the

3 Apr 2024 PWS F-16 AIS Repairable End Items 17/25 property for continued use under a successor contract. All GFE shall be returned to the Government in the condition provided, except for normal wear and tear, unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

11. CONTRACT DATA REQUIREMENTS LIST (CDRL):

11.1. MICAP AND PRODUCTION REPORT: Weekly, the Contractor will provide a current list with status changes of repairs identified as MICAP/SURGE repairs. This status report, at a minimum, should include current status of repair and estimated delivery date. If there is a delay in a ship date, the Contractor will provide reasoning for the delay. Monthly, the Contractor will provide updates to all other end-items awaiting induction or in the repair process. CDRL A001 (DI-MGMT-82263).

11.2. SUPPLY DISCREPANCY REPORT: Contractor shall notify the PCO of all damages and shortages, or discrepancies (i.e., items not packaged in accordance with applicable Special Packaging Instructions (SPI)) discovered upon receipt of any item(s). CDRL A002 (DI-MGMT-80503)

11.3. COMMERCIAL ASSET VISIBILITY AIR FORCE (CAV AF) END ITEM REPORT: Refer to Attachment 1, CAV AF Reporting Requirements v6 May 2022, for technical requirements/considerations, responsibilities, and reporting requirements of the CAV AF system IAW CDRL A003 (DI-MGMT- 81838). Contractor is required to comply with all CAV AF requirements identified in the CDRLs and attachments to the contract. Additionally, upon completion of the repair, the contractor is required to print four copies of the DD1348-1A from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box, provide one copy to DCMA and retain the 4th copy for the contractor's records.

11.3.1. DD form 1348-1A, Single Line-item Release/Receipt Document. The Contractor shall use

DD Form 1348-1A as the shipping document for shipment transactions of all end items.

The DD Form 1348-1A will be initiated and printed in the CAV AF systems. If CAV AF is down, then a manual DD1348-1A may be utilized, updating CAV AF one business day after the system is back up. It is imperative that the contractor in completing the DD 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. This is in accordance with (IAW) DLM 4000.25-1, directives listed in the contract, or can be as directed by the ACO, PCO, DCMA, PMS or CAV AF POC.

11.3.2. The purpose of CAVAF is to maintain asset visibility and accountability throughout the repair process, update asset condition and balance to Air Force Supply systems, reports financial and inventory imbalances, and feeds production and unit repair costs to the maintenance and budgeting systems. The contractor will report Supply and Maintenance transactions through the repair process from receipt to shipment.

11.4. ANNUAL GOVERNMENT PROPERTY PHYSICAL INVENTORY REPORT: The Contractor shall provide an Annual Government Property Physical Inventory Report for GFE IAW CDRL A004 (DI-MGMT- 80441D).

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11.4.1. The Contractor shall conduct an annual 100% physical inventory over the course of a year's time of each NIIN as not to impede maintenance operations. Upon completion of all NIIN's 100% physical inventory, the contractor shall provide the AF Government inventory listing of the result of all AF Government Furnished Property (GFP) in the Contractor's possession.

11.5. MAINTENANCE DATA COLLECTION REPORTING: Serial number tracking by the contractor is

REQUIRED for all received assets. The contractor shall document all maintenance actions involving maintenance with the disassembly, cleaning, inspection, maintenance, and replacement of repaired end-items. The contractor shall load Maintenance Data to the Defense Repair Information Logistics System (DRILS) IAW CDRL A005 (DI-MISC-82003/T).

11.6. COUNTERFEIT PREVENTION PLAN: Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate, and dispose of counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with CDRL B001 (DI-MISC-81832). See section 13.11 for further instructions.

12. GENERAL:

12.1. ELECTROSTATIC DISCHARGE CONTROL: The contractor shall implement or maintain an

Electrostatic Discharge (ESD) control program in accordance with ANSI/ESD-S20.20-2021 and with T.O. 00-25-234, Section VII for all electronics ESD sensitive end items/components.

12.2. DISPOSITION: Repaired parts shall be shipped to the destination specified in the contract.

Disposition of any misidentified items shall be as stated in paragraph 7. Delivery shall be according to the delivery schedule in the contract. Early and partial shipments are acceptable.

12.3. ACCESS TO GOVERNMENT SYSTEM(S): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The contractor shall ensure contractor/subcontractor personnel who require access to unclassified

Government systems have the respective background check or security investigation conducted. At a minimum, the contractor shall ensure contractor/subcontractor personnel who require access to unclassified systems have a minimum of a T-1 investigation conducted.

Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the contractor shall ensure the system account(s) are closed.

12.4. INVOICING/PAYMENT AND RECEIPT/ACCEPTANCE: The contractor shall submit/process payment requests and receipt/acceptance documents via PIEE. https://piee.eb.mil/

13. SPECIFIC WORK REQUIREMENTS:

https://piee.eb.mil/

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13.1. DISASSEMBLY: The Contractor shall disassemble each item only to the extent necessary to accomplish inspection, testing, fault isolation, and maintenance unless condemnation is requested and approved by the Government.

13.2. CLEANING: The end item shall be cleaned thoroughly prior to and after disassembly and maintain cleanliness during this maintenance effort IAW MIL-HDBK-454C unless condemnation is requested and approved by the Government.

13.3. CORROSION CONTROL AND TREATMENT: Accomplish corrosion control and treatment as required, using methods and materials IAW MIL-STD-1568D, section 4 unless condemnation is requested and approved by the Government.

13.4. MAINTENANCE: The contractor shall perform the required maintenance, inspection, reassembly of the reworked end item and components and calibration, if applicable, IAW T.O.

00-25-234 unless condemnation is requested and approved by the Government.

13.4.1. The contractor shall perform an acceptance test and checkout of each completed end…