PWS_HUD_PDU_.docx

PWS for Repair of A/B HUD Pilot Display Unit

DEPARTMENT OF THE AIR FORCE

Ogden Air Logistics Center (OO-ALC) AFMC Hill AFB, UT 84056-5609

PERFORMANCE WORK STATEMENT (PWS)

MINIMAL REMANUFACTURING REPAIR FOR:

F-16 HUD Pilot Display Unit (PDU) P/N: 79-049-13 Alt P/N 16VE017001-13

NSN: 1270-01-199-7430

F-16 Head Up Display

Dated: 6 May 2021

TABLE OF CONTENTS

4.5. Repairs………………………………………………………………….……..……5

1. SCOPE OF SERVICE. The Performance Work Specification (PWS) establishes the minimum work requirements for essential repair/modification necessary to restore the F-16 A/B HUD PDU to a serviceable condition but not like new cosmetically.

2. NON-MISSION ESSENTIAL SERVICE. This effort is considered a Non-Mission Essential Service. According to Department of Defense Instruction (DoDI) 1100.22 it is determined that the Contractor will not be required to provide services during crisis unless otherwise directed by an authorized government representative. The contractor will contact the Contracting Officer (CO) for instructions concerning services if a crisis situation occurs.

3. DEFINITIONS AND ACRONYMS.

4. DESCRIPTION OF SERVICE. The contractor shall inspect, test, repair, update, reassemble, calibrate, and retest the A/B HUD PDU IAW contractor’s technical data specifications to bring the asset to serviceable condition.

4.1. Mission Capability (MICAPs). MICAPs will be identified to the contractor and work priorities will be set by direction of the Government to ensure “repair to demand” versus “batch repairing”. To meet this, the contractor will be allowed to move components among reparable end items to expedite repairs. However, this practice shall be limited as to not produce BER assets as a direct result.

4.2. Inventory Inspection. An inspection for proper identity, completeness, and obvious damage shall be performed on each item upon its receipt at the contractor’s facility. Any deficiencies found as a result of the inspection shall be brought to the attention of the Production Manager, and disposition shall be directed through the QAR/CO by the Equipment Specialist or Production Manager.

a. The contractor shall accomplish a thorough inspection of the end item, reusable or replacement component parts and materials (external and internal) for the following:

b. Loose, missing or damaged materials and attaching hardware as well as on the structural parts for dents, punctures, bent pins, cracked, wrinkled or misalign conditions that may cause chafing.

4.3. Corrosion Control and Treatment. Accomplish corrosion control and treatment as required, using methods and materials IAW T.O. 1-1-689, SAE-AS12500 and MIL-STD-1568D.

4.4. Disassembly. The contractor shall receive, inspect, disassemble each item only to the extent necessary to accomplish inspection, testing, fault isolation and maintenance IAW technical data listed in Section 11 as applicable and government approved contractor technical data.

4.4.1. Replacement parts and materials shall also be IAW Section 11. In the event that a deviation from the technical data is required and the contractor desires the use of a substitute part, an approval request in letterform shall be submitted to the CO, who will obtain the appropriate engineering office determination and respond accordingly.

4.4.2. Serviceable precision matched or mated component parts shall be handled in a manner to ensure their reinstallation as a matched set.

4.4.3. Maintenance of the items shall be accomplished using only current government approved technical data.

4.4.4. If any applicable technical data is changed, revised, amended, or supplemented after award of contract, and an increase or decrease in work requirements is involved, the contractor shall inform the CO and the Production Manager. Any increase in labor and/or materials shall be accomplished by a revision to this work specification and other appendix packages as applicable, and negotiated by the CO, prior to work being accomplished.

4.5. Repairs. The repairs consist of minor to major overhaul including complete or substantial teardown into component parts. The tear-down includes repairing or replacing components and/or sub-assemblies. Reusable disassembled item components shall be used as replacement components for restoring functionality of other items. Some reusable components are required to maintain the end item identification and be reassembled so as to furnish a totally rebuilt item. The repair process used by the contractor shall bring service life back to the reconditioned items that would resemble the originally manufactured item. The A/B HUD PDU will be restored to a nearly new condition in a facility owned and/or operated by the contractor.

a. Maintenance and replacement of accessory and component parts shall be IAW Section 11, the technical data cited in Section 11, and the contractor’s technical data. In the event that a deviation from the technical data is required and the contractor desires the use of a substitute part, an approval request in letter form shall be submitted to the CO and the Production Manager via e-mail to obtain approval or disapproval.

b. Serviceable precision matched or mated component parts shall be handled in a manner to ensure their reinstallation as a matched sets.

c. STANDARD REPAIR. Standard repair of A/B HUD PDU (P/N 79-049-13, Alt P/N 16VE017001-13) will include repair and overhaul of the associated sub-assembly. Standard repair will not include repair and overhaul of the Optic Module and Tube Unit Assembly/Cathode Ray Tube (CRT), an approval request to condemn shall be submitted to the Production Manager via e-mail to obtain approval or disapproval. The contractor shall provide all labor, material, quality systems, and vendor services necessary to ensure items are returned to serviceable condition, meet the Original Equipment Manufacturers (OEM) specifications, and are provided to the government in the desired time frame. The contractor will complete all necessary actions to restore the items to a serviceable condition when performing repairs and to restore the items to original life expectancy when overhaul is required.

4.6. Update. The contractor shall update the GFP as outlined in technical orders and other directives listed in Section 11. This shall be accomplished concurrently with the maintenance required by this work specification and shall be to the latest approved and supportable configuration however, functional capabilities for which the item was designed shall not be changed.

a. The contractor is authorized to induct all configurations of any of the items listed in the contract. Performance and reliability Class 2 Revision Notices will be incorporated as determined by the contractor. These Revision Notices will be incorporated under contract however, the functional capabilities for which the end-item was designed shall not be changed.

4.7. Final Acceptance Test. The contractor shall perform a final acceptance test and checkout to ensure the repaired GFP is serviceable prior to returning it to the Government. Test and checkout shall be accomplished IAW the specifications in Section 11 and the contractor’s technical data. Upon satisfactory completion of final acceptance test the contractor shall cover and seal all port, vents, and electrical connections/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment IAW NAS 847.

4.8. Shipping. Reusable shipping containers, packaging, and crating material in which the asset is received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered. All assets will always be returned or shipped utilizing a DD 1348-1A unless otherwise directed by the Government. DD 1348-1A is the authorized shipping document, not a DD250, so that the item can be properly identified.

4.9. Condemnation and Disposition. Authorization shall be obtained from the CO. The contractor shall e-mail the Production Manager initially for the authorization request. If the Production Manager approves the request the Production Manager will contact the CO for authorization.

a. The contractor will be allowed to retain condemned units for cannibalization of spare parts as GFM upon approval of the Production Manager.

b. GFP shall have correlated inputs into CAV for correct D035 supply adjustments to NSN inventory.

5. Government Furnished Property (GFP), Government Furnished Material (GFM), Government Furnished Equipment (GFE).

5.1. GFP. GFP is the A/B HUD PDU:

NSN: 1270-01-199-7430

Alt PN 16VE017001-13

5.2. GFM. Are materials supplied to the Contractor for incorporation into an end item to bring it to serviceable condition. It includes, but are not limited to, raw and processed material, parts, components, and assemblies. Nevertheless, the contractor is ultimately responsible for providing all the parts to repair the GFP to serviceable ‘A’ condition within the delivery date of the contract. The GFM is excess serviceable materials from condemned or are reusable disassembled item components from a non-serviceable GFP.

5.3. GFE. Is provided to the contractor by the Government. The contractor is responsible to ensure the GFE is serviceable at all times, including: maintenance, upgrades, as well as providing safety, security, and accountability of the GFE while in their possession. For software updates, the Government is required to purchase these via the mandatory source (AFWay) or obtain a waiver prior to purchasing any software through open market. The cost to maintain the GFE shall be on a separate contract, not a repair contract, and negotiated prior to being approved and rendered. No GFE is applicable to the A/B HUD PDU item contract.

6. SECURITY AND FOREIGN DISCLOSURE.

6.1. DD Form 254, DoD Contract Security Classification Specification, is NOT required.

6.2. Per export control limitations, Foreign Disclosure Restrictions IAW AFMCMAN 21-149, and AFMCI 20-102 Do Not Apply

7. COUNTERFEIT ELECTRONIC PART DETECTION AND AVOIDANCE.

7.1. The contractor shall adhere to counterfeit mitigation program IAW CDRL B001. Specific guidance for Counterfeit Mitigation Plan is as follows:

7.2. Contractors and subcontractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. The contractor’s policies and procedures shall be IAW AS5553 standard and DFARs clause 252.246-7008, Source of Electronic Parts.

7.3. At a minimum, the Counterfeit Prevention Plan (CPP) shall address:

7.3.1. Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

7.3.2. Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

7.3.3. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

7.3.4. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

7.3.5. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, which shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

7.3.6. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

7.3.7. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

7.3.8. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

7.3.9. Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

7.3.10. Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

8. Item Unique Identification (IUID) MARKING: Each completed A/B HUD PDU will be marked with an IUID IAW the applicable contract clause, MIL-STD-130, latest revision. Contractor shall work with Government engineer to further define application requirements.

9. DELIVERABLE DATA REQUIREMENTS: Reporting and data requirements shall be provided IAW the DD Form 1423-1, CDRL.

9.1. Commercial Asset Visibility Air Force (CAV AF) End Item Reporting: The contractor shall report End Item transactional data through electronic submission in CAV AF using the CAV AF web site or CICA XML IAW CDRL A001. This information will be accessed by the program PMS and 416 SCMS personnel in order to ascertain production status. Transactions and data will be submitted by contractor daily IAW CAV AF Contractor User Guide, Version 9.0.4 or higher. The Contractor shall obtain a valid DoD PKI certificate to log into CAV AF. Each user shall have an Identity Certificate only; an encryption certificate is not required. Reporting must be accomplished for each Contractor facility/location AND subcontractor locations if applicable IAW CDRL A001.

9.1.1. Commercial Asset Visibility Air Force (CAV AF): The purpose of CAV AF is to maintain asset visibility and accountability throughout the repair process, update asset condition and balance to USAF supply systems, reports financial and inventory imbalances, and feeds production and unit repair costs to the maintenance and budgeting systems.

9.1.2. DD Form 1348-1A (or most current version) Requirement: The contractor will use DD Form 1348-1A Single Line Item Release/Receipt Document. It will be initiated and printed in CAV AF. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV AF within one business day. It is imperative that the contractor, in completing the DD Form 1348-1A, perpetuate some information from the incoming shipping document DD Form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. This is IAW DLM 4000.25-1, directives listed in Section 6 and as directed by the Government.

9.2. Contract Maintenance Production Report: The contractor shall report monthly by contract delivery order on all applicable categories, totals and on-hand balances, providing all listed DoD requirements for each repair location, including subcontractor facilities, if applicable, for the contracts maintenance occurrence actions during the reporting period IAW CDRL A002.

9.3. Maintenance Data Collection Reporting. Serial number tracking by the contractor Is REQUIRED for all received assets. The contractor shall document all maintenance actions involving maintenance with the disassembly, cleaning, inspection, maintenance and replacement of repaired end-items. The Contractor shall obtain a valid DoD PKI certificate to log into Defense Repair Information Logistics System (DRILS). The contractor shall load Maintenance Data to the DRILS IAW CDRL A004.

9.4. Counterfeit Protection Plan (CPP). The contractor shall adhere to a counterfeit mitigation program. The contractor shall submit the Counterfeit Protection Plan to the government IAW CDRL B001. Specific guidance for Counterfeit Mitigation Plan is detailed in section 7.

9.5. Item Unique Identification (IUID) MARKING Plan: The contractor shall provide and conform to an Item Unique Identification (IUID) marking plan. A copy of the contractors IUID marking plan will be provided to DCMA, contracting, and the program representative within 60 days of award. IAW CDRL B002.

10. SERVICE SUMMARY:

10.1. Product Quality Discrepancy Report (PQDR)

10.2. Safety and Health. While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

10.2.1. Contract, Contract Number, Name and Title of Person(s) Reporting

10.2.2. Date, Time and exact location of accident/incident

10.2.3. Brief Narrative of accident/incident (Events leading to accident/incident)

10.2.4. Cause of accident/incident, if known

10.2.5. Estimated cost of accident/incident (material and labor to repair/replace)

10.2.6. Nomenclature of equipment and personnel involved in accident/incident

10.2.7. Corrective actions (taken or proposed)

10.2.8. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

11. TECHNICAL ORDERS AND OTHER DIRECTIVES:

The contractor shall maintain all T.O.s applicable to this work requirement in a current status IAW T.O. 00-5-1, distribution IAW T.O. 00-5-2. The contractor shall comply with the latest dated T.O.s and other directives used or issued during the time the work is being accomplished and perform a timely review of all updated T.O.s and other directive changes applicable to the work requirement. The review will consider the impact on work requirements, costs, and schedules with backup data for those changes. Increases or decreases in work, which impact the maintenance facility or the government, will be sent through the CO and Production Manager for negotiation and approval, prior to beginning work. No technical related issue in this document shall be construed as taking precedence over government owned drawings and their accompanying documents and specifications for these items.

11.1. Specific (Reference Technical Orders or EO)

11.2 General (Reference Technical Orders)

Maintenance and Test of Electrical Equipment

11.3 Applicable Non-Government Publications.

Technical orders/manuals, technical directives and other applicable publications required to accomplish the work effort, but not in possession of the contractor, shall be acquired as authorized and directed by the CO and Production Manager. Commercial publications can be substituted for technical orders and military standards if the contractor can substantiate to the engineering control authority that such publications will accomplish the same purpose.

NOTE: Primary source for military specifications and standards is:

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