Attachment_1_AGE_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

AEROSPACE GROUND EQUIPMENT (AGE)

23 December 2014

OGDEN AIR LOGISTICS COMPLEX

OO-ALC/OBC

Table of Contents

1.0 Scope

2.0 Description of Services

2.1 Basic

2.2 Documentation

2.3 Dispatch Operations

2.4 Maintenance

2.5 Material Support

2.6 Additional Program Requirements

2.7 Contractor Reporting

3.0 General Information/Personnel

4.0 Tool Control

5.0 Quality Control

6.0 Safety

7.0 Air Force Records Management

8.0 Government Furnished Facilities/Equipment (GFF/GFE)

9.0 Security

10.0 Vehicles

11.0 Back Shop Support

12.0 Precision Measurement Equipment Laboratory (PMEL)

13.0 Chemical Laboratory

14.0 Government Observations

15.0 Cost, Schedule or Performance Impacts

16.0 Operating Hours

17.0 Orientation Period

18.0 Phase-out Familiarization Period

19.0 Contract Closeout Invoicing

20.0 Department of Defense Instruction (DODI) 3020.37, Continuation of DOD Contractor Services During Crisis

Appendix A - Acronyms and Abbreviations List

Appendix B - Listing of Publications

Appendix C - Safety, Fire Protection and Health Specification Industrial Safety Requirements

Appendix D - Attachment 1 - Mission Critical Requirements

Appendix D - Attachment 2 – Training

Appendix D - Attachment 3a – Suggested Contractor Furnished Special Tools (HAFB) ... 59

Appendix D - Attachment 3b – Suggested Contractor Furnished Special Tools (DMAFB) 62

Appendix D - Attachment 4a – Historical Government Furnished Equipment (HAFB)

Appendix D - Attachment 4b – Historical Government Furnished Equipment (DMAFB) . 75

Appendix D - Attachment 5 – Workload History AGE

Appendix D - Attachment 6a – Contractor Furnished Vehicles (HAFB)

Appendix D - Attachment 6b – Contractor Furnished Vehicles (DMAFB)

Appendix D - Attachment 7 - Government Furnished Facilities

Appendix D - Attachment 7b - Government Furnished Facilities (DMAFB)

1.0 Scope

1.1 General Requirements. This requirement includes support of Aerospace Ground Equipment (AGE) operations, maintenance, repair, and dispatch services at Hill Air Force Base (HAFB), UT host and tenant units to include Little Mountain, Utah Test and Training Range (UTTR)/Eagle Range and 309th Aerospace Maintenance and Regeneration Group (AMARG) Davis-Monthan Air Force Base (DMAFB), AZ.

UTTR support shall be maintenance only. The contractor shall accomplish all services identified in this PWS (e.g., AGE maintenance and dispatch operations/movement).

AGE shall include locally manufactured support equipment and Government Furnished Equipment (GFE) identified by the Contracting Officer (CO). The 309 AMARG shall be referred to AMARG in this PWS.

1.2 Ordering Requirements. Workload quantities and special requirements shall be identified at the task order level. Additional AGE may be added during the Period of Performance (PoP) at the task order level on equipment previously negotiated by the CO not to exceed 3%.

2.0 Description of Services

2.1 Basic

2.1.1 The contractor shall provide qualified personnel, tools, supplies (office, cleaning, etc.), equipment, transportation, freight, and training necessary to perform AGE operations (e.g., preparing for use, servicing, inspecting, maintaining, cleaning, blasting, painting, repairing, dispatching, transporting) The contractor shall operate a dispatch service ensuring drivers for all Government initiated movements on HAFB and AMARG locations. All AGE services shall comply with all local, state and federal laws. Contractor services shall include the operation of the AGE Dispatch Operations function, Equipment Maintenance and Servicing Shops e.g., corrosion control (paint and blast), battery shop, tire shop, supply/bench stock support, safety office, quality control office, hazard material, publications/forms, drawings, prints, Technical Orders (TO), TO librarian and libraries, and contingency/emergency services as described herein and where available). Equipment maintenance/documentation shall be performed In Accordance With (IAW) TOs, Air Force Instructions (AFI), and supplements identified within the PWS and Appendix B, Listing of Publications. The contractor shall comply with this PWS in its entirety.

2.2 Documentation

2.2.1 Database. The contractor shall utilize Government Management Information Systems (MIS) to track/manage all AGE inventory movement maintenance activities. The contractor shall demonstrate a thorough understanding of maintenance documentation utilizing Maximo or Electronic Facility Equipment Maintenance System (eFEMS) if available IAW TO 00-20-2. The contractor shall plan maintenance documentation actions accordingly as to meet all requirements. The contractor shall utilize Production Acceptance Certification Standard System (PACSS), Training Scheduling System (TSS) Portal, Air Force Global Enterprise Tracking (AFGET), Reliability and Maintainability Information System (REMIS), Joint Deficiency Reporting System (JDRS), and Contractor Manpower Reporting Application (CMRA), where available.

2.2.2 Database Maintenance Work Orders. The contractor shall create a work order from the MIS by Close Of Business (COB) on the day AGE is received for service. COB is considered 11:59 PM Mountain Standard Time (MST).

The work order shall include:

Work Order Number Equipment Identification (ID) Location of Unit Work Order Type Work Order Status Model Organization Preventive Maintenance Inspection (PMI) Cycle Monitor and Phone Due Date

2.2.3 Work Order Status. Once a work order is generated the contractor shall place the work order in the proper MIS status and as the status of the equipment changes, so shall the work order status. Approved work order status codes will be provided during the Orientation Period.

2.2.4 Forms. The contractor shall complete applicable forms IAW TO 00-20-1.

2.2.4.1 The contractor shall ensure AGE has completed and attached an Air Force Technical Order (AFTO) Form 244, Industrial/Support Equipment Record and a forms bag/packing envelope. The contractor shall update equipment decals with inspection due dates and annotate

AFTO Form 244 with current information and any discrepancies identified IAW TO 00-20-1.

2.2.4.2 The contractor shall complete and attach an AFTO Form 375, Selected Support Equipment Repair Cost Estimate for all Turn-in AGE IAW

TO 00-25-240.

2.2.4.3 The contractor shall complete Department of Defense (DD) Form 1574, Serviceable Tag, DD Form 1577, Unserviceable (Condemned) Tag, and DD Form 1577-2, Unserviceable (Reparable) tag and attach to the appropriate Turn-in Age IAW TO 00-20-2.

2.2.5 Red X. The contractor shall utilize Red X as required IAW TO 00-20-1. The contractor shall provide a Red X Signature Roster of personnel who are qualified to sign off Red X equipment conditions to the Contracting Officer’s Representative (COR) IAW PWS paragraph 2.7.1.

2.3 Dispatch Operations

2.3.1 Basic. The contractor shall provide dispatch service across various locations.

The contractor shall update MIS upon completion of any dispatch operations.

The contractor shall comply with Flight-Line driving, Pacer Protect areas, and commercial off-base travel requirements. The contractor shall ensure that all dispatched AGE is in operational condition and shall not be transported with visible loose foreign objects IAW applicable area requirements.

2.3.2 Routine. The contractor shall provide dispatch for customer requested movement of equipment. On HAFB, the contractor shall accomplish all routine dispatch within the Pacer Protect area within 30 minutes of request and within two (2) hours of request outside of the Pacer Protect area but within HAFB. On AMARG, the contractor shall accomplish all routine dispatch within two (2) hours of request.

2.3.3 Trouble Calls. On HAFB, the contractor shall respond to trouble calls for maintenance of AGE within the Pacer Protect area within 30 minutes of request and within two (2) hours of request outside of Pacer Protect area but within HAFB. On AMARG, the contractor shall respond to trouble calls for maintenance of AGE within two (2) hours of request. Trouble calls are for minor repair of AGE in-place.

2.3.4 Special Dispatch. Government may request mass relocations of equipment for Government requirements (e.g., Air Shows, relocation of complete Ready

Lines, striping). The contractor shall move equipment upon receiving a minimum of one (1) day notice from the CO, COR or Program Manager (PM) with tasking to be completed within time designated by the CO, COR, or PM.

2.4 Maintenance

2.4.1 The contractor shall manage PMI schedules, inspections, scheduled/unscheduled maintenance, and repairs on various AGE (see Appendix D, Attachment 5). The expected workload growth is 3% annually based on historical data. The contractor shall use 35 series technical orders as a minimum. The contractor shall pick up and deliver all AGE. The contractor shall maintain a 95% in-commission rate monthly for AGE inventory items as listed by line items in Appendix D, Attachment 5. The contractor shall provide an In-Commission Rate Report IAW PWS paragraph 2.7.2. The contractor shall maintain a Minimum Essential Level (MEL) in the MIS of AGE identified by the customer as critical where MEL is utilized.

2.4.2 Preventive Maintenance Inspection (PMI) Schedule Forecast. The contractor shall provide a monthly schedule of AGE requiring PMIs derived from the MIS by COB the 15th day prior to each month items are due (if the 15th falls on a weekend contractor shall provide the Friday before the 15th). The schedule shall include AGE asset identification number, nomenclature, National Stock Number (NSN)/part number, owning organization, performing organization, date of pick-up, date of delivery, and AGE monitor name. The contractor shall verify that PMI schedules in MIS are IAW TOs, work cards, engineering drawings, or other Government provided documentation and notify Government representative of any discrepancies IAW TO 00-5-1, TO 00-20-1, and TO 00-20-2. The contractor shall provide a PMI Schedule Forecast Report IAW PWS paragraph 2.7.3.

2.4.3 Preventive Maintenance Inspection (PMI). The contractor shall perform PMI on all AGE. PMI shall include, but is not limited to, inspection of equipment (a look phase), safety inspection, repair of discrepancies, and cleaning of unit IAW applicable TOs and work cards.

2.4.3.1 Categorization. For scheduling/planning purposes, AGE shall be categorized by complexity of reoccurring maintenance. AGE shall be categorized by the COR as follows:

2.4.3.1.1 Category 1: On-Call. All On-Call units only require unscheduled maintenance, as needed, to include stenciling and repair IAW all applicable Air Force (AF) technical data, local work cards, and commercial technical data. All AGE require dispatch services, pick up and delivery, to be performed as needed. Reference Appendix D Attachment 5. HAFB AGE requires welding, blasting, and painting as needed.

2.4.3.1.2 Category 2: Non-Powered. All Non-Powered units require scheduled PMI at frequencies such as 90, 180, or 365 day intervals and unscheduled maintenance, as needed, to include servicing, stenciling, and repairing IAW all applicable AF technical data, local work cards, and commercial technical data. All AGE require dispatch services, pick up and delivery.

2.4.3.1.2.1 HAFB AGE requires welding, blasting, and

painting as needed as well as Oil Analysis Program (OAP), and Non-Destructive Inspection (NDI). All Engine Oil Service Carts (EOSC) listed will require completion of a bi-weekly OAP sample. All Adapter Engine Transports require a NDI every three (3) years.

All Gas Turbine Engine (GTE) Disassembly Stands require a NDI annually. Reference Appendix D Attachment 5.

2.4.3.1.2.2 Additional requirements outside HAFB will be

specified at the task order level.

2.4.3.1.3 Category 3: Powered. All Powered units require scheduled PMI at frequencies such as 180 or 365 day intervals and unscheduled maintenance as needed to include servicing, stenciling, and repairing IAW all applicable AF technical data.

Some units require various special inspections at specific intervals IAW applicable AF technical data to include, but not limited to, wheel bearing inspections, filter changes, miscellaneous inspections and air receiver hydrostatic tests.

All AGE require dispatch services, pick up and delivery.

Reference Appendix D Attachment 5.

2.4.3.1.3.1 HAFB AGE requires welding, blasting, and

painting as needed.

2.4.3.1.3.2 Additional requirements outside HAFB will be

specified at the task order level.

2.4.3.2 Timeframe and Frequency. The contractor shall perform PMI on AGE at the frequency established IAW applicable Air Force (AF) technical data, local work cards, and commercial technical data. AGE frequencies are documented in the MIS. Reference Appendix D, Attachment 5 for estimated AGE PMI frequency. The contractor shall complete PMI within the timeframe specified in Table 1 according to category. The timeframe for the completion of the repair shall begin upon delivery to the AGE facility. The contractor shall provide a Maintenance Timeframe Report IAW PWS paragraph 2.7.4.

Table 1 – PMI Completion Time

Category Completed PMI

Category 1 (On-Call) Not Applicable

Category 2 (Non-Powered) 5 Business days

Category 3 (Powered) 8 Business days

2.4.3.3 PMI Corrosion Control. In conjunction with PMI the contractor shall accomplish a corrosion control assessment IAW TO 35-1-3 and PWS Corrosion Control and Paint paragraph 2.4.4.

2.4.3.4 Scheduled Pick up/Delivery

2.4.3.4.1 Pick up. The contractor shall pick up AGE IAW PMI

schedule. If AGE is not available at the designated pick up/delivery location contractor shall attempt a reasonable physical search to locate AGE. The contractor shall utilize Radio Frequency Identification Device (RFID) tracking system to locate AGE such as AFGET where available. If AGE is not found contractor shall contact AGE Monitor and schedule pick up for next business day. If contractor cannot locate equipment during 2nd attempt, contractor shall document in MIS and on monthly AGE Missing Report and remove item from that month’s PMI schedule. The contractor shall provide an AGE Missing Report IAW PWS paragraph 2.7.5. If AGE is unsafe, incomplete, or Foreign Object Damage (FOD) issues prevent transport the contractor shall refuse to pick up and document refusal in MIS and on the Refusal Report. The contractor shall provide a Refusal Report IAW PWS paragraph 2.7.6.

2.4.3.4.2 Delivery. The contractor shall ensure AGE is safe, operable, clean, free of foreign objects and accompanied with all applicable completed documentation prior to return to customer. The contractor shall annotate MIS and update status to “Closed” by COB within the same business day of delivery.

The contractor shall notify the AGE Monitor of their AGE delivery to include the AGE drop-off location by COB within the same business day of delivery.

2.4.3.5 New Equipment Adds. The contractor shall have 15 business days from the receipt of the Government’s written request to induct new AGE, perform the initial PMI/Acceptance Inspection and return the item back to the customer. If this cannot be accomplished due to circumstances beyond the contractor’s control, the contractor shall provide a written notification to the COR and update the MIS prior to the 15 business day induction of new AGE timeframe. Contractor notification shall include an explanation of circumstances causing the delay and an anticipated delivery date. The final decision to accept a delay shall be made by the COR.

2.4.3.5.1 Stencil/Decal. The contractor shall stencil/decal all newly acquired AGE with: United States Air Force (USAF), MIS identification number, tire pressure, model, cautions and warnings as required. Stenciling/decaling on AGE not covered by TO guidance shall be consistent (e.g., location, color, size and font style) IAW TO 35-1-3, Air Force Material Command Instruction (AFMCI) 21-117.

2.4.4 Corrosion Control and Paint

2.4.4.1 Assessment. The contractor shall accomplish a corrosion control assessment for category determination to establish required action IAW TO 35-1-3, Tab 3-1.1.

2.4.4.2 Preparation. The contractor shall prepare, stencil, and replace reflective tape on all completed corrosion control items IAW AFI 24-

301, TO 35-1-3, TO 36-1-191, AFMCI 21-117.

2.4.4.3 Paint

2.4.4.3.1 On HAFB, the contractor shall accomplish complete paint operations in Government provided facilities referenced in Appendix D, Attachment 7. Paint operations shall include preparation, stenciling, and reflectorization on a minimum of four (4) Powered units and 50 Non-Powered units per month.

The contractor shall perform paint in conjunction with PMI on all required corrosion control items, whether spot paint or complete paint. Items requiring complete paint shall be granted an additional ten (10) business days added to the PMI or unscheduled maintenance time requirements in Tables 1 or 2 as applicable. The contractor shall provide a Paint Report IAW PWS paragraph 2.7.7.

2.4.4.3.1.1 Protection of Equipment. The contractor shall

ensure the protection of equipment and cover or remove all gauges, lubricating fittings, wiring, rubber products, lens, reflectors, data plates, and other items requiring protection prior to any painting operation.

2.4.4.3.2 On AMARG, the contractor shall deliver AGE requiring corrosion control and paint to AMARG paint shop designated by the COR.

2.4.4.4 Return to Customer. The contractor shall uncover or reinstall removed and/or covered items prior to operating AGE or prior to return of AGE to customer.

2.4.5 Unscheduled Maintenance. Unscheduled maintenance is maintenance not previously planned but which requires prompt attention and may include repairing, servicing, maintaining, and restoring a unit to a serviceable condition.

The contractor shall perform unscheduled maintenance on AGE IAW AFI 21- 101, paragraph 5.6.2.11. The contractor shall perform PMI in conjunction with completed unscheduled maintenance and document MIS IAW PWS paragraph 2.4.3.

2.4.5.1 Unscheduled Priority. The contractor shall perform required repair and maintenance for each piece of equipment, except trouble calls, IAW the timeframes indicated in Table 2 below. COR shall relay immediate priorities of unscheduled work to the contractor. The timeframe for the completion of the repair shall begin upon delivery to the AGE facility. The contractor shall provide a Maintenance Timeframe Report IAW PWS paragraph 2.7.4.

Table 2 - Contractor’s Time Requirements for AGE Repairs

Priority Repair Completed

Routine 5 Business days

Immediate 2 Business days

2.4.5.2 On-Site Unscheduled Maintenance. AGE maintenance which can be completed within two (2) hours shall be completed on-site. On-site maintenance shall include inspection, minor repairs, and document maintenance actions in MIS. The contractor shall provide an On-Site Unscheduled Maintenance Report IAW PWS paragraph 2.7.8.

2.4.5.2.1 Deferred On-Site Unscheduled Maintenance. The

contractor shall defer on-site unscheduled maintenance until the next scheduled maintenance action only when the AGE serviceability is not affected, damage to the item or other Government property shall not result from its continued use and user safety is not jeopardized. The contractor shall initiate maintenance work orders for deferred unscheduled maintenance requirements and shall enter deferred status onto the AFTO Form 244 IAW TO 00-20-1 and update the MIS.

2.4.5.3 Unscheduled Pick up/Delivery

2.4.5.3.1 Pick up. The contractor shall pick up AGE when requested by the customer to provide unscheduled maintenance. Refer to PWS paragraph 2.4.3.4.1 for further requirements.

2.4.5.3.2 Delivery. Delivery shall be the same as for scheduled AGE.

Refer to PWS paragraph 2.4.3.4.2 for further requirements.

2.4.5.4 Preparation for Turn-in. A Turn-in is AGE that the customer no longer requires AGE support and is being returned to supply or the AGE has been deemed beyond economical repair or is being prepared for Defense Reutilization and Marketing Office (DRMO). The contractor shall request approval from the AGE Monitor and COR before proceeding with contractor requested Turn-in action. The contractor shall record in MIS the reason for the Turn-in action, update the appropriate status code, and prepare the item according to the COR’s written instruction to be returned back to the owning organization. The AGE shall be deleted from the MIS once all actions are complete. IAW Air Force Handout (AFH) 23-123V1, AFH 23-123

VP2.

2.4.5.4.1 Serviceable Turn-in. The contractor shall return serviceable items back to the customer with an AFTO Form 375 and DD Form 1574, Serviceable Tag.

2.4.5.4.2 Unserviceable Reparable Turn-in. The contractor shall return unserviceable reparable items back to the customer with an AFTO Form 375 and DD Form 1577-2, Unserviceable (Reparable) Tag.

2.4.5.4.3 Beyond Economical Repair Turn-in. The contractor shall return condemned items back to the customer with an AFTO Form 375 and DD Form 1577, (Condemned) Tag.

2.4.6 Non-Destructive Inspection (NDI). The contractor shall prepare equipment for NDI, including necessary blasting, transportation to and from NDI facilities, and preparation for service (including painting, stenciling and reflective tape) IAW TO 33B-1-1 and AFI21-101_Air Force Material Command Supplement (AFMCSUP) I. Items requiring NDI are listed by line item in Appendix D, Attachment 5. NDI testing shall be performed by Government approved NDI shop.

2.4.7 Oil Analysis Program (OAP). The contractor shall take samples every 15 calendar days on assigned aircraft jet engine oil carts listed by line item in Appendix D, Attachment 5. IAW AFI 21-124, TO 33-1-37, AFI 91-303, and AFI 21-101_AFMCSUP I. OAP testing shall be performed by Government approved Chemical Laboratory. Refer to PWS paragraph 13.

2.4.8 Heating, Ventilation, and Air Conditioning (HVAC). The contractor shall perform maintenance services on AGE containing heating, ventilation, and air conditioning (HVAC) and shall possess and maintain universal (Type I, II, and III) Chlorine Fluorine Carbon (CFC) refrigerant certification.

2.5 Material Support

2.5.1 Parts. The contractor shall only use new Original Equipment Manufacturer (OEM) parts or Government provided parts from Standard Base Supply System (SBSS) in making repairs. Local purchase parts that exceed $1,000 shall be approved by the COR prior to purchase. The Government may provide the contractor with parts meeting TO or equivalent specifications when it is in the Government’s best interest. The contractor shall use Commercial-Off-The- Shelf (COTS) hardware. If COTS hardware is not available the contractor shall receive approval from the COR prior to purchase. In the event the use of any replacement parts in repairing equipment results in the OEM refusing to support the equipment or void any warranties, the contractor shall provide equal support and warranty services. The contractor shall record all material/parts in a database and provide the material/parts purchased on a Parts Report IAW PWS paragraph 2.7.9. IAW TO 00-25-240.

2.5.2 Deferred Maintenance. The contractor shall obtain parts necessary for the accomplishment of deferred maintenance requirements prior to the AGE next scheduled maintenance action.

2.5.3 Product Quality Deficiency Reports (PQDRs). The contractor shall prepare and submit PQDRs as needed or as directed by the COR into JDRS (https:jdrs.mil/). The contractor shall keep defective PQDR items as exhibits until disposition instructions have been received and prepare a DD Form 1149, Requisition and Invoice/Shipping Document and follow shipping instructions by the COR. IAW TO 00-35D-54.

2.5.4 Bench Stock. The contractor shall maintain a bench stock composed of a level consisting of only the right items in the right quantity to facilitate efficient throughput of AGE. IAW AFMCI 21-130 paragraphs 2.44 and 2.45.1 and AFI 23-101.

2.5.5 Defense Reutilization and Marketing Office (DRMO). The contractor shall perform DRMO functions, this includes but is not limited to; Turn-in of scrap metal, unserviceable hoses, tires, batteries, air ducts, etc., using the Department of Defense (DoD) Form 1348-1A, Issue Release/Receipt Document IAW AFI

32-7042, AFMCI 21-130, OO-ALC 23-102, Department of Defense Manual (DoDM) 4160.28 V1, V2, and V3.

2.6 Additional Program Requirements

2.6.1 Contractor Manpower Reporting Application (CMRA). The contractor shall report ALL contract labor hours (including subcontractor labor hours) required for performance of services into the CMRA database no later than 31 October of each fiscal year. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. IAW title 10 United States Code sections 235 and 2330a.

2.6.2 Combating Trafficking in Persons. The contractor shall comply with DFARS PGI 222.1703 policy.

2.6.3 Shop Equipment. The contractor shall maintain shop equipment assigned to the contractor that does not require specific Operator Maintenance (OM), specific servicing inspections, or for which technical data does not exist, IAW

TO 34-1-3.

2.6.4 Equipment Abuse. The contractor shall document equipment abuse apparently caused by the customer, which is not a result of normal wear and tear, on an Equipment Abuse letter. The contractor shall provide the letter IAW PWS paragraph 2.7.10.

2.6.5 Over & Above (O&A). The contractor shall perform Time Compliance Technical Orders (TCTO) maintenance and modifications using the designated Contract Line Item Number (CLIN) when identified and approved by the CO.

The contractor shall not start maintenance until the CO has directed work.

2.6.5.1 TCTO Maintenance. The contractor shall accomplish maintenance actions IAW the TCTO when received from higher headquarters and approved in writing by the CO. The contractor shall change the status in MIS and order all parts not on-hand. When all material is received, the contractor shall perform the work and return the unit to service within the time specified in the TCTO. The contractor shall input completed TCTO information into REMIS.

2.6.5.2 Modifications. The contractor shall modify locally manufactured units when approved by the CO IAW HAFB and AMARG engineering requirements provided by the CO. The contractor shall change the status in the MIS and order all parts not on-hand.

2.6.5.3 Equipment Operational Necessity. The contractor shall not change equipment from its present configuration (form, fit, and function) without prior written approval by CO. Upon written approval the contractor shall utilize parts from predetermined AGE identified in the approval letter to repair other AGE also identified in the approval letter.

2.6.5.4 One-Time Option. The contractor shall perform special work when it is in the best interest of the Government and approved by the CO.

One-time option special work includes deleting items from MIS, removing stickers and placards from items, etc. The contractor shall perform the work using the designated CLIN.

2.6.6 Travel. The contractor shall travel using the designated CLIN when it is in the best interest of the Government and approved by the CO.

2.7 Contractor Reporting

2.7.1 Red X. The contractor shall utilize Red X as required IAW TO 00-20-1. The contractor shall provide a Red X Signature Roster of personnel who are qualified to sign off Red X equipment conditions to the COR within 30 calendar days of contract award and as required per changes affecting the Roster. (Contract Deliverables Requirements List (CDRL) A001)

2.7.2 In-Commission Rate. The contractor shall provide a monthly report to the COR (first week of every month) of the previous’ month In-Commission Rate.

The report shall include percent of In-Commission rate and ID number, nomenclature, and current location of items not in commission. (CDRL A002)

2.7.3 PMI Schedule Forecast Report. The contractor shall provide a monthly report (two weeks prior to the first day of each month) to all affected Government organizations (AGE Monitors) of the schedule of PMI due during that month by date of scheduled pick up. The schedule shall include AGE ID number, nomenclature, NSN/part number, owning organization, performing organization, date of pick up, date of delivery, AGE Monitor name. The contractor shall verify AGE information against MIS are IAW technical order, work cards, engineering drawings, or other Government provided documentation and notify the COR of any discrepancies for correction. IAW

TO 00-5-1, TO 00-20-1, TO 00-20-2. (CDRL A003)

2.7.4 Maintenance Timeframe Report. The contractor shall provide a monthly report to the COR (first week of every month) of time it took to complete PMIs and unscheduled maintenance. The report shall include number of items completed and days from date received by contractor to MIS ‘COMP’ completion date or equivalent status date. (CDRL A007)

2.7.5 AGE Missing Report. The contractor shall provide a monthly report to the COR (first week of every month) of AGE identified as missing/past due for PMI. The report shall include ID number, nomenclature, owning organization, and status. (CDRL A004)

2.7.6 Refusal Report. The contractor shall provide a report to the COR (as occurs) of AGE refused to be picked up by the contractor due to unsafe AGE conditions and FOD issues IAW PWS paragraph 2.4.3.4.1. The report shall include ID number, nomenclature, owning organization, name of customer contacted and date contacted, and reason for refusal. (CDRL A026)

2.7.7 Paint Report. The contractor shall provide a monthly report to the COR for HAFB (first week of every month) of AGE completed paint the previous month. The report shall include ID number, nomenclature, and date paint completed. (CDRL A032)

2.7.8 On-Site Unscheduled Maintenance Report. The contractor shall provide a monthly report to the COR (first week of every month) of all On-Site Unscheduled Maintenance completed the previous month. The report shall include justification, ID number, nomenclature, and current location. (CDRL A010)

2.7.9 Parts Report. The contractor shall provide a daily report to the COR (as occurs) for all material/parts purchased that day. The report shall include ID number, nomenclature, and date parts received. (CDRL A005)

2.7.10 Equipment Abuse Letter. The contractor shall provide a report to the COR (as occurs) for AGE that appears to have been abused by the customer. The letter shall include ID number, nomenclature, AGE Monitor name and phone number, and reason for the equipment abuse letter. (CDRL A006)

2.7.11 Quality Assessment Pass Rate Report. The contractor shall provide a monthly report to the COR (first week of every month) of the quality plan’s assessment pass rate of the previous months data. The report shall include number is items completed, number of items passed, number of items failed, percent pass rate, and deficiency. (CDRL A008)

2.7.12 Program Management Review (PMR). The contractor shall conduct formal PMRs which, at a minimum, shall address HAFB and AMARG: quality, timeframe, backlog, deferred status’, training progress and concerns, and Contractor Deficiency Reports (CDRs). PMRs shall be conducted with the Government at a facility on HAFB and on a quarterly basis unless otherwise directed by the CO. The contractor shall provide a copy of the PMR meeting minutes and any documentation presented. (CDRL A009)

2.7.13 Paint/Blast Booth Report. The contractor shall provide a monthly report to the COR for HAFB (first week of every month) of the following. (CDRL A011)

2.7.13.1 Results of paint and blast booth’s inspection.

2.7.13.2 Results of the booth’s floor filter inspection.

2.7.13.3 Daily shift manometer readings of the paint booth’s differential pressure.

2.7.14 Bead Blast Report. The contractor shall provide a monthly report to the COR for HAFB (first week of every month) of bead blast usage totals and the blast booth’s escaped media cleanup results. (CDRL A012)

2.7.15 Hazardous Material (HazMAT) Locker Report. The contractor shall provide a monthly report to the COR for HAFB (first week of every month) of HazMAT locker inspection results. (CDRL A013)

2.7.16 Hazardous Waste Site Inspection Form. The contractor shall maintain weekly Hazardous Waste Weekly Site Inspection forms in the Hazardous Waste Site book. The contractor shall provide a monthly signed form to the COR for HAFB (first week of every month) of the completed hazardous waste site inspection checklist of the previous months results. (CDRL A014)

2.7.17 Waste Container Report. The contractor shall provide a waste container report to the COR for HAFB within 30 calendar days of contract award or as appropriate based on changes to waste containers. The report shall include the number of waste containers in use and the type of hazardous waste of each container. (CDRL A015)

2.7.18 Government Furnished Facilities/Equipment (GFF/GFE) Inventory Report. The contractor shall provide an annual report to the COR (first week of May) of the GFE inventory. The report shall include ID number, nomenclature, status (e.g., accounted or not accounted and reason for missing items), date completed, and signature of person who accomplished the inventory. (CDRL A016)

2.7.19 Lost Tool Report. The contractor shall provide a lost tool report to the COR as occurs. The report shall include the ID#, nomenclature, and tool box number of the lost tool and what action was taken to find the tool and what action is planned to prevent losing the tool in the future. (CDRL A029)

2.7.20 Lost Badge Report. The contractor shall provide a lost badge report to the COR and Government Security Manager (GSM) within one (1) day of loss.

The report shall be on company letterhead, including employee name, social security number, and details of loss through the CO to the 75 SFS/S on HAFB and 355 SFS and AMARG Security Office on DMAFB. (CDRL A030)

3.0 General Information/Personnel

3.1 Program Management Plan. The contractor shall provide a Program Management Plan with the contract proposal. The plan shall address the contractors approach to meet the requirements of this PWS.

3.2 Contract Manager. The contractor shall appoint a contract manager and alternate who shall be responsible for the performance of the work at both HAFB and AMARG locations. Names and 24-hour contact telephone numbers shall be designated in writing to the CO within five (5) business days of contract award. (CDRL A017)

3.2.1 The contract manager and alternate shall have full contractual authority to obligate the contractor in the performance of this effort. The contract manager or alternate shall meet with the Government as designated by the CO.

3.2.2 The contract manager shall ensure a PMR is conducted with the Government IAW PWS paragraph 2.7.12.

3.2.3 The contract manager or alternate shall be available during normal duty hours and contingencies. The contractor shall notify the COR and CO within two (2) business days when changes to contract manager and alternate positions are made.

3.3 Staffing. The contractor shall provide a Resource Management and Staffing Plan with contract proposal to include both HAFB and AMARG on-site locations. For each location the contractor shall appoint a, Production Manager (primary point of contact for daily operations at each location), Quality Control Manager, TO Librarian, HazMAT Manager, Hazardous Waste Site Manager, Resource Conservation and Recovery Act (RCRA) Manager, Air Quality Manager, Security Manager, Flight-line Driving Program Manager (FDPM), FOD Manager, Voluntary Protection Program (VPP) Manager, and Safety Manager to manage applicable programs in this PWS.

The Quality Control Manager shall not be the same person as the Production Manager to preclude a conflict of interest. All other duties listed in this paragraph may be assigned to the same individual at their respective locations. The contractor shall provide a written list of assigned individuals to the COR within 30 days of contract start.

3.4 Identity and Appearance. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees, by company name and employee's name. Contractor employees shall identify themselves as contractors in all written, electronic and verbal communications.

3.5 Training. The contractor shall ensure all personnel are trained and certified on assigned duties and responsibilities e.g., equipment use, PMI, fuel, welding, painting, TO Library management The contractor shall maintain training records, provide proof of training and certification to the COR within 30 calendar days of assignment unless otherwise specified in the PWS or reference.

3.5.1 Tool Training. The contractor shall accomplish tool control training on all personnel before the start of work and shall consist of the familiarization of Chapter 10b of AFI 21-101. Government provided training material issued during the initial training phase of the contract shall be given annually by the contractor to applicable employees.

3.5.2 Personal Protective Equipment (PPE) Training. The contractor shall provide necessary training on required PPE.

3.5.3 FOD Training. The contractor shall contact the assigned project manager for scheduling of contractor personnel for required training. The project manager shall contact the training office, OO-ALC/OBHA to set up the training. The contractor shall provide copies of the training certificates to the COR and project manager. These requirements apply to all contractor personnel throughout the life of the contract.

3.5.4 VPP Training. The contractor shall accomplish VPP training on all personnel and provide proof of training to the COR within 60 days of contract award.

(CDRL A031)

3.5.5 Hazardous Material (HM) Training. The contractor shall complete Basic Hazardous Materials Management Process (HMMP) training (Course #587) prior to contractor personnel transporting or using any potentially hazardous materials. On AMARG, contractor personnel shall complete RCRA training prior to contractor personnel handling or disposing of RCRA hazardous waste.

Refer to this PWS Appendix D – Attachment 2 – Training. Government Environmental Coordinators shall have access to all contractor employee training records for all employees who handle hazardous waste.

3.5.6 Computer Network Training. Contractor personnel shall receive documented Information Assurance Awareness Protection (IAAP) and Computer Network Defense (CND) training prior to receiving access to the network. Training required to obtain a network user license is standardized in the Total Force Awareness Computer-Based Training (CBT) course. Access the CBT on the Advanced Distributed Learning Service (ADLS) site via the Air Force Portal.

Successful completion of this course satisfies the AF training requirement for a network user license. Additional user training may be developed locally to reflect local needs and concerns IAW AFI 33-115, Volume 2.

3.5.7 Operations Security (OPSEC) Training. Contractor personnel who have access to an Air Force Base, facilities or critical information shall have OPSEC training IAW AFI 10-701. Refer to Appendix D – Attachment 2 Training.

3.5.8 Security Training.

3.5.8.1 The Government shall provide the necessary HAFB, DMAFB, and AMARG specific training and or training materials to include but not limited to Control Access, OPSEC. Course length and required recurring training are listed in Appendix D, Attachment 2 - Training.

The contractor shall provide proof of completed training within 30 calendar days of contract award and within three (3) business days of annual training expiration and that new mandatory training is completed within timeframes designated by the AF. (CDRL A022)

3.5.8.2 All training must be completed prior to the issuance of any AF Form 1199, as well as any additional forms that may need completion. The contractor shall be responsible to ensure contractor personnel receive adequate training (e.g., safety, security). The contractor shall develop and maintain training and briefing records for all personnel attending contractor and Government furnished training and briefings and make records available to the COR or PM upon request.

3.5.9 Vehicle Operators Training, Certifying and Licensing. Contractor personnel who are required to operate vehicles on the Flight-line shall be trained, certified and licensed to do so. The contractor is responsible for scheduling the training through 75 Operations Support Squadron (OSS) on HAFB and 366th Training Squadron, Detachment 7 and AMARG Vehicle Control Officer on DMAFB, with adequate lead time not to interfere with the contract schedule. Upon completion of the training, an AF Form 483, Certificate of Competency shall be issued by the Airfield Manager’s office, which certifies that the individual has been trained on Flight-line driving. This certification must be in the possession of the vehicle operator when driving on the Flight-line. The contractor shall designate a FDPM who shall provide training and certification to all required contractor personnel IAW AFI 13-213, Chapter 4. The contractor shall provide proof of training, certification, and licenses to the COR within 30 calendar days of contract award or from start of employment. (CDRL A021)

3.5.10 Special Purpose Vehicle Training. The contractor shall ensure personnel are trained to operate special purpose vehicles. These vehicles include, but are not limited to, tugs, forklifts, towing equipment, bomb lifts and remote aircraft movers. The contractor shall provide proof of training to the COR within 30 calendar days of award of contract or from start of employment. (CDRL A023)

3.6 US Citizens. Contractor personnel must be United States citizens, and shall comply with all Government security policies and regulatory requirements. All contractor personnel must obtain at least a favorable clearance.

3.7 Conflict of Interest. The contractor shall not assign to contract any person including any employee of the US Government if employing that person would create a conflict of interest under any law, regulation or policy of the US Government. Additionally, the contractor shall not assign to contract any person who is an employee of the Department of the Air Force (DAF), either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the DAF or its subordinate commands, as applicable, including Air Force Materiel Command (AFMC).

3.8 Emergency Treatment. The contractor shall provide necessary treatment for contractor employees requiring emergency treatment or medication for acute medical conditions. The on-base medical facility may not be able to treat contractor employees, but in the event treatment is provided by the on-base medical facilities, the contractor shall compensate the Government.

3.9 Privacy Act. The contractor shall ensure that all employees both understand and adhere to the Privacy Act of 1974, 5 U.S.C. 552a IAW AFI 33-332.

3.10 Labor Laws. The contractor shall adhere to all Department of Labor Laws (e.g.

required minimum wages, lunch breaks).

3.11 Data Rights. The contractor shall be responsible for creating, maintaining, and disposing of Government required records (e.g., quality inspection system records, training certificates). The contractor shall allow the Government unlimited access to all workload records and data.

4.0 Tool Control

4.1 Tool Requirements. The contractor shall be responsible for controlling tools IAW

AFI 21-101.

4.1.1 Tool Marking/Identification. Contractor provided tools shall be marked with an ID number consisting of the first initial of the last name and four digits the contractor assigned to the employee. The contractor shall provide a list of tool ID numbers to the COR within 30 calendar days of contract award. (CDRL A019) The same marking and identification requirements apply to employee supplied tools. Additionally, tools requiring calibration shall be calibrated and documented as required IAW PWS paragraph 12

4.2 Tool Security. Contractor personnel shall secure tools when the work area is unattended, inventory and inspect tools daily, replace worn or broken tools as necessary, and sign tool inventory log at the end of each shift daily. All contractors working on base are required to inventory their tools at the beginning of the shift, at the end of each task, and at the end of each shift to check for any lost or missing tools.

In addition, the end of shift inspection shall be documented and documentation shall be kept for two (2) years or until the completion of the contract. The contractor shall use AFMC Form 309, AFMC Tool Control Inventory Record to report results of regular inventories.

4.3 Lost Tools. The contractor shall conduct a lost tool search for one (1) hour for every lost tool. If the lost tool is not found the contractor shall report lost tools/equipment to the COR and the Tool Control Manager no later than two (2) hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures IAW AFI 21-101_AFMCSUP I, Chapter 10, section B. The contractor shall use AFMC Form 310, Lost/Found Item Report to report lost or found tools. The contractor shall submit a Lost Tool Report IAW PWS paragraph 2.7.19.

4.4 Tool Database. The contractor shall use a database to track the issuance and receipt of all assigned special tools, equipment, and tool kits IAW AFI 21-101_AFMCSUP I.

4.5 Special Tools. The contractor shall not purchase special tools without prior approval from CO.

5.0 Quality Control

5.1 Quality Control Plan. The contractor shall provide an inspection system “Quality Control Plan” with the contract proposal. The CO shall notify the contractor of acceptance or required modifications to the plan before the contract start date. The contractor shall make appropriate modifications (at no additional costs to the Government) and obtain acceptance of the plan by the CO before the start of the first operational performance period. The Quality Control Plan will include Tool Control and FOD programs. The contractor shall prepare records evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the Government during contract performance. IAW Federal Acquisition Regulation (FAR) clauses 9.104, 46-106(b), 46.202-3 entitled “Inspection of Services,” and 52.246-4.

5.2 Standards. The contractor’s Quality Control Plan shall comply with the minimum quality management systems elements specified in the task orders and American National Standards Institute (ANSI)/American Standards Organization (ASO)/International Organization of Standardization (ISO) family of standards.

5.3 Guarantee. The contractor shall provide quality assessment pass rates to the COR IAW PWS paragraph 2.7.11. If any of the services do not conform to the contract requirements, the Government may require the contractor to perform the service again in conformity with contract requirements, at no increase in contract amount.

5.4 Self-Assessment Program (SAP). The contractor shall maintain an internal SAP to evaluate the effectiveness of existing procedures and internal controls, to determine organizational compliance with regulatory requirements and to complement external inspections and assessments. This shall be accomplished by using applicable Air

Force and AFMC Headquarters checklists and locally developed checklists. The contractor shall run applicable checklists as agreed upon with the CO IAW 90-201.

5.5 Other Quality and Process Initiatives. The contractor shall participate in other applicable Quality Control programs and Continuous Process Improvement (CPI) initiatives as directed by the CO. The contractor shall comply with resulting changes to existing processes/procedures from these programs/initiatives IAW AFMCI 90-104.

6.0 Safety

6.1 General Requirements. The contractor shall provide their Safety Plan with the contract proposal for review and acceptance. The contractor shall comply with the requirements contained in Appendix C, Safety, Fire Protection and Health Specification Industrial Safety Requirements, the contract, and all Federal, State, and Local Laws/Orders/Standards. These standards may require the contractor to adopt certain practices, means, methods, or processes reasonably necessary and appropriate to protect workers on the job. The contractor shall implement and maintain the Safety Plan conforming to changes in the laws/orders/standards as they may occur. IAW FAR clauses 9.104 and 52.246-4 “Inspection of Services”, AFI 91-204, AFI91-203.

(CDRL A028) An additional Safety Plans for site specific requirements may be required at the task order level.

6.2 Industrial/Hygiene Survey. The contractor shall conduct an Industrial/Hygiene assessment survey on all GFF and provide the completed survey to the COR within 30 calendar days of contract award. A follow-on survey shall be conducted by the contractor when the workload or environment conditions change. CDRL (A018).

6.3 Personal Protective Equipment (PPE). The contractor shall provide all necessary PPE and meet Occupational Safety and Health Administration (OSHA) and ANSI standards. Safe working attire policies for the industrial/maintenance areas shall be adhered to IAW AFI 91-201.

6.4 Foreign Object Damage (FOD) Safety

6.4.1 General. All contractor personnel working in or traveling through aerospace operational or maintenance areas including maintenance areas for aircraft components, testing & grounding equipment, etc., must comply with AFMCI 21-122, “Foreign Object Damage Prevention Program” and local supplemental guidance prior to starting work in these areas. Contractors performing functions in industrial and maintenance areas must have a method for controlling and accounting for tools used in accordance with AFMCI 21-101.

Refer to PWS Tool Control paragraph 4. The FOD program must be outlined in the contractor’s Quality Control Plan referenced in the PWS paragraph 5.1 and must be coordinated with the respective CO and contract…