FA8224-12-R-0050 SECTION L AMENDED 2 .pdf

SECTION L

INSTRUCTIONS TO OFFERORS

SOLICITATION FA8224-12-R-0050

PROPOSAL PREPARATION

SECTION L

PROGRAM STRUCTURE AND OBJECTIVES

1.1. The Government intends to select one small business contractor for the C-17 Pneumatic

Component Test Stand Test Stand. However, the Government reserves the right to award no contract if the Source Selection Authority (SSA) determines it is in the Government's best interest. The SSA will consider the Government's expected volume of work, available funding, adequate competition, and the availability of best value proposals. The Government reserves the right to award contracts without discussions.

GENERAL INSTRUCTIONS

2.1. This section provides general guidance for preparing proposals as well as specific instructions on format and content. The offeror's proposal shall include all data and information requested and shall be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered non-responsive and eliminated from the competition.

2.2. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of four (4) separate parts; Part I - Factor One - Technical Proposal, Part II -

Factor Two - Price Proposal, Part III - Factor Three - Past Performance, and Part IV – Contract

Documentation.

2.3. Documents submitted in response to the Request for Proposal (RFP) must be fully responsive to and consistent with the following:

Requirements of the RFP, Contract Line Item Numbers (CLIN) & the Purchase

Specifications.

Evaluation Factors for Award in Section M of this RFP

2.4. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the

Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the proposal.

2.5. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.6. The proposal acceptance period is specified in Block 12 of Section A (front page) of the model contract/solicitation is to be completed as 90 days. Offerors providing less than the specified calendar days for Government acceptance after the date offers are due may be considered non-responsive and may be eliminated.

2.7. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the

Government will destroy extra copies of such unsuccessful proposals.

2.8. The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO electronically to the email listed below:

Joseph L. Barthold joseph.barthold@hill.af.mil

2.9. Electronic proposals will be submitted via email to joseph.barthold@hill.af.mil

2.10. Pre Award Debriefings - The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505.

2.11. Post Award Debriefings - The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.12. Discrepancies – If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

2.13. Electronic Reference Documents – All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.14. Oral Presentation – Oral presentations will not be allowed.

2.15. Amendments to Solicitation – If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by signing and returning the front page of each.

2.16. Submission, Modification, Revision, and Withdrawal of Proposals

2.16.1. Proposals and modifications to proposals shall be submitted electronically to the address located in paragraph 2.9 of this document, showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Late proposals will only be considered IAW FAR 15.208.

2.16.2. Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation such as e-mail receipt, or oral testimony or statements of Government personnel.

2.16.3. Proposals may be withdrawn by written notice received at any time before award.

Proposals may also be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting the withdrawal is established and the person signs a receipt for the proposal before award.

2.17 Organization/Number of Copies/Page Limits

2.17.1. The title page of each part must show:

2.17.1.1. Solicitation Number

2.17.1.2. Company name, address, cage code and DUNS

2.17.1.3. Primary point of contact name, telephone number and email

2.17.1.4. Part number and name (e.g. Part I Technical Proposal)

2.17.2. The offeror shall prepare the proposal as set forth in the below paragraphs. The titles and contents of the volumes shall be as defined below, all of which shall be within the required page limits.

2.18. Page Limitations – Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs) if applicable. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, manuals, exhibits, tabs, glossaries, and those noted in the Proposed Organization Table as “Unlimited.”

2.19. Pricing Information – All pricing information shall be addressed ONLY in the Price

Volume.

2.20. Cross Referencing

2.20.1. Each volume shall be written on a standalone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

2.21. Page Size and Format

2.21.1. A page is defined as each face of a sheet of paper containing information if it were printed. Page size shall be 8.5 x 11 inches, not including foldouts, and printed on both sides.

Sheets shall be double-sided which will count as two pages. Except for the reproduced sections of the solicitation document, the text shall be Times New Roman and font size shall be no less than 12 points and lines shall be single spaced. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top, bottom, and side. Pages shall be numbered sequentially by volume.

These page format restrictions shall also apply to responses to ENs if applicable.

2.21.2. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

3. PART I - FACTOR ONE – TECHNICAL PROPOSAL - Limited to no more than 30 pages. Submit one (1) electronic copy. Subfactor 2 – Technical Data Requirements is excluded from the

30 page limit.

3.1. The Technical Capability Volume shall be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Subfactors defined in Section M, Evaluation Factors for Award. Offerors shall review Section M criteria to ensure the minimum requirements are met. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying each subfactor. It is imperative that you fully describe how you will meet the subfactor requirements. Do not simply copy and paste, rephrase or restate Purchase Specification language for the technical volume.

3.2. Subfactor 1 – System Block Diagram and System Description: Offeror shall provide a system block diagram that at a minimum identifies any significant proposed Pneumatic and electrical components necessary to meet design requirements established in section 2.0 and 3.0 of purchase specification, as well as components that require calibration and recommended parts list described in section 4. The system description shall be a narrative, supplementing the system block diagram, that describes each component (including any product literature/brochures/cut sheets, specifications, or other documents as necessary) of the system.

Below is an example of what might be submitted for the System Block Diagram and System

Description. This does not represent actual USAF requirements for the new stand nor its preference for what is to be included.

PROPOSED SYSTEM DESCRIPTION

1.0 Primary Filter: Contract A proposes the use of Parker hydraulic filter part number: ????

with a ? uM absolute rating to meet the requirements identified in section 3.2.12 of the Purchase

Specifications.

2.0 ………

3.0 ………

4.0 ……...

5.0 DC Power Supply: Contractor A proposes the use of the Acopian Power Supply part number: ?????? to meet the requirements identified in section 3.3.8 of the Purchase

Specifications. See attached supplier information

3.3. Subfactor 2 – Technical Date Requirements: Offeror shall demonstrate their understanding and capability to meet the Technical Data Requirements in all sections of purchase specification.

Offeror shall provide evidence of any prior experience in preparing technical data packages for

USAF. Offeror shall provide brief examples of Calibration and Measurements Requirements

Summary Reports (CMRS), Commercial-Off-The-Shelf (COTS) manuals, or Acceptance Test

Procedures (ATPs) to demonstrate their understanding and capability. Any such examples shall protect the proprietary nature of submitted technical data.

USAF MANIFOLD

SYSTEMS

PRIMARY FILTER

1.0

HYDRAULIC MANIFOLD

2.0

FLUID RTD

3.0

FLOW METER

4.0

PRESSURE

TRANSDUCER

9.0

UNIT

UNDER

TEST

SUMP

6.0

PRESSURE

TRANSDUCER

9.0

PRESSURE

TRANSDUCER

9.0

PRESSURE

TRANSDUCER

9.0

USAF FACILITY POWER

DC POWER

SUPPLY

5.0

START / STOP

TIMER

8.0

FLUID RTD

3.0

FLOW METER

4.0

USER

DISPLAYS

7.0

HYDRAULIC SUPPLY

CIRCUIT #1

HYDRAULIC SUPPLY

CIRCUIT #2

HYDRAULIC RETURN

CIRCUIT #1

HYDRAULIC RETURN

CIRCUIT #2

PROPOSED SYSTEM

BLOCK DIAGRAM

EXAMPLE ONLY

3.4. Subfactor 3 – Management: Offeror shall submit a preliminary project schedule in a Ghant-like chart that includes major milestones identified in section 15.0 of purchase specification along with other major milestones. Offeror shall provide the technical training, applicable work experience, and roles of persons who would be assigned to the development of the test stand per the Initial Stage / Kick-off milestone achievement identified in section 13.0 of purchase specification.

4. PART II - FACTOR TWO – PRICE PROPOSAL- Submit one (1) electronic copy. No page limit.

4.1.General Instructions

The price evaluation criteria of completeness, reasonableness, and Total Evaluated Price (TEP) as defined in Section M of the RFP will be assessed from the information provided in this volume. Offerors shall review Section M criteria to ensure the minimum requirements are met.

4.1.2. Total Evaluated Price

4.1.2.1. Offerors shall input insert proposed unit and extended prices in Section B for each

Contract Line Item Number (CLIN) or Sub CLIN (SCLIN), including all option periods if applicable. The extended amount must equal the whole dollar unit price multiplied by the number of units. This is a Firm Fixed Price requirement.

4.1.3. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR

15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

5. PART III - FACTOR THREE – PAST PERFORMANCE. No Page Limit

5.1. Offerors may submit recent, relevant contracts as defined in Section M. The government will consider this information, along with information obtained from other sources e.g. Past

Performance Information Retrieval System (PPIRS), customer interviews, etc.

5.1.2. Offerors are encouraged to address any performance problems/issues that the Government may identify and explain corrective action taken and current status. The Government will consider this information in determining the offerors past performance rating.

5.1.3. An offeror’s failure to address performance problems/issues within this volume does not preclude the government from using such information in determining a past performance rating.

5.1.4. Offerors shall submit all Past Performance information on Past Performance Information

Sheet (Section J Attachment).

6. PART IV - CONTRACT DOCUMENTATION

6.1. Complete blocks 13, 15A, 15B, 16, 17 and 18 of the RFP Section A, SF33 and any amendments. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract. Signature by the offeror on the SF33 constitutes an offer, which the Government may accept.

6.2. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the offeror shall submit only those pages that require a fill-in.

6.3. If applicable, provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

END of SECTION L INSTRUCTIONS TO OFFERORS