Draft PWS_Pour Down Facility_20120202.docx

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

Hazardous Material Pour-down Facility Support

309th MAINTENANCE WING (MXW)

Ogden Air Logistics Center, Hill AFB UT 84056

2 February 2012

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

A – ACRONYMS AND ABBREVIATIONS LIST

B – PUBLICATIONS AND FORMS

C – SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

17 Tables 23

1.

DESCRIPTION OF SERVICES: This Performance Work Statement (PWS) defines service requirements to support operation of the hazardous materials (HAZMAT) pour down facility (PDF) in building 256 and the 309th Maintenance Wing. The contractor shall provide all management and labor necessary to minimize HAZMAT usage while ordering, receiving, handling, transporting, distributing, and disposing of HAZMAT. This shall be in accordance with all environmental regulations and Air Force Instructions listed in Appendix #.

This requirement is considered non-mission essential.

1.1 Basic Services: These services will serve to 'pour-down' the HAZMAT to size containers usable on aircraft and aircraft component maintenance lines, to distribute these products to the requiring cell activities, and to recycle or dispose of the products so as to minimize HAZMAT waste. These services require: manual lifting of over 50 lbs; operating general/special purpose vehicles to include forklifts, and delivery/pickup of material in depot supply or other outlying areas.

1.1.1 Ordering/Receiving/Tracking utilizing the Hill AFB Waste Inventory Tracking System (WITS), Enterprise Environment Safety & Occupational Health Management Information System (EESOH-MIS) and the Standardized Data System (SDS). The contractor shall:

1.1.1.1 Conduct inventory on stored material, including hazardous items for various DMAG Shops at Hill AFB.

1.1.1.2 Receive orders from HAZMART or Hazardous Distribution Service Center (HDSC).

1.1.1.3 Confirm orders were submitted correctly.

1.1.1.4 Assign document number for each order utilizing AF Form 2005 “Issue / Turn-In Request”.

1.1.1.5 Review and assign priorities to supply orders.

1.1.2 Pour down/Delivery: The contractor shall be exposed to and required to work with various chemicals listed in Appendix #. The types of equipment used in support of these services are listed in Appendix #. The contractor shall:

1.1.2.1 Pickup, pour-down, and deliver hazardous material components from the PDF to requesting hazardous materials distribution centers (HDSCs) on base. The contractor shall pour-down and prepare specialty items containing hazardous materials.

1.1.2.2 Pour-down materials into right-sized containers in accordance with standard operating procedures (SOPs) for each chemical ordered (Appendix #).

1.1.2.3 The contractor shall print, associate and provide SDS inventory label on pour- down containers.

1.1.2.4 The contractor shall print, associate and provide OSHA-compliant hazardous chemical label on pour-down containers.

1.1.2.5 Deliver pour-downed chemicals to HAZMART, document deliveries and prepare material cost report. The contractor shall perform an electronic transfer of chemicals to HAZMART via EESOH-MIS.

1.1.3 PDF maintenance and management: The Contractor shall accomplish depot supply material functions IAW AFI 32-7086, AFMAN 23-110 Volume III – Part 2, AFMCI 21-129, AFMCI 21-130, AFMCI 21-133, AFI 48-106, and their applicable Hill and 309 MXW supplements. The contractor shall:

1.1.3.1 Provide maintenance material operations to include being proficient with and utilizing the Enterprise Environmental Safety and Occupational Health Management Information System (EESOH) to authorize, order, receive, issue and account for hazardous material.

1.1.3.2 Pick-up, inventory, and restock reusable containers.

1.1.3.3 Manage shelf life items to eliminate hazardous waste disposal in accordance with DODI….

1.1.3.4 Keep the facility clean and safe.

1.1.3.5 Coordinate with the Hazardous Materials and Hazardous waste management program. The contractor shall contact the Hazardous Waste Control Facility for the transportation and disposition of hazardous waste generated in the PDF.

2. SERVICES SUMMARY.

3. Government Furnished Property, Equipment and Services: Work is to be performed at Hill Air Force Base, Ogden, Utah. The 309th Maintenance Wing (309 MXW) Government equipment custodians will issue hand receipts for equipment, computers, and printers as necessary. The contractor will be provided access to facilities, equipment, and property as required for the specific task order. Any property or equipment provided to the contractor shall be returned to the using organization upon completion of the contract. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4. Deliverables:

4.1 The contractor shall provide management reports on Hazardous Material identifying re-order materials, shelf life, inventory, and backorder status (IAW CDRL ###).

4.2 The contractor shall provide analysis of monthly workload trends (IAW CDRL ###) providing charts and graphs on a quarterly basis.

4.3 The contractor shall provide monthly cost reports (IAW CDRL ###) for operations and submit the reports with the monthly billing.

4.4 The contractor shall provide reports on internal and external inspections and reconciliation audits listing findings, root cause, and remedies for each finding (IAW CDRL ###). Reports for external inspections will be provided to COR the same day as the inspection. Other reports shall be submitted monthly.

5. General Information:

5.1 HAZARDOUS AND ENVIRONMENT MATERIAL CONTROL

5.1.1 The contractor shall insure their employees are made aware that the performance of these services will occur in industrial areas. The contractor shall insure proper protective measures and training are taken to ensure contracted employees are protected from these hazards. Basic Hazardous Material Management Process (HMMP) training shall be completed prior to contractor personnel transporting or using any potentially hazardous materials on the installation. Employees shall have 40-hour Hazardous Waste Operations Emergency Response and/or the 8-hour Hazardous Waste Operations Refresher per 29 CFR 1910.120 and 29 CFR 1910.1200. Contractor personnel shall obtain training specified in the Health and Safety Plan.

5.1.2 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

5.1.3 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Hill AFB Fire Dept at 777-1911. The liability for the spill or release of such substances rests solely with the contractor and its agent. A hazardous material control program shall be in effect to inform employees of potential hazards if and when chemicals are used. The MSDS will be maintained on file in accordance with OSHA 29 CFR 1910.1200 and will be provided to the employees for review of safety and health information.

5.1.4 Material Storage and Use. The contractor shall store HM in the process and manner for which it is intended by the manufacturer and as authorized by the HAZMART. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes the handling, tracking, and storage of hazardous materials, to include flammable and combustible liquids as identified in AFI 32-7086 and NFPA 30. The contractor shall maintain housekeeping /storage methods and procedures of material/work residue to ensure items do not migrate out of the immediate work area to become a potential FOD or fire hazard, and shall inventory all HM lockers for expired materials.

5.1.5 The contractor shall collect and transfer spent, used, and expired HM to a collection container. The collection container must be labeled with the contents, date, company name, responsible point of contact, and phone number. The contractor shall discard these HM containers into a designated HM waste site.

5.2 CONTRACTOR BASE/NETWORK ACCESS SECURITY. The Contractor must meet the same security requirements as government employees for access to HAFB's network or Automated Information Systems (AIS).

5.2.1 The contract officer shall complete a "Request for Identification Credential (AFMC Form 496)" for each employee of the contractor requiring access to Hill AFB. The requests shall be submitted to Pass and Registration (South or West Gate Visitors Center).

5.2.2.

5.2.3. For contractors requiring access to computer networks on Hill AFB: The Unit Security Manager, together with the contractor, will submit an application for Department of Defense Common Access Card (CAC)-DEERS Enrollment, through the Contractor Verification System (CVS).

5.2.4. The contractor’s employees, at all times while on a military installation, shall wear visible contractor-provided identification either as a part of, or attached to, their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

5.3.5. Contract personnel will be working in building 256 which is behind the flight line fence line. Therefore all contracted personnel will be required to obtain flight line badges.

5.3.6. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel. At the completion of the contract or at the termination of any employee, the contractor shall return credentials to the Contracting Officer and Unit Security Manager.

5.4. PHYSICAL SECURITY AND KEY CONTROL

5.4.1 The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, property and materials shall be secured.

5.4.4 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Security Managers.

5.5. TRAINING

5.5.1 All applicable contractor personnel shall attend government training. These training requirements will be accomplished by government Points of Contact (POC), excluding OSHA-driven training such as HAZCOM and HAZWOPER. The contractor shall provide the COR a roster of personnel trained, including additional training required at task order level. As new employees are hired, they shall be trained and a new roster provided to the COR.

5.5.2 Table 5.1 below illustrates required training as further explained in the individual PWS references.

TYPE

FREQUENCY

ATTENDEES

PWS

REFERENCE

HAZWOPER

HAZCOM

EESOH-MIS

Appendix C

Appendix C

working on HAFB

3.1

working on HAFB

5.7

5.7

Foreign Object Damage

Annual

Table 7.1 TRAINING

5.6. Additionally, new hire training will be determined and provided by the government at no expense to the contractor.

5.7. HOURS OF OPERATION

5.7.1 The Contractor shall perform services required under this contract per the below work schedule.

Work Schedule: Monday thru Friday from 6:00 a.m. to 3:00 p.m.

5.7.2 Recognized Holidays. The Contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday. In the event that the contractor is prevented from performance as the result of an Executive Order or an Administrative leave determination that applies to the using activity, such time may not be charged to the contract.

5.8. CONSERVATION OF UTILITIES

The Contractor shall instruct employees in utilities conservation practices.

6. SAFETY REQUIREMENTS: While performing work under this contract, the Contractor shall follow Appendix C and adhere to the following:

The Air Force is part of the OSHA Voluntary Protection Program (VPP). The Contractor is required to attain familiarization with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. VPP requirements apply to contractors whose employees work more than 1,000 hours per quarter. The contractor shall flow down these requirements to all subcontractors who qualify as applicable contractors under this contract. The Contractor shall provide from its OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rates by 15 January of each year to the CO for submission as part of the installation’s annual OSHA Voluntary Protection Program (VPP) self evaluation report.

7. FOREIGN OBJECT DAMAGE AND TOOL CONTROL

7.1 The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC supplement to the AFI 21-101 concerning base tool (chapter 10 section B), and Foreign Object Damage (FOD) control policies (chapter 14, and sub paragraphs designated as 41).

7.2 The contractor shall follow control/restrictions of cell phones and personal electronic devices within designated high potential FO areas (reference chapter 1 sub paragraph 35, Communication) of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements.

7.3 If tools, and/or equipment are lost (rags are considered tools); the contractor shall report the loss to the project engineer no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

8. GOVERNMENT MOTOR VEHICLE (GMV) LICENSE:

Contractor employees shall be required to operate GMVs in the execution of this contract. If called upon to perform these tasks, employees must be licensed by the state on the vehicles they operate. A state or commercial license and contractor’s certification verified by the VCO is required before issuance of an AF Form 2293, USAF Motor Vehicle Operator Identification Card. The AF Form 2293 will be valid for the contract period or expiration of the state issued motor vehicle operator’s license whichever occurs first. The contractor shall attach to the licensing forms a letter that lists each individual and the types of vehicles they will be operating. This letter shall be signed by the contractor and coordinated through a Maintenance Group Vehicle Control Officer (VCO). All licensing and proof of training is coordinated through a Maintenance Group VCO. The VCO will validate the contractor is authorized to operate GMVs in accordance with the agreed upon contract. This letter shall be updated as necessary and remain on file with each Group VCO.

9. PUBLICATIONS:

5.14.1. Compliance with all publications, regulations and operating instructions provided by the government is required when:

5.14.1.1. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the statement of work to accomplish the work specified in the publication, regulation or operating instructions.

5.14.1.2. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

5.14.1.3. The contractor is required to acquire and work on the latest version of the publication.

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

ENCAS Electronic Non-Conformance Corrective Action System EPA Environmental Protection Agency EESOH MIS Enterprise Environment Safety & Occupational Health

GMV Government Motor Vehicle

IAW In accordance with

APPENDIX B

PUBLICATIONS AND FORMS

The contractor shall reference most current versions of the below forms and publications:

AF Form 3952 Chemical/Hazardous Material Request Authorization *AFI 10-701 (paragraphs 4.1-4.2) Operations Security (OPSEC) *AFI 20-110 Chapters 3-10 Nuclear Weapons-Related Material Management *AFI 21-101 Aircraft and Equipment Maintenance Management (Para. 1.35, Communications; Chapter 10, Tool and Equipment Management; Para. 14.41, Foreign Object Damage) *AFI 21-101 AFMC Supplement 1 Chapter 11, Maintenance Supply Support *AFI 21-101 HAFB Supplement Aircraft and Equipment Maintenance Management *AFI 24-301 Vehicle Operations AFI 31-101 The Installation Security Program *AFI 31-501 AFMC Supplement Personnel Security Program Management *AFI 32-7086 (section 2.5.5) HAZMAT Determination and Authorization Procedures for Contractors (1 November 2004 or most current version) *AFI 32-7086 AFMC Supplement 1 (10 April 2006, or most current version) *AFI 33-115 Volume 2 paragraph 4.1, Licensing Network Users and Certifying Network Professionals *AFI 33-119 Air Force Messaging *AFI33-204 AFMCS1 Information Assurance Awareness Program *AFI 24-301 AFMC Supplement Vehicle Operations AFI 48-106, Hazardous Communication Program AFI 48-106 Hill AFB Supplement, Hill AFB Hazard Communication Program *AFMAN 23-110 USAF Supply Manual *AFMC Supplement to AFI 20-110 Nuclear Weapons-Related Material Management *AFMCI 21-129 Depot Maintenance Management, Depot Repair Enhancement Process *AFMCI 21-130 Depot Maintenance Material Control *AFMCI 21-133 Depot Maintenance Management for Aircraft Repair *AFMCI 21-156 Operational Work loading, Planning and Scheduling Control *AFMCI 65-101 paragraph 1.8.5-1.8.7 Depot Maintenance and Accounting and Production System *AFPD 24-3 Operation and Use of Ground Transportation Vehicles AMXGOI 21-7 Handling, Storage, Packing, Preservation and Delivery of Aircraft Parts/Components AMXGOI 21-12 Condition Tagging and Labeling of Air Force Material AMXGOI 24-5 Use of Low Speed Vehicles Within the 309th Aircraft Maint. Group AMXGOI 24-301 Vehicle Control AMXGOI 32-6 Hazardous Material Management AMXGOI 32-7 Spill Cleanup Policy AMXGOI 31-2 Securing Aircraft Classified Components AMXGOI 91-301 Maintenance Occ. Safety, Fire Prevention, and Health Program

*Follow web link to obtain direct access to these documents

OGDEN AIR LOGISTICS CENTER

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

TYPE WORK: Logistics and Consulting Services for Depot Maintenance and Depot Supply Finance, Material and Production Systems and Processes (309 MXW) PREPARED BY: Timothy Helms, 309 MXW/SE, DSN 777-9931

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

In context with AFMC Acquisition Reform initiatives, contract language will now focus on ensuring safety objectives are met through contractor risk management rather than the traditional method of providing specific government guidance for risk elimination. With this new “performance-based” language, the government will provide the contractor with areas of concern (Protection of government personnel and property) and the contractor will be free to meet those objectives in a manner that is consistent with corporate standards. The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan and corresponding site specific checklist that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan and checklist will be approved by 309 MXW/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify 309 MXW Safety (Phone (801) 586-4176) who in turn will notify 75 ABW/SEG ((801) 777-3333) or 309 Wing Operations Center ( (801) 777-3238), or the Hill AFB Command Post (777-3007) after normal duty hours, and the designated Government Representative, i.e., the ACO, PCO, or COR within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to 309 MXW Safety. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. Ensure government contract lease agreements determine convening authority prior to executing the contract/lease agreements, and that all contracts ensure the following, IAW AFI 91-204, paragraph 2.4.6:

· The contractor will support and comply with the safety investigation and report requirements of AFI 91-204

· A record of all mishaps involving Air Force resources will be entered into the Air Force reporting system

· A record of mishaps involving other DoD resources will be forwarded to the involved agencies

· When a mishap involves a contract managed by DCMA, DCMA safety personnel will review the final safety report and send their response to HQ AFSC

3. Ensure contract/lease agreements for aerospace vehicles state: The Air Force is responsible for the investigation of mishaps involving aerospace vehicles. The Air Force is authorized to investigate mishaps involving non-accepted Air Force aerospace vehicles (Non-delivered vehicles for which the government has accepted responsibility; DD Form 250. Material Inspection and Receiving Report, HAS NOT been executed).

4. If requested by authorized government personnel (ACO, PCO, COR, safety representative, Fire Department, and Security Forces), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

Follow all applicable federal, USAF, state, and local safety directives outlined in Section II below.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

· Demonstrate a management commitment to employee safety and health

· Identify applicable rules and regulations

· Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

· Identify work to be performed and location of expected operations

· Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

· Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

· Identify employee safety and health training requirements and the documentation process

· Include emergency response plans and procedures that relate to protection of government personnel and property

· Include a workplace inspection frequency, to include the identity of the individual responsible for conducting the inspection

· Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

· Identify first aid and injury procedures

· Identify procedures for accident reporting and investigation

· Identify the process for tracking controlled hazards in contractors work area

· Provide a facility description to include the electrical wiring and fire protection systems (i.e., fire suppression, fire detection, fire extinguishers, fire walls, etc.), required equipment and any other items necessary to fulfill the elements referenced below for the protection of government personnel and property. The contractor’s safety plan shall meet or exceed the referenced standards below.

The authorized Government Representative (309 MXW Safety Office) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Contract Safety *AFPAM 91-210 Para. 6

NFPA 409/410

*AFOSH STD 91-501 Para. 6.2.4.5, 6.2.9, 6.2.10, 6.2.11, and 6.2.17

Para. 22.1 through 22.4 Storage and Materials Handling *DoD 4145.19-R-1

Hazardous Material Management AFI 32-7086 Hill Sup

*Follow web link to obtain direct access to these documents image1.png