F-5 Aftermarket Parts Section L.docx

Section L Instructions, Conditions, and Notices to Offerors or Respondents for the Unclassified F-5 Spare Parts

Foreign Military Sales

9 Jun 26

Table of Contents

CUI

Program Structure and Objectives This effort will be completed using best value contract methodology. The scope of this effort is to procure the required F-5 spare parts. The parts listing is defined in Performance Work Statement (PWS) Attachment 1.

The government reserves the right to not make any award for this effort.

General Instructions The following general instructions shall be followed:

1) The offeror's proposal shall include all data and information requested by this Section L Instructions, Conditions and Notices to Offerors or Respondents and shall be submitted IAW these instructions. The proposal shall be compliant with all solicitation requirements, including, but not limited to, those contained in the PWS, Contract Data Requirements List (CDRL) and Contract/Solicitation. Compliance with the instructions provided in this Instruction to Offerors (ITO) is mandatory and failure to comply with these requirements may result in an unfavorable proposal evaluation, may render the proposal ineligible for award and may result in rejection of an offeror's proposal. In the event there is a discrepancy between the PWS and other Section J documents, the PWS shall take precedence.

2) The proposal shall be clear, concise and shall include sufficient detail for an effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements but shall (a) address how the offeror intends to meet those requirements and (b) provide convincing rationale demonstrating how such methodology will be successful and effective. Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base their evaluation solely on the information presented in each offeror's proposal.

3) Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired.

The number of days for which the offer shall remain valid after the due date for offer receipt is specified on the front page of the solicitation. The offeror shall make a clear statement in Volume II, Factor 2: Price and Volume Ill, Contract Documentation that the offer is valid through this date. Offerors providing less than the specified number of calendar days for acceptance of their offer may be considered nonresponsive, rated unfavorably, or determined ineligible for award.

For estimating/phasing purposes, offerors should assume a contract award date of April 2025.

2.1 General Information

Points of Contact The following are the sole Points of Contact (POCs) for this acquisition. Address any questions, concerns, or clarifications to:

Mr. Marshall Neilson Contracting Specialist, AFLCMC/WNDT 6072 Fir Ave., Bldg. 1233 Hill AFB, UT 84056 marshall.neilson.1@us.af.mil Tel: 801-586-0424 Debriefings and Notification to Offerors After award, the Procurement Contracting Officer (PCO) will notify unsuccessful offerors of the source selection decision IAW FAR 15.506, Post-Award Debriefing of Offerors. Upon such notification, successful/unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request IAW FAR 15.506.

Discrepancies If an offeror believes the requirements in these instructions contain an error, omission or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale, as well as the remedies the offeror is asking the PCO to consider as related to the omission or error.

Section L Appendices Appendix A is a list of acronyms used in this document.

Communications Exchanges of source selection information between the Government and offerors will be controlled by the PCO. Source selection information may be e-mailed, but such emails must be encrypted and include “CUI//SP-SSEL: See FAR 2.101 & 3.104" at the beginning of the subject line. Proposal delivery shall be IAW Section 2.4.1.

Amendments to Solicitation If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment by the date and time specified in the amendment(s) by digitally signing and returning the front page of each.

Alternate Proposals The Government will not accept alternate proposals.

Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be submitted IAW Section 2.4.1, the solicitation number and the offeror's name and address. Late proposals will only be considered IAW FAR 15.208, Submission, Modification, Revision, and Withdrawal of Proposals.

Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of the DoD SAFE electronic submission.

Proposals may be withdrawn by written notice received at any time before award. Proposals may be withdrawn in person or by email by an offeror or an authorized representative if the identity of the person requesting the withdrawal is established and request for withdrawal is received prior to contract award.

Organization/Page Limits The offeror shall prepare the proposal as set forth in the proposal organization table (see Table 2.2 below). The titles and contents of the proposal volumes shall be as defined in this table, all of which shall be within the required page limits as specified in Table 2.2. The contents of each proposal volume are described in the ITO paragraph as noted in the table below. The title page of each volume must show:

Solicitation Number Company name, address, Commercial and Government Entity (CAGE) code and Unique Entity Identifier (UEI) Primary point of contact name, telephone number and e-mail address Volume number and name (e.g., Volume I, Technical Factor) Table 2.2 Proposal Organization

Page Limitations Page limitations shall be treated as maximums. The maximum page limit is set at the Technical Factor. The aggregate of Technical Subfactors 1, 2 and 3 will count toward the maximum total page limit. If exceeded, the excess pages will not be read or considered in the proposal evaluation. Each page shall be counted except for the following: blank pages, title pages, tables of contents, lists of tables, lists of drawings, table of figures, glossaries, abbreviation pages (pages dedicated solely to explaining abbreviations used in the proposal), and all Volume Titles listed as having unlimited page limits in Table 2.2 above. Page limitations may be placed on responses to Evaluation Notices (ENs) and different page limitations may be placed on Final Proposal Revision (FPR) Requests. The page limitations found in ENs or letters requesting FPRs are also treated as though listed in the above table.

Page Size and Format Page Layout A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 by 11 inches. The text shall be no less than 12-point font. Use one-inch margins on the top, bottom, and side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to ENs. Volume II -Factor 2: Price is exempt in its entirety from the formatting requirements in this paragraph, and offerors shall follow the requirements delineated within Volume II.

Tables, Charts, Graphs, and Figures Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules and plans. These displays shall be uncomplicated and legible. For tables, charts, graphs, and figures, the text shall be no smaller than 8-point.

Pricing-related Data Do not discuss pricing information within the technical volume or associated attachments.

Cross-referencing The following cross-referencing rules shall be followed:

1) Volumes I through III shall be written on a stand-alone basis so that their contents can be evaluated without cross-referencing to other proposal volumes. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal.

2) Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

3) The government will fill out a portion of the Cross Reference Matrix and the offeror will fill out section B of this Section L indicating the proposal reference information as it relates to Section L, PWS, Contract Line-Item Number (CLIN) numbers and CDRL references found therein.

Indexing Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. The offeror shall include an indexed list of tables, lists of drawings and list of figures in each applicable volume.

Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used, including an explanation for each.

Electronic Offers The offeror shall submit the proposal electronically per 2.4.1. Use separate files for each proposal volume to permit rapid location. When naming files, use titles to describe the file's content rather than using numbers alone to navigate and identify specific data more easily. Files shall not be submitted in a compressed format.

All portions in the proposal, excluding pictures or images, shall be submitted in Microsoft Office, Version 2007 or later, document form or Adobe PDF and shall be searchable for text in the host program, including narratives and tables. Ensure all graphics generated in Microsoft (MS) Office (including tables, charts, and graphs) in the proposal's electronic version are pasted into the proposal as MS Office objects to preserve searchability (do not paste as picture only). Ensure all formulas used are included in Excel spreadsheets. Pricing spreadsheets shall be submitted in MS Office Excel.

Distribution Proposal Delivery The proposal shall be delivered to the PCO and Contract Specialist via email at the contact information below. If the electronic proposal is larger than 10MB, it shall be submitted via DoD Safe.

Mr. Marshall Neilson Contracting Specialist, AFLCMC/WNDT 6072 Fir Ave., Bldg. 1233 Hill AFB, UT 84056 marshall.neilson.1@us.af.mil Tel: 801-586-0424

Emails used to transmit source selection information shall be sent encrypted and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. To facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Contract Specialist or PCO indicated on the face page of the solicitation prior to your first submittal to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). When submitting source selection information, file suppression utilities, to include but not limited to zip files, will not be accepted.

The test encrypted message process is as follows:

1. The offeror shall send a digitally signed “test” e-mail message containing no proprietary or source selection information to marshall.neilson.1@us.af.mil. Please clearly identify the email as a “FA8220-23-R-3005 Test email for Unclassified F-5 Spare Parts”.

2. The PCO or Contract Specialist will open the test e-mail and add (or update) the sender’s e-mail address (and corresponding encryption certificate) to their Outlook “Contacts List”.

3. The PCO or Contract Specialist will send a digitally signed reply to the sender’s e-mail address.

4. The sender must open the PCO or Contract Specialist’s digitally signed reply and add (or update) the PCO’s e-mail address in their “Contacts List” (For Outlook users - right-click the name in the “From” box, and then click” Add to Contacts” on the shortcut menu.

Shortcut menu: a menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press Source Selection Information -- See FAR 2.101 and 3.104 CONTROLLED UNCLASSIFIED INFORMATION Source Selection Information -- See FAR 2.101 and 3.104 CONTROLLED UNCLASSIFIED INFORMATION shift + F10. If you already have a contact entry for this person, select “Update New Information” from this contact to the existing one).

5. When you are ready to send an encrypted email, ensure encryption is selected and include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email.

If an offeror’s computer system cannot support encryption technology, or proposal packages are larger than 10MB, DoD Safe at https://safe.apps.mil is the preferred alternative method of electronic submissions. The offeror should send an unencrypted email, including “Source Selection Information – See FAR 2.101 and 3.104” in the subject line, requesting a Drop Link for transmission purposes. When submitting source selection information via email (to include DoD SAFE), file suppression utilities, to include but not limited to zip files, will not be accepted. NOTE: When sending files via DoD SAFE, please know there is a size limit of 8GB, as well as a 25 files number limit. Offerors shall advise the PCO and Contract Specialist of any submissions that will be outside of these limitations so that multiple DoD SAFE drop-off request links can be sent. A formal notice must be sent to the PCO and Contract Specialist for a drop off link to be sent. Drop off request/links sent to companies by the Government are only valid for 14 days. Additionally, drop off request/links are only good for one submittal per use.

When submitting packages via DoD SAFE, offerors shall send an unencrypted email to the PCO and Contract Specialist at the time packages have been submitted in DoD SAFE confirming submission.

If the offeror chooses not to utilize encrypted email or DoD SAFE, the offeror shall send the PCO correspondence at the time that it submits the proposal stating that it accepts the risk of sending and receiving unencrypted electronic mail.

Electronic proposals must be received IAW the hour and date specified in the solicitation. Proposals received after the due date and time (1400 MT) specified herein shall be treated IAW FAR 15.208, Submission, Modification, Revision, and Withdrawal of Proposals.

Compliance with these requirements is mandatory. Failure to comply with these requirements may result in rejection of an offeror's proposal. The Government will evaluate each proposal IAW Section M.

The technical volume shall be specific and complete and clearly state the procurement source, approach and part condition for each part on Attachment 1. Legibility, clarity, and coherence are very important. All requirements specified in the solicitation are mandatory. Proposal submission represents that the offeror will perform all the requirements specified in the solicitation. It is not necessary or desirable to state such in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Any language asserting an exclusion, restriction, or limitation to the technical scope of the program or requirements listed in different parts of the solicitation must be listed in a section titled "Ground Rules and Assumptions." By submission of a proposal, offeror accepts the terms and conditions of the solicitation and takes no exceptions.

These instructions refer to ''the offeror" for brevity but should be read to apply to all such subcontractors or partners.

Format and Content Format Volume I shall be organized according to the following general outline shown in Table 3.1. and marked appropriately:

Table 3.1. Technical Volume and General Outline

Content Using the instructions provided below, provide as specifically as possible the actual approaches (processes/methodologies) and capabilities proposed for use in accomplishing/meeting or exceeding the minimum performance or capability requirements of each technical subfactor.

1 Volume I Technical Factors

3.1 Technical Factors

The technical subfactors are:

1) Subfactor 1: Aftermarket Parts

2) Subfactor 2: Supply Deficiency Reporting Process

3) Subfactor 3: Quality Requirements Subfactor 1: Aftermarket Parts The offeror shall identify the part(s) for which they are submitting their proposal. The offeror shall provide a detailed narrative description of their methodology for verifying aftermarket part condition. The offeror shall provide a traceability and visual inspection report for each aftermarket part in their proposal. Alternative documentation such as Contractor-developed product conformance documentation package may be provided if traceability is not available. The contractor may combine the inspection of multiple items into a single report and submit along with their proposal, if each part is clearly and separately identified.

The offeror will provide a detailed description of their methodology and processes for recommending alternate condition codes for procurement consideration when aftermarket parts with preferred condition codes are unavailable.

Subfactor 2: Supply Deficiency Reporting Process The offeror shall provide a complete, detailed, and comprehensive narrative description of their process to respond to and resolve Supply Discrepancy Reports (SDRs). The offeror shall identify their ability to adhere to the target SDR submission timeframe of one year or provide detailed justification for deviations to this timeframe. If the USG accepts the justification for deviation and the offeror is awarded a contract, the adjusted timeframe will be incorporated into the contract.

Subfactor 3: Quality Requirements The offeror shall provide either a copy of their ISO 9001 or equivalent certificate or a complete, detailed, and comprehensive quality control program (QCP).

The offeror shall provide either a copy of their AS9100 or equivalent certificate or a complete, detailed, and comprehensive narrative description of their AS9100 equivalent quality management system.

Volume II - Factor 2: Price General Price Instructions Compliance with these requirements is mandatory and failure to comply with these requirements may result in rejection of an offeror's proposal. The Government will evaluate each proposal IAW Factor 2: Price in Section M.

This section assists the offeror in submitting other than certified pricing data that is required to evaluate each offeror's proposal IAW Section M. All prices shall be contained in Request for Proposal (RFP) Section B, Section J, and the Price Volume. Whether or not an annex is provided separately, all documentation shall follow the instructions provided in this solicitation including, but not limited to, the proposal receipt deadline.

Except for any reproduced sections of the solicitation document, all text shall be no less than 12-point font. Pages shall be numbered sequentially by volume. All prices shall be provided in US currency and rounded to the nearest dollar unless otherwise noted. All labor rates shall be rounded to the nearest penny. Proposed price information shall be submitted in current-year dollars phased by the Contract Award date (Award Date – 1-year period) unless otherwise noted.

The offeror shall prepare and submit the price proposal in MS Office Word and Excel native formats. Files received in a format other than requested are unacceptable. The offeror is encouraged to provide narrative substantiation and rationale in MS Word and any numerical source data, price summaries, tables, calculations, or similar detailed information in MS Excel. For information submitted in MS Excel, the offeror should use formulas and functions to the maximum extent practical and avoid using output type "value only" cells. If links are used, the offeror shall provide those reference files. Spreadsheets and cells within spreadsheets shall not be protected. Worksheets within spreadsheets shall not be hidden.

Numerical data presented in the MS Word narrative that corresponds to a MS Excel submission must be clearly referenced. Numerical data pasted into MS Word as a picture out of another file is discouraged unless it is clearly referenced to a corresponding MS Excel file, or its derivation is unambiguous. The offeror is responsible for ensuring that the information provided, whether in MS Word, MS Excel, is traceable throughout the Price Volume and the remainder of the proposal, as applicable.

These instructions refer to ''the offeror" for brevity but should be read to apply to all such subcontractors, partners, or interdivisional transfers. If such a subcontractor, partner, or interdivisional transfer considers any portion of its price documentation proprietary (e.g., detailed labor rate information), preventing that documentation from being fully integrated with the prime offeror's Price Volume, a separate Price Volume, or portion thereof, may be provided directly to the Government with proprietary restrictions clearly noted. Submission of a proposal is consent for the Government to engage in direct interaction with subcontractors, partners, or interdivisional transfers for those portions of the proposal with proprietary restrictions.

Restrictions Data/information beyond that required by this instruction shall not be submitted unless the offeror considers it essential to document or support its proposed price. All data relating to the proposed price, including all required, supporting documentation, must be included in the Price Volume. Under no circumstances shall this data, other than that enumerated in Section 2.2.4, and documentation be included elsewhere in the proposal.

Reasonableness IAW FAR 15.403-l(b) and 15.403-3(a), data other than certified pricing data may be required within this volume to support a determination of price reasonableness. Data shall be provided IAW FAR 15.403-5. If, after proposal receipt, the PCO determines that there is insufficient data available to make this determination and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional pricing data. Offers shall be sufficiently detailed to demonstrate they meet all price criteria specified in Section M, where applicable. If only one offer is received, the Government will follow procedures found in Defense Federal Acquisition Regulation Supplement (DFARS) 215.371-3.

Unbalanced Pricing Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Any advance procurement shall be limited to end items that fall under the relevant exception to DoD funding policies, and the Government requires the effort budgeted for advance procurement to be relatively low compared to the remaining portion of the price of the end item IAW DoD FMR Volume 2A, Chapter 1, Section 010202. An offer may be rejected if it contains unbalanced pricing, and the Contracting Officer determines that it poses an unacceptable risk to the Government.

Price Volume Organization The Price Volume shall be arranged into primary sections as follows:

Table of Contents Specifying by page number the location of information requested in these instructions; location of summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement; also provide locations of abbreviations and acronyms used in the Price Volume. Figure 4.1 shows a sample Price Volume table of contents - if there are differences between the sample and the instructions in Section L, precedence will be given to the instructions in Section L.

Figure 4.1 Price Volume Organization

Estimate Summaries

Total Proposed Price by CLIN by Contract Year The offeror will need to complete Section B of the solicitation with proposed prices, for any/all CLINS being proposed.

Other Information Government Furnished Property The Government will not provide any Government Furnished Property (GFP) to the offeror for completion of this requirement.

Volume III - Contract Documentation Model Contract/Representations and Certifications This volume provides information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include an original, signed copy of the Solicitation/Model Contract, and Sections A through K. This includes delivery of all applicable documents.

Additionally, an original, signed copy of each amendment must be included in the contracting volume.

Section A - Solicitation/Contract Form The offeror shall complete Blocks 13 thru 18 of the Standard Form (SF) 33, Solicitation, Offer and Award. Signature by the offeror on the SF 33 constitutes an offer, which the Government may accept. Please ensure inclusion of both the CAGE and facility codes in block 15. In signing the SF 33, the offeror accedes to the contract terms and conditions as written in the solicitation Sections A through K. The "original" copy shall be clearly marked under separate cover.

Section B - Supplies and Prices For this proposal, the offeror will need to complete Section B of the contract. The offeror shall complete the proposed period of performance in Section B for CLINs by inserting the "Beginning After Receipt Of (ARO) written notice of award" and "Complete ARO written notice of award." The offeror may complete the proposed delivery in Section B of solicitation for any other CLINs that include a "Required Delivery," but the "Required Delivery" shall be treated as Not-To-Exceed.

Section I - Contract Clauses The offeror shall comply with the clauses specified in Section I and complete necessary fill-ins. Furthermore, any reference of a clause and/or provision in the solicitation will be adhered to and included in the resulting contract. All laws, regulations, and statutory authorities will also be applied within the model contract.

Section J - List of Attachments The offeror shall update the number of pages and date of each attachment to be consistent with its proposal. The offeror shall complete all fill-ins for all attachments listed in Section J. All Section J documents which require contractor fill-in will be incorporated into the contract upon award.

Section K - Representations, Certifications, and Other Statements of Offerors The offeror shall provide completed representations, certifications, acknowledgments, and statements. If the offeror's information for any provision is included and active in the System Award Management (SAM) at https://sam.gov, the offeror shall state "in SAM" for that provision and shall not complete the information in Section K.

Other Required Information Authorized Offeror Personnel.

Provide the name, title, and telephone number of the company/division POC regarding decisions made with respect to the offeror's proposal and who can obligate its company contractually. Also, identify those individuals authorized to negotiate with the Government.

Government Offices Provide the mailing address, telephone, and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also, provide the name, telephone, and e-mail address for the ACO.

Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county, and facility code; CAGE code; Unique Entity ID (UEI); Taxpayer Identification Number (TIN); size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location. Additionally, identify what work will be completed at each location.

List of Subcontractors Provide a list of all subcontractors and vendors your company proposes working with during the Unclassified F-5 Parts Procurement contract.

Attachments to the Model Contract The offeror shall provide the following and, when accepted by the Government, will be incorporated on contract as attachments or by reference upon contract award.

Small Business Subcontracting Plan If the offeror is other than a small business, the offeror shall submit a Small Business Subcontracting Plan IAW FAR 52-219-9, Small Business Subcontracting Plan that separately addresses and specifies the extent of the offeror's commitment to the participation of Small Businesses (SBs), Veteran-owned Small Businesses (VOSBs), Service Disabled Veteran-owned Small Businesses (SDVOSBs), Historically Underutilized Business Zone (HUBZone) SBs, Small Disadvantaged Businesses (SDBs), and Woman-owned Small Business (WOSB) concerns. If the offeror is submitting an individual contract plan, the plan must separately address subcontracting with SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns in a separate part for the basic contract and a separate part for each option (if any). The plan shall be included in and made a part of the resultant contract. Failure to submit and negotiate the subcontracting plan shall make the offeror ineligible for contract award. If applicable, submit a copy of the offeror's approved Master Plan. In the event the offeror has negotiated a comprehensive subcontracting plan pursuant to DF ARS 219. 702, The Small Business Contracting Program - Statutory Requirements, the offeror must submit the information that identifies and specifies the extent of its commitment to the participation of SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB.

Government Furnished Property The Government will not provide any GFP to the offeror for completion of this requirement.

Technical Volume The Government reserves the right to incorporate some, all, or none of the proposed Technical Volume into the contract upon award.

Applicable Documents A list of applicable documents has been provided to the offerors as attachments to Section J of the solicitation. The offeror shall provide in the list any additional industry, commercial, and tailored Government standards, specifications, processes, and/or practices selected as compliance documents.

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