F-5 Aftermarket Spare Parts PWS.docx

PERFORMANCE WORK STATEMENT

For

Unclassified F-5 Spare Parts

Foreign Military Sales

Prepared by

AFLCMC/WNDI

28 Jan 25

Contents

DESCRIPTION OF REQUIREMENT

This Performance Work Statement (PWS) outlines the general programmatic and technical activities required to provide F-5 spare parts in support of Foreign Military Sales (FMS) customers.

1.1 Scope

The scope of this effort is to procure the required F-5 spare parts. The parts listing is defined in Attachment 1.

The government reserves the right to not make any award for this effort.

1.2 Requirements

The contractor shall provide any of the required F-5 parts listed in Attachment 1 from previously manufactured stock. Parts may be provided from an original equipment manufacturer (OEM), an existing manufacturer, a distributor or aftermarket/surplus source. The manufacture of new parts is not in-scope of this effort.

1.2.1 Aftermarket Parts

For all parts being procured from previously manufactured stock, the contractor shall confirm the appropriate condition code, adequate traceability documentation and completion of a successful visual inspection has been accomplished prior to procurement. The contractor shall provide traceability and a visual inspection report. The contractor shall deliver this information to the United States Government Program Office (USG PO).

1.2.1.1 Aftermarket Condition Codes

Preferred condition codes for aftermarket parts include:

FN: Factory New – new part from original manufacturer/distributor, produced within the last 4 months.

NE: New Stock – new part from original manufacturer/distributor produced more than 24 months ago.

NS: New Surplus – new part from a third party Other condition codes may be proposed by the contractor on a part-by-part basis for consideration by the USG PO and PCO.

1.2.1.2 Traceability Documentation

The contractor shall provide documentation of traceability for aftermarket parts being procured. This documentation shall include, at a minimum, proof of manufacture by qualified source, licensed/authorized manufacturing source or OEM, to include manufacture’s cage code, and quality assurance acceptance by the manufacturing source. In the event traceability documentation is not available, the USG PO may authorize alternative documentation, such as a contractor-developed product conformance documentation package/certificate of conformance (CofC). This process will be conducted on a case-by-case basis. Complete traceability documentation shall be provided to the USG PO.

1.2.1.3 Visual Inspection

The contractor shall perform an in-person visual inspection for every aftermarket part procured prior to submission to the USG PO for acceptance. Inspection by photograph is not acceptable. In the event the part is in original manufacturing packaging, visual inspection will be limited to the packaging and not require part removal from original packaging. The contractor shall verify no evidence of damage, degradation, mishandling or tampering of the part (or packaging) exists. In the event the contractor identifies an anomaly, the contractor may request the USG PO accept the anomaly and not reject the part if the contractor determines the anomaly will not affect the part’s performance, function, service life or integrity. The contractor shall include in the aftermarket inspection report all pertinent information related to the inspection for each item inspected including, but not limited to:

-When and where the inspection took place, to include company names and locations.

-The individuals involved in the inspection including the roles and affiliation of each individual.

-What was inspected to include serial number, part number, stock number, item description, production lot number, contract delivery number, item unique identification number, manufacturer information and other applicable descriptive information.

-The method used to perform the inspection and how it was accomplished to include the use of ancillary equipment or devices.

-The condition of the item being inspected, to include the packaging.

-The detailed results and findings of the inspection.

-Anomalous findings discovered during the inspection that would preclude the acceptability of the part.

-Waiver request for each anomalous finding for which the contractor determines the anomaly does not impact acceptability of the part with an explanation of why the anomaly is acceptable.

-Optional: date stamped photographs taken during the inspection that supplement documentation of the results and findings.

-If no anomalies are found, or if all anomalies found are on waiver requests, a statement of acceptability of the part from the contractor.

-Duration of the associated warranty, if applicable, and the warranty start date.

1.3 Nonconforming Parts

Nonconforming, including unserviceable, parts delivered by the contractor will be subject to USG established procedures for Supply Discrepancy Reports (SDRs). SDRs may be submitted by the end user for resolution up to one year following shipment to the CONUS location. After the end user initiates an SDR, the SDR office will conduct an assessment to validate the SDR claim. If it is determined the claim is valid, the SDR office will contact the contractor for resolution. The contractor shall cooperate with the SDR office, when contacted, to resolve the SDR. The contractor shall be responsible for all additional expenses resulting from the corrective action.

1.4 Procurement Quantities

Quantities listed in attachment 1 are total required quantities. However, the offeror may propose partial quantity. Contractor shall provide a minimum order quantity (MOQ) or quantity unit pack (QUP) if different from the quantity listed. For parts with no identified quantity, the contractor shall indicate in their proposal an MOQ or minimum QUP.

1.5 Packaging, Shipping and Transportation

All parts will be packaged and marked for international shipment IAW the special packaging instructions (SPI) identified for each part in Attachment 1. If a SPI is not indicated for a part, the contractor shall pack and crate parts IAW MIL-STD-2073 for international shipment. In the event MIL-STD-2073 does not provide adequate instructions, the contractor shall follow packaging and crating procedures defined in applicable International Air Transport Association (IATA) standards, manuals, and guidelines. The contractor shall include electro-static discharge (ESD) protection when needed.

Contractor shall label all items for shipment IAW MIL-STD-129. The contractor shall include the USG PO provided Document Control Number (DCN) on the shipping label. Contractor shall submit DD Form 1149 (shipping document) with shipments to the Freight Forwarder. The DD Form 1149 shall contain the DCN. The contractor shall include traceability documentation for each part in shipment.

The contractor shall ship the parts to the designated CONUS shipping location for customs clearance and forwarding to the participating FMS customer. The specific shipping location will be identified at contract award. All shipping costs shall be included in the unit pricing for individual parts.

1.6 Government Acceptance

Contractor shall submit all invoices in the Wide Area Workflow (WAWF) system. The USG PO will accept invoices in WAWF after receipt of the DD Form 1149. Contractor shall provide report of shipment, (CDRL A001), verifying shipment of asset within 48 hours of shipment from contractor warehouse/facility.

2 GENERAL

2.1 Government Points of Contact

The responsible USG PO is AFLCMC/WNDI, USAF, F-5 Program Office, Proven Aircraft FMS Programs Section, Legacy Training Aircraft International Branch. The assigned Government Program Manager (PM-G) will function as the single Point of Contact (POC) for program issues.

The responsible USG contracting office is AFLCMC/WNDT, Legacy Training Aircraft Contracting Branch. The assigned PCO will function as the single POC for contractual issues.

2.2 Contractor Point of Contact

The contractor shall identify a single POC for program issues and status updates. The contractor shall support telecons or other meetings as requested by the PO to discuss status and/or progress of parts procurement and shipment. The contractor shall provide minutes for ad-hoc meetings. (CDRL A002)

2.3 USG Furnished Documentation, Equipment and Materials

The contractor shall request any additional documents from the USG PO necessary to complete the requirements of this PWS.

The USG will not provide the contractor with any tooling, equipment, or materials in support of the effort described in this PWS.

2.4 Contractor Travel

No travel is required or projected for this effort. The contractor may propose travel as a separate cost, if required.

2.5 Environmental Controls

Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable international, federal, state, and local laws, regulations, and requirements regarding environmental protection.

In the event environmental laws/regulations change during the term of this contract, the USG requires the contractor to comply with the laws/regulations as soon as they become effective.

If complying with the new laws/regulations increases or decreases cost, the contractor shall inform the PCO pursuant to notice requirements and negotiate a modification to the contract.

Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling, including hazardous materials.

2.6 Safety Requirements

In performing work under this contract, the contractor is solely responsible for compliance with all federal, state, and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees and visitors.

2.7 Security and Access to Government Facilities and Equipment The efforts required for this task are UNCLASSIFIED and shall not require contractor personnel to obtain a security clearance.

Access to Government Facilities and Equipment: Contractor shall perform all work at contractor’s facility or subcontractor facility as identified and documented in their subcontracting plan if required. Access to USAF facilities and equipment is not required or authorized except for pre-existing agreements.

3 Reference Documents

DEPARTMENT OF DEFENSE (DOD) DOCUMENTS

OTHER GOVERNMENT AND INDUSTRY DOCUMENTS

4 Applicable CDRLs / DID The contractor shall prepare and deliver data IAW the CDRL form DD Form 1423. All Data Item Descriptions (DID) in the CDRL, as contained in the following table, shall be used as guides in developing the data.

1.6

Acronyms

ACRONYM LIST

ATTACHMENTS

Attachment 1: Part Numbers

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