ATTACHMENT_1_AvCI_CLS_PWS.pdf

UNITED STATES AIR FORCE

PERFORMANCE WORK STATEMENT (PWS)

T-38C AVIONICS COMPONENT INTEGRATION

(AvCI)

Revision 00 (DRAFT)

23 October 2014

T-38 System Program Office

AFLCMC/WLDM

Hill Air Force Base, UT

DRAFT (10/23/14) - Check all references/cross references to paragraphs and sections prior to RFP release

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Table of Contents

1 INTRODUCTION

1.1 BACKGROUND

1.2 DESCRIPTION

1.3 SCOPE

2 WORK RESPONSIBILITIES

2.1 CONTRACTOR PERFORMANCE RESPONSIBILITIES

2.2 U.S. GOVERNMENT RESPONSIBILITIES

3 PROGRAM REQUIREMENTS

3.1 GENERAL REQUIREMENTS

3.2 CONTRACTOR IDENTIFICATION REQUIREMENTS

3.3 ADMINISTRATIVE FUNCTIONS

3.4 PROGRAM MANAGEMENT

3.5 SUPPORT MEETINGS

3.6 CONTRACTOR TRAVEL REQUIREMENTS

3.7 DATA MANAGEMENT and DATA RIGHTS

3.8 GOVERNMENT FURNISHED PROPERTY MANAGEMENT

3.9 COMMERCIAL SMALL BUSINESS INVOLVEMENT

3.10 CONTRACTOR LOGISTICS SUPPORT (CLS)

3.11 FLYING HOUR INVOICING AND RECONCILIATION

3.12 SPECIAL STUDIES

3.13 OVER AND ABOVE

3.14 FIELD SERVICE REPRESENTATIVES

3.15 COMBS OPERATIONS

3.16 DAMAGED GROUP B PARTS

4 SOFTWARE APPLICATIONS SUPPORT

4.1 SOFTWARE SUPPORT

4.2 SOFTWARE CERTIFICATION & INFORMATION TECHNOLOGY REQUIREMENTS

4.3 INTEGRATED MAINTENANCE INFORMATION SYSTEM (IMIS) DATA

4.4 DATA ANALYSIS SOFTWARE

4.5 MISSION DEBRIEF SYSTEM SOFTWARE

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4.6 DESK TOP ENVIRONMENT SOFTWARE

4.7 DESK TOP TRAINER SOFTWARE

4.8 AIRCREW TRAINING DEVICE (ATD) SOFTWARE APPLICATION SUPPORT

4.9 JOINT MISSION SYSTEM PLANNING SYSTEM (JMPS) SOFTWARE SUPPORT 22

5 SYSTEMS ENGINEERING

5.1 OBJECTIVE

5.2 RELIABILITY AND MAINTAINABILITY

5.3 RISK MANAGEMENT

5.4 CONFIGURATION MANAGEMENT

5.5 COMMUNICATION, NAVIGATION, SURVEILLANCE/AIR TRAFFIC MANAGEMENT

(CNS/ATM)

5.6 HARDWARE INFORMATION ASSURANCE (IA) MANAGEMENT

5.7 PROGRAM QUALITY ASSURANCE

5.8 HUMAN FACTORS ENGINEERING (HFE)

5.9 SYSTEM SAFETY

5.10 DIMINISHING MANUFACTURING SOURCES AND MATERIAL SHORTAGES

PROGRAM MANAGEMENT

5.11 KNOWN SYSTEM SUPPORTABILITY REQUIREMENTS

5.12 LIFE-TIME/LAST-TIME BUY OPPORTUNITIES

5.13 SYSTEMS ENGINEERING ENVIRONMENT (SEE) SUPPORT

5.14 SYSTEMS INTEGRATION LABORATORY (SIL) SUPPORT

5.15 OPERATIONAL FLIGHT TRAINER (OFT 1) AND MINI UTD SUPPORT

6 ENGINEERING CHANGE PROPOSALS (ECP)

6.1 AIRCRAFT ECP REQUIREMENTS

6.2 ATD ECP REQUIREMENTS

6.3 CLASS I CHANGES

6.4 CLASS II CHANGES

6.5 CONTRACT CHANGE PROPOSALS (CCP)

6.6 ECP IMPLEMENTATION LOGISTICS AND SUPPORT

7 BLOCK UPGRADES

7.2 REQUIREMENTS DEVELOPMENT

7.3 REQUIREMENTS DEFINITION

7.4 BLOCK UPGRADE IMPLEMENTATION

8 AIR EDUCATION AND TRAINING COMMAND COURSEWARE SUPPORT .. 36

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8.1 COURSEWARE SUPPORT

8.2 COURSEWARE SUBJECT MATTER EXPERTS

9 TRANSITION RESPONSIBILITIES

9.1 TRANSITION PHASE-IN PROVISIONS

9.2 CLOSE OF CONTRACT (PHASE-OUT) TRANSITION PERIOD

9.3 CONTRACT RE-COMPETITION PHASE

9.4 TRANSITION TO SUCCESSOR

10 PERFORMANCE METRICS

10.1 AVIONICS MISSION SUCCESS RATE (AMSR) MISSION RELIABILITY

10.2 MEAN TIME BETWEEN FAILURE (MTBF) SYSTEM RELIABILITY

10.3 AMSR AND MTBF CALCULATIONS

10.4 AVERAGE ISSUE TIME

10.5 COMPUTING AVERAGE ISSUE TIME

11 CONTRACT DELIVERABLES

12 SERVICES SUMMARY

13 ITEMS OF CONSIDERATION

13.1 CONTINUATION OF ESSENTIAL SERVICES DURING CRISIS

13.2 SECURITY

13.3 PERMANENT CHANGE OF BASE LOCATION

13.4 BASE SUPPORT

13.5 ENVIRONMENT, SAFETY, AND OCCUPATIONAL HEALTH (ESOH)

13.6 VOLUNTARY PROTECTION PROGRAM (VPP)

APPENDIX A: GROUP A COMPONENT LIST

APPENDIX B: GROUP B COMPONENT LIST

APPENDIX C: T-38C SOFTWARE APPLICATIONS

APPENDIX D: CONTRACTOR PROVIDED TEST EQUIPMENT

APPENDIX E: REFERENCE DOCUMENTS

APPENDIX F: TECHNICAL DATA PACKAGE (TDP)

APPENDIX G: AIRCRAFT PANELS IN STORAGE AT COMBS (GFE)

APPENDIX H: EXCEPTIONS AND EXCLUSIONS

APPENDIX I: T-38C COURSEWARE LIST

APPENDIX J: SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION INDUSTRIAL

SAFETY REQUIREMENTS

APPENDIX K: DEFINITIONS

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APPENDIX L: ACRONYM LIST

ADDENDUM 1: REVISION RECORD

List of Tables Table 1-1 T-38C Aircraft locations Table 1-2 ATD Locations Table 3-1 COMBS Facility Size Table 10-1 Performance Metrics Table 11-1 Contract Deliverables

Table 12-1 Services Summary

DRAFT (10/23/14)

1 INTRODUCTION

1.1 BACKGROUND

Under the T-38 Avionics Upgrade Program (AUP), 463 aircraft were modified from T- 38A and T-38B models and given the T-38C designation. Upon completion of AUP modifications in 2007, the program entered into the sustainment phase, now referred to as the T-38C Avionics Post Production Support (APPS) Program.

1.2 DESCRIPTION

The T-38C Flight Training System provides student pilots with training in a high-altitude, supersonic jet aircraft as a transition from initial flight trainers to high performance United States Air Force (USAF) operational aircraft. The Air Education & Training Command (AETC) utilizes T-38C aircraft for Specialized Undergraduate Pilot Training (SUPT), Euro-NATO Joint Jet Pilot Training (ENJJPT), Introduction to Fighter Fundamentals (IFF), Euro-NATO Joint Jet IFF (ENJJIFF), and Pilot Instructor Training (PIT) for the USAF and ENJJPT programs. Additionally, the United States Navy (USN) and the Air Force Materiel Command (AFMC) use the T-38C for flight test programs and test pilot training.

This Performance Work Statement (PWS) identifies contractor responsibilities for Contractor Logistics Support (CLS), Contractor Operated and Maintained Base Supply (COMBS), systems engineering, hardware and software upgrades, courseware revision and maintenance, and program management services in support of the T-38C Avionics System, with the objective to keep the avionics system current and airworthy.

The Air Force employs a two-level maintenance concept for T-38C Avionics System support and sustainment. The first level, flight line maintenance, which is the responsibility of the Government, includes identification and removal of faulty equipment, obtaining and installing serviceable equipment, and operational checkout. The second level, which is the responsibility of the Contractor, involves maintenance and repair of faulty equipment.

Systems engineering and program management services involve recording, monitoring, and analyzing equipment failures and providing recommendations to maintain or improve aircraft readiness levels. Additionally, a Block Upgrade process may be accomplished.

The Block Upgrade process enables a systems engineering approach to upgrade aircraft and Aircrew Training Device (ATD) avionics systems and associated courseware, and to keep them viable in a changing world.

1.3 SCOPE

1.3.1 T-38C Aircraft - The current T-38C inventory consists of 456 aircraft (see Table 1-1).

The current number and location of aircraft is subject to change. Technical performance requirements are documented in the Avionics Performance Specification (APS) and verified through a formal flight test program. Primary sustaining engineering is accomplished as Block Upgrades to the system software, firmware and hardware as needed.

Table 1-1 T-38C Aircraft locations

Base

(March 2014)

Command

*Assigned Aircraft

COMBS

Columbus AFB, MS AETC 87 YES

Laughlin AFB, TX AETC 65 YES

Randolph AFB, TX AETC 90 YES

Sheppard AFB, TX AETC 123 YES

Vance AFB, OK AETC 66 YES

Holloman AFB, NM AFMC 4 NO

Edwards AFB, CA AFMC 11 NO

Patuxent River, MD USN 10 NO Number of aircraft may change due to unforeseen circumstances

1.3.2 T-38C Ground Based Training Systems - The ATD system consists of three types of training devices to support the full range of T-38C SUPT and IFF training requirements:

14 Unit Training Devices (UTD), 11 Operational Flight Trainers (OFT), and 12 Weapon System Trainers (WST), for a total of 37 devices (see Table 1-2). The current number and locations of training devices is subject to change. Technical performance parameters are documented in the Performance Specification for T-38C ATDs and verified through a formal simulator test program. Avionics system sustainment for ATDs is accomplished in concert with engineering/design changes affecting the aircraft avionics design, to ensure configuration commonality. Maintenance and support for the ATDs (excluding OFT 1 and the Mini UTD at the AvCI Contractor’s facility) is provided through a separate CLS contract managed by AFLCMC/WNSPC at Wright Patterson Air Force Base (AFB).

Table 1-2 ATD Locations

Current Location

(March 2014)

Command

Number of ATDs

UTD Mini-

UTD

OFT WST

The Boeing Company, STL N/A 0 1 1 0

Columbus AFB, MS AETC 3 2 2

Vance AFB, OK AETC 3 2 2

Randolph AFB, TX AETC 1 2 2

Laughlin AFB, TX AETC 3 2 2

Sheppard AFB, TX AETC 4 2 4

1.3.3 Training Courseware - Training courseware is revised and updated to support AETC T- 38C training programs. Courseware currency is maintained in concert with aircraft engineering changes, design changes, and AETC syllabus training requirements.

1.3.4 Ground Support Systems - Ground Support Systems include the Mission Planning Station and the Maintenance Data Analysis Equipment. The equipment is owned by the Government. The contractor shall be responsible for maintenance, sustainment and upgrading the Joint Mission Planning, Data Analysis and pilot desktop training aid software for the period of performance of this contract.

2 WORK RESPONSIBILITIES

2.1 CONTRACTOR PERFORMANCE RESPONSIBILITIES

2.1.1 The Contractor shall meet or exceed the minimum performance metrics as described in this PWS.

2.1.2 The Contractor shall perform the tasks listed in this document and achieve the performance standards for each task. For specified tasks, the Contractor shall submit performance-based plans, which shall provide assurance that the Contractor will meet all performance standards outlined herein and comply with contract requirements. The Contractor shall abide by all applicable laws, regulations, and guidelines, including future changes thereto. The Contractor shall provide the necessary maintenance training to its employees.

2.1.3 The Contractor shall be responsible for all costs associated with meeting metrics as described in this PWS, with the exception of Government-requested changes.

Government requested changes will only be authorized by the PCO.

2.2 U.S. GOVERNMENT RESPONSIBILITIES

2.2.1 The United States Government (hereafter, “the Government”) performs all flight line maintenance activities. For spares estimating and metric reporting purposes, the contractor will use section 12 of this PWS. Parts requisitioned for off-station repair may take up to seven days to be returned to the COMBS facility. The COMBS operator will be notified at time of issue if parts are being used for off-station repair. Parts return exceeding the above seven-day return time will be allowed relief of the supply issue metric for that particular item on a one-for-one basis, in the event subsequent valid requests for spares cannot be filled within 30 minutes. Off-station is defined as any location other that the locations listed in Table 1-1.

2.2.2 The Government Program Manager will provide the contractor access to all technical data required to perform contracted and approved tasks.

2.2.3 Contracting Officer Representative (COR): Only the Government Program Office CORs have authority to approve contract deliverables. The Program Office COR(s) will review and approve contractor submitted metrics for purposes of billing. Program Office CORs must receive and concur with contractor submitted metrics prior to DCMA acceptance of invoices in Wide Area Work Flow (WAWF).

2.2.4 The Contractor will be notified by letter upon contract award of the Primary and Alternate CORs assigned to this contract.

2.2.5 The Government or its Organic-Level Contractor (OLC) shall verify all failures using Integrated Diagnostics, In Accordance With (IAW) applicable technical orders (TO), prior to the return of the Line Replaceable Units (LRU) to the COMBS counter.

2.2.6 The Government or its OLC shall furnish failure data and test readings on an Air Force Technical Order (AFTO) Form 350 with all returned LRUs.

2.2.7 The Government or its OLC shall ensure training has been provided to their maintenance and other requisite personnel in the proper handling, operation and storage of the avionics equipment provided under this contract.

2.2.8 The Government will monitor the Contractor’s performance IAW procedures set forth in the services summary, Table 12-1 of this document and the procedures set forth in the Inspection of Services Clause, 52.246-4 for fixed price and 52.246-5 for cost reimbursement.

2.2.9 The Government will be responsible for all on-aircraft hardware installation.

2.2.10 The Government will be responsible for updates and distribution of all technical manuals and changes.

2.2.11 Responsibility for contracting activities rests solely with the Government Contracting Officer. No conversation, recommendations, or direction, whether given directly by, or implied by Government personnel, that will affect the scope, schedule, or price of the program covered by this PWS, shall be acted upon by the contractor unless specifically approved by the Government Contracting Officer and issued through a formal contract modification or task order.

3 PROGRAM REQUIREMENTS

3.1 GENERAL REQUIREMENTS

3.1.1 The Contractor shall manage the total work effort as specified and shall assume total responsibility for all requirements after the initial transition period of three months after contract award. Transition responsibilities are outlined in section 9 of this PWS.

3.1.2 The Contractor shall provide all services, materials, supplies, supervision, labor, management services, planning, programming, facilities (with exception of COMBS), transportation, administration, and general and specialized equipment necessary to provide the specified services, to perform the work specified IAW the terms, conditions, and specifications of this contract.

3.1.3 The Contractor shall perform all related Contractor administrative services required to perform work required for material requisitioning, financial control, and correspondence.

3.1.4 The Contractor shall maintain accurate and complete records, files, and libraries of documents IAW this PWS. The Contractor shall maintain schedules of key meetings, reviews, projects, and processes described in this document.

3.1.5 The Contractor shall meet the performance standards described in this document. The performance standards identify the point of demarcation between satisfactory and unsatisfactory performance.

3.1.6 The Contractor shall maintain the T-38C training system in accordance with approved configurations.

3.1.7 The Contractor shall generate Contract Change Proposals (CCP) for changes to contractual or task requirements other than those contained in specifications and engineering drawings. However, the contractor shall not deviate from the stated contractual requirements unless the contracting officer issues a formal modification.

3.1.8 The Contractor shall provide the data requirements listed in Table 11-1, Contract Data Requirements List (CDRLs).

3.1.9 Offeror shall enter into Associate Contractor Agreements (ACA) in the accomplishment of this requirement. The agreement shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to the accomplishment of the AvCI Program Task Orders which shall ensure the greatest degree of cooperation for the development of the program to meet the terms of the contract. (IAW Clause H040 of the basic AvCI contract)

3.1.10 All documents sited in this PWS refer to the base document but shall include the latest revision. Document may be available on ASSIST or other Government document repository sites. (https://assist.dla.mil/online/start/index.cfm) (http://www.e-publishing.af.mil/) (http://www.e-publishing.af.mil/otherpublishingsites.asp)

3.2 CONTRACTOR IDENTIFICATION REQUIREMENTS

3.2.1 The Contractor shall comply with all unit-level identification requirements such as but not limited to Entry Control Point (ECP) badging and Common Access Cards (CAC).

3.2.2 Employees performing duties at a Government facility/location shall be identifiable as contractor/subcontractor employees, but uniforms are not required, unless specifically required for safety and are an industry standard. If the Contractor chooses to provide uniforms, they will not be a direct charge to the Government and shall not be similar to military or installation guard uniforms.

3.2.3 Upon termination or completion of the contract or expiration of the identification passes, the Contractor must ensure that all Government identification passes issued to its employees and to subcontractors’ employees are returned to the issuing office.

Additionally, if contractor or subcontractor employee(s) with Government identification passes terminate their position for any reason, the contractor will notify the government within 5 working days and return the identification badges as directed by the contracting officer.

3.2.4 Prior to submitting an invoice for final payment, the Contractor shall obtain a clearance certification from the issuing Pass and Identification Office which states all base identification passes have been returned, accounted for, or transferred to a follow-on contract. This certification shall be attached to the final invoice at the time of submittal for payment.

3.3 ADMINISTRATIVE FUNCTIONS

3.3.1 The Contractor shall perform administrative functions, to include scheduling meetings, arranging facilities, providing status reports, documenting official decisions and actions assigned, and maintaining charter documents, records, and databases referenced within this document.

https://assist.dla.mil/online/start/index.cfm http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/otherpublishingsites.asp

3.3.2 The Contractor shall appoint a primary Point of Contact (POC) for this contract. This individual shall be the primary representative and have the Contractor’s full authority to act on matters pertaining to the performance of the services under this contract.

3.3.3 The Contractor’s employees shall be trained, qualified, certified, or licensed as required to perform this contract. Any specific unit level training may be provided by the Government.

3.4 PROGRAM MANAGEMENT

3.4.1 The Contractor shall develop and maintain Integrated Master Schedules (IMS) for the following activities:

A. All applicable administrative contractor/government functions within the period of performance

B. Individual Out-of-Cycle Modifications

C. Block Upgrade

D. Individual Special Studies

E. Each specified task order as awarded

3.4.2 These Integrated Master Schedules shall be to the level of detail required to develop work packages and define activities to which durations can be assigned. The Contractor shall use best commercial practices in the development and maintenance of the schedule. The format utilized must be compatible with Microsoft Project and Microsoft PowerPoint for Government review and use. (CDRL A001)

3.4.3 The Contractor shall develop the criteria, methods, and procedures used for identifying critical risks associated with the implementation of this Contract. Using the latest Department of Defense (DoD) Risk Management Guide for DOD Acquisition as a reference, the Contractor shall implement a risk management process and provide a Risk Management Plan (RMP) that efficiently identifies, analyzes, mitigates, and tracks potential impacts to mission success. (CDRL A002)

3.4.4 The Contractor shall plan, arrange and coordinate meetings, reviews, and working groups as required in Section 3.5 of this PWS.

3.4.5 The Contractor shall provide status reports on a monthly basis IAW CDRL A003. The report shall include:

A. System Reliability

1. System Mean Time Between Failure (MTBF) for the Reporting Month

2. Previous Six Month Average of MTBF

3. Previous Twelve Month Average MTBF

4. Spares Issue Rate for the Reporting Month

5. Previous Six Month Average Spares Issue Rate

6. Avionics Mission Success Rate (AMSR) for the Reporting Month

B. Could Not Duplicate (CND) Report for the Reporting Month (by base)

C. Monthly Government Damaged Equipment Report for the Reporting Month (by base)

D. T-38C Flight Hours for the Reporting Month (by base)

E. COMBS Personnel Overtime for the Reporting Month

F. Overall Program Synopsis for the Reporting Month

3.4.6 The Contractor shall provide a 50/50 Requirements Report within 30 calendar days after each fiscal year IAW CDRL A044.

3.5 SUPPORT MEETINGS

Unless otherwise stated, the Contractor shall record and distribute meeting minutes and maintain an account of action items for all Government-Contractor meetings. CDRL deliverables are only required for the following; Technical Interchange Meetings, System Requirements Reviews, Software Specification Reviews, Preliminary Design Reviews, Critical Design Reviews and, Program Management Reviews. (CDRL A017)

3.5.1 ATD Support: The Contractor shall participate in recurring ATD-focused meetings with the Government and ATD CLS contractor personnel, as appropriate, to discuss ATD support, scheduling, and relevant issues. Meeting frequency may vary and will be determined by the Government. Maximum frequency will be weekly. These meetings will be conducted via teleconference, as appropriate.

3.5.2 Engineering Support: The Contractor shall participate in recurring engineering-focused meetings with Government engineering and program management personnel at a frequency to be determined by the Government. Maximum frequency will be weekly.

These meetings will be conducted via teleconference.

3.5.3 Contracting Support: The Contractor shall participate in recurring contracting- focused meetings with Government contracting and program management personnel at a frequency to be determined by the Government. Maximum frequency will be weekly.

These meetings will be conducted via teleconference, as appropriate.

3.5.4 Program Management Reviews (PMR): The Contractor shall host PMRs to brief program status to Government program office personnel at a frequency to be determined by the Government and Contractor, with a maximum of two per year.

3.5.5 Joint Risk Review Board: The Contractor shall maintain a program to assess and document risk. The Contractor shall facilitate focused and structured meetings with Government contracting and program management personnel at a frequency to be determined by the Government. Maximum frequency will be monthly.

3.5.6 Avionics System Working Group (ASWG) Meetings: These meetings are dictated by the Block Upgrade process, and will be determined jointly by the Government and Contractor. Expected frequency is two per year, with estimated duration of three days each, to be held at the Contractor’s facility to provide for on-site software/hardware demonstrations. Average Government participation is approximately 20 individuals.

3.5.7 Technical Interchange Meetings (TIM): The contractor shall participate in TIMs as required for engineering and technical efforts. Levels of participation will be based on subject matter.

3.5.8 Flight Testing Activities: The Contractor will conduct visits to flight test locations to monitor modifications and support flight test as required.

3.5.9 Certification/Verification (Cer/Ver): The Contractor shall support Cer/Ver activities as required. Expected frequency is approximately three per year; these shall be held at one of the five ATD field sites (see Table 1-2) as coordinated with the ATD CLS program office. The ATD CLS contractor will be an active participant in Cer/Ver activities to ensure full understanding of the install process. Participants shall include Government and contractor representatives from both the T-38 SPO and ATD CLS program offices.

3.5.10 Post-Award Conference and Systems Requirements Review: The Contractor shall conduct, at their facility, a contract kickoff meeting and system requirements review within the first 30 days of the beginning of the CLS period of performance. Estimated duration is 3 days.

3.5.11 Contract Transition/Re-competition Support Conference: Approximately six months prior to contract expiration, the Contractor shall conduct at their facility a meeting to include Government programmatic, contracting and technical specialists to plan for the potential issues relevant to transition of contract responsibilities. Estimated duration for this conference is 2-3 days.

3.5.12 Site Visits: The Contractor shall conduct and support other site visits as required.

3.5.13 Courseware Meetings: The Contractor shall participate in recurring courseware configuration and change control board meetings with the Government at a frequency to be determined by the Government. Maximum frequency will be quarterly. These meetings shall be used to discuss courseware issues, report the progress and status of current courseware development projects, resolve problem areas, and coordinate future courseware revision tasks. The meetings shall be held at Randolph AFB or the Contractor’s facility as determined jointly by the Government and Contractor.

3.6 CONTRACTOR TRAVEL REQUIREMENTS

3.6.1 The Contractor should obtain approval from the T-38 SPO primary COR a minimum of five business days in advance before traveling. Airfare for travel and per diem shall be billed IAW FAR 31.205-46. The Contractor is responsible for making all necessary travel arrangements. If emergencies or contingencies require immediate travel authorization or approval, the Contractor shall contact the PCO.

3.6.2 Travel identified in the above paragraph relates to Government meetings and other Government requested activities. Travel necessary in support of Contractor/supplier management or geographically dispersed workforce management is not included in this requirement. The Not to Exceed Price for travel the CLIN X018 is $88,000.00 per year.

3.7 DATA MANAGEMENT and DATA RIGHTS

3.7.1 The Contractor shall submit Technical Orders (TO) change requests IAW TO 00-5-1 via AFTO Form 22. Source Data and justification for the change shall accompany the AFTO Form 22. (CDRL A029)

3.7.2 IAW MIL-HDBK-61, the Contractor shall be the Current Document Change Authority (CDCA) for the documents listed in Appendix E of this PWS. The Contractor shall make changes to documentation as necessary and provide updated documents to the Government. (CDRL A029 and A033)

3.7.3 The Contractor shall generate data in accordance with DI-MGMT-81453A and this PWS.

Contractor and supplier data prepared as a normal business requirement to maintain and support the T-38C avionics system shall be made part of the Data Accession List (DAL) and shall be provided to the Government upon request. (CDRL A030)

3.7.4 The Government desires Unlimited or Government Purpose Rights for all private and mixed funds developed items, components, processes, computer software, and technical data used in the execution of this contract.

3.7.5 Any Government Furnished Software (GFS), Government Furnished Equipment (GFE), Government Furnished Material (GFM), Government Furnished Property (GFP), and Government Furnished Information (GFI) shall be returned to the Government upon completion of this contract.

3.7.6 The Government shall have unlimited rights to items, systems, processes, software, and technical data developed under this contract.

3.7.7 Wherever allowed by the software supplier, software procured by the Contractor shall have the licensing agreement(s) assigned or transferred to the Government, giving the Government the same direct rights against suppliers that the Contractor would have.

3.7.8 Prior Government Approval

The Contractor shall obtain prior written approval from the Procuring Contracting Officer (PCO) prior to committing to the use of any private and mixed funds developed items, components, processes, computer software, and technical data which they:

A. Intend to deliver with Limited Rights

B. Intend to deliver with Government Purpose License Rights

C. Intend to deliver with Restricted Rights

D. May have less than Unlimited Rights

E. Will use in the performance of this Contract

F. Cannot meet the requirements outlined in paragraph 3.7.4 through 3.7.7

3.7.9 The Contractor shall provide to the Government an evaluation of the potential impacts on competitive re-procurement of private and mixed funds developed items, components, processes, computer software, and technical data.

3.8 GOVERNMENT FURNISHED PROPERTY MANAGEMENT

3.8.1 The Government Furnished Property (GFP), Government Furnished Equipment (GFE), and/or Government Furnished Information (GFI) listed in Attachment 7 of Section J is hereby provided for Contractor’s use in the performance of the T-38C APPS contract.

IAW FAR 45.202 a Property Management Plan is required outlining the voluntary consensus standard or industry leading practices and standards to be used in the management of Government property, or existing property management plans, methods, practices, or procedures for accounting for property. (CDRL A031) IAW FAR Clause 52.245-1 Government Property, the Government shall provide the Contractor the above referenced property, in an “as is” condition.

3.8.2 The Contractor is responsible for all repairs to the GFP/GFE for the duration of the period of performance or while the GFP/GFE is in the Contractor’s possession. The Contractor shall return to the government all GFP/GFE at the conclusion of the loaned period in an “as is” condition.

3.8.3 Accomplish inventory of all GFE and GFI within 90 days of the beginning of the initial contract PoP. (CDRL A028)

3.8.4 Update GFE and GFI inventory documents to incorporate all changes from the previous contract year/option year within 45 days of option award or as directed by the PCO.

(CDRL A028)

3.9 COMMERCIAL SMALL BUSINESS INVOLVEMENT

3.9.1 The contractor shall be required to make a best effort to meet small business subcontracting goals to include Small Businesses (SB), Veteran-Owned Small Business (VOSB), Service Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business (HUBZone), Small Disadvantaged Business (SDB), and with Women Owned Small Business (WOSB). The Small Business Subcontracting Requirements clause will require the contractor to make a best effort to meet an overall minimum small business subcontracting goal. The contractor will also be encouraged to meet and/or exceed goals for each socioeconomic category stated in the clause. A Small Business Subcontracting Plan will be required in accordance with (IAW) Federal Acquisition Regulation (FAR) 52-219-9, Small Business Subcontracting Plan.

3.9.2 DoD Implementation of Electronic Subcontracting Reporting System (eSRS) requires that Clause 52.219-9 (Jul 2013 and DoD Deviation Aug 2013) is inserted in all solicitations and contracts that require subcontracting plans. The Air Force requires contractors to use eSRS to input subcontracting reports. The SF 294/295 will no longer be used to report subcontracting activities to the ACO or contract administrator. Training publication and webinars on eSRS use well as eSRS registration is located at the following link: http://www.esrs.gov/

3.10 CONTRACTOR LOGISTICS SUPPORT (CLS)

3.10.1 The Contractor shall provide post-production logistics support of the T-38C avionics system and ATDs as outlined in this PWS. Major elements of support addressed by this PWS include COMBS operations, engineering services, off-base repair of avionics system LRUs, hardware and software block upgrades when required and software support and sustainment.

3.10.2 The Contractor shall repair or replace all parts identified in Appendix A, (Group A Component List) and Appendix B, (Group B Component List), including parts added as a result of hardware and/or software changes, when presented for exchange at the COMBS counter with a completed AFTO Form 350. All repairs shall be performed utilizing off-base resources.

3.10.3 The Contractor shall ensure that replacement spare parts are repaired, manufactured or updated IAW Original Equipment Manufacturer (OEM) instructions, Federal Aviation Administration (FAA) accepted procedures or Contractor-certified repair specifications, current drawings or engineering data, as applicable.

3.10.4 The Contractor shall be responsible for interchangeability and substitution management of spare parts.

http://www.esrs.gov/

3.10.5 The Government will not provide any items contained in Appendices A or B of this PWS unless identified as GFE in Request for Proposal (RFP). The Contractor shall provide these items as required to support metrics contained within this PWS.

3.10.6 The Contractor shall provide appropriate shipping containers for all Group B components.

3.10.7 The Contractor shall provide supplier management for all equipment in the Group A and Group B parts list, including parts added as a result of hardware and/or software changes.

3.10.8 The Contractor shall stock, store and issue government-owned panels as identified in Appendix G of this PWS until current supplies are exhausted.

3.10.9 The Contractor shall provide all material items to include DMSMS material items in support of avionics system repair on a Cost-Per-Flight-Hour (CPFH) basis. The contractor shall provide an annual report of the actual cost incurred by the contractor for CLIN X009. The report shall provide sufficient detail of the contractor’s actual expenditures incurred and at a minimum use the following categories:

A. Overhead

B. Manpower and Labor

C. Supply Chain Management

D. Material Cost

The report shall be due within 90 days of the end of the delivery order. (CDRL A015)

3.10.10 The Contractor shall implement a Performance Based (PB) program to support an avionics system-level minimum Mean Time Between Failure (MTBF) of 40 hours. The system-level MTBF shall be calculated as a moving average over a 6-month period.

The formula used to calculate the system-level MTBF is located in Section 10.2 of this document.

3.10.11 The Contractor shall implement a PB program to maintain an Avionics Mission Success Rate (AMSR) of 98%. The formula used to calculate the AMSR is located in Section 10.1 of this document.

3.10.12 The Contractor shall implement a PB program to maintain a spares issue rate in accordance with paragraphs 10.4 and 10.5 of this PWS.

3.10.13 The Contractor shall provide the Test Equipment listed in Appendix D of this PWS.

3.10.14 The Contractor shall ensure all applicable aircraft and ATD drawings are updated as required to reflect the current Avionics System configuration. (CDRL’s A029 and A033)

3.11 FLYING HOUR INVOICING AND RECONCILIATION

3.11.1 The contractor shall invoice T-38C flying hours against CLIN X009. The Government estimates the T-38C annual flying program will fly 95,000 hours. Flight hours shall be billed against actual flight hours incurred in accordance with proposed cost per flight hour, e.g.; 100 actual flight hours X $50 per flight hour proposed = billing amount of $5,000.

3.11.2 The Contractor shall submit monthly flying hours broken out by each by base/organization to the T-38 Program Office COR(s) no later than the 15th of each month for the preceding month totals. The T-38 Program Office COR(s) shall verify & approve submitted hours for invoicing via DCMA.

3.11.3 The Contractor shall reconcile flying hours with the T-38 SPO quarterly for each period of performance. Reconciliation will occur 45 days after the end of each preceding quarter to ensure all web based entries are completed. The Contractor shall forward quarterly flight hours to the T-38 Program Office COR(s) for adjustment (if required), verification and approval.

Flight hour status accounting and reconciliation shall be accomplished using the Logistics Installations Mission Support-Enterprise View (LIMS-EV) Weapons System View, Reliability and Maintainability Information System (REMIS) and Navy flight hour reporting. Access to the required systems will require a Government issued Common Access Card (CAC). The CAC and Contractor access to these systems will be granted to the appropriate contractor personnel upon contract award.

3.12 SPECIAL STUDIES

The Contractor shall perform special studies, projects, and analyses in support of this Contract as directed by the contracting officer. Special studies will be paid for under CLIN X016. It is estimated that one special study per option period will be required.

3.13 OVER AND ABOVE

Over and above costs shall be used for work that has not been anticipated and is not covered under another CLIN. Unanticipated work includes but is not limited to support for aircraft mishap investigation, disposition of parts involved in a mishap or a safety of flight issue that may result in an Engineering Change Proposal. This CLIN shall only be proposed upon receipt of a defined requirement from the Contracting Officer and is paid for under CLIN X014 or CLIN X015.

3.14 FIELD SERVICE REPRESENTATIVES

FSR services shall be bid under CLIN X007. Costs for FSR support at each of the required locations shall be identified and reported per CDRL A004.

The Contractor shall provide a Field Service Representative (FSR) for each of the AETC Main Operating Bases (MOB) and Patuxent River Naval Air Station (NAS). FSR support shall be transferrable to any location on a short-term or temporary basis as required by the Government. The Government will solicit a proposal if additional FSR support is required. The FSR shall (as applicable):

A. Provide training to unit-level avionics maintenance personnel regarding system changes or updates whether requested by the Government or driven by safety matters

B. Provide avionics familiarization training as requested to Government personnel

C. Develop unique or site-specific training and related materials

D. Perform technical support and investigation of unusual or recurring problems

E. Recommend changes to procedures or equipment

F. Assist the on-site customer in detecting technical deficiencies

G. Investigate and provide feedback to the appropriate agencies on T-38C AvCI problems

H. Consult with and assist the Government in development of technical solutions to remedy difficult maintenance problems

I. Investigate and research problem areas pertaining to parts and supplies

J. Coordinate with COMBS to obtain parts

K. Assist with logistics planning to ensure parts are available

L. Support depot avionics activities at Randolph AFB

M. Maintain daily Integrated Maintenance Information System operation

N. Provide training on contractor material handling and shipping procedures

3.14.1 Field service support for Holloman AFB, NM and Edwards AFB, CA will be provided by the Contractor’s T-38C FSR(s) by telephone during normal duty hours, Monday through Friday. Holloman AFB and Edwards AFB may request on-site FSR support and will be responsible for the applicable support equipment and data as necessary to support temporary FSR on-site presence. Travel to Holloman or Edwards will be reimbursed and charged against CLIN X019. Specifically, the designated FSR will:

A. Act as liaison between Holloman & Edwards AFB and the Contractor’s home office

B. Assist the on-site Holloman & Edwards AFB maintenance cadre in detecting technical deficiencies, via telecom

C. Coordinate with COMBS to obtain parts.

D. Provide training for shipment of parts.

E. The Contractor shall also provide training to Holloman AFB & Edwards AFB, maintenance personnel for the T-38C avionics systems as required.

3.15 COMBS OPERATIONS

3.15.1 The Contractor shall perform the COMBS operations at each of the locations listed in Table 3-1. The Contractor shall provide spares support for T-38C aircraft at Edwards AFB, Holloman AFB, and Patuxent River NAS. The Government may require additional COMBS facilities if mission dictates permanent aircraft reassignment. If additional facilities are required, the Government will submit a Request for Proposal (RFP) to the contractor for the set-up and implementation of COMBS support at the desired location.

Table 3-1 COMBS Facility Size

Base COMBS Square Feet

Columbus AFB 2280

Laughlin AFB 2500

Randolph AFB 2500

Sheppard AFB 4500

Vance AFB 2500

3.15.2 The Contractor shall provide serviceable replacement parts and equipment IAW paragraphs and sub paragraphs 10.4 and 10.5 of this PWS.

3.15.3 All COMBS spare parts requests must have a valid Job Control Number (JCN) issued from the Integrated Maintenance Data System (IMDS), aircraft tail number and a valid figure and index identifying the part in the T-38C Illustrated Parts Breakdown (IPB). All parts issues will require a turn in of a like item regardless of whether it is expendable or reparable. When practical, i.e., nuts, bolts and attaching hardware are excluded.

NOTE: Embedded GPS/INS (EGI) new or replacement battery shall be installed prior to removing the expended EGI battery. These batteries are to be treated as hazardous materials (HAZMAT) when not installed in an EGI.

3.15.4 The Contractor shall provide repair or replacement services for all repairable equipment submitted to the COMBS. The Contractor shall use a qualified OEM, FAA certified, or Contractor-certified repair facility for all repairs. The Government will not provide facilities and equipment needed for repair processes.

3.15.5 The Contractor shall provide COMBS support to the T-38 depot at Randolph AFB as required. Parts issued to support the depot shall be available within 48 hours, and shall be exempt from spares availability metrics.

3.15.6 The Contractor shall be responsible for packaging, handling, and transportation costs.

3.15.7 Where U.S. Labor Laws apply, a straight time workweek will consist of 40 hours per week, subject to government base leadership determination for federal holiday leave and unit-specific events. The overtime rates set forth in Labor Rates (Attachment 6) in conjunction with Collective Bargaining Agreement (CBA) (Attachment 10) will apply only for those hours worked in excess of the foregoing pursuant to FAR 52.232-7 of the General Provisions.

3.15.8 The normal hours of operation for the COMBS facilities are five (5) consecutive sixteen

(16) hour days, Monday through Friday. Additional support outside these hours is considered overtime.

3.15.9 Overtime may be required by the local base Government maintenance agency at each MOB and will be coordinated and validated by the On-Site COR. Overtime requests are approved by the AFLCMC/WLDMA Program Office COR(s).

3.15.10 For pre-coordinated overtime, it is the responsibility of the Contractor to ensure that adequate funds are available prior to performance of overtime work. Notwithstanding direction by the local Government maintenance agency to work overtime, the Contractor shall not work overtime, nor will the Government be responsible for overtime charges, if sufficient overtime funding is not available. The Not to Exceed Price for overtime in CLIN X008 is $30,000.00.

3.15.11 In the event of an emergency, (Fire, Security, or Aircraft Mishap) and contractor personnel are requested to provide assistance after normal duty hours, the contractor shall notify the On-Site SME the next business day. Provide the On-Site COR the date, time and name of individual who made the emergency service request. Time will be invoiced under the COMBS and FSR overtime CLIN.

3.15.12 The Contractor shall coordinate with the host base operations and maintenance supervision activity within 90 days of the beginning of the contract PoP to ensure a common understanding of local policies and COMBS facility custodial requirements. If a written agreement is established forward a copy to the T-38 SPO. (CDRL A003)

3.15.13 Provide physical security within the COMBS facility to ensure the control and safeguarding of Government and contractor property by controlling entry into storage areas, keeping records of property entering and leaving the facility, and securing COMBS spaces when not occupied by the Contractor’s employees.

3.15.14 Participate, as required or requested, in host base maintenance management meetings.

3.16 DAMAGED GROUP B PARTS

3.16.1 Parts damaged by the government will be paid for under CLIN X010. The contractor shall only invoice direct costs from a sub-contracted repair vendor. Prime contractor supplier management and associated costs shall be estimated based on historical consumption rates and paid for under CLIN X009 as part of the FFP cost per flight hour.

Additionally, only the material cost shall be invoiced for Government damaged parts repaired or replaced by the prime contractor. The material costs shall be paid for under CLIN X010. Supplier management and associated costs shall be estimated based on historical consumption rates and paid for under CLIN X009 as part of the FFP cost per flight hour. Invoices for all material cost paid for under CLIN X010 shall be made available to the Government upon request.

3.16.2 Damaged parts will be identified either by Government personnel or Contractor personnel at the COMBS facility prior to shipment to the repair facility. Vendor or supplier reported damage will not be considered.

3.16.3 The Contractor shall coordinate with the Government COR to review the damage report and inspect the damaged part to concur or non-concur with the report. Should the COR disagree with the Contractor’s assessment; the Contractor shall notify the Program Office COR(s) who will work with the Contractor to render a final determination as to liability for the damage. Damaged parts determined to be the responsibility of the Government will be paid for under the damaged parts CLIN X010. The Not to Exceed Price for CLIN X010 will be $1,000,000.00.

3.16.4 The Contractor shall prepare and submit a monthly report of damaged equipment to be included as part of the Monthly Metrics Report. (CDRL A003) A quarterly Damaged Parts Reports shall be provided to the Government with an estimated repair cost for all damage reported during the quarter. Damaged parts reports shall identify the part number, serial number, location (base) found. (CDRL A003)

3.16.5 The Contractor shall repair or replace all damaged parts throughout the period of performance of this contract. The Contractor shall submit an annual damaged parts cost report identifying the repair cost of each item invoiced under the damaged parts CLIN.

The report shall identify the repair costs by LRU for all items invoiced during the previous contract year and is due within 90 days of contract year closeout. (CDRL A004)

4 SOFTWARE APPLICATIONS SUPPORT

4.1 SOFTWARE SUPPORT

4.1.1 The Contractor shall develop, deliver and maintain a Software Management Plan. The software management plan shall identify company best practices for software development and sustainment. The software management plan shall describe the contractor’s process to maintain configuration control of software applications, code and describe software development processes. Additionally identify company work instructions, plans, and standards. (CDRL A021)

4.1.2 The contractor shall maintain and support, at no additional cost, all T-38C aircraft, ATD and desktop applications listed in Appendix C of this PWS. “Maintain and support” does not include Block Upgrades. The Block Upgrade process is outlined in Section 7 of this PWS and shall be priced separately under CLIN X017.

4.1.3 The Contractor shall ensure that desktop/laptop applications listed in Appendix C are kept current with the latest The United States Government Configuration Baseline (USGCB) and Standard Desktop Configuration (SDC). The estimated frequency of SCD changes/updates is two per year.

Microsoft Windows operating system migrations e.g.; Windows 7 to Windows 8.1, will be required for all software applications including the ATD system software. However, operating system migrations shall be priced separately upon a valid requirement issued from the PCO.

4.1.4 The Contractor shall ensure all T-38C software applications are kept current and operate with all Time Compliance Network Orders (TCNO) and Group Policy Object (GPO) changes. The estimated frequency is eight per month.

4.1.5 The Contractor shall be the repository and library for all software and associated software documentation listed in Appendix C of this PWS. The Government will provide, as GFI, a complete library of software and associated software documentation to the contractor.

The Contract shall be responsible for software distribution to all operating locations. The appropriate distribution and installation schedule for updated applications will depend on circumstances and will be coordinated between the Government and the Contractor on a case-by-case basis. The Contractor shall provide copies to the Program Office as requested. (CDRL A005)

4.2 SOFTWARE CERTIFICATION & INFORMATION TECHNOLOGY

REQUIREMENTS

DoDI 8510.01 is applicable to all DoD IT that receive, process, store, display, or transmit DoD information. These technologies are broadly grouped as DoD IS, platform IT (PIT), IT services, and IT products. This includes IT supporting research, development, test and evaluation (T&E), and DoD-controlled IT operated by a contractor or other entity on behalf of the DoD.

The Contractor shall perform tasks and create products necessary to support the Risk Management Framework (RMF) Process for DoD Information Technology (IT).

Additionally, all products used on standard desktop systems connected to the Air Force Global information Grid shall be certified IAW AFI 33-210 for products.

4.2.1 NOTE: The Risk Management Framework Process for DoD Information Technology (IT) was formerly know as the Defense Information Assurance Certification and Accreditation Process (DIACAP). Reference: DoDI 8510.01.

http://usgcb.nist.gov/index.html http://usgcb.nist.gov/index.html

4.3 INTEGRATED MAINTENANCE INFORMATION SYSTEM (IMIS)

DATA

4.3.1 The Contractor shall provide a server and or data repository for the data collected by the Integrated Maintenance Information System (IMIS) software application. The Contractor shall make this data available to authorized Government personnel via a secure government internet accessible network.

4.3.2 All communication protocols must be IPv6 compliant.

4.3.3 The Contractor shall review the data collected by IMIS on a continual basis to provide debriefing statistics. The debriefing statistics (flight data) shall be released via the system referenced in paragraph 4.5.1.

4.3.4 The Contractor shall ensure the software used to collect and release the data is compatible with Government…