ATTACHMENT_12_Section_L_Revision_01.pdf

Revision 01 02 February 2015

PART IV

REPRESENTATIONS AND INSTRUCTIONS SECTION L

Instructions, Conditions, and Notices to Offerors or Respondents

NOTICE: This solicitation incorporated one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The full text of a clause may be accessed electronically at the following address(es): Regulations URLs: (Click on the appropriate regulation.)

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/far1toc.htm http://farsite.hill.af. mil/reghtml/regs/far2afmcfars/fardfars/dfars/dfarTOC.htm http://farsite.hill.af.mil/reghtml/re gs/far2afmcfars/af_afmc/affars/affar1toc.htm

NOTE: After selecting the appropriate regulation above, at the "Table of Contents" page conduct a search for the desired regulation reference, using your browser's FIND function.

(Applicable to provisions incorporated by reference)

L003 INFORMATION TO OFFERORS (ITO) and INSTRUCTIONS FOR

PROPOSAL PREPARATION

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/dfarTOC.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/dfarTOC.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/dfarTOC.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/affar1toc.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/affar1toc.htm

Table of Contents 1 Program Structure and Objectives

2 General Instructions

2.1 General Information

2.2 Proposal

2.3 Acceptance Period

2.4 Past Performance

3 General Information

3.1 Point of Contact

3.2 Debriefings

3.3 Discrepancies

3.4 Electronic Reference Documents

3.5 Communications

4 Organization, Number of Copies & Page Limits

4.1 Proposal Preparation Instructions

4.2 Page Limitations

4.3 Page Size and Format

4.4 Tables and Charts

4.5 Cost or Pricing Information

4.6 Classified Information

4.7 Cross-Referencing

4.8 Indexing

4.9 Glossary of Abbreviations and Acronyms

4.10 Table of Contents

4.11 Binding and Labeling

4.12 Electronic Offers

4.13 Distribution

5 Volume I - Technical Acceptability Factor

5.1 General

5.2 Format and Specific Content

5.3 Technical Acceptability Subfactors

6 Volume II - Cost/Price

6.1 General Information

6.2 Submission

Page ii of iii

6.3 Cost or Pricing Information

6.4 Required Pricing Information

7 Labor Rate Matrix Worksheets

8 Labor Rates subject to Collective Bargaining Agreements (CBA) and DOL Wage Determinations

9 Volume III - Past Performance

9.1 General

9.2 Recent and Relevant Contracts

10 Volume IV - Contract Documentation

10.1 Model Contract Representations and Certifications

10.2 Section A - Solicitation SF 1447

10.3 Section B - Supplies or Services and Costs/Prices

10.4 Reserved

10.5 Reserved

10.6 Section H - Special Contract Requirements

10.7 Section I – Contract Clauses

10.8 Section J – List of Documents, Exhibits and Other Attachments

10.9 Section K – Representations, Certifications, and other Statements of Offerors

10.10 Exceptions to Solicitation Requirements

11 Other Information Required

11.1 Authorized Offeror Personnel

11.2 Government Offices

11.3 Company or Division Address, Identifying Codes, and Applicable Designations ... 19

11.4 Attachments to the Model Contract

12 Record of Revisions

Section L Appendix 1 – Past Performance Information Preparation

Page iii of iii

1 Program Structure and Objectives The program structure and objectives are contained in the Statement of Objectives (SOO) and the Performance Work Statement (PWS) listed as Attachments 1 through 5 in Section J of the Request for Proposal.

2 General Instructions

2.1 General Information

This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the PWS, SOO(s), ATD and Avionics System Performance Specifications, Contract Data Requirements List (CDRL), and solicitation. Offerors are advised that submissions that DO NOT conform to the instructions provided herein may result in an unacceptable proposal evaluation and exclusion from further consideration.

Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

2.2 Proposal

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

2.3 Acceptance Period

The proposal acceptance period is specified in Section A (front page) of the solicitation. The Offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.4 Past Performance

For each contract identified, the offeror shall complete a Past Performance Questionnaire; (see Attachment L-5, in response to this solicitation). The source selection team will make a determination of acceptable past and current performance (defined in Section M) and IAW FAR 15.101-2 and FAR 15.305(a) (2).

3 General Information

3.1 Point of Contact

The Procuring Contracting Officer (PCO) and Contract Specialist are the sole points of contact for this acquisition. Offerors shall address any questions or concerns directly to the PCO. Written requests for clarification may be sent to the PCO or Contract Specialist as shown below:

AFLCMC/WLDK

ATTN: Casey Hodson Contract Specialist 6072 Fir Avenue, Bldg 1233 Hill AFB, UT 84056-5820 Casey.hodson@us.af.mil 801-777-8416

AFLCMC/WLDK

ATTN: Chad Galioto Procuring Contracting Officer 6072 Fir Avenue, Bldg 1233

Chad.Galioto@us.af.mil 801-586-0690

All questions and answers regarding this solicitation shall be sent through the prime offeror. This includes all questions and answers to and from sub-contractor or teaming partners.

3.2 Debriefings

The PCO will promptly notify an Offeror of any decision to exclude the Offeror from the competitive range, whereupon the Offeror may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or it may choose to wait until after the source selection decision to request a post-award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The PCO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

mailto:Casey.hodson@us.af.mil mailto:Chad.Galioto@us.af.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm

3.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale as well as the remedies the Offeror is asking the PCO to consider as related to the omission or error. The Offeror is reminded that the Government intends to award this effort based on the initial proposal, as received, without discussions.

3.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. The URL for this solicitation is:

https://www.fbo.gov/index?s=opportunity&mode=form&id=d4a4852d7f760f03b8d1f34c 06105cf1&tab=core&_cview=0

3.5 Communications

Exchanges of source selection information between Government and Offerors will be controlled by the Contracting Officer. Email may be used to transmit such information to and from Offerors only if the email is sent and received using encryption security protocol and includes “Source Selection Information – See FAR 2.101 & 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To insure the process is working correctly, send a test encrypted message first (without including any source selection information). If encrypted email can not be used source selection information shall be transmitted via mail to:

Chad Galioto 6072 Fir Ave, Bldg 1233 Hill AFB, UT 84056-5820 Phone: 801-586-0690 Email: Chad.Galioto@us.af.mil http://www.fedbizopps.gov/ https://www.fbo.gov/index?s=opportunity&mode=form&id=d4a4852d7f760f03b8d1f34c06105cf1&tab=core&_cview=0 https://www.fbo.gov/index?s=opportunity&mode=form&id=d4a4852d7f760f03b8d1f34c06105cf1&tab=core&_cview=0 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/02.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/03.htm mailto:Chad.Galioto@us.af.mil

4 Organization, Number of Copies & Page Limits

4.1 Proposal Preparation Instructions

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 4-1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 4-1. The volumes identified in the table shall be separately bound in three-ring, loose-leaf binders. The contents of each proposal volume are described in the ITO paragraph as noted in the table below. For the electronic copies requested below, every volume shall be on a separate CD-R (not CD-RW). Both paper and electronic copies shall be clearly identified.

Table 4-1 Proposal Organization

VOLUME ITO Paragraph VOLUME TITLE PRINTED

COPIES

ELECTRONIC

COPIES PAGE LIMIT

IA Section 5 Subfactor 2, 3 & 4

Technical Acceptability Volume IA - Block Upgrade Process & Software Applications Support, Program Management and Contractor Logistics Support (CLS) and Diminishing Manufacturing Sources and Material Shortages (DMSMS) Supportability and Sustainment

4 2 100

IB Section 5 Subfactor 1

MDP

Technical Acceptability Volume IB - T-38C Mission Display Processor Development and Integration

4 2 35

IC Section 5 Subfactor 1

HUD

Technical Acceptability Volume IC - T-38C Heads-Up Display Development and Integration

4 2 35

ID Section 5 Subfactor 1

ADS-B

Technical Acceptability Volume ID - T-38C Automatic Dependent Surveillance - Broadcast (Out) Development and Integration

4 2 35

II 6.4.1 Cost/Price

All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and Contract Documentation Volumes. Electronic copies shall be on separate CDs.

3 2 None

III Section 7 Past Performance 3 2 40

IV Section 8 Contract Documentation 3 2 None

4.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the Offeror as soon as practicable. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, and those noted in the proposed organization chart as unlimited. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

4.3 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages.

Page size shall be 8.5 x 11 inches, not including foldouts. Except for the reproduced sections of the solicitation document, the font shall be Arial and the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. Additionally, these page format restrictions shall apply to responses to ENs.

4.4 Tables and Charts

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size.

Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text incorporated within shall be no smaller than 10 point. Tables and chart pages will be counted per paragraph 4.2.

4.5 Cost or Pricing Information

All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and Contract Documentation Volumes. Work hour estimates and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale.

4.6 Classified Information

Classified information SHALL NOT be provided in the offeror’s response to this solicitation.

4.7 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The Offeror shall complete and return with their proposal the cross reference matrix, (Attachment L-1 of this ITO), indicating the proposal reference information as it relates to the ITO, PWS, CLIN numbers, and CDRL references found therein.

4.8 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

4.9 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

4.10 Table of Contents

Include a table of contents with each volume.

4.11 Binding and Labeling

Each volume of the proposal shall be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

4.12 Electronic Offers

The content and page size of electronic copies must be identical to the hard copies.

For electronic copies, indicate on each CD the volume number and title. Use separate files for each volume to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The Offeror shall submit volumes in electronic format, using read only CDs (i.e. CD-R). In no case, shall the Offeror use re-writable CDs (i.e. CD-RW). Each volume shall be in a different directory on a CD. If files are compressed, the necessary decompression program http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/03.htm must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office Power Point 2007, or in a word searchable PDF format. However, the Cost/Price volume tables and charts shall be in MS Office Excel 2007 format. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation.

4.13 Distribution

Offerors are cautioned that Hill AFB, UT has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance.

SOME DELAY SHOULD BE ANTICIPATED WHEN HAND-CARRYING PROPOSALS.

Offerors shall allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Offerors shall contact the PCO listed in paragraph

3.5 to facilitate receipt of visitor pass. Proposals shall be submitted IAW with the time and date listed on the front page of the solicitation. Late proposals will be processed in accordance with FAR 52.215-1 “Instructions to Offerors - Competitive Acquisition.”

The original proposal shall be identified. Proposals shall be addressed to the Contracting Officer and mailed or hand-carried to:

Chad Galioto

5 Volume I - Technical Acceptability Factor

5.1 General

The Technical Volume shall be specific and complete. Legibility, clarity, and coherence are very important. Offeror responses will be evaluated against the technical sub-factors defined in Section M, Evaluation Factors for Award. Using the instructions below, provide as specifically as possible the actual methodology that would be used to accomplish the technical sub-factors. All requirements specified in the solicitation are mandatory. By submission of a proposal, you are representing that your firm will perform all the requirements specified in the solicitation. It is therefore not necessary or desirable to state such in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

5.2 Format and Specific Content

The volume shall represent the Offeror’s complete methodology that will be used to meet all of the requirements of the program. The volume shall describe how the requirements Performance Work Statement or Statement of Objectives will be accomplished.

A Performance Work Statement (PWS) and SOOs are provided as an attachment to the RFP. The PWS and SOOs represent the Government's requirements for the AvCI program. The proposed technical volume shall consist of statements identifying discrete actions to be taken by the contractor to meet the requirements of the PWS.

The Offeror shall use the SOOs, PWS, CLINs listed in Section B, and all other requirements of this solicitation to propose a technical approach, which explains how the offeror proposes to successfully execute the requirements of this program. If a CDRL is required, the tasking statement shall reference the CDRL items, which will be delivered by that task if applicable. The requirements listed below are the known Government data requirements. All data requirements shall be traceable to specific tasks defined in the PWS. Each specific data requirement shall be active and selected from http://www.assistdocs.com or http://quicksearch.dla.mil/ and specified on DD Form 1423. The DIDs listed in Section J attachment 1 shall be used.

5.2.1 Volume Organization

The Technical Volume shall be organized to follow the outline of the subfactors below.

• Volume IA shall address Technical Subfactors 2 through 4

• Volume IB shall address Technical Subfactor 1 as it relates to the Mission Display Processor (MDP) system.

• Volume IC shall address Technical Subfactor 1 as it relates to the Heads-Up Display (HUD) system.

• Volume ID shall address Technical Subfactor 1 as it relates to the Automatic Dependent Surveillance – Broadcast (ADS-B) Out system.

http://www.assistdocs.com/ http://quicksearch.dla.mil/

5.3 Technical Acceptability Subfactors

5.3.1 Subfactor 1: T-38C Component Replacement, Development & Integration –

Mission Display Processor (MDP), Heads-Up Display (HUD) & Automatic Dependent Surveillance – Broadcast (ADS-B) Out

Reference: The following CLINs and Statement of Objectives

• CLINs 1001, 1002, 1003

• T-38C Avionics Component Integration Statement of Objectives, Mission Display Processor Replacement & Integration (Attachment 2 of this solicitation).

• T-38C Avionics Component Integration Statement of Objectives, Heads-Up Display System Replacement & Integration (Attachment 3 of this solicitation).

• T-38C Avionics Component Integration Statement of Objectives, Automatic Dependent Surveillance – Broadcast Development & Integration (Attachment 4 of this solicitation).

The Offeror shall submit separate technical proposals for the MDP, HUD and ADS-B requirement (Volume IB, IC & ID). Configuration control shall be demonstrated to ensure system functionality during the proposed integration phase.

The T-38C avionics system is incurring significant obsolescence issues that must be resolved to ensure system supportability though the end of 2029, the currently projected end of the aircraft lifecycle. The technical proposals shall demonstrate the Offeror’s ability to provide and integrate replacement, overhauled or refurbished Line Replaceable Units (LRUs) to mitigate the MDP and HUD system Diminishing Manufacturing Sources and Material Shortages (DMSMS) issues and provide a fully-integrated ADS-B (Out) solution for the T-38C avionics system. This subfactor will be used to evaluate the Offeror’s ability to complete the Class I and Class II modifications to the T-38C Avionics System. The proposal shall:

1. Provide complete LRU identification information for all proposed LRUs, to include the production cycle (first date of production and predicted last date if still in production or last date produced), the Original Equipment Manufacturer (OEM) predicted lifecycle (how long the OEM plans to provide engineering and repair support), and identify market size and all Department of Defense platforms that currently use the proposed LRUs. The LRUs shall be supportable through 2029 based on current market information.

2. Provide the Mean Time Between Failure (MTBF) information for all proposed LRUs and, using MIL-HDBK-217F as a guide, provide information on how the MTBF specification was derived.

3. Provide a proposed replacement, overhaul or refurbishment solution addressing the entire modification cycle, to include:

A. An Integrated Master Schedule (IMS) that includes design, manufacturing, software development (where applicable), integration and delivery schedule.

The IMS shall be realistic in approach and executable

B. Provide functional and physical architecture diagrams that contain the component or LRU vendor’s technical design proposal and validates the design and technical competency of the manufacturer

C. Proposed draft envelope drawings meeting ASME standards defined in MIL-

STD-31000A

D. Provide a high-level system integration block diagrams that validates the understanding of the system architecture and system integration requirements.

Drawings shall identify:

1. Identify component interconnectivity

2. Communication bus requirements

3. System high-level signal flow

E. Identify and explain the processes, procedures or company “Best Practices” that ensure compliance and or demonstrate compliance with AS 9100C Quality Management Systems, AS 9110 Quality Maintenance Systems.

5.3.2 Subfactor 2: Block Upgrade Process & Software Applications Support Reference CLS PWS Section 4: Software Applications Support, Section 7: Block Upgrades, and paragraph 5.7.

The Offeror shall provide details as to their ability to provide support for the existing T- 38C software and to design and implement software block upgrades for the T-38C avionics system. Refer to the document CMMI for Development, Version 1.3 as a guide. The proposal shall:

1. Provide an explanation of the software development processes and identify the vendors that will participate in the development or re-host of the T-38C Operational Flight Plan (OFP).

A. Identify and explain company-defined standards, procedures, tools and methods that will be used to provide sustainable and repeatable software development and support for the T-38C software suite. The information shall focus on software configuration management processes.

B. Provide an approach to the requirements definition process and deficiency reporting. The information shall focus on software requirements development and requirements management processes.

C. Identify and explain company-defined quality methods and standards. The information shall focus on software technical solution, verification and validation processes.

http://resources.sei.cmu.edu/library/asset-view.cfm?assetid=9661

D. If applicable or available, provide Industry-Level certifications.

2. Provide an explanation of the software development processes and identify the vendors that will participate in the development and sustainment of the T-38C Air Crew Training Device (ATD) software.

A. Identify and explain company-defined standards, procedures, tools and methods that will be used to provide sustainable and repeatable software development and support for the T-38C software suite. The information shall focus on software configuration management processes.

B. Provide an approach to the requirements definition process and deficiency reporting. The information shall focus on software requirements development and requirements management processes.

C. Identify and explain company-defined quality methods and standards. The information shall focus on software technical solution, verification and validation processes.

D. If applicable or available, provide Industry-Level certifications.

5.3.3 Subfactor 3: Program Management and Contractor Logistics Support (CLS)

Reference PWS Section 3, Program Requirements and Section 5, Systems Engineering The Offeror shall submit a realistic, reasonable, and complete approach to managing CLS operations for the T-38C Avionics System. The plan shall follow the requirements of the PWS and provide details on how the requirements will be managed to attain the program metrics. The proposal shall:

1. Explain methods that would be used to achieve program metrics.

2. Identify and explain supply chain management processes and tools that would be used to support PWS requirements.

3. Explain overall program risk identification and mitigation processes with a focus on modification management and software development.

4. Explain methods that would be used to implement, verify and maintain a viable and responsive Quality Assurance Program.

5. IAW FAR 45.202 provide a Property Management Plan outlining the voluntary consensus standard or industry leading practices and standards to be used in the management of Government property, or existing property management plans, methods, practices, or procedures for accounting for property.

6. Provide a transition plan IAW CLS PWS paragraph 9.1.1. The transition plan shall include the approach (processes or methodologies) and capabilities, detailing how the program team (including subcontractors) will meet or exceed the CLS transition requirements listed below. The Offeror shall provide evidence that demonstrates the use of the approach (processes or methodologies) and capabilities on efforts of similar magnitude and complexity and how it applies to CLS PWS requirements.

A. Schedule

B. GFP

C. Data Rights D. Sustainment Tasks E. Facilities F. Risk Identification and Mitigation

7. Provide a Small Business Participation Plan

5.3.4 Subfactor 4: Diminishing Manufacturing Sources and Material Shortages

(DMSMS) Supportability and Sustainment Reference PWS paragraph 5.10, Diminishing Manufacturing Sources and Material Shortages (DMSMS) Program Management The Offeror shall provide details of their process that demonstrates the Offeror’s understanding of the work required to successfully accomplish the PWS DMSMS tasks and a description of capability to meet the required performance metrics. The proposal shall:

1. Define in detail the proposed management approach and proactive measures that would be taken to mitigate DMSMS issues to maintain system supportability and metrics. Include an explanation of DMSMS program management principals. The explanation shall address the following:

A. Means and approach for providing the Government with information regarding obsolescence and DMSMS issues B. Parts list screening & Parts list monitoring C. Receiving, processing and disseminating Government-Industry Data Exchange

Program (GIDEP) DMSMS Notices D. Receiving, processing and disseminating Defense Logistics Agency (DLA)

DMSMS Alerts E. Communication with and availability of information to the Government F. Means and approach for establishing obsolescence and DMSMS solutions

6 Volume II - Cost/Price

6.1 General Information

The primary purpose of the Offeror’s cost/price proposal is to provide the Air Force Life Cycle Management Center (AFLCMC) Contract Team Evaluators with a basis to review the proposed unit prices for balance, reasonableness, and realism (on selected portions, see section M) as defined in section M of this RFP.

6.2 Submission

Offerors shall submit the price proposal in Microsoft Word and Microsoft Excel worksheets, as appropriate. Word documents and Excel spreadsheets must be editable and not password protected. Each CD-R shall be clearly labeled. The paper and electronic copies shall be clearly identified. Scanned documents in PDF files are not acceptable for the Cost/Price Proposal Volume.

6.3 Cost or Pricing Information

This requirement is anticipated to have adequate price competition in accordance with FAR 15.403-1(c)(1); Offerors would therefore be exempt from submitting certified cost or pricing data. However, if after receipt of proposals, the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1(b) apply, the Offeror(s) will be required to submit certified cost or certified pricing data or both for the Offeror’s proposed prices.

6.4 Required Pricing Information

The Offeror shall price all CLINs and Sub-CLINs for the basic and each option year of the RFP with the exception of Not Separately Priced CLINs and those CLINs which include the statement, “This CLIN shall not be proposed as part of the Offeror’s basic contract proposal.” The Offeror shall complete Section J (Attachment 6), Labor Rate Matrix.

The Contractor shall propose the following:

1. Option CLINs X001, X002, X003 & X004, shall be proposed for the first two years of the contract; however, the government will only exercise the option once at the price proposed in the given year. The offeror shall propose to all Sub CLINs in Section B of the contract; however, it is only necessary to propose at the CLIN level for purposes of the TEP Matrix.

2. CLIN X010, Government Damaged Parts: The Offeror shall propose a fee percentage based on the $1,000,000.00 “Not to Exceed” price for all years after the transition base period. Reference CLS PWS paragraph 3.16.1.

http://www.acquisition.gov/Far/current/html/Subpart%2015_4.html http://www.acquisition.gov/Far/current/html/Subpart%2015_4.html

3. FFP CLINs (X005, X006, X007, X009, X011, X012, & X013) will be evaluated at the proposed fixed prices for all years after the transition base period. FFP CLIN X023 shall be proposed only for the Base Year Transition period. FFP X024 will be proposed for Year 5 and Year 10.

4. FFP CLINs (X014, X016, X017, X020) will be evaluated per the offeror’s proposed rates plus profit in Section J (Attachment 6), Labor Rate Matrix multiplied by government generated notional hours and labor mix for all years of the contract.

Neither the hours nor the labor mix will be disclosed to the offerors at any time.

5. CPFF CLINs (X015, X021, X025) shall be evaluated per the government evaluated rates plus proposed fee in Section J (Attachment 6), Labor Rate Matrix multiplied by government generated notional hours and labor mix for all years of the contract.

Neither the hours nor the labor mix will be disclosed to the offerors at any time.

6. CR CLINs (X008, X018, X019, X022) will not be evaluated as part of the TEP and will be normalized at $0 for the purposes of this TEP. These CLINs will be exercised at the government’s direction and the Government will verify that all associated costs are reasonable and billed in accordance with FAR 31, Contract Cost Principles and Procedures at the time they are incurred.

7. NSP CLIN (X026) will not be directly evaluated as part of this TEP as costs for this CLIN are assumed to be included in the other CLINs.

6.4.1 The Cost/Price Proposal Volume shall include:

1. A summary description of pricing methodology as it pertains to this acquisition.

2. Identified deviations, if any, from standard estimating procedures for this acquisition.

3. Indication of Government approval of accounting, estimating and purchasing systems; provide evidence of such approval and whether any current Forward Pricing Rates Agreements with the government or Collective Bargaining Agreements were used as the basis for proposing the pricing for this effort. Also include evidence of government approval of accounting systems for all subcontractors who are anticipated to be awarded cost-type subcontracts.

4. Summarization of all significant pricing assumptions, scope limitations and qualifications.

5. The offeror shall submit a professional employee compensation plan meeting the requirements of FAR 52.222-46, Evaluation of Compensation for Professional Employees. The offeror shall detail the base labor rate, fringe, all other burdens contained in labor rates to facilitate comparisons in accordance with FAR 52.222- 46.

6. The offeror shall complete a Labor Categories Mapping Worksheet (Section J Attachment 6C), detailing how the contractor’s labor categories correspond to the Government defined labor categories in the Labor Rate Matrix Worksheet (Section J Attachment 6A).

http://www.acquisition.gov/far/html/52_222.html http://www.acquisition.gov/far/html/52_222.html

7. A completed Total Evaluated Price (TEP) Worksheet (Section J Attachment 6B).

The offeror shall ensure that prices proposed in the TEP worksheet are identical to those proposed in section B of the model contract.

8. A Labor Rate Matrix Worksheet (detailed below).

7 Labor Rate Matrix Worksheets Using Section J, (Attachment 6A) Labor Rate Worksheet and in accordance with the instructions of the worksheet, all terms and conditions listed on the worksheet will be in force after award. Each fully-loaded labor rate is a single composite rate for a labor category and will be considered contractually-binding and utilized for negotiations for both the prime and all tiers of the prime’s subcontractors.

In the aforementioned attachment, if a specific labor rate category is subject to adjustment under the Service Contract Act (SCA), along with a fully-loaded labor rate, the Offeror is also required to provide the base direct labor rate that is included in the applicable fully- loaded labor rate. For SCA adjustable labor categories, the proposed base direct labor rate for each SCA labor category shall be the same for the basic period and all option years of the contract. Also, each base direct labor rate shall be the base direct labor rate included in the calculation of the corresponding proposed fully-loaded labor rate. Though the proposed fully-loaded rates may differ by contract year as a result of projected variations for other cost elements that are included in the fully-loaded rates, the base direct labor rate for each labor category shall be the same for all contract years. Providing base direct labor rates will facilitate Service Contract Act (SCA) adjustments to the fully- loaded rates after the base year. The adjustment to each fully-loaded rate after the base year will be the difference between the original base labor rate and the SCA base labor rate for the applicable period.

8 Labor Rates subject to Collective Bargaining Agreements (CBA) and DOL Wage Determinations Labor categories which fall under the CBA shall be in accordance with FAR 22.1002-3 Wage Determination Based on Collective Bargaining Agreements. For CBA and Wage Determination wages, all contract base labor rates shall be proposed using the most current revisions for the basic contract year. Offerors shall propose straight-lined base labor rates for all years. In other words, Offerors shall use basic year CBA labor rates for all years of the contract, even if there are negotiated CBA rates for contract years 2 and beyond. This process will alleviate the burden of the Offeror having to accurately project escalation for the out-years of the contract in the TEP.

Proposals shall include the wage determination, revision number and revision date of the published CBA or WD agreement or determination used to facilitate future wage determination adjustments.

Offerors are requested to provide both the base labor rate and the fully-loaded rate (inclusive of base labor, all other applicable direct and indirect costs, and profit) for all labor categories and contract years. This is to facilitate adjustments under the appropriate DOL wage determinations. When DOL-generated base labor rates are eventually available and rates are then calculated for the contract out-years, the http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/22.htm adjustments made to the fixed fully-loaded rates will only be the difference between the base labor rate originally established in the contract, and the CBA and/or DOL Wage Determination base labor rate. Adjustments will be made only at the direct cost line, no increases or adjustments will be made for indirect expenses and profit.

Offerors are not required to provide base direct labor rates for all labor categories that are not subject to adjustment under the SCA, a Collective Bargaining Agreement (CBA) or DOL Wage Determinations. The fully-loaded rates shall be inclusive of all projected escalation, as these fully-loaded labor rates will be contractually binding for their applicable contract period and not subject to any price adjustments.

Offerors shall not password protect the worksheets and shall not disable formulas or metafile or convert the files to pictures. All dollar amounts provided in the Fixed Price Labor Hours Rate Worksheet shall be rounded to the nearest penny.

Section M of this solicitation details how these labor hour rates are evaluated and how they specifically contribute to the Total Evaluated Price (TEP).

9 Volume III - Past Performance

9.1 General

Each offeror shall submit a past performance volume containing contracts of recent and relevant experience as explained in this document. Past performance information shall be in accordance with the format contained in Attachment 1. This information is required on the offeror and all subcontractors, teaming partners, or joint venture partners who are proposed to perform 20 percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance. Past performance will be assigned a rating of acceptable or unacceptable.

Subcontractor Consent Form: Along with the information required in the above paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information.

Commercial Client Authorization Letter: For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance. Client authorization letters shall be included in the page count for Past Performance.

9.2 Recent and Relevant Contracts

Offerors shall submit past performance information on three recent or ongoing contracts that you consider most relevant in demonstrating the ability to perform the efforts detailed in the AvCI CLS PWS and component replacement SOO(s). Include rationale supporting the assertion of relevance. Three recent contracts will, also, be required for all subcontractors, teaming partners, or joint ventures performing 20 percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance.

For the same three contracts, the Offeror shall provide Section L, Attachment 5, Past/Present Performance Questionnaire (PPQ), to the customer or agency to complete. Completed PPQs shall only be returned the Government points of contact identified in the PPQ. The Offeror should not receive or include PPQs in their Volume III submittal. The customer or agency completing the PPQ shall send it to the points of contact identified in the beginning of the document. See paragraphs 4.1 and 4.2 in the Past Performance Evaluation Factor described in Section M for a description of the characteristics or aspects the Government will consider in determining recency and relevancy.

10 Volume IV - Contract Documentation

10.1 Model Contract Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal shall include a signed copy of the model contract, and Sections A through K.

10.2 Section A - Solicitation SF 1447

Completion of block 27 to include signature and date constitutes an offer, which the Government may accept.

10.3 Section B - Supplies or Services and Costs/Prices

Complete pricing information in Section B of the model contract.

10.4 Reserved

10.5 Reserved

10.6 Section H - Special Contract Requirements

10.6.1 H133 SMALL BUSINESS SUBCONTRACTING REQUIREMENTS (SEPT 2014)

Special Contract Requirement (SCR) H-133 sets forth requirements for Enhanced Small Business Subcontracting and Participation. This SCR has required fill-ins which must be completed by each Offeror and returned in Volume IV of the proposal.

The SCR sets forth the following SB Participation requirements:

1. A minimum 3% overall small business subcontracting requirement based on total contract value. Offerors must demonstrate ability to meet 3% or more expressed in terms of percentage of total contract value. Offerors shall include proposed, substantiated percentages/totals in the appropriate fill-ins for this SCR. Offeror fill-in information for SCR H-133 will become contractually binding in the event of an award.

2. Offers not meeting the minimum 3% requirement expressed in percent of total contract value will not be considered for award.

3. DoD Implementation of Electronic Subcontracting Reporting System (eSRS) requires that Clause 52.219-9 (Jul 2013 and DoD Deviation Aug 2013) is inserted in all solicitations and contracts that require subcontracting plans. The Air Force requires contractors to use eSRS to input subcontracting reports. The SF 294/295 will no longer be used to report subcontracting activities to the ACO or contract administrator. Training publication and webinars on eSRS use well as eSRS registration is located at the following link: http://www.esrs.gov/

4. SB Participation and Subcontracting Plan requirements shall be subject to CPARS.

Failure to meet small business participation and subcontracting requirements may result in a red CPARS rating and have a negative impact on past performance ratings and the award recipient’s ability to secure future awards, inclusive of government determinations to exercise options. Conversely, exceeding SB participation and subcontracting plan requirements may result in a blue CPARS and have a positive impact on past performance ratings and the award recipient’s ability to secure future awards, inclusive of government determinations to exercise options.

10.6.2 H040 ASSOCIATE CONTRACTOR AGREEMENTS (SEP 2014)

Complete the Associate Contractor Agreement(s) (ACA) instructions within 30 days after contract award.

10.7 Section I – Contract Clauses

10.8 Section J – List of Documents, Exhibits and Other Attachments Information required from Offerors in paragraph 11.4 will be attached to the Model Contract.

10.9 Section K – Representations, Certifications, and other Statements of Offerors Complete representations, certifications, acknowledgments and statements.

10.10 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Each exception shall be specifically related to a specific paragraph or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. However, failure to meet a requirement may result in an offer being ineligible for award. This information shall be provided in the format and content of Table 10-1.

http://www.esrs.gov/

Table 10-1 Solicitation Exceptions Solicitation Document Page & Paragraph Requirement or Portion Rationale

Contract Schedule, Section J Attachment

XX

Applicable page and paragraph numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can-not be met

11 Other Information Required

11.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company or division point of contact regarding decisions made with respect to the proposal and who can contractually obligate the company. Also identify those individuals authorized to negotiate with the Government.

11.2 Government Offices

Provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office.

Also, provide the name and telephone and fax number for the Administrative Contracting Officer (APCO).

11.3 Company or Division Address, Identifying Codes, and Applicable Designations Provide company or division's street address, county and facility code; CAGE code;

DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

11.4 Attachments to the Model Contract

The Offeror shall provide the following as attachments to the model contract:

11.4.1 Participation of Small Disadvantaged Businesses (SDB)

Pursuant to the requirements of FAR 52.219-24, each Offeror must provide, with its offer, targets, expressed as dollars and percentages of total contract value, for SDB participation in any of the North American Industry Classification System (NAICS) Industry Subsectors as determined by the Department of Commerce.

NAICS codes and titles are posted at: https://www.census.gov/eos/www/naics/ The targets may provide for participation by a prime contractor, joint venture partner, teaming arrangement member, or subcontractor; however, the targets for subcontractors must be listed separately.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm https://www.census.gov/eos/www/naics/

11.4.2 Small Business Subcontract Plan and Small Business Participation Requirements

If the Offeror is other than a small business, the Offeror shall submit a Small Business Subcontracting Plan in accordance with Federal Acquisition Regulation (FAR) 19.7, 52.219-9 and Defense Federal Acquisition Regulation (DFAR) Supplement 252.219-7003. The Subcontracting Plan does not count in the total page count. The Contracting Officer (PCO) must approve the plan before contract award. The small disadvantaged business (SDB) goal is 5%. The woman owned small business (WOSB) goal is 5%. The service disabled Veteran Owned small business (SDVOSB) goal is 3%. The HUBZONE goal is 3%.