ATTACHMENT_5_VHF_SOO.pdf

Attachment 5

FA821115R0001

T-38C Avionics Component Integration (AvCI)

STATEMENT OF OBJECTIVES (SOO)

VHF Communication and Navigation Radio System

T-38 Systems Program Office (SPO)

AFLCMC/WLDMA

Hill AFB UT 84056

Date 13 January 2015

Table of Contents

1 Overview

Purpose............................................................................................................................. 1 1.1

Background ....................................................................................................................... 1 1.2

2 Objectives

Development Concept ..................................................................................................... 1 2.1

Notional Development Schedule ..................................................................................... 2 2.2

Key Performance Parameters .......................................................................................... 2 2.3

3 Scope of Work (CLIN X004 AE)

Administration .................................................................................................................. 3 3.1

Program Management ..................................................................................................... 4 3.2

Data Rights ....................................................................................................................... 4 3.3

Quality Assurance ............................................................................................................. 5 3.4

Corrosion Prevention and Management ......................................................................... 5 3.5

Configuration Management ............................................................................................. 6 3.6

Risk Management ............................................................................................................. 6 3.7

Software Management .................................................................................................... 7 3.8

Radio Frequency Spectrum Management ....................................................................... 7 3.9

COMMERCIAL SMALL BUSINESS INVOLVEMENT .......................................................... 7 3.10

4 VHF Communication and Navigation Radio System Proposal (CLIN X004 AA)

ECP Content ...................................................................................................................... 8 4.1

5 Test and Test Support Activities (CLIN X004 AA)

System Test and Integration ............................................................................................ 9 5.1

Developmental Test (DT and Force Development Evaluation (FDE)) ............................ 10 5.2

6 Certifications and Approvals (CLIN X004 AA)

Authority to Test and Authority to Operate .................................................................. 10 6.1

Platform Information Assurance .................................................................................... 11 6.2

Airworthiness ................................................................................................................. 11 6.3

CNS-ATM ........................................................................................................................ 11 6.4

7 Formalize Change after Successful Test (CLIN X004 AA)

Page ii of iv

Finalize configuration and Release Documents ............................................................. 12 7.1

8 Hardware and Production and Delivery

A-Kits - Aircraft Modification Kit (CLIN X004 AB) ........................................................... 12 8.1

B-Kits – System LRUs (CLIN X004 AC) ............................................................................. 12 8.2

Production Schedule ...................................................................................................... 12 8.3

Packaging ........................................................................................................................ 12 8.4

Contract Field Team (CLIN X004 AD) .............................................................................. 13 8.5

9 Diminishing Manufacturing and Material Shortages (DMSMS) (CLIN X004 AE)

DMSMS Management .................................................................................................... 14 9.1

DMSMS Reporting .......................................................................................................... 14 9.2

DMSMS Mitigation ......................................................................................................... 14 9.3

10 Government Furnished Equipment (CLIN X004 AE)

Systems Integration Lab (SIL) ..................................................................................... 15 10.1

11 Associate Contractor Agreement

12 Conditions and Assumptions

13 Reference Documents

T-38C Performance Requirements ............................................................................. 16 13.1

Department of Defense Instructions & Directives ..................................................... 16 13.2

Air Force Instructions & Directives ............................................................................. 16 13.3

Air Force Manuals & Pamphlets ................................................................................. 16 13.4

Military Standards and Specifications ........................................................................ 16 13.5

Military Handbooks .................................................................................................... 16 13.6

Civilian Aviation Directives ......................................................................................... 17 13.7

14 Deliverables:

15 Technical Data Package (TDP)

Page iii of iv

Table of Tables Table 2-1 – VHF System Components Table 2-2 Notional Development schedule Table 2-3 – Envelope Drawings Table 2-4 – ICDs Table 2-5 – F3I Specifications Table 6-1 Minimum Documents Required for ATT/ATO Table 8-1 T-38C Aircraft locations

Page iv of iv

Overview 1 Purpose 1.1 This SOO provides the basis for a priced proposal to integrate a replacement VHF Communication and VHF Navigation Radio into the T-38C aircraft and avionics system. The requirement is to provide a developed and fully integrated solution to include all drawings, technical data and Time Compliance Technical Order (TCTO) information outlining installation requirements.

Background 1.2 The current radios were designed in the 1980s; as such they are becoming difficult and costly to support. They were integrated with the T-38C Avionics Upgrade Program and currently in use on 456 aircraft. Diminishing Manufacturing and Material Shortage (DMSMS) reporting indicates that the radios will be difficult to support beyond CY2017.

Refer to Technical Order 1T-38C-2-10 for a current system overview.

Objectives 2 Development Concept 2.1 The concept of development (replacement, overhaul or refurbishment) shall be Form-Fit- Function Interface (F3I) to the greatest extent possible. To minimize impact to the T-38C mission, the Government requires, to the extent possible, an F3I replacement for all components developed. Although F3I is the primary objective, it is understood that some variance may be required.

The primary focus should be to negate any impact to cockpit configuration and minimize any impact to avionics system operation and aircrew workload. Variances to the F3I specifications are allowed; a few examples include: component envelope, system power, weight and balance, and mounting variances. The solutions need to be shown to be technically feasible and adhere to standard engineering practices. Additional items of consideration are LRU installation, maintenance, operation, environment, and durability and reliability proven through test and analysis.

Installation of components into the aircraft will be the responsibility of the Government.

The Government desires that the modification is accomplished at the field level via Time Compliance Technical Order (TCTO) to reduce aircraft downtime and programmed maintenance impact. Field Level TCTOs are limited to approximately 25 man-hours.

Proposals shall provide an estimate of the time required for equipment retrofit. If the estimate exceeds 25 man-hours, the contractor shall provide a recommended retrofit solution. The current components that comprise the “VHF Communication and VHF Navigation Systems” are listed below in table 2-1.

Table 2-1 – VHF System Components

Part Number Description Supplier CAGE Unit(s) Per Assembly

066-01101-0000 VHF Navigation Receiver

(VC-411B)

Chelton Avionics, Inc. 1B7G3 1

071-1377-02 Navigation Control Unit

(CD-413B)

Chelton Avionics, Inc. 1B7G3 1

064-1047-01 VHF Communication Transceiver (VC-401B)

Chelton Avionics, Inc. 1B7G3 1

Notional Development Schedule 2.2 The period of performance (PoP) shall not exceed 54 months from receipt of order. Table 2-2 depicts a notional schedule. The contractor shall use the PoP for development of the Integrated Master Schedule (IMS) and Material Fielding and Basing Plan for this effort. It is understood by the Government that there will be deviations from what is depicted in table 2-2 based on the Offeror’s proposed solution.

Table 2-2 Notional Development schedule

Key Performance Parameters 2.3 The VHF replacement components shall meet or exceed the current system specifications.

Refer to the following documents.

T-38C System Performance Specification, Revision H, dated 14 February 2011. 2.3.1

Envelope drawings are identified below in Table 2-3. 2.3.2

Table 2-3 – Envelope Drawings

Item Drawing Type Drawing Number VHF Navigation (VOR/ILS) Transceiver Envelope 71J267006 VHF Communication Transceiver Envelope 71J267005 (2 of 4)

Replacement parts should interface the same as current parts as per the current 2.3.3

Interface Control Documents (ICDs) listed in Table 2-4.

Table 2-4 – ICDs

Item Document Designation Version Interface Control Document ARINC 429 960309 ARINC 429 J

The new items must meet the functions specified by the Form, Fit, Function, and 2.3.4 Interface requirements specifications listed below in Table 2-5.

Table 2-5 – F3I Specifications

Item Document Designation Version VHF Navigation (VOR/ILS Receiver) 71_267006 B VHF Comm Radio 71_267005 A

Scope of Work (CLIN X004 AE) 3 Administration 3.1 The Contractor shall perform administrative functions, to include scheduling meetings, 3.1.1 arranging facilities, providing status reports, documenting official decisions and actions assigned, and maintaining charter documents, records, and databases referenced within this document.

The Contractor shall appoint a primary Point of Contact (POC) for this contract. This 3.1.2 individual shall be the primary representative and have the Contractor’s full authority to act on matters pertaining to the performance of the services under this contract.

To meet the requirements of this contract the contractor shall be required to develop 3.1.3 and deliver information to the Government in accordance with the Contract Data Requirements List (CDRL). Where possible the contractor shall submit one CDRL to encompass the program requirements. (e.g. Configuration Management Plan should include the HUD, MDP, ADS-B, VHF Nav/Comm development and integration and overall T-38C avionics system management)

The Government will use an alpha prefix of “A” for CDRLs if the delivery order is contracted in the base year of the contract. The alpha prefix “B” will be used for the CDRLs if the delivery order is contracted in year two of the contract.

All documents sited in this SOO may be available on ASSIST or other Government 3.1.4 document repository sites. (https://assist.dla.mil/online/start/index.cfm) (http://www.e-publishing.af.mil/) (http://www.e-publishing.af.mil/otherpublishingsites.asp)

The contractor shall report ALL contractor labor hours (including subcontractor labor 3.1.5 hours) required for performance of services provided under this contract for the Department of the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

https://assist.dla.mil/online/start/index.cfm http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/otherpublishingsites.asp http://www.e-publishing.af.mil/otherpublishingsites.asp http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

• Reporting Period: Contractors are required to input data by 31 October of each year.

• User Manuals: User manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

Program Management 3.2 The Contractor shall develop and deliver an Engineering Change Proposal (ECP) (CDRL 3.2.1

A014)

The Contractor shall develop and maintain an Integrated Master Schedule (IMS). (CDRL 3.2.2 A001)

Kickoff Meeting: The Contractor shall host a kickoff meeting within 30 working days 3.2.3 after receipt of order (ARO) and provide meeting minutes within five working days of meeting (CDRL A017)

The Contractor shall host Technical Interchange Meetings (TIM). TIMs will be conducted, 3.2.4 at an expected frequency of two per year. Levels of participation will be based on the subject matter. Meeting minutes shall be provided within five working days of the conclusion of the meeting. (CDRL A017)

The Contractor shall host Program Management Reviews (PMR). PMRs shall be utilized 3.2.5 to brief program status to Government Systems Program Office personnel. The Government will coordinate/notify the Contractor of the meeting schedule. There will be a maximum of two meetings per year. The PMR location will alternate between the Contractor’s facility and a government facility. Meeting minutes shall be provided by the Contractor within 5 working days of the conclusion of the meeting. (CDRL A003)

Data Rights 3.3 The Government requires Unlimited or Government Purpose Rights for all developed 3.3.1 items, components, processes, computer software, and technical data used in the execution of this contract.

Software procured by the Contractor shall have the licensing agreement(s) assigned or 3.3.2 transferred to the Government, giving the Government the same direct rights against suppliers that the Contractor would have.

http://www.ecmra.mil/

The Contractor shall obtain prior written approval from the Procuring Contracting 3.3.3

Officer (PCO) prior to committing to the use of any private and mixed funds developed items, components, processes, computer software, and technical data which it:

A. Intends to deliver with Limited Rights B. Intends to deliver with Government Purpose License Rights C. Intends to deliver with Restricted Rights D. May have less than Unlimited Rights E. Will use in the performance of this Contract F. Cannot meet the requirements outlined in paragraph 3.3.1 through 3.3.2

Quality Assurance 3.4 The Contractor shall implement and maintain a Quality Assurance (QA) program in 3.4.1 accordance with AS9100 and AS9110 standards as applicable. As part of this QA program the Contractor shall maintain a responsive surveillance system that continually monitors, documents, and corrects deficiencies in processes and procedures. When requested, the Contractor shall allow the Government access to their QA program documents and processes.

The Contractor shall submit a Quality Control Plan. (CDRL A025) 3.4.2

The Contractor Quality Organization shall provide support of requirement peer reviews, 3.4.3 monitoring of activities to ensure processes are being followed, review of products generated (e.g., System Change Description) and support of meetings (staff, program status, Technical Interchange, etc.) to ensure compliance with established Contractor quality standards.

Contracting Officer Representative (COR): The Program Office COR(s) will review and 3.4.4 approve Contractor submitted metrics and deliverables for purposes of billing and acceptance. Program Office CORs must receive and concur with Contractor-submitted metrics prior to DCMA acceptance of invoices in Wide Area Work Flow (WAWF).

The Contractor will be notified by letter upon contract award of the Primary and 3.4.5 Alternate CORs assigned to this contract.

Corrosion Prevention and Management 3.5 Using MIL-STD-1568C (Dated 12 August 2014) as a guide, develop a Corrosion 3.5.1

Prevention and Control Management Plan. (CDRL A034)

Identify production manufacturer and repair facility corrosion prevention and control 3.5.2 procedures. (AC 43.206 - Inspection, Prevention, Control, and Repair of Corrosion on Avionics Equipment or equivalent)

Configuration Management 3.6 Using MIL-HDBK-61A(SE)(Dated 7 February 2001) and MIL-STD-3046 for guidance, the 3.6.1

Contractor shall develop, implement and maintain a Configuration Management Plan (CMP) that describes how the T-38C configuration documentation is to be maintained during the Contract Period of Performance (PoP) (CDRL A006). The plan shall describe the processes to:

A. Maintain the existing configuration identification B. Establish configuration control to evaluate proposed engineering changes and determine affected items and means of approval

1. The Contractor shall perform a Physical Configuration Audit (PCA) to ensure the design matches the specifications of the equipment being delivered to the Government.

2. The Contractor shall perform a Functional Configuration Audit (FCA) to ensure that the equipment being delivered to the Government meets the documented performance specifications and meets or exceeds the performance specifications specified in the T-38C System Performance Specification.

C. Provide updates to Technical Orders/Technical Manuals in accordance with TM-86- 01N, Attachment 9 of this proposal (CDRL A029)

D. Provide updates to engineering drawings (CDRL A033) E. Provide change documentation and update the Technical Data Package (TDP) as required for this effort. The TDP is defined in Section 15 of this document. (CDRL A029)

F. Provide for and deliver to the Government the necessary Configuration Status accounting documents (CDRL A037)

The Contractor shall ensure suppliers maintain configuration control in accordance with 3.6.2 the Contractor developed Configuration Management Plan and as outlined in the Engineering Change Proposal.

Risk Management 3.7 The Contractor shall develop the criteria, methods, and procedures used for identifying 3.7.1 critical risks associated with the implementation of this Contract. Using the latest Department of Defense (DoD) Risk Management Guide as reference, the Contractor shall implement a risk management process and provide a Risk Management Plan (RMP) that efficiently identifies, analyzes, mitigates, and tracks potential impacts to mission success.

The Contractor shall develop, implement, and maintain a RMP using AFI 63-101/20-101 3.7.2 (Dated 7 March 2013 Incorporating Change 1, 21 March 2014), AFMCI 63-1201 (Dated 14 October 2009 Incorporating Through Change 3, 26 July 2012) and AFPAM 63-128 (Dated 10 July 2014) as guidance. The RMP will be delivered to and approved by the Government. (CDRL A002)

The Contractor’s RMP shall identify risk, assess or analyze risk and implement 3.7.3 procedures to reduce or eliminate risk to achieve program goals.

The Contractor’s RMP shall be implemented by Integrated Product Teams and managed 3.7.4 as part of systems engineering/program management processes.

The Contractor shall provide on-going identification, analysis, abatement, and risk 3.7.5 tracking.

The Contractor shall maintain a system risk summary and provide regular status 3.7.6 reporting of key risk areas to the Government Program Manager.

Software Management 3.8 The Contractor shall design, fabricate, integrate, test, and evaluate the hardware, 3.8.1 software, facilities, personnel subsystems, training, and the principle items necessary to satisfy program requirements, and to support and operate the system. This includes the requirements analysis, design, coding and unit testing, component integration and testing, and Computer Software Configuration Item (CSCI) level testing for software. This also includes system development and operational test and evaluation, software quality, configuration management, and support for software.

The Contractor shall develop and maintain a Software Management Plan. (CDRL A021) 3.8.2

Radio Frequency Spectrum Management 3.9 Radio Frequency Spectrum Management documentation and reporting is not required 3.9.1 in accordance with AFI 33-580 paragraph 4.4. However, if the contractor intends to modify the COTS VHF Navigation receiver or VHF Communication receiver-transmitter prior Government approval shall be obtained.

If COTS equipment modification is necessary and approved by the Government, the 3.9.2 contractor shall complete a DD Form 1494, Application for Equipment Frequency Allocation, for approval prior to proceeding with development and integration of the affected equipment. The Spectrum Management at Hill AFB, UT will process DD Form 1494 and approve the use of the equipment.

COMMERCIAL SMALL BUSINESS INVOLVEMENT 3.10

The contractor shall be required to make a best effort to meet small business 3.10.1 subcontracting goals to include Small Businesses (SB), Veteran-Owned Small Business (VOSB), Service Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business (HUBZone), Small Disadvantaged Business (SDB), and with Women Owned Small Business (WOSB). The Small Business Subcontracting Requirements clause will require the contractor to make a best effort to meet an overall minimum small business subcontracting goal. The contractor will also be encouraged to meet and/or exceed goals for each socioeconomic category stated in the clause. A Small Business Subcontracting Plan will be required in accordance with in accordance with Federal Acquisition Regulation (FAR) 52-219-9, Small Business Subcontracting Plan.

DoD Implementation of Electronic Subcontracting Reporting System (eSRS) requires that 3.10.2

Clause 52.219-9 (Jul 2013 and DoD Deviation Aug 2013) is inserted in all solicitations and contracts that require subcontracting plans. The Air Force requires contractors to use eSRS to input subcontracting reports. The SF 294/295 will no longer be used to report subcontracting activities to the ACO or contract administrator. Training publication and webinars on eSRS use well as eSRS registration is located at the following link:

http://www.esrs.gov/

VHF Communication and Navigation Radio System Proposal 4

(CLIN X004 AA)

ECP Content 4.1 The ECP shall be Firm Fixed Price (FFP). 4.1.1

The Contractor shall conduct necessary system and design reviews and provide meeting 4.1.2 minutes within five working days (CDRL A017). The minimum requirements are:

A. Systems Requirements Review (SRR) B. Preliminary Design Review (PDR) C. Critical Design Review (CDR) D. Test Readiness Review (TRR) E. Production Readiness Review (PRR)

The ECP shall contain an Integrated Master Schedule (IMS) to encompass all 4.1.3 Government/Contractor interrelationships. (CDRL A001)

A. The IMS shall integrate the tasks of all Government stakeholders and the Contractor’s teams.

B. The IMS shall use critical path methodology to define and emphasize the program’s critical elements.

C. The IMS shall contain all control points (milestones) and all requirements for reviews, audits, and meetings required by this SOO.

The ECP shall provide a detail system design and include integration into the current T-4.1.4 38C avionics system.

The ECP shall identify all hardware components by manufacturer, manufacturer 4.1.5 source/cage code, manufacturer part number, quantity and nomenclature.

Software items required to integrate and test the solution shall be identified by 4.1.6 developer, developer source/cage code, title, and version identification number. All software executable code, source code (including developer notes) shall be delivered with Unlimited Rights to the Government. (CDRL A005)

The ECP shall Identify and define any environmental qualification testing that may be 4.1.7 required to include additional testing that may be required for Commercial Off-The- Shelf (COTS) or Non-Developmental Items (NDI) that do not meet the T-38C specifications.

http://www.esrs.gov/

The contractor shall develop the overall ESOH risk management approach for the MDP 4.1.8 replacement as part of the Systems Engineering (SE) Process per MIL-STD-882E (Dated 11 May 2012) and National Environmental Policy Act (NEPA).

The Contractor shall perform weight and balance computations of proposed 4.1.9 configurations and provide the results to the Government program office and Government engineering for determination and approval.

The Contractor shall provide drawing and Technical Order (TO) changes for all TOs 4.1.10 affected by the aircraft system changes. The contactor shall comply with TM-86-01N, Air Force Technical Manual Contract Requirements (TMCR). The Contractor shall:

A. Provide mark-ups in accordance with TM-86-01N for all TOs and aircrew flight manuals affected by the aircraft system changes. (CDRL A029)

B. Provide all required changes to the Technical Manuals and installation drawings.

(CDRL A033)

C. Prepare and deliver a Time Compliant Technical Order (TCTO) for the installation of the MDP system into the T-38C (CDRL A029)

The Contractor shall provide information and technical support during development of 4.1.11 the Technical Engineering Review Board (TERB) and Configuration Control Board (CCB) documentation and provide telephone support during these meetings.

Test and Test Support Activities (CLIN X004 AA) 5 System Test and Integration 5.1 All performance/environmental test results shall meet or exceed current T-38C 5.1.1

Performance Specifications. Test reports shall be delivered to the Government Program Office. (CDRL A036)

The developed system and all proposed replacement equipment shall meet or exceed 5.1.2 the Mean Time Between Failure (MTBF) rate(s) identified in the Form-Fit-Function & Interface Specification.

The Contractor shall identify requirements for any additional test or support equipment 5.1.3 and deliver requirements to the Government. (CDRL A038)

The Contractor shall install and evaluate the HUD system for proper fit in the aircraft. 5.1.4

The VHF systems installation procedures and hardware configurations shall comply with 5.1.5 USAF aircraft hardware and maintenance practices. Reference: 1-1A-XX series Technical Manuals.

The Contractor shall develop new or adapt existing Acceptance Test Procedures (ATP) 5.1.6 for the VHF systems. (CDRL A036) The Government will provide current system test procedures.

Using the Systems Integration Lab (SIL), the Contractor shall perform the T-38C Avionics 5.1.7

ATP for the VHF systems equipment and deliver the resulting test report to the Government. (CDRL A036)

Developmental Test (DT and Force Development Evaluation (FDE)) 5.2 The Contractor shall prepare and deliver a pre-DT release letter and configuration 5.2.1 memo. (CDRL A015)

The Contractor shall provide inputs to the test team at Edwards AFB to aid in 5.2.2 development of the DT test plan.

The Contractor shall install and evaluate the VHF systems for proper fit in the aircraft. 5.2.3

The Contractor shall perform on-aircraft ground operational checkout in accordance 5.2.4 with the current T.O. 1T-38C-2-12 procedures or newly developed procedures as required.

The Contractor shall perform on-aircraft Electromagnetic Compatibility/Interference 5.2.5 (EMC/EMI) Safety of Flight (SOF) testing and deliver the test report to the Government.

(CDRL A036)

The Contractor shall provide engineering support during DT flight tests at Edwards AFB. 5.2.6

The Contractor shall prepare and deliver a pre- Force Development Evaluation (FDE) 5.2.7 release letter and configuration memo.

The Contractor shall assist the test team at Randolph AFB in the development of the FDE 5.2.8 test plan.

The Contractor shall provide engineering support during FDE at Randolph AFB. 5.2.9

The Contractor shall support all Government system test review boards, as required. 5.2.10

Certifications and Approvals (CLIN X004 AA) 6 Authority to Test and Authority to Operate 6.1 The Contractor shall develop and coordinate the documents below with the T-38 Systems Program Office (SPO) and other government agencies to ensure systems(s) receive Authority to Test (ATT) and Authority to Operate (ATO). (CDRL A029)

Table 6-1 Minimum Documents Required for ATT/ATO Document Purpose

Time Compliance Technical Order Installation instruction and required support Program Introduction Document Test organization requirements and objectives e.g.

instrumentation requirements, data analysis plan Deficiency Reports Make the test organization aware of potential issues to assign risk Suggested Flight Test Plans for all phases of testing (DT, FDE)

Test techniques, test points, limitations, and management information

Platform Information Assurance 6.2 The Contractor shall provide information and technical support during the development of the update to USAF Platform Information Technology (PIT), Architecture Analysis Report (AAR) for the T-38C Talon. (CDRL A039)

Airworthiness 6.3 The Contractor shall provide support for airworthiness risk assessment activities. 6.3.1

The Contractor shall comply with all relevant Airworthiness requirements cited in MIL-6.3.2 HDBK-516C (Dated 12 December 2014) and provide documentation of compliance to the Government and assist with the following processes or approvals: (CDRL A040)

A. Impact Assessment B. Modified Airworthiness Certification Criteria (CDRL A041) C. Risk Assessment D. System Program Office Engineering and T-38 Chief Engineer approval E. Air Force Material Command, Director of Engineering Approval

CNS-ATM 6.4

The contractor shall provide technical assistance and act as the T-38C Subject Matter 6.4.1

Expert (SME) for all CNS/ATM compliance requirements. The contractor is responsible for all processes and administration to support the Government in obtaining a CNS/ATM Type 2 Data Chain Letter of Acceptance (LOA), RNAV, VNAV & RNP Letter of Compliance (LoC) and all applicable certifications required for any JMPS and OFP software development, sustainment efforts, fielding and operation (Reference AFI63-137, RTCA/DO-200A, 201A & FAA AC 20-153).

The contractor shall maintain and update as required for certification currency all T-38C 6.4.2 CNS/ATM documentation throughout the period of performance in accordance with AFI63-137. At a minimum, CNS/ATM documentation consists of the following: (CDRL A015)

A. T-38C Data Quality Requirements (DQR) B. T-38C Navigation Data Chain Architecture C. T-38C Navigation Data Chain Compliance Plan D. T-38C Tailored RNAV Matrix E. T-38C Tailored VNAV Matrix F. T-38C Tailored RNP Matrix G. T-38C Generic ADS-B Matrix

Formalize Change after Successful Test (CLIN X004 AA) 7 Finalize configuration and Release Documents 7.1 The Contractor shall prepare release documents for Government approval. 7.1.1

The Contractor shall deliver final drawings and final TCTO(s) requirements. 7.1.2

The Contractor shall acquire final release approval from the Government. 7.1.3

The Contractor shall provide all final system documentation and deliverables to the 7.1.4 government.

Hardware and Production and Delivery 8 The contractor shall provide the necessary Kits/materials to modify 456 aircraft. Delivery location(s) shall be determined based on the developed VHF Communication/Navigation Radio system solution and shall coincide with the Material Fielding and Basing Plan. The Contractor shall deliver a list of all procurable hardware to include: (CDRL A042)

A-Kits - Aircraft Modification Kit (CLIN X004 AB) 8.1 Package and deliver 456 A-Kits. A-Kits will include all components and hardware 8.1.1 required to modify the T-38C aircraft to accept the new HUD system.

B-Kits – System LRUs (CLIN X004 AC) 8.2 Package and deliver 456 B-Kits. B-Kits will include HUD system LRU components 8.2.1

(Packaged Separately).

Production Schedule 8.3 The Contractor shall provide a projected schedule for kit production and delivery 8.3.1 assuming quantities sufficient to modify 456 T-38C aircraft. The schedule should highlight ramp up periods and maximum monthly deliveries once full rate production is achieved.

The Contractor shall provide a Material Fielding and Basing Plan. (CDRL A010) 8.3.2

Packaging 8.4 The contractor shall be responsible for the preservation, packaging, marking and 8.4.1 shipping of all items to be delivered under the terms of this SOO to include kits, LRUs, components and hardware. The contractor shall follow packaging requirements listed in Section D of the contract and listed on AFMC Form 158 (Section J, Attachment 14 of the contract) to ensure all items arrive at the destination in an undamaged condition. The contractor shall also comply with ASTM D3951-10 (2010) and MIL-STD-129R (Dated 18 February 2014) for packaging and marking of commercial packaging. The contractor shall provide packaging data for new equipment or for modified equipment when the packaging data has changed. The contractor shall ensure packaging data identifies ESD sensitive items and assemblies as defined in MIL-STD-1686C (Dated 25 October 1995) and hazardous materials per Code of Federal Regulations (CFR) 49. Shipments of classified/sensitive material or equipment shall be handled, transported, transmitted and protected IAW the National Industrial Security Program Operating Manual, DoD 5220.22M (Dated 28 February 2006 incorporating change 1 dated 28 March 2013).

The contractor shall ensure kits, LRUs, components and hardware can be shipped by the appropriate modes of transportation. All items shall be shipped according to the transportation provisions and clauses in Section F of the contract and given on DD Form 1653 (Section J, Attachment 15 of the contract).The contractor shall provide transportation data for new items or for modified items IAW FAR 52.247-53. The contractor shall identify and manage any items requiring special handling and/or movement procedures which may include hazardous, classified/ sensitive, oversize/outsize, or electrostatic sensitive device items, items requiring demilitarization, or precious metals. The contractor shall ensure shipped items are protected from the hazards of handling equipment and shall be transportable IAW MIL-STD-1366E (Dated 31 October 2006).

Contract Field Team (CLIN X004 AD) 8.5 This is an optional requirement to be exercised at Government discretion. 8.5.1

The Contract shall provide a proposal for system installation by a contractor provided 8.5.2 contract field team.

The proposal shall be a Firm-Fixed-Price for a single team to retrofit the aircraft by 8.5.3 operating location and should coincide with the Material Fielding Plan. Once an operating location is completed the team will move to the next location. For estimating purposes use table 8-1.

Table 8-1 T-38C Aircraft locations

Operating Locations

(July 2014)

Command

*Assigned Aircraft

COMBS

Columbus AFB, MS AETC 87 YES Laughlin AFB, TX AETC 65 YES Randolph AFB, TX AETC 90 YES Sheppard AFB, TX AETC 123 YES Vance AFB, OK AETC 66 YES Holloman AFB, NM AFMC 4 NO Edwards AFB, CA AFMC 11 NO Patuxent River, MD USN 10 NO

∗ Number of aircraft may change due to unforeseen circumstances

Diminishing Manufacturing and Material Shortages 9

(DMSMS) (CLIN X004 AE)

DMSMS Management 9.1 The Contractor shall acquire and deliver the VHF System Bill of Materials (BOM). (CDRL 9.1.1

A035)

The Contractor shall ensure all BOM information is entered into the Government and 9.1.2 Industry Data Exchange Program (GIDEP).

The Contractor shall develop and submit a DMSMS Management Plan for managing the 9.1.3 potential loss of manufacturers or supplier(s) of parts and/or material required for performance of this SOO. At a minimum, the plan shall address the following: (CDRL A008)

A. Means and approach for providing the Government with information regarding obsolescence and DMSMS issues

B. Planned resolution of discovered DMSMS issues C. Parts list screening D. Parts list monitoring E. Communication with and availability of information to the Government F. Means and approach for establishing obsolescence and DMSMS solutions G. Process for data entry and extraction from predictive tools used. GIDEP shall be used and is the minimum requirement.

DMSMS Reporting 9.2 The Contractor shall prepare and submit to the Government a report upon discovery or 9.2.1 notification of any obsolescence issues affecting components utilized in the replacement VHF system. (CDRL A007)

The Contractor shall continue to update the report provided in paragraph 9.2.1 until the 9.2.2 issue is successfully mitigated. (Successfully mitigated is defined as “no impact to the Government or future supportability of the VHF system”.)

DMSMS Mitigation 9.3 The Contractor shall be responsible for the costs of investigating part availability, inter-9.3.1 changeability and substitutability, locating part replacement, vendor interface, engineering efforts, testing requirements, drawing changes, and all other actions associated with this SOO/ECP.

During the period of performance the Contractor shall prevent any additional costs from 9.3.2 being incurred by the Government due to obsolescence.

Government Furnished Equipment (CLIN X004 AE) 10 Systems Integration Lab (SIL) 10.1 The Contractor shall have use of the T-38C Systems Integration Lab (SIL), located at the 10.1.1

Boeing St. Louis facility. The use shall be on a non-interference basis and shall be scheduled in advance to preclude schedule and performance conflicts.

Location of SIL: 10.1.2

The Boeing Company 5890 N. Lindbergh Blvd.

Hazelwood, MO 63402

If necessary, the SIL will begin transfer to the non-incumbent facility approximately January 2017.

Current T-38C avionics system Acceptance Test Procedures will be provided by the 10.1.3 Government to the awardee.

Associate Contractor Agreement 11 Offeror shall enter into Associate Contractor Agreement (ACA) in the accomplishment of this requirement. The agreement shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to the accomplishment of the AvCI Program Task Orders which shall ensure the greatest degree of cooperation for the development of the program to meet the terms of the contract. (In accordance with Clause H040 of the basic AvCI contract)

Conditions and Assumptions 12 Preliminary Test (PT), and Developmental Test (DT) will be conducted at Edwards AFB, CA.

The Government will provide aircraft, pilots, fuel, and facilities during the test period.

FDE will be conducted at Randolph AFB, TX. The Government will provide aircraft, pilots, fuel, and facilities during the test period.

Reference Documents 13 The Contractor’s shall be familiar with and use the following documents for reference when executing the requirements within this document.

T-38C Performance Requirements 13.1

• T-38C System Performance Specification, Revision H, dated 14 Feb 2011.

Department of Defense Instructions & Directives 13.2

• DoDI 8510.01, Risk Management Framework (RMF) for DoD Information Technology

(IT) (DIACAP)

• DoD Directive 4715.1E – Environment, Safety, and Occupational Health

Air Force Instructions & Directives 13.3

• AFI 33-200, IA Management

• AFI 33-210, Air Force Certification and Accreditation (C&A) Program (AFCAP)

• AFI 62-601, USAF Airworthiness and Airworthiness Bulletins

• AFPD 62-6, USAF Airworthiness

• AFI 63-101, Integrated Life Cycle Management

• AFI 63-131, Modification Management

• AFI 63-137, Assurance of Communications, Navigation, Surveillance/Air Traffic

Management (CNS/ATM) Navigation Safety, and Next Generation Air Transportation System (NEXGEN) Performance.

• AFMCI 63-1201, Implementing Operational Safety, Suitability, and Effectiveness (OSS&E) and Life Cycle Systems Engineering

Air Force Manuals & Pamphlets 13.4

• AFM 36-2234, Instructional Systems Development, Courseware Development

Standards HQ AETC/A3F

• AFMAN 63-119, Certification of System Readiness for Dedicated Operational Testing

Military Standards and Specifications 13.5

• MIL-STD-129R, Military Marking for Shipment and Storage

• MIL-STD-882, Department Of Defense Standard Practice for System Safety

• MIL-STD-411, Aircrew Station Alerting Systems

• MIL-STD-461, Requirements for the Control of Electromagnetic Interference

Characteristics of Subsystems and Equipment

• MIL-STD-464, Electromagnetic Environmental Effects Requirements for Systems

• MIL-STD-704, Aircraft Electric Power Characteristics

• MIL-STD-1366E, Interface Standard for Transportability Criteria

• MIL-STD-1472, Human Engineering

• MIL-STD-1686C, Electrostatic Discharge Control Program For Protection Of Electrical

And Electronic Parts, Assemblies And Equipment (Excluding Electrically Initiated Explosive Devices).

• MIL-STD-1787, Aircraft Display Symbology

• MIL-STD-2073-1E, Standard Practice for Military Packaging

• MIL-DTL-5096, Manuals, Technical: Inspection and Maintenance Requirements;

Acceptance and Functional Check Flight Procedures and Checklists; Inspection Work Cards; and Checklists; Preparation of

• MIL-DTL-38804, Time Compliance Technical Order Specification

• MIL-DTL-38807, Technical Manuals - Illustrated Parts Breakdown

• MIL-STD-38784, Standard Practice for Manuals, Technical: General Style and Format

Requirements

• AFGS-87219B, Electrical Power Systems, Aircraft

• AFGS-87256, Integrated Diagnostics

Military Handbooks 13.6

• MIL-HDBK-516, Airworthiness Certification Criteria

• MIL-HDBK-419A, Grounding, Bonding, and Shielding for Electronic Equipment and

Facilities, Volume 1 & 2

• MIL-HDBK-454B, General Guidelines for Electronic Equipment

• MIL-HDBK-1568, Materials and Processes for Corrosion Prevention and Control in

Aerospace Weapons Systems

• MIL-DTL-5920G, Manuals, Technical: Sample Basic Weight Checklists and Loading

Data

• MIL-DTL-5096G, Manuals, Technical: Inspection and Maintenance Requirements;

Acceptance and Functional Check Flight Procedures and Checklists, Inspection Work Cards, and Checklists, Preparation of

Civilian Aviation Directives 13.7

• AS 9100C, Quality Management Systems - Requirements for Aviation, Space and

Defense Organizations

• AS 9110, Quality Maintenance Systems – Aerospace – Requirements for Maintenance

Organizations

• Federal Aviation Administration Advisory Circular, AC 20-153A, Acceptance of Aero

Data Processes and Associated Databases

• Radio Technical Commission for Aeronautics, RTCA/DO-200A, Standard for Processing

Aeronautical Data and AC 20-153A, Acceptance of Aeronautical Data Processes and Associated Databases

Deliverables: 14

CDRL

Number Short Name Full Name Paragraph DID

A001 IMS Integrated Program Management Report (IPMR)

3.2.2, 4.1.3 DI-MGMT-81861

A002 RMP Contractor’s Risk Management Plan 3.7.2 DI-MGMT-81808

A003 Status Report Contractor’s Progress, Status and Management Report

3.2.5 DI-MGMT-80227

A004 Report Manhour Estimate, Technical Cost Proposals

DI-FNCL-81116

A005 Software Applications Computer Software Product End Items End Items

4.1.6 DI-MCCR-80700

A006 CMP Contractor’s Configuration Management Plan

3.6.1 DI-CMAN-80858B

A007 Obsolescence Report Progress Report (Studies) 9.2.1 DI-ADMN-81313A

A008 DMSMS Management Plan

Diminishing Material Shortages and Material Management Plan

9.1.3 DI-MGMT-81949

A009 Engineering Analysis Human Engineering System Analysis Report

DI-HFAC-80745B

A010 Field Material and Basing Plan

Management Plan 8.3.2 DI-MGMT-80004A

A011 CAP Corrective Action Plan DI-RELI-80254 A012 Database Database Design Description (DBDD) DI-IPSC-81437A

A013 Analysis Producibility Analysis Report DI-MGMT-80797 A014 ECP Engineering Change Proposal (ECP) 3.2.1 DI-CMAN-80639C

A015 Evaluation Primary Flight Reference Endorsement Package

Technical Report-Study/Services 5.2.1, 6.4.2 DI-MISC-80508B

A016 Block Upgrade Process Management Plan DI-MGMT-80004A A017 Meeting Minutes and

Action Items Report, Record of Meeting/Minutes 3.2.3, 3.2.4, 4.1.2 DI-ADMN-81505

A018 System Change Description

Revisions to Existing Government Documents

DI-ADMN-80925

A019 Specification Change Notices SCN, Requirements Change Notice

Specification Change Notices (SCN) DI-CMAN-80643C

A020 AvCI Avionics Roadmap

Management Plan DI-MGMT-80004A

A021 Software Management Plan

Management Plan 3.8.2 DI-MGMT-80004A

A022 Courseware Delivery Web-Based Courseware DI-SESS-81699

A023 ATD Software Changes Computer Software Product End Items

DI-MCCR-80700

CDRL

Number Short Name Full Name Paragraph DID

A024 Safety and Health Mgmt Report

Contractor's Progress, Status and Management Report

DI-MGMT-80227

A025 Quality Control Plan Management Plan 3.4.2 DI-MGMT-80004A

A026 Safety Plan Environmental Health and Safety Plan

(HSP)

DI-ENVR-81375

A027 Phase-in/out Transition Plan

Management Plan DI-MGMT-80004A

A028 Government Owned Equipment

Inventory Checklist/Record (ICL/R) DI-MISC-81191A

A029 Document Changes Document Changes

3.6.1 C, 3.6.1 E,

4.1.10 A, 4.1.10 C, 6.1

DI-MISC-80358

A030 DAL Data Accession List (DAL) DI-MGMT-81453A

A031 Property Management Plan

Management Plan DI-MGMT-80004A

A032 Safety Accident/Incident Report DI-SAFT-81563

A033 Drawings Product Drawings/Models and Associated Lists

3.6.1 D, 4.1.10 B DI-SESS-81000E

A034 Corrosion Prevention Corrosion Prevention and Control Plan

3.5.1 DI-MFFP-81403

A035 Data for Forecasting Source Data for Forecasting DMSMS 9.1.1 DI-SESS-81656

A036 ATR Acceptance Test Report (ATR) 5.1.1, 5.1.6, 5.1.7, 5.2.5

DI-QCIC-81891

A037 CSA Configuration Status Accounting Information

3.6.1 F DI-CMAN-81253A

A038 Equipment Requirements List

Maintenance Test and Support Equipment Requirements List

5.1.3 DI-SESS-80294B

A039 Sys. Architectural Analysis

DoD Architecture Framework Documentation

6.2 DI-MGMT-81644B

A040 Specifications Airworthiness Specification 6.3.2 DI-SESS-81766

A041 Airworthiness Report Airworthiness Certification Criteria Report

6.3.2 B DI-SESS-81768

A042 Procurable Hardware Provisioning Parts List Section 8 DI-SESS-81715

A043 Corrective Action Plan Contractor’s Corrective Action Plan DI-MGMT-80501

A044 50/50 Reporting 10 USC 2466 (50/50) Requirements Report

DI-MGMT-81749A

A045 Cost-Per-Flight Hour Report

Technical Report-Study/Services DI-MGMT-80508B

Technical Data Package (TDP) 15

1. T-38C Avionics System Performance Specifications

2. T-38C ATD Performance Specifications

3. T-38C Avionics System Architecture Diagram

4. T-38C ATD Architecture Diagram

5. T-38C Air Vehicle Drawings

6. T-38C ATD Drawings

7. T-38C Form Fit Function & Interface (F3I) Specifications

8. T-38C Interface Control Documents (ICDs) T-38C Avionics Architecture Diagram

9. ATD System Interface Control Documents (ICD)

10. T-38C Avionics Upgrade Program, Electrical Loads Analysis Report

11. List of Government Furnished Equipment (GFE) at Suppliers/Vendors

12. GFE List Supplement, Equipment at L-3 DS

13. GFE List - T-38 System Integration Lab – Avionics

14. GFE List - T-38 System Integration Lab – Test Equipment

15. GFE List - T-38 System Integration Lab – Computing Equipment

16. GFE List - Equipment Planned for T-4 Engine Test Cell

17. GFE List - Training Support Equipment (Items used for Courseware support)

18. GFE TCNO Computers

19. List of Aircraft Panels in Storage at COMBS facilities

20. Group A Parts Inventory and Consumption

21. Group B Inventory and Consumption

22. GFI T-38C Air Vehicle Technical Manuals

23. List of Software Components

24. T-38C Contractor Furnished Test Equipment List

25. DMSMS Data from predictive Tools/Database

26. ACMI Parameters

27. List of MFL/PFL

28. ATD Equipment at Contractor

29. GFI T-38C ATD Technical Manuals

30. IMIS Historical Data