Section_L.pdf

Section L - Instructions, Conditions, and Notices to Offerors (ITO)

Instruction Criteria for the

Acquisition of Supplies

For the

Landing Gear Remanufacture 3 (LGR3) Program

3 June 2015

Section L - pg 1 (of 33)

Section Content:

1.0 - Program Structure Objectives

2.0 - General Instructions

3.0 - Volume I – Executive Summary

4.0 - Volume II – Technical

5.0 - Volume III – Past Performance

6.0 - Volume IV – Price

7.0 - Volume V – Contract Documentation

8.0 - Required Attachments

1.0. Program Structure and Objectives

The objective of this effort is to provide remanufacture support for the KC-135, C-130 and E-3 Landing Gear 3 Program in accordance with (IAW) the requirements specified within the Technical Requirements Document (TRD).

2.0. General Instructions

(a) This section of the instructions provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by this ITO and must be submitted in accordance with (IAW) these instructions. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The proposal shall be compliant with and meet the entire Request for Proposal (RFP) requirements. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation and exclusion from further consideration.

(b) Include Sufficient Detail: The proposal shall be clear, concise, and shall include sufficient detail for an effective evaluation and for substantiating the validity of stated claims.

The proposal should not simply rephrase or restate the Government's requirements and objectives, but shall provide methodologies, rationale and evidence to demonstrate how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities, capabilities, and experience, and will base its evaluation on the information presented in the Offeror’s proposal.

(c) Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) Proposal Acceptance and Validity Dates: The proposal acceptance period is specified on the first page of the solicitation. The Offeror shall make a clear statement on the front page of the contract documentation volume (Volume V) that the proposal is valid through this date.

(e) Disposition of Proposals: In accordance with FAR Subpart 4.803 (a), the Government will retain one copy of all proposals. Unless the Offeror requests otherwise (in their

Section L - pg 2 (of 33) proposal), the Government will destroy extra copies of the successful and unsuccessful proposals.

(f) Past Performance: Past Performance will be evaluated. See Volume Three of this document for further details.

2.1. General Information

2.1.1. Contact Information: The Procurement Contracting Officer (PCO) and the Contract Specialist are the sole points of contact for this acquisition. Written requests for clarification may be sent by mail or email to the Contracting Officer, with a copy to the Contract Specialist. Contact information is below:

AFSC OL:H/PZAAB

ATTN: Ms. Loriell Rumsey Contract Specialist 6050 Gum Lane Bldg. 1215 Hill AFB, UT 84056-5820 Loriell.Rumsey@us.af.mil 801-586-1236

AFSC OL:H/PZAAB

ATTN: Mr. Tim Arbon Procurement Contracting Officer 6050 Gum Lane Bldg. 1215 Hill AFB, UT 84056-5820 Timothy.Arbon@us.af.mil 801-777-6466

All questions and answers shall be sent through the prime Offeror.

2.1.2. Debriefings: The PCO will promptly notify Offerors of any decision to exclude them from the competitive range or otherwise eliminate them from the competition in accordance with FAR 15.503; whereupon they may request and receive a debriefing in accordance with FAR 15.505 or FAR 15.506. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or FAR 15.506 procedures, as applicable.

2.1.3. Discrepancies: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. However, should discussion become necessary, the Government reserves the right to hold discussions IAW FAR 15.306.

Section L - pg 3 (of 33)

2.1.4. Electronic Reference Documents: All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps), website at https://www.fbo.gov/. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5. Oral Presentations: Oral presentations will not be allowed.

2.1.6. Communications: Exchanges of source selection information between Government and Offerors will be controlled by the Contracting Officer. Email may be used to transmit such information to Offerors. The PCO may determine to conduct telephone exchanges when deemed appropriate by the Government.

2.2. Organization/Number of Copies/Page Limits

The Offeror shall prepare the proposal as set forth in the Proposal Organization (Table 1) below.

The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified. The Technical Proposal, Past Performance and Price Volumes identified in the table shall be separately bound in three-ring, loose-leaf binders; the remaining volumes can be in one binder with a distinct tab for each volume. The contents of each proposal volume are described in the Instruction Paragraph Number Column of Table 1. Offerors shall include a Table of Contents in the proposal.

Table 1 - Proposal Organization

Volume Instruction Paragraph Number

Title Hard Copies

Electronic Copies Page Limit

I 3.0 Executive Summary 2 1 5 II 4.0 Technical 5 1 130 III 5.0 Past Performance 5 1 40 IV 6.0 Price 3 1 Unlimited V 7.0 Contract Documentation 3 1 Unlimited

NOTE: The following will not be included towards the page limit:

-Cover/title pages -Tables of contents -Tabbed dividers -Acronym lists -Glossaries -Maps/Layouts

2.2.1. Page Limitations: Page limitations are identified in Table 1 - Proposal Organization and page limitations are explained below. Offerors are advised that the limitations shall be treated as maximums. If exceeded, the excess pages will not be evaluated; rather, the Offeror will be notified of which pages of proposal were

Section L - pg 4 (of 33) https://www.fbo.gov/ determined excessive as soon as practical. Additionally, information provided outside of the appropriate volume will not be evaluated. For example; additional technical information found within Volume V would not be evaluated. Page limitations may be placed on responses to Evaluation Notices (ENs) if applicable. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors if discussions are entered into.

2.2.2. Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Pages shall be typed using single spacing, except for the reproduced sections of the solicitation document and contractor deliverable plans, for which the CDRL Data Item Descriptions state shall be prepared in contractor formatting.

• Page size shall be 8.5 by 11 inches (foldouts must fold into no larger than 8.5 by 11 inches).

• Foldouts shall be considered as two pages

• The text size shall be no less than 12 point in Times New Roman typeface.

• Use at least 1 inch margins on the top and bottom and 3/4 inch side margins.

• Pages shall be numbered sequentially by volume—including response to ENs

• These limitations shall apply to both electronic and hard copy format.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 8.5 by 11 inches in size. For tables, charts, graphs and figures, the text shall be no smaller than 8 point font. These limitations shall apply to both electronic and hard copy proposals.

2.3. Cross Referencing: Each Volume (I - V) of the Offeror’s proposal shall be submitted, evaluated, and considered based solely on the information contained therein (i.e. each volume "stands-alone"). Cross referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal.

2.4. Pricing Information: All pricing information shall be addressed ONLY within the Price (Volume IV) and Contract Documentation (Volume V).

2.5. Classified Information: Classified information SHALL NOT be provided in the Offeror's response to this RFP.

2.6. Indexing: Each volume shall contain a detailed table of contents delineating the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.7. Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Section L - pg 5 (of 33)

2.8. Binding and Labeling: The three-ring loose leaf binders used to contain the proposal information shall permit the volumes to lie flat when open. Staples shall not be used. A cover sheet should preface each volume, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror's name. The same identifying data should be placed on the spine of each binder. Since classified information shall not be provided in the proposal, all document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed IAW FAR 52.215- 1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-5, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Each page that contains proprietary information shall be marked inside the header and footer of each page with the following statement "SOURCE SELECTION INFORMATION (FAR 3.104) FOR

OFFICIAL USE ONLY."

2.9. Electronic Offers: The content and page size of the electronic copies must be identical to the hard copies in all respects. The electronic copies shall be submitted on a single, virus free, ISO formatted read-only CD-R. Indicate on each "CD-R" the volume number and title (NOTE THAT "CD-RWs" WILL NOT BE READ, EVALUATED, OR CONSIDERED). Each volume shall be in a different "CD-R". File compression will not be used. Each disk will be clearly labeled. Paper and electronic copies must be identical in all respects. In the event that there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation. The electronic copy of the proposal shall be submitted in a format readable by Microsoft (MS) Office 2007 Suite of Applications (Word, Excel, and Power Point) as applicable. PDF files are not acceptable. To facilitate evaluation electronic copies of the Pricing Volume of the proposal shall be submitted using Microsoft's Excel format. Please do not "read protect" submitted Excel worksheets. Provide all formulas (evident within the spreadsheet) and links used. Do not embed electronic files within other electronic files. Word documents and Excel spreadsheets must be editable and not password protected.

2.9.1. Distribution: The "original" proposal shall be so designated and signed by the Offeror's authorized representative, and the "copies" should be identified appropriately.

All requested copies must be received by the due date identified on the front page of the RFP. Proposals shall be addressed to the PCO and delivered to:

AFSC OL:H/PZAAB

Tim Arbon, PCO c/o, Contract Specialist 6050 Gum Lane Bldg. 1215 Hill AFB, UT 84056-5820

801-777-6466/DSN 777-6466

Timothy.Arbon@us.af.mil Include Solicitation Number (located on first Page of RFP) on the address label.

3.0. Volume I - Executive Summary

Section L - pg 6 (of 33)

Executive Summary Volume Organization: The Executive Summary shall be organized according to the following general outline:

1. Table of Contents

2. Authorized Offeror Personnel POCs

3. Government Offices POCs

4. Company Address, Cage Codes and Applicable Designations

5. Partnership/Joint Venture Agreement(s)

In the executive summary volume, the Offeror shall provide the following information:

3.1. Table of Contents: Provide a master table of contents for the entire proposal.

3.2. Authorized Offeror Personnel: Provide the name, title, telephone number, and email address of the company/division point of contact regarding decisions made with respect to the Offeror's proposal and who can obligate (as to this proposal) the Offeror's company/firm contractually. Also identify those individuals authorized to negotiate with the Government.

3.3. Government Offices: Provide the mailing address, telephone number, email address, and facility code for the cognizant Contract Administration Office, Defense Contract Audit Agency (DCAA), and Government Paying Office for the Offeror's company/firm. Also provide this information for the Administrative Contracting Officer (ACO).

3.4. Company/Division Address, Identifying Codes, and Applicable Designations; and verifications:

(a) Offeror shall provide company/division's street address, county and facility code;

CAGE code; DUNS code; and labor surplus area designation. This same information must be provided if the work (for completing what is proposed) will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

(b) Offeror shall provide verification that unlimited/unrestricted rights IAW DFARS 252.227-7013 or 252.227-7015 apply for all required technical data deliveries, since such deliveries are either (1) necessary for operation, maintenance, installation, or training (other than detailed manufacturing or process data) or (2) funded completely by the Government under this contract, or both.

4.0. Volume II (Factor One) - Technical

Technical Volume Organization: The Volume shall be organized according to the following general outline:

1. Table of Contents

2. List of Tables and Drawings

3. Glossary

4. Technical Approach

Section L - pg 7 (of 33)

4.1. General: The technical proposal shall be clear, concise, and complete and include sufficient detail for effective evaluation. Legibility, clarity, and coherence are very important. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing documentation to address how the Offeror will meet these requirements. Contractor shall not reference rates or prices in this volume. Offerors shall assume that the Government has no prior knowledge of their certifications, facilities, structural, mechanical, and electronics capabilities, and will base its evaluation on the information presented in the Offeror’s proposal.

Your response will be evaluated against the Technical sub-factors defined in Section M- Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology the Offeror would use for satisfying these sub-factors. All the requirements specified in the solicitation are mandatory. By the Offeror’s proposal submission, the Offeror is representing that the company/firm will perform ALL the requirements specified in the solicitation. It is not necessary or desirable to tell us so in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.1.1. Adequate Responses: Cursory responses or content which merely reiterates or reformulates sections L and M or the TRD will not be considered adequate. Evidence, which clearly demonstrates and supports the Offeror’s claims, is essential--the absence of such evidence may result in a technically unacceptable proposal.

4.2. Factor One- Technical

4.2.1. Sub-Factor One, Program Management: The Contractor shall submit the following detailed plans:

4.2.1.1. Staffing Plan: The Offeror shall submit a Staffing Plan that will demonstrate the Offerors ability to support this LGR3 requirement. As part of this plan, the below table (Table 2- Staffing Plan) shall be completed.

Additionally, the Offeror shall provide supporting rationale used to complete the table (i.e. explain why certain number of key personnel are proposed and why that number is commensurate with offerors processes).

Table 2 – Staffing Plan

Number of Key Personnel Proposed

Process

Certification(s), if Required, (Provide copy of Certification

Listed)

(A) Machining/Grinding N/A

(B) Temper Etch N/A

(C) Plating/Stripping N/A Chrome, Sulfamate Nickel, Cadmium, Brush Cadmium, Anodize

N/A

(D) Fluorescent Magnetic Particle Inspection (FMPI)/ Fluorescent Penetrant Inspection (FPI)

ISO 9712 Level II certification. Must provide certification for all personnel proposed for this process.

Section L - pg 8 (of 33)

Quality Inspection Quality Certification. Must provide certification for all personnel proposed for this process.

4.2.1.2. Small Business Participation Plan: The Offeror shall submit a Small Business Participation Plan that separately addresses and specifies the extent of the Offeror’s commitment to the participation of SB, VOSB, SDVOSB, HubZone, SDB, and WOSB concerns. This plan must demonstrate Offeror’s approach to meeting the requirements of the subcontracting goals as shown below:

4.2.1.2.1 Minimum small business subcontracting goal is 10% of the total subcontracted amount.

• Small Disadvantaged Business (SDB) - 5% of total subcontracted amount in para 4.2.1.2.1 above.

• Woman-Owned Small Business - 5% of total subcontracted amount in para 4.2.1.2.1 above.

• Hub-zone - 3% of total subcontracted amount in para 4.2.1.2.1 above.

• Service-Disabled Veteran-Owned Small Business - 3% of total subcontracted amount in para 4.2.1.2.1 above.

4.2.2. Sub-factor Two, Transition Plan: The Offeror shall provide a detailed Time Phased approach (IAW TRD para 2.1 and subparagrahs) to meet the required six month transition time period. Transition plan must provide methodologies, rationale, and evidence to demonstrate the following:

a) How Offeror will have the necessary equipment and facilities ready for use within the six month transition period

1. Documentation of installation schedules from vendor performing the installation providing man hours, calendar days, and statement supporting ability to fit within the Offeror’s facility and infrastructure

b) That the necessary personnel are or will be employed, trained and able to work accordingly to satisfy LGR3 requirement to meet the six month transition period

4.2.3. Sub-Factor Three, Contractor Capability: The Contractor shall submit for the following detailed plans:

4.2.3.1. Facilities Plan: The Offeror shall submit a Facilities Plan that provides methodologies, rationale, and evidence to demonstrate that they possess or will possess facilities, with the capacity to perform remanufacture for 275 landing gear major assemblies per month, within the delivery time of 60 days (IAW TRD 2.2.1). The plan shall include a map that documents the physical layout of the primary facility where the Offeror proposes to perform remanufacture. Offerors must include the

Section L - pg 9 (of 33) physical address of any proposed facilities and internal locations where remanufacture will be performed. If facility is not yet in possession of Offeror, Facilities Plan shall provide purchase orders and / or agreements to establish use of the required facilities (planned ownership or planned right of use) prior to and throughout contract performance.

4.2.3.2. Equipment Plan: The Offeror shall submit a comprehensive equipment plan that provides methodologies, rationale, and evidence to demonstrate that they possess or will possess necessary equipment to remanufacture 275 landing gear major assemblies per month, within the delivery time of 60 days (IAW TRD 2.2.1).

Offerors must also submit evidence of current ownership, or an equipment transition approach that provides purchase orders or agreements to establish use of the required equipment (planned ownership or planned right of use) prior to and throughout contract performance.

In addition to the above requirement, the Equipment Plan shall identify the equipment the Offeror will use to complete each process for the specified items, identified in Table 3 – Equipment Plan, shown below.

Table 3 – Equipment Plan

Process Items Drawing/Part Number

Equipment Model

Maximum Workable Dimensions

(height/width/depth)

Throughput (items per month) (A) Machining/ Grinding

(1) C-130

MLG

Piston

(2) KC -

135 Truck Beam

(1) 388059

(2) 458- 56111/458- 56111-1

(B) Temper Etch

(1) C-130

MLG

Piston

(1) 388059

(C) Plating:

Chrome, Sulfamate Nickel, Cadmium, Brush Cadmium, Anodize

(1) C-130

MLG

Piston

(2) KC -

135 Truck Beam

(3) KC-

135 NLG

Outer

(1) 388059

(2) 458- 56111/458- 56111-1

(3) 5-72332, 7327023-170, 975509-10

(D) Bake (1) KC - 135 Truck Beam

(1) 458-

(E) Fluorescent Magnetic Particle Inspection

(FMPI)/

Fluorescent Penetrant Inspection

(FPI)

(1) C-130

MLG

Piston

(2) KC-

135 NLG

Outer

(1) 388059

(2) 5-72332, 7327023-170, 975509-10

Section L - pg 10 (of 33)

(F) Stripping:

Chrome, Nickel, Anodize, Cadmium

(1) C-130

MLG

Piston (2)

KC-135

NLG

Outer (3)

KC -135

Truck Beam

(1) 388059

(2) 5-72332, 7327023-170, 975509-10

(3) 458-

4.2.3.3. Remanufacture Process Plan: The Offeror shall provide a Remanufacture Process Plan, general in nature to landing gear remanufacturing, not specific to any particular National Stock Number (NSN) or TO, providing the overall process flow to support this requirement. Additionally, this plan must include the time required for each process, within the delivery time of 60 days or less for the specified volume of 275 landing gear assemblies remanufactured per month (IAW TRD para 2.2 and 2.3). The Remanufacture Process Plan shall be provided in the form of a Microsoft Project Gantt chart (Figure 1 is an example only). Additionally, the Offeror shall provide any other documentation needed to support the chart.

Figure 1 – Overhaul Process Plan (Gantt chart example)

4.2.4. Sub-Factor Four, Sample Tasks: The Offeror shall provide a detailed narrative approach and flow chart (via Gantt chart) describing the process for remanufacture of the following NSNs from receipt of asset to its delivery to the Air Force (IAW TRD para 2.2, 2.3, and 2.6):

a) E-3 Main OLEO Assembly NSN: 1620-01-198-1506, PN: 65-22110-37

b) KC-135 Centering Cylinder NSN: 1650-01-582-2429, P/N: 200733824-10

c) C-130, NLG strut NSN: 1620-00-505-1184, PN 3303591-3

For each NSN, the contractor shall:

1. Indicate the time required for each step in the process (from induction to delivery)

2. Identify in the process where any subcontracting or shipping is performed

Section L - pg 11 (of 33)

3. Specifically, describe each process in detail, as specified in the applicable Technical Orders (TOs) and Military-Standard (MIL-STD) requirements to include all tooling, equipment, and material necessary for proper and complete remanufacture within the 60 day delivery requirement.

4.2.5. Sub-Factor Five, Qualification and Certification: The Offeror shall submit its ISO 9001 or AS 9100 compliance, or equivalent documentation. Any equivalency documentation must clearly demonstrate its equivalence to ISO or AS certifications.

5.0. Volume III (Factor Two) – Past Performance

Volume Organization: The Past Performance volume shall be organized according to the following general outline:

1. Table of Contents

2. Summary Table

3. Past Performance Information Sheets (PPISs) (Attachment 1)

4. Subcontractor/Teaming Partner Consent Letter for the Release of Past and Present Performance Information to the Prime Contractor (Attachment 2)

5. Client Authorization Letter (Attachment 3)

6. Roles and Responsibilities Worksheet (Attachment 4)

7. Glossary

5.1. Past Performance Volume Submission: Offeror is encouraged to submit its Past Performance Volume a minimum of 10 days prior to the date set forth in block 9 of the SF 1447 for receipt of proposal.

In addition to providing hard and soft copies as required in section 2 of this document, Offerors shall use the PPI Tool (EZ Source-Use latest version from FBO.gov) to submit the Past Performance Volume in accordance with the RFP. See Attachment 7 for detailed instructions.

5.2. Summary Table: The Offeror shall submit a Summary Table (Table 4). The purpose of the summary table is to capture the total scope of work that the Offeror is presenting in this Past Performance Volume. The Government may obtain and use performance information on any or none of these programs. The table shall include (as a minimum) current information as follows:

Table 4 – Summary Table

Contractor Contract Number

Total Period of

Performance

Maximum Total

Estimated Dollars

Contracting Agency or Customer

Phone Number and

E-Mail Addresses of at Least Two POCs

(If Gov’t

POC—

Contracting Officer and

Brief Program

Description (max 25 words)

Stage of the

Program & Brief Status

(max 25 words)

Section L - pg 12 (of 33) either Program

Manager or Engineer)

5.3. Past Performance Details: If recent and relevant past performance exists, each Offeror shall submit the following documentation:

5.3.1. Past Performance Information Sheets (PPIS): The contractor shall provide PPIS’ IAW the format contained in Attachment 1, Past Performance Information Sheets. Offerors may submit a maximum of four (4) PPISs for the prime contractor and a maximum of four

(4) for its proposed subcontractors for recency and relevancy, for a maximum of eight (8) total PPISs.

5.3.2. Completed Roles and Responsibilities Worksheet: The contractor shall provide a completed roles and responsibilities worksheet in accordance with the format contained in Attachment 4, Roles and Responsibilities Worksheet, for all proposed subcontractors performing direct labor for this effort. The Offeror has discretion in determining the most beneficial mix and quantity of contracts by prime Offeror, key partners, or subcontractors covering as many of these elements as is practical. For a description of the characteristics or aspects the Government will consider in determining recency and relevancy, see section M, Evaluation Factors for Award.

5.3.3. Past Performance Questionnaire (PPQ):Offerors shall invite the third-parties identified on the PPISs to complete and transmit the Questionnaire (Section L, Attachment 5) to the Air Force describing their experiencing regarding the Offeror. The third-party POCs are instructed (on Section L, Attachment 5) to complete the Questionnaire and transmit it directly to the Air Force evaluators in electronic format. The third-parties are further instructed NOT TO transmit the completed Questionnaires back to the Offeror but to the Air Force evaluators (identified emails on questionnaire document). Questionnaires transmitted directly by the Offeror will not be evaluated, or considered. Once questionnaires are completed they shall be considered source selection sensitive and shall not be released to the Offeror.

5.3.4. Consent Letter: The Offeror shall also submit a Subcontractor/Teaming Partner Consent Letter for the Release of Past and Present Performance Information to the Prime Contractor (Attachment 2) executed by each subcontractor, teaming partner, and joint venture partner as applicable, identified on Attachment 4, Roles and Responsibilities Worksheet, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. A Subcontractor/Teaming Partner Consent Letter for the Release of Past and Present Performance Information to the Prime Contractor is provided because past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

Section L - pg 13 (of 33)

5.3.5. Client Authorization Letter: For each identified effort for a commercial customer, the Offeror shall submit a Client Authorization Letter (Attachment 3), authorizing release to the Government of requested information on the Offeror’s performance. A Client Authorization Letter is required because the government needs requested information on the Offeror’s past performance and the government will need consent before contacting commercial customers to assess the Offeror’s past performance.

5.4. Organizational Structure Change History: Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of the Offeror’s company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), the Offeror’s “roadmap” should be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources.

5.5. Contractor Relationships: If the customer for any PPIS is a potential Offeror for this solicitation, the Offeror shall provide the POCs for the next higher level customer. Example, if Contractors X and Y are both potential Offerors for this solicitation and Contractor X was a subcontractor to Contractor Y on workload performed for the government, then Contractor X shall provide both Contractor Y and the government POCs for each applicable PPIS.

Provide information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition and will be considered in the evaluation. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. As with all past contracts identified in the proposal, use the PPIS (Attachment 1).

5.6. Clarifying Submitted Past Performance: The Government may contact the points of contact provided by the Offeror for the purpose of ascertaining and clarifying past performance information.

5.7. Other Performance Confidence Considerations: It is not presumed that the Offeror’s past performance has been perfect. Rather, the proposal should contain evidence of the Offeror’s ability to isolate the root causes of problems and should include in their PPIS a description of programs or actions taken to resolve those causes. Problems not addressed by the Offeror, but

Section L - pg 14 (of 33) found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if the Offeror’s input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here. The Government will use data provided by each Offeror in this volume and may use data obtained from other sources in the development of the confidence assessment.

6.0. Volume IV (Factor Three) - Price

Volume Organization: The Price Volume shall consist of the following sections:

1. Table of Contents

2. Pricing information and supporting data, to include estimating methodology

3. Glossary

6.1. General: The price evaluation criteria consists of price reasonableness, balance, and a Total Evaluated Price (TEP) as defined in the evaluation document of the RFP. The TEP will be assessed from the Offeror’s information provided in this volume.

6.1.1. Price Reasonableness and Balance

This section is to assist you in submitting information other than certified cost or pricing data that is required to evaluate the price reasonableness and balance of your proposed cost/price.

Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the Offeror.

6.1.2. Total Evaluated Price (TEP):

(a) Insert proposed unit pricing in TEP Workbook.

(b) The proposed unit pricing contained in TEP Workbook will be used to develop the TEP. The TEP is for award determination purposes only and will be a consideration in the best value award decision.

6.1.3. Price Information: Information beyond that required by this instruction shall not be submitted, unless Offeror considers it essential to document or support their price position.

All information relating to the proposed price including all required supporting documentation must be included in the Price Volume and Contract Document Volumes.

Under no circumstances shall this information and documentation be included elsewhere in the proposal.

6.1.4. Pricing Information Requirements: In the event that adequate competition does not emerge in response to the solicitation, the PCO may require submission of certified cost and pricing data, and a Certificate of Current Cost or Pricing Data (IAW FAR 15.403-4).

Section L - pg 15 (of 33)

IAW FAR 15.403-1(b) and 15.403-3(a), information other than certified cost or pricing data may be required to support price reasonableness. If, after receipt of proposals, the PCO determines that there is insufficient information available to determine price reasonableness the Offeror shall be required to submit other than certified cost or pricing data; if none of the exceptions in FAR 15.403-1 apply, the Offerors may be required to submit certified cost or pricing data. Information shall be provided in format that is IAW FAR 15.403-5.

6.1.5. Rounding: All dollar amounts provided shall be rounded to the nearest U.S. dollar.

6.1.6. Estimating Methodologies: Estimating methods used in proposal shall be described in a manner that will show clear traceability into the unit pricing proposed throughout the pricing volume.

6.1.7 Approved Accounting System: As portions of this contract will be other-than Fixed Price the Offeror must provide evidence of an approved accounting system for themselves and any subcontractors who will be issued other-than Fixed Price subcontracts.

7.0. Volume V - Contract Documentation

1. Table of Contents

2. Model Contract/Representations and Certifications

3. Glossary

7.1. Model Contract/Representations and Certifications: The purpose of this volume is to provide information to the Government for preparing the contract document and supporting files.

7.2. Solicitation/Contract Form:

(a) Complete blocks 13 and 27 of the RFP Section A. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. Sections A through J constitute the model contract. Offerors shall include signatures on all amendments associated with this RFP.

(b) Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the Offeror shall submit only those pages that require a fill-in.

(c) Offeror shall provide a Subcontracting Plan – If the Offeror is other than a small business, the Offeror shall submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9, Small Business Subcontracting Plan that separately addresses and specifies the extent of Offeror's commitment to the participation of small businesses (SB), Veteran-owned Small Business (VOSB), Service Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business (HUBZONE), Small Disadvantaged Business (SDB), and with Woman-Owned Small Business (WOSB) concerns with a separate part with the basic contract and separate part for each option (if any). The plan shall be included in and made a

Section L - pg 16 (of 33) part of the resultant contract. Failure to submit and negotiate the subcontracting plan shall make the offeror ineligible for award of contract. If applicable, submit a copy of your approved master plan. In the event the offeror has negotiated a comprehensive subcontracting plan pursuant to DFARS 219.702, the small business contracting program, statutory requirements, the offeror must submit the information that identifies and specifies the extent of their commitment to the participation of SB, VOSB, SDVOB, HUBZONE, SDB and WOSB. These targets will be provided in the small business subcontracting plan

IAW FAR 52.219-9.

7.3. Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 6 – Solicitation Exceptions below.

Table 6 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion Rationale

TRD, SOO, SOW,

SPEC, Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

8.0. Section L – Required Attachments

Attachment 1: Past Performance Information Sheet (PPIS) Attachment 2: Subcontractor/Teaming Partner Consent Letter for the Release of Past and Present

Performance Information to the Prime Contractor Attachment 3: Client Authorization Letter Attachment 4: Roles and Responsibilities Worksheet Attachment 5: Past Performance Questionnaire Attachment 6: EZ Source Instructions

Section L - pg 17 (of 33)

ATTACHMENT 1: PAST PERFORMANCE INFORMATION SHEET (PPIS)

Past Performance Information (PPI): Offerors must provide the information requested in the paragraphs below (A through J) for each contract/program being described. Provide frank, concise comments regarding the Offeror’s performance on the contracts identified. Provide a separate completed form for each contract/program submitted. Limit the number of past efforts submitted and the length of each submission to the limitations set forth at paragraph 4 of ITO of this solicitation. Identify past or current contracts (including Federal, State, and local government and private) for efforts similar to the Government requirement. Offerors may also provide information on problems encountered on the identified contracts and the Offeror corrective actions.

A. Offeror Name (Company/Division), CAGE Code, DUNS Number

(NOTE: If the company or division performing this effort is different than the Offeror or the relevance of this effort to the instant acquisition is impacted by any company/corporate organizational change, note those changes. Refer to the "Organizational Structure Change History" provided as part of the Past Performance Volume.)

B. Program Title

C. Contract Specifics - Contracting Agency or Customer, Contract Number, Contract Type, Period of Performance, Original Contract Dollar Value, Current Contract Dollar Value, If Amounts for 5 and 6 above are different provide a brief description of the reason

D. Brief Description of Effort as __Prime or __Subcontractor (Please indicate whether it was development and/or production, or other acquisition phase and highlight portions considered most relevant to current acquisition)

E. Completion Date - Original date, Current Schedule, Estimate at Completion, How Many Times Changed, Primary Causes of Change

F. Primary Customer Points of Contact: (For Government contracts, provide current information on the Program Manager, ACO and PCO. For commercial contracts, provide points of contact fulfilling these same roles.)

G. Specify, by name, any key individual(s) who participated in this program and are proposed to support the instant acquisition. Also, indicate their contractual roles for both acquisitions.

H. Include relevant information concerning the Offeror’s compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the submitted contract.

I. Identify whether a subcontracting plan in accordance with FAR 52.219-9, Small Business Subcontracting Plan, was required by the submitted contract. If one was required, identify, in percentage terms, the planned versus achieved goals during contract performance. If goals were not met, please explain.

Section L - pg 18 (of 33)

J. Describe the nature or portion of the work on the proposed effort to be performed by the business entity being reported here. Also, estimate the percentage of the total proposed effort to be performed by this entity and whether this entity will be performing as the prime, subcontractor, or a corporate division related to the prime (define relationship)

Section L - pg 19 (of 33)

ATTACHMENT 2: SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION TO

THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. In an effort to assist the Government’s Performance Confidence evaluation team in assessing the Offeror’s past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in the Offeror’s proposal. The completed consent letters shall be submitted as part of the Offeror’s Past Performance Volume.

SAMPLE

Dear “Contracting Officer:”

We are participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, Hill Air Force Base, Request for Proposal FA82XX for the LGR3 contract.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent letter to allow discussion of our past and present performance information with the prime contractor during the source selection process.

(Signature and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

Section L - pg 20 (of 33)

ATTACHMENT 3: CLIENT AUTHORIZATION LETTER

Past performance information concerning private sector contractors, subcontractors and joint venture partners cannot be disclosed to the government without their consent. Client authorization letters are required for each identified effort for a commercial customer. This letter will authorize release to the Government of requested information on the Offeror's performance.

The government will need that consent before contacting commercial customers to assess the Offeror’s past performance. In an effort to assist the Government's Performance Confidence evaluation team in assessing the Offeror’s past performance relevancy and confidence, we request that the following client authorization letter be completed by any commercial customers identified in the Offeror’s proposal. The completed client authorization letters shall be submitted as part of the Offeror’s Past Performance Volume.

Offerors, including contractors, subcontractors and joint venture partners, should send with their list of references, a letter similar to the following authorizing the reference to provide past performance information to the Government.

Dear “Client:”

We are responding to a Department of the Air Force, Hill Air Force Base Request for Proposal FA8252 XXX for the LGR3 contract.

In their acquisitions, the government is placing increased emphasis on past performance as a source selection factor. They are requiring those clients of entities responding to their solicitation to be identified, and their participation in the evaluation process is requested. In the event that you are contacted for information on work performed, you are hereby authorized to respond to those inquiries.

We have identified Mr./Ms.____________________________ of your organization as the point of contact based on his/her knowledge of our work. Your cooperation is appreciated. Any questions may be directed to .

Sincerely, Section L - pg 21 (of 33)

ATTACHMENT 4: ROLES AND RESPONSIBILITIES WORKSHEET

Factor One- Technical

Team

Sub-Factor 1:

Program

Management

Sub-Factor 2:

Transition

Plan

Sub-Factor 3:

Contractor Capability

Sub-Factor 4:

Sample Tasks

Sub-Factor 5:

Qualification and Certification

Business Size (large or small)

Cage Code

DUNS

Number

Prime Contractor

Subcontractor

Subcontractor Subcontractor Subcontractor Instructions: Please clarify the roles and responsibilities of each team member participating in your proposal for the LGR3 solicitation (FA8XXXXX) by typing the name of each participating company in the appropriate column in the table above. Then mark the percentage for each subfactor that they will be participating in on this contract. Contractors not participating in a particular subfactor will not be evaluated for that subfactor. Also include the Business Size, Cage Code, and DUNS Number for each as per the headings in the table. Please save the Excel file as your company name (e.g. ABCInc.xls). See example below.

Factor One- Technical

Team

Sub-Factor 1:

Program

Management

Sub-Factor 2:

Transition

Plan

Sub-Factor 3:

Contractor Capability

Sub-Factor 4:

Sample Tasks

Sub-Factor 5:

Qualification and Certification

Business Size

(large or small)

Cage Code

DUNS

Number

ABC, Inc. X% X% X% Small XXXX XXXXXXXX XYZ, Inc. X% X% X% X% Large XXXX XXXXXXXX LMNOP, Inc. Small XXXX XXXXXXXX HIJK, Inc. X% Small XXXX XXXXXXXX

Section L - pg 22 (of 33)

ATTACHMENT 5: PAST/PRESENT PERFORMANCE QUESTIONNAIRE (PPQ)

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 2.101 & 3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor:________________________________________________________________________

B. Contractor Cage Code: _________________________________

C. Contract number: ______________________________________

D. Contract type: ______________________________

E. Was this a competitive contract? Yes _____ No _____

F. Period of performance:

G. Initial contract cost: $____________________________

H. Current/final contract cost: $_______________________________

I. Reasons for differences between initial contract cost and final contract costs:

J. Description of service provided:

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name:

B. Customer or agency description (if applicable):

C. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

Section L - pg 23 (of 33)

SECTION 3: EVALUATOR IDENTIFICATION

A. Evaluator's name:

B. Evaluator's title:

C. Evaluator's phone/fax number:

D. Length of time (number of years/months) evaluator worked on subject contract:

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE RATING

B BLUE/EXCEPTIONAL - During the entire period, the contractor met and exceeded many of the requirements of the contract and consistently performed at a superior level. Performance was accomplished with very few minor problems, and the contractor took immediate and effective corrective actions for those problems that did occur.

P PURPLE/VERY GOOD - During the entire period, the contractor met and exceeded some of the requirements of the contract and consistently performed very well.

Performance was accomplished with some minor problems, and the contractor took timely and effective corrective action for those problems that did occur.

G GREEN/SATISFACTORY - During the entire period, the contractor met the requirements of the contract and consistently performed at an acceptable level.

Performance was accomplished with some problems, and the contractor took effective corrective action for those problems that did occur.

Y YELLOW/MARGINAL – During the…