FY26_Hill Tribal Survey SOW_V6.docx

Hill Air Force Base Tribal Cultural Specialist and Tribal Consultation Statement of Work

1.0 INTRODUCTION AND SCOPE

1.1. Contract Type

This Statement of Work (SOW) describes the scope of services for an Indefinite Delivery Indefinite Quantity (IDIQ) contract. The work shall be issued through individual, Firm-Fixed-Price (FFP) Task Orders created from the unit prices established in the contract. The Government is obligated only to the extent of the minimum guarantee specified in the contract and is not obligated to order any services beyond that minimum.

1.2. Program Objective

The objective of this contract is to provide Cultural Resources Management technical support necessary to meet the requirements of the United States Air Force (USAF), including the Air Force Civil Engineer Center (AFCEC) and the Environmental Management Directorate (CZ).

Specifically, this SOW describes tasks to support government-to-government consultation and the identification, assessment, and evaluation of sites of religious, traditional, and cultural significance in accordance with Sections 106 and 110 of the National Historic Preservation Act (NHPA).

1.3. Governing Authorities

All services performed under this contract shall comply with all applicable federal, state, and local laws, regulations, and policies. These include, but are not limited to, the following primary authorities:

U.S. Codes and Federal Regulations:

· Section 106 of the National Historic Preservation Act (NHPA) (54 U.S.C. § 306101)

· Section 110 of the National Historic Preservation Act (NHPA) (54 U.S.C. § 306107)

· 36 Code of Federal Regulations (CFR) Part 800.c.2.ii Executive Orders (EO) and Presidential Memoranda:

· Executive Order (EO) 13175, Consultation and Coordination with Indian Tribal Governments

· Presidential Memorandum on Uniform Standards for Tribal Consultation

· Guidance for Federal Departments and Agencies on Indigenous Knowledge

· Memorandum of Understanding Regarding Interagency Coordination and Collaboration Department of Defense (DoD) Instructions:

· DoD Instruction (DoDI) 4715.16, Cultural Resources Management

· DoD Instruction (DoDI) 4710.02, DoD Interactions with Federally-Recognized Tribes Department of the Air Force (DAF) Instructions and Manuals:

· DAF Instruction (DAFI) 90-2002, The Air Force and Space Force Inspection System

· DAF Manual (DAFMAN) 32-7003, Environmental Conservation Installation-Specific Plans:

· Hill AFB Integrated Cultural Resources Management Plan (ICRMP)

· Hill AFB Installation Tribal Relations Plan (ITRP)

1.4. Contractor Responsibilities and Qualifications

The Contractor shall furnish all necessary personnel, equipment, tools, materials, and other requirements necessary to perform the tasks described in individual Task Orders.

· Supervision: The Contractor shall provide adequate professional supervision and quality control.

· Status: The Contractor is not an employee of the Government and shall not represent the Government in an official or unofficial capacity.

· Personnel: Relevant to each task, a Project Manager shall meet the Secretary of the Interior’s Professional Qualification Standards. All Traditional Cultural Specialists (TCSs) shall be designated by the authorizing tribal authority they represent.

· Consultation: All official Tribal and State Historic Preservation Office (SHPO) consultation will be accomplished by the Installation Tribal Liaison Officer and/or Cultural Resources Manager (CRM).

2.0 GENERAL TASK REQUIREMENTS

The following requirements shall apply to all Task Orders issued under this SOW.

· Kick-Off Meeting: Prior to initiating work on any task order, the Contractor will host a kick-off meeting via teleconference. The Contractor will prepare an agenda, presentation, and produce meeting minutes.

· Monthly Progress Reports: For each active task order, the Contractor will prepare and submit monthly progress reports summarizing task status, funding balance, and percentage of work completed.

· Quality Assurance: All work products shall be clearly written and receive both a technical and editorial review by qualified Contractor staff prior to submission. All official letters/memorandums will adhere to The Air Force Handbook 33-337, The Tongue and Quill.

· Release of Information: Hill AFB will approve the distribution and release of any information resulting from this contract. The Contractor shall ensure that information received from tribal representatives is protected and confidentiality is maintained to the maximum extent allowed by law.

3.0 SERVICE AREAS & CAPABILITIES

3.1. Service Area 1 – Cultural Resource Survey Support

The Contractor shall provide a range of services necessary to conduct cultural resource surveys. The specific scope and deliverables for each survey will be defined in individual Task Orders. Services that may be ordered include, but are not limited to:

· Consultation Support: Drafting letters, coordinating meeting logistics, and managing tribal travel payments/reimbursements.

· Work Plan Development: Preparing work plans describing administrative processes, schedules, logistics, and safety protocols.

· Research Design: Developing research designs describing methods, identifying data gaps, and defining research questions based on desktop surveys and tribal input.

· Fieldwork & Site Recording: Conducting desktop reviews and coordinating field visits with TCSs. Recording newly located archaeological materials and updating records for previously identified sites in accordance with Utah SHPO guidelines.

· Reporting: Preparing letter reports, draft reports, and final survey reports with associated documentation (site forms, photographs, maps, GIS data).

· Data & Archiving: Preparing digital data and associated documentation for transfer to the Hill AFB CRM and for upload into the Digital Archaeological Record (tDAR) system.

3.2. Service Area 2 – Annual American Indian Meeting Support

The Contractor shall provide logistical and administrative support for annual meetings. The specific number of attendees, location, and duration will be defined in individual Task Orders. Services that may be ordered include, but are not limited to:

· On-site Tribal Payment: Providing direct on-site payment (cash or check) to designated tribal members for travel, per diem, and honorariums.

· Hotel Invoice Payment: Providing direct payment to the hotel for all designated and approved tribal representatives.

· Expense Reporting: Providing a summary report and spreadsheet detailing all final expenses, including attendee lists, payment receipts, and proof of paid hotel invoices.

4.0 DELIVERABLES

Specific deliverables, schedules, formats, and quantities will be explicitly defined within each individual Task Order. The table below lists the types of deliverables that may be required.

5.0 USAF POINTS OF CONTACT

6.0 Attachments

1. Appendix A Map Showing Project Locations at UTTR, Hill AFB, UT

2. Appendix B

3. Sample Performance Work Statements (PWS)