Questions and Answers_FA8201-23-R-0009_26-June.pdf

Grounds Maintenance - Solicitation FA8201-23-R-0009

Questions and Answers

26 June 2023

1. Fence lines identified in Appendix's A and B shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, shall only be allowed with the COR approval.

a. We are asking prior to the bidding process for approval/permission to apply nonselective approved pesticides and herbicides to assist in maintaining fence line requirements? 1.1.1 Mow

i. Answer: Nonselective pesticides and herbicides shall not be used on improved grounds to maintain fence lines. Per paragraph 1.2.2 of the PWS, the contractor shall obtain approval of the COR as a method of trimming in semi-improved grounds. See paragraph 1.3.3 for use herbicides on BASH grounds.

2. The Contractor shall be required to pick up debris, natural and manmade, prior to mowing any area.

a. Is the government providing a dumpster for the responsibility for disposal of policing debris or any other debris collected, or the contractor to be responsible for disposal and cost?

i. Answer: See paragraph 3.6 of the PWS. Trash may be disposed of in dumpsters…yard, shrub and tree waste shall be disposed of at an off-base sanitation facility at the contractor’s cost.

3. 1.1.4 WEED CONTROL: The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, End 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents.

a. Will the contractor be allowed to mix and store all needed / approved pesticides and herbicides on Base?

i. Answer: Yes (see PWS paragraph 4.4.3.1)

4. 1.1.5 IRRIGATION – (Base & Little Mt 109.73 acres, Hospital 5.3 acres)- Total of 115.03 acres: The Contractor shall maintain, adjust, and repair existing lawn and drip irrigation systems during the growing season on irrigated improved grounds as identified in Appendices A, B-5 and F. The 75 CES Water and Fuels Maintenance Shop is responsible for backflow prevention devices connected to irrigation systems on Hill AFB and Little Mountain Test Facility. The Contractor's responsibility begins after the number two shut-off valve on the backflow preventer on culinary systems and after the booster pump on the secondary water system.

a. You have 115.03 total acres requiring operational status, how many total auto-irrigation / manual systems including drip, are installed that the contractor is required to maintain?

b. How many actual auto-systems, separate zones, spray heads, and rotary heads that are associated with the installed systems regarding this solicitation?

c. What is the average age of the automated systems install regarding this solicitation?

i. Answer: Appendix F provides available information on the irrigation systems. Average age of systems vary from 6 months to 40 years. Some older systems may have varying degrees of upgrades.

5. 1.1.5.1 OPERATION OF IRRIGATION SYSTEMS: This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering. The Contractor shall ensure that plant life receives enough water as necessary to present a uniform and appropriate vegetation color without discoloration and barren areas resulting from the lack of water.

a. Are all the required plants, flowers, landscaped areas, and all other manual areas within 115.03 acres boundary areas.

i. Answer: Don’t understand the question

b. Please provide/describe information regarding manual irrigation system qty of 9 on where they are and how they are operated?

i. Answer: There are various areas that require manual watering due to wiring that was previously severed during construction or road work. See Appendix F for locations.

c. Are these 9-system installed in the ground and manually operated?

i. Answer: Yes

d. Or are these 9-system areas designed for the contractor to use above ground portable hoses with individual sprinklers attached to them?

i. Answer: No hose lines are currently required for monitor watering

e. How many acres /areas will require manual watering?

i. Answer: See Appendix F

f. The manual watering areas do they have sufficient water supply outlets, to assure that a contractor can apply sufficient and necessary water amounts?

i. Answer: Manual watering areas have installed irrigation systems

6. 1.1.5.2 MAINTENANCE OF IRRIGATION SYSTEMS: Replacement of pumps, controllers, clocks, and timers is not included in routine maintenance of irrigation systems, replacement of these items will be on a case-by-case, reimbursable basis, with written approval from the

COR.

a. When related associated functional components as listed above fail and replacement case by case become delayed, how is the contractor to perform and apply sufficient water supply to lawn areas?

i. Answer: This has not been a problem on the current or past contracts. The contractor will not be held liable for deteriorated turf and plants for reasons out of their control so as the contractor actively seeks out components from all available resources.

7. 1.1.5.3 WINTERIZATION OF IRRIGATION SYSTEMS: The Contractor shall be held responsible, at their own expense, for all irrigation systems damaged due to not properly winterizing the system in a timely manner. Repairs to irrigation equipment shall be accomplished prior to winterization.

a. Operational status is stated to be April 15 thru Oct 15 annually, when seasonal weather become determent to the timelines, will the contractor be allowed to delay start up or begin winterization ahead of stated timelines?

i. Answer: Temperatures play a role on when backflow preventers are turned on in the spring. The Water and Fuels Maintenance Shop will begin turning them on when freezing temps are no longer forecasted. Once backflow preventers are tested and turned on the contractor may begin pressurizing and testing systems and ready them for the season. Temperatures will determine when to begin irrigating and that will be collectively decided between the contractor and COR.

8. 1.1.5.4 IRRIGATION SYSTEM MARKING: The Contractor shall, upon request by the COR, identify by flagging or marking paint, irrigation heads, piping and controller wiring in support of excavation requests. This task may be required outside of the irrigation season.

Marking paint and flags shall be considered a reimbursable irrigation expense.

a. Without as-builts of installed systems locating piping will become impossible to mark/locate, please clarify if as-builts will be supplied?

i. Answer: As-builts are not available for 95% of the systems.

b. If as-builts are not furnished to the contractor, how do you intend for the contractor to move forward in marking or locate piping?

i. Answer: The contractor will be required to mark heads and valve/wiring boxes and make educated guess on main and branch lines.

9. 1.1.5.5 WATER CONSERVATION: The Contractor shall coordinate with the COR and the 75 CES Water Privatization COR to ensure watering schedules do not interfere with base water requirements and conservation efforts while ensuring healthy lawns. At the direction of the COR or CO, the Contractor shall reduce irrigation frequency due to water conservation efforts for HAFB.

a. When or if a contractor is restricted or limited for conservation purposes, will the contractor requirements to assure adequate/sufficient water supply to lawn, plants life lessened due to watering and lack of water?

i. Answer: In the event water restrictions are put in place, the contractor will not be held responsible for areas that deteriorate providing the deterioration is caused by the water restriction. The contractor shall be held liable for deteriorated areas on systems that are found to have operational problems due to a lack of maintenance.

10. 1.1.6 REMOVE DEBRIS/POLICE GROUNDS: Contractor shall remove and dispose of all man-made trash and natural debris to include but not limited to tree limbs, tumble weeds, dry brush, etc., to maintain a neat and professional appearance. Additionally, the contractor shall support semiannual base-wide clean-up events by disposing of natural debris gathered by base residents that are too large for refuge dumpsters. Debris will be disposed of in accordance with paragraph 3.6, "Solid Waste Collection and Disposal".

a. Will the government supply a dumpster for man-made and natural debris that is collected regarding policing and debris removal requirements?

i. Answer: See paragraph 3.6 of the PWS. Trash may be disposed of in dumpsters…yard, shrub and tree waste shall be disposed of at an off base sanitation facility at the contractor’s cost.

11. 1.1.7 LEAF REMOVAL

a. When debris is collected from leaf removal requirements, where is the contractor to dispose the debris?

i. Answer: See paragraph 3.6 of the PWS. Leaf debris shall be disposed of at an off base sanitation facility at the contractor’s cost.

12. 1.1.8.1 FERTILIZATION: The Contractor shall fertilize irrigated improved grounds as indicated in Appendices A and B-1 upon issuance of a work order from the COR. The Contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer, lime and other soil amendments using procedures appropriate for the soil conditions found, type of grass, and season to bring soil condition to that suitable for the vegetation being treated (CDRL A006).

a. The contractor will require an ample time-line/notice for any issuance of fertilization, in allowance to perform soil testing and to receive laboratory results prior to any fertilization application work order request?

i. Answer: Typically, the contractor will have 21 days’ notice of issuance of a fertilizing work order.

13. 1.1.10 LAWN RENOVATION: Sod and or seed repair shall be accomplished in accordance with industry standard practices and shall include removal, disposal and replacement of any contaminated soil that could prevent turf growth. The contractor shall provide sufficient watering of newly sodded and/or seeded areas to ensure a healthy establishment. Rates shall be negotiated prior to work order issuance.

a. If in the event contaminated soils become present, who will be responsible for proper disposal of the contaminated soil?

i. Answer: A modification to the PWS will be made to indicate a separate IDIQ contract under the Environmental Flight will be responsible for removing chemically contaminated soil.

b. If the contractor, please provide the guide lines of disposal requirements?

i. Answer: N/A

c. Explain/clarify what you mean or intend for a negotiated rate for lawn renovation?

i. Answer: The contractor will receive a request for proposal (RFP) from contracting officer for lawn renovation projects. The contractor will use the statement of work provided with the RFP to assist in providing that cost.

14. 1.1.11 PRUNE SHRUB, HEDGES AND OTHER PLANTS: oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris.

Volunteer tree growth seedlings shall be removed at no additional cost to the Government.

All other plants and shrubs on the installation not identified in the appendixes above will be maintained by the facility owners. (This section has no descriptive instruction/requirement for ornamental grasses or other ground cover types, only Blue Fescue is the only described plant life only a quantity of each pruning requirement!)

a. Please clarify a description of pruning of other plants not listed or described as shrub/hedge, or ornamental grasses?

i. Answer: Question is unclear

15. 1.2.1.1 MUNITION STORAGE AREAS (MSA): This work also includes all berms and elevated and low-lying areas within the MSA's. Vegetation on top and sides of bunkers will be cut in such a manor to prevent rutting and erosion.

a. How many elevated berms and bunkers are there at Hill AFB to be maintained/mowed?

i. Answer: See Appendix A

b. Will a contractor be able or allowed to use tractor/15 ft batwing with dual tires mounted on the tractor for mowing the sides and tops?

i. Answer: The contractor cannot use any equipment that will rut the berm or compromise the integrity of the bunker

16. 1.5.1.1 MULCH: Natural mulch in vegetative beds identified in these appendices shall be topped off with fresh mulch bi-annually. (One issue that we would like to address when mulch is installed on a consistent bases such as bi-annually, the decomposition process slows or diminishes. So eventually the existing mulch within the beds will require removal est.

every 2/3 years to compensate for the loss of decomposition, as to reduce the excessive build up.)

a. What is the square footage of beds that require mulch to be installed / re-freshed bi-annually?

i. Answer: Use line items 27 & 28 in Appendix A for this quantity

b. What is the required depth of mulch to be maintained at?

i. Answer: Varies by area but typically 2-4 inches

c. Do you have a procedure or process in place towards the removal of mulch service to be accomplished?

i. Answer: The PWS is being modified to state mulch is to be topped off with fresh mulch every 2 years and completely replaced every 5 years That process to accomplish that is determined by the contractor.

d. Appendix A does not provide any estimated quantity for mulch bed requirement regarding square footage?

i. Answer: Use line items 27 & 28 in Appendix A for this quantity

e. Will the Government Provide the Mulch?

i. Answer: No

17. 1.5.3.1 PURPLE HEART MEMORIAL (583 sq ft) est 6-9 plants per sq ft @-6/3500 @ 9/5250: The Contractor shall plant purple Petunias inside the Purple Heart Memorial on the hospital grounds as identified in Appendices A and B-4, two (2) weeks prior to Memorial Day. Flowers shall be planted close and evenly spaced to completely fill the heart shaped area. This service also includes weed control, adding fresh topsoil as necessary, maintaining borders/edging, and replacing dead flowers as necessary. Expired flowers shall be removed at the end of their normal life cycle and the bedded area cleaned and leveled.

a. Please provide clarification regarding the pot size of the purple Petunias to be planted?

i. Answer: Flowers that come in small containers on flats of 12 are suitable for this

b. Is the Memorial bed a rock bed or Mulch bed?

i. Answer: This area is typically bare soil however it currently has mulch.

When severe water restrictions are implemented, this requirement may be modified that the contractor lay weed barrier and mulch and display a purple heart wreath in leu of purchasing and planting flowers.

c. If it is Mulch will the bed require refreshed mulch after the planting process?

i. Answer: Permanent mulch is not anticipated. In the event it becomes permanent, a modification to the contractor will be accomplished.

18. 1.7.1.1 CHILD DEVELOPMENT CENTERS (CDC): Snow and ice from entrances, exits, steps, walkways between parking areas, and evacuation routes shall be cleared no later than 0500 hours and playground surface no later than 0600 at both child development centers, Monday thru Friday and the second Saturday of each month. The contractor shall continue to maintain these areas as required while these facilities are open for business.

a. What is the quantity of measurement for the surfaces that require snow removal service?

i. Answer: Approximately 33,000 sf

b. For the 5:00am required timeline how will the contractor access the CDC area prior to 0500?

i. Answer: Playground areas will be accessible prior to 0500

19. 1.7.1.2 MEDICAL GROUP FACILITY GROUNDS: Snow and ice from entrances, exits, steps and walkways between parking areas on the Medical Group facility grounds, buildings 570, 545, 546, 547 and 249 shall be cleared no later than 0630 Monday thru Friday. The contractor shall continue to maintain these areas as required while these facilities are open for business.

a. What is the quantity of measurement for the surfaces that require snow removal service?

i. Answer: See line item 38 in Appendix A

20. Can we get previous contractor and price?

a. Answer: Maintenance Engineers, Inc with an IDIQ Max of $8,769,810.00. The contract number is FA8201-19-D-0001.

21. Are we to provide any Past Performance references for current and/or past contracts? If we are to provide this where should we place these references in our proposal?

a. Answer: Past performance is not an evaluation criterion and is not required to be included in the proposal.

22. Please confirm that this is a firm fixed price contract.

a. Answer: The contract is firm fixed price with and indefinite quantity, meaning units are a firm price but the total amount will vary based on the number of units ordered.

23. Please confirm that this is a performance based contract.

a. Answer: Yes, this is a performance based contract.

24. Q. FAR 52.212-1 ADDENDUM I. INSTRUCTIONS TO OFFERORS (ITO). VOLUME III

– CONTRACT DOCUMENTATION. Item 6.2.4.

a. Are we to provide a hard copy if they are available on SAM?

i. Answer: Hard copies of SAM registration and certifications are not required. However, offerors are to ensure registration is correct and shown within SAM. Paragraph 6.2.4 is also specifically asking offerors to mark any applicable boxes in the clauses regarding Representations, Certification, & Other Statements beginning on page 66 within the Solicitation - FA820123R0009 document.

25. FAR 52.212-1 ADDENDUM I. INSTRUCTIONS TO OFFERORS (ITO). VOLUME III –

CONTRACT DOCUMENTATION. Item 7.4 (renumbered in amendment 0003 to 6.4)

a. What exactly are you requiring in this “Plan”?

i. Answer: See Paragraph 6.4.1 of FAR 52.212-1 ADDENDUM I. If offerors plan to sub-contract at least 50% of the work, proposals are to indicate in the offeror’s own format how the offeror plans to meet the requirements in FAR 52.219-14(e)(1). If a joint venture is being utilized in the proposal to meet the requirements in FAR 52.219-14, evidence that the joint venture has been approved by the Small Business Administration (SBA) shall be included in the proposal. If an offeror will not be sub-contracting at least 50% of the work, a plan is not required to be submitted with the proposal.

26. FAR 52.212-1 ADDENDUM I. INSTRUCTIONS TO OFFERORS (ITO). VOLUME III –

CONTRACT DOCUMENTATION. Table 3 – Solicitation Exceptions

a. If we have no exceptions are we to state that?

i. Answer: If no exceptions are identified within a proposal, the Government will understand it to mean that no exceptions are taken.

27. Section 4.1 – General Instructions (for Volume I – Price) – The section states that the primary purpose of the Price Proposal Volume is to provide an understanding of how the price proposal was developed. Is the offeror to include a pricing narrative explaining how the proposal was developed as part of Volume I – Price? If so, is it part of the pricing assumption page count?

a. Answer: Yes, offerors are expected to provide a narrative explaining how the price proposal was developed. The narrative is included with the pricing assumption maximum page count of 6 pages. The page limit does not apply to the “Section B Spreadsheet” and other pricing documentation that may referenced to within the narrative.

28. Please confirm the page count for the pricing assumptions. Section 4.4 states 6 pages, but Table 1 – Proposal Organization states 4 pages.

a. Answer: The Government will allow for 6 pages. The discrepancy is corrected in amendment 0003.

29. Please provide clarification and directions on what the Offeror is to provide within Section 6 in FAR 52.212-1 ADDENDUM I.

a. Table 1 does not provide any guidance for what the section is to contain.

i. Answer: The offerors shall include the Model Contract SF 1449 (see 6.2. SF 1449 is titled Solicitation – FA820123R0009 within SAM solicitation posting), documentation of ability to obtain resources (see 6.3), plans required by regulation or policy (see 6.4), any exceptions to terms and conditions (see 6.5 & 6.6), and other company information (see 6.7).

b. Volume IV is mentioned throughout Section 6/7 but not elsewhere - please provide clarity/further instruction if Volume III and Volume IV requirements are to be combined in one volume.

i. Answer: Volume IV was a typo. All references to Volume IV are intended to be Volume III. The number is corrected in amendment 0003.

c. Section 6.2.4 is followed immediately by Section 7.3 - are there missing sections?

i. Answer: No sections are missing. There was an error in the numbering within the document. 7.3 was intended to be 6.3. It has been corrected in amendment 0003.

d. Please clarify what documentation should be provided to demonstrate how the contractor will meet the requirements of FAR Clause 52.219-14 when more than 50 percent of the contract will be performed by the small business prime, and should this documentation be included within the Contract Documentation Volume or as a separate document?

i. Answer: The information should be included in Contract Documentation Volume III. See answer to question 24 for more information.

30. Please clarify how the contractor will invoice for the different CLINS, such as Months, Labor Hours, Lots, etc. There are contradictions between the Pricing Sheet and the Solicitation terms.

a. Answer: Different CLINs have different pricing/invoicing methods. CLINs will be invoiced separately. Please see “Attachment 6 – Schedule B Spreadsheet” or “Solicitation - FA820123R0009” for the measure of units for the various CLINs.

These two documents reflect the same measure of units for the corresponding CLINs and there are no known contradictions.

31. What are the yearly FFP and IDIQ values of the current contract?

a. Answer: See answer to question 20 regarding current contract.

32. Has the current Solicitation changed significantly from the incumbent contract? If so, please describe significant differences.

a. Answer: There have been some requirement changes. Offerors are expected to review the PWS and appendixes to prepare a fair and reasonable proposal that matches the requirements.

33. What is the expected value for this contract?

a. Answer: The Government is not sharing its independent estimate of the expected value of the contract.

34. Technical Volume Organization - In your proposal organization instructions the page limit for the Technical is listed as 30 pages and the page guidelines say double-spaced with 1-inch margins all around and 11 font minimum. This is very limiting and does not allow for discussion of the PWS requirements for each aspect of the Management Approach, and Manpower Plan. Our Quality Control Plan alone takes up 20 pages. Are we allowed to respond to each question in table format? Or would you consider increasing the page limitation and adjusting the line spacing to allow for discussion?

a. Answer: Page limit for the technical volume is increased to 40 in amendment

35. Volume III – Contract Documentation – this section makes mention of the Model Contract – Does the Model Contract consist of all 74 pages of the original solicitation as well as all the documents referenced with the prefix CDRL?

a. Answer: The model contract includes all 74 pages. The model contract references/attaches the CDRLs, and the CDRLs will be included in the final contract. Any exceptions to CDRLs should be included in Volume III – Contract Documentation. However, the data required within the CDRLs are not required at time of proposal. The delivery times (after award) are identified in the individual CDRLs.

36. In reading the instructions it seems that we are being directed to attach our full Management Plan, Manpower Plan, and Quality Control plan as separate volumes attached to the Model Contract in Volume III. Is this correct? Or do you require us to attach each of the documents referenced CDRL as the various reports required with the model contract?

a. Answer: As part of VOLUME II – TECHNICAL ACCEPTABILITY, the Management Approach, Manpower Plan, and Quality Control Plan are required to be submitted in the proposal and will be used to evaluate the technical acceptability of the proposal. No CDRLs are required to be completed as part of the proposal.

37. Reference is made to FAR 52.212-1 Addendum 1 Paragraph 7.0 – There is no paragraph 7.0 in the documents released. The only reference to Paragraph 7.0 starts at 7.3. Is this intentional or are pages missing?

a. Answer: No sections are missing. There was an error in the numbering within the document. 7.3 was intended to be 6.3. It has been corrected in amendment 0003.

38. Who is the incumbent?

a. Answer: See answer to question 20 regarding current contract.

39. What is the current contract # and total contract value?

a. Answer: See answer to question 20 regarding current contract.

40. FAR 52.212-1 Addendum 1 –Item 6 – Volume III – Contract Documentation 6.2.3. – Section I – Contract Clauses and 6.2.4. Section K - Representations and Certifications and other Statements of Offerors. – Are these documents in the solicitation or do these need to be downloaded, completed, and added to the model contract?

a. Answer: See answer to question 24

41. FAR 52.212-1 – Addendum 1 – 7.4 – Plans Required by Regulation or Policy – Submit the following plan IAW applicable FAR and DFARS and PWS Sections – Is this referring to the general compilation of the various parts of the proposal or is this plan referring to the cross-reference matrix addressing each requirement within the PWS? If it is the cross-reference matrix, then does each plan need a separate binder and document reference?

a. Answer: See answer to question 25

42. Attachment 6 / Appendix A - The “Yearly QTY” of Attachment 6 and the QTYs of Appendix A are different could you please reconcile?

a. Answer: The quantities on the CLIN structure are for pricing/invoicing purposes. The quantities in Appendix A are the estimated times that each task may be performed. They can be used as information on how to best propose the price of the CLINs

43. Appendix A Line 10 –

a. Could you please specify if these are areas that have irrigation but not automated or areas that are not irrigated and have to water manually?

i. Answer: They have irrigation however automated controls may not be feasible or have been interrupted.

b. Appendix A – If the areas referred to in line 10 do not have irrigation what is the AC of these areas?

i. Answer: See previous answer

44. Appendix G – What is historical data for annual snow fall and the # of events?

a. Answer: See attached chart

45. PWS 1.1.4 – This section seems to imply that ground restoration applies to both Improved and Semi- Improved areas. Does ground restoration and weed control apply to the improved grounds only?

a. Answer: This applies only to improved grounds

46. Attachment 6 / PWS 1.1.5. – 1.1.5.4 - If CLIN Item 0005 is reserved for the repairs of the system is CLIN 0004 to be priced for the operating / maintenance, start-up, shutting down, and manual watering cost?

a. Answer: CLIN 0005 is to reimburse the contractor for parts purchased to make repairs on the system. CLIN 0004 is to be priced out to cover paragraph 1.1.5 and all subsequent paragraphs.

47. PWS 1.1.6 - Will the government provide dumpsters or areas to dump natural debris?

a. Answer: See paragraph 3.6 of the PWS

48. PWS 1.2.1 – Is the acreage given in Appendix A for semi-Improved grounds inclusive of the “No Mow” areas mentioned in this section. If so how many AC are in the “No Mow” areas?

a. Answer: The acreages shown in Appendix A include the no mow areas

49. Attachment 6 – Are CILNS 0019AA and CLINS 0019AB firm fixed pricing regardless of the amount of snow or # of snow events?

a. Answer: Yes

50. PWS 1.1.9 and Appendix A Items 13 and 14 – What CLIN item in Attachment 6 is this section of the PWS and Appendix A to be priced under?

a. Answer: It is to be priced under CLIN 0002AA and 0002AB

51. PWS 1.7.2 Is Calcium Chloride considered an “environmentally friendly” ice melt that can be used.

a. Answer: The requirement is to use ice melt that is proven environmentally safe to children, pets, and vegetation. It is the contractor’s responsibility to ensure the material used meets this criterion.

52. Can we have the historical data from the airfield as to the number of days there were ice events and the number of days there was snow accumulation greater than 1”?

a. Answer: See attached chart of historical data for snow fall

53. Could you provide the LFT of sidewalks, and the LFT of roadways within the Priority 1 areas?

a. Answer: To clarify, snow removal on roadways is not covered under this contract. A breakdown of linear feet for each priority is not readily available.

Approximate liner feet for both priority 1 and priority 2 is 130,000.

54. Could you provide the LFT of sidewalks, and the LFT of roadways within the Priority 2 areas?

a. Answer: See answer for question 53

55. Attachment 6 – Schedule B Spreadsheet, Clin 0009 requires us to price Pest Control (PWS 1.1.9) at a yearly quantity of 2 Each and a total quantity of 10 Each. During the site visit it was obvious that there is a Grub infestation. If the grounds need additional application above the 2 per year will the government increase the yearly quantity and total quantity?

a. Answer: At this time, 2 per year is what the Government has funding for.

Approval and additional funding will be required if more applications are required. As an IDIQ, quantities are just an estimate and can be increased provided that the Government has funding and the increase does not exceed the contract maximum value.

56. Attachment 6 - Schedule B Spreadsheet Clin 0002 Maintain Improved Grounds (IG), Growing Season (PWS 1.1.1, 1.1.2,1.1.3 and 1.1.4) requires us to price a total quantity of 35 months of which 7 are the yearly quantity. In looking at the PWS under 1.1.4 which is titled Weed Control it states “the contractor shall control weeds on irrigated improved grounds as identified in Appendix A and B1 through the execution of a well-defined weed control program…” It is clear that the intention is for the contractor to control weeds in the irrigated improved grounds and there is no requirement in the non-irrigated grounds. Does the height of the weeds in the Non-Irrigated grounds count in the height requirement of 3” to 6”? Will the government allow us to control the weeds in the non-irrigated areas? Historically how many applications of weed control has been required to maintain the weeds on the Base?

a. Answer: Yes, the height of weeds in the non-irrigated areas counts in the height requirement of 3-6 inches. Weed control on non-irrigated grounds may be allowed providing it doesn’t kill off desired vegetation and leave areas bare.

57. In looking at the PWS 1.2.1.1 Munition Storage Areas (MSA) Reference is made to Potential Explosive Sites (PES) being maintained between 2 to 4 inches to minimize fire hazards. Would you please clarify what areas in the MSA qualifies as a PES area and provide maps of locations?

a. Answer: A potential explosive site is any facility that has the potential of storing explosive materials. Map B-1 has been updated to show the location of PES’s and Appendix A has been updated to list the number of PES’s.

58. In looking at Appendix A-Grounds Description/Workload Estimate, Item Number 25, Munition Storage Area Igloos shows a quantity of 188. In looking at Appendix B-Maps and

Google Earth, we are coming up with a quantity of over 200 igloos. Are there igloos in those areas that are not our responsibility? Also, during the site visit to these areas, it was noted that there were numerous berms. Are these included in the igloo number? If not, can we get a count of how many berms there are?

a. Answer: Appendix A has been updated showing the updated quantity of Igloos. Berms are not included in the igloo number. There are numerous berms in both MSA 1 and MSA 2 as well as on the airfield; the estimated number of berms is not readily available but could possibly be provided at a later date.

59. In looking at Amendment 0002, dated 20 Jun 2023, it incorporates a revised attachment 3- PWS Grounds Maintenance Dated 16 Jun 2023. In looking at this revised PWS, under

1.2.1.1 Munitions Storage Areas (MSA) has been revised to state: Vegetation on tops and sides of igloos and other earth-covered facilities shall be maintained at the improved grounds standards of 2-4 inches…

a. Under the current contract, are these areas being maintained at this improved grounds standard of 2-4 inches?

i. Answer: This is not a requirement on the incumbent contract.

b. During the site, visit we noticed that these areas were above the 4 inch standard. Will the areas be brought into standard prior to the start of this new contract?

i. Answer: Yes

60. Is there an increase of tree cutting in the new contract? If so, what is the increase per tree size?

a. Answer: Question is unclear. The estimated tree removal quantities for the solicitation are provided in CLIN 0027, 0028, and 0029.

61. After snow removal at the school in the housing area does the contractor need to apply ice melt to the side walks?

a. Answer: If needed to maintain safe walkways for pedestrians and meet requirements of paragraph 1.7.2

62. How often is the self cleaning filter replaced in the pump for irrigation?

a. Answer: It is a permanent metal screen and unless it is damaged, does not need to be replaced. The current screen is the original and the unit has been in operation for approximately 4 years.

63. How many tunnels need snow removal?

a. Answer: The tunnels themselves do not require snow removal, only the entrances. There are 3 tunnels total, each with 2 entrances.

64. Who pays for the mulch replacement?

a. Answer: Contractor

65. Does the government have requirements for specific days of the week/times of day when edging is to be performed to avoid debris from hitting vehicles? If so, please provide that information.

a. Answer: The government has no preference as to when edging is performed; the contractor may edge any time at noting they will be liable for any damage to personal or government property. There are considerably less vehicles on the base after normal duty hours so that is an option should the contractor wish to do that if approval from the contracting officer to work after normal duty hours is obtained.

66. Will the contractor have access to parking lots and traffic islands at all times to perform required services, or are these areas only accessible during certain days of the week/times of day?

a. Answer: The contractor should have access to these areas at all times to service them. There may be times when areas may not be accessible due to construction or other events in which case the COR will notify the contractor of these situations.

32.2 19.8 64.7 89.6 43.3 55.8 63.6 38.2 49.3 234.75

2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023

Hill AFB Snow Accumulation 10 Year History- Inches

Slide 1