Appendix J - Safety.pdf

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

APPENDIX “J”

Contractor’s Guide

Safety Appendix

OCCUPATIONAL SAFETY AND HEALTH

REQUIREMENTS FOR CONTRACT OPERATIONS

DATE: 07 Mar 22

75 ABW Safety Office 777-7233

OO-ALC Safety Office 586-6038

Command Post 777-3007

Security Forces 777-3056

Fire Services 777-3021

INDEX

Pre-Brief

General Requirements

Safety Plan Specific Requirements

PRE-BRIEF

Project Title:____________________________________________________________

Location:_______________________________________________________________

Brief description of work:__________________________________________________

Project Number:____________________________

Contract number:___________________________

Estimated Start Date:________________________

Estimated Completion Date:__________________

Contractor:________________________________ Number: _______________

Contracting Officer:_________________________ Number: _______________

COR:____________________________________ Number: _______________

Sub-Contractor:____________________________ Number: _______________

Site Safety:_______________________________ Number:_______________

Site Supervisor:____________________________ Number: _______________

75 ABW Safety:___________________________ Number: 777-7233 (SAFE)

OO-ALC Safety:___________________________ Number: 586-6038

Safety plan was reviewed by:__________________________________Date:______________

This completed page will be provided to the Installation Safety Offices for historical purposes

Safety Office Use Only

Control number if used (2022MMDD-01)

GENERAL SAFETY REQUIREMENTS

** Construction and manufacturing only

This handout is to familiarize you with some of the safety requirements that you may encounter while working on Hill AFB.

The Safety Office sincerely hopes your work here will be mishap free. If you require emergency medical attention, be aware there are no emergency services available at Hill AFB. Emergency service are only available by calling 911.

If you encounter problems with vehicle registration, traffic, parking, or area security you should contact the Security Forces Law Enforcement Desk at 777-3056.

Air Force Materiel Command (AFMC) Acquisition Reform initiatives focus on risk management rather than traditional methods of providing specific government guidance for risk elimination.

With “performance-based” language, the government will provide the contractor with areas requiring specific information and the contractor will be free to meet those objectives using corporate standards.

Contractors and their subcontractors are responsible to follow all applicable federal, state, and local laws, Occupational Safety and Health Act, (OSHA) Public Law 91-596, and Air Force guidance called out in this document. Written safety plans will be available to all employees.

All work areas will be maintained in a manner that protects all employees, and safeguards the general public, and government personnel, equipment and property.

All employees will be properly trained and qualified and be able to demonstrate knowledge of their duties. All contractors and subcontractors will be knowledgeable of all hazards and potential hazards associated with the duties and the work area they are assigned to. All employees will have the right to stop all work if at any time they deem the duties or area may be hazardous. All hazards will be mitigated prior to work being resumed.

Contractors and subcontractors are responsible for providing any necessary barricades, signs, lights, fencing, and any additional protective measures the Contracting Office determines is necessary for the purposes of protecting all employees, the general public, government personnel, equipment and property.

Crosswalks: All personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road if possible.

**Cranes: If cranes are used, prior to raising the boom above facility roof lines, you must contact 75 OSS Airfield Management at 777-3592.

**Dig permits (red stakes): Any digging will require a dig permit from CEG at 777-0540. It may take up to 21 days to get approval, plan accordingly.

Explosive Safety (AFI 91-201) If duties require entry into an explosive clear zone, employees must receive Explosive Safety Awareness Training. Contact your respective Safety Office to schedule a class and receive additional guidance.

Hazardous energy control (LOTO): If lock out tag out procedures are required, a meeting with the area supervisor(s) must take place to coordinate differences in procedures.

**Hot work permits: Any hot work (welding, cutting, grinding…) will require a hot work permit (AF Form 592). Contact the Fire Department at 777-0236.

Motor vehicles: Seatbelts are required while vehicles are in operation. Cell phone use by a driver is prohibited while the vehicle is in motion.

**Permit required confined space entries: If entry into a confined space is required contact the area supervisor and or the installation safety office. All known hazards will be discussed prior to entry. 777-SAFE (7233) It’s the responsibility of the contractor to train their employees how to safely enter a space.

Photography: If photographs will be required, permission to use a camera must be obtained from the unit security manager. Photographs in a secured area will normally not be allowed.

**Trenching/excavations: It’s the contractor’s responsibility to actively monitor the trench for safety hazards and safeguard transient employees. See dig permits and environmental issues.

X-ray approvals: If X-ray equipment will be used contact Bioenvironmental at 777-1053.

Environmental Issues

Air quality: If emission producing equipment is brought on base you must contact Civil

Engineering Air Quality Flight at 777-0888. If your process will produce vapors, fumes, or dust you must contact Bioenvironmental at 777-1053.

Cultural resources: If artifacts of any kind are discovered you must contact Civil Engineering

Cultural Resources Flight at 586-2464.

Hazardous materials: If any hazardous materials are brought on to the base you must coordinate with Civil Engineering Hazardous Materials Flight at 586-2718.

Hazardous waste: Contact Civil Engineering Hazardous Waste Flight at 586-8537.

Landfill use: If the base landfill will be used you will need to apply for a permit. Contact Civil

Engineering Hazardous Solid Waste Flight at 777-5788.

Storm water: Contact Civil Engineering Water Quality Flight at 777-0493.

Flight line

Flight line operations: If you are required to drive on the flight line contact 75 OSS Airfield

Management at 777-3592.

SAFETY PLAN SPECIFIC REQUIREMENTS

The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with safety requirements.

The contractor must also protect personnel from hazards generated by the work. If the contractor employs bilingual speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

Safety program requirements. Contractors will implement a written safety plan, provide it to subcontractors, and have it available upon request at the job site. The plan will consist of but not limited to the following items if they apply to work on Hill AFB or any government owned property:

NOTE

If safety programs are modified after the initial review, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office.

a. Hazard Assessments. Prior to any work, a hazard assessment must be conducted, and documented. The assessment will be certified and briefed to all affected employees.

**b. Contractor Safety Board (construction projects). Contractors and subcontractors will display and maintain a safety and health bulletin board in a commonly accessed area in clear view of the on-site workers. The location should be protected against the elements and unauthorized removal. It shall contain, at minimum, the following safety and health information:

*If this information is not posted on the safety board, a placard must indicate its location.

1. A map with route to the nearest Emergency Care Facility

2. Emergency phone numbers; (911, Police, Fire, Environmental, others as applicable)

3. A copy of the most up-to-date Safety Plan shall be mounted on or adjacent to the bulletin board, or a notice on the bulletin board shall state the location of the Safety

Plan. The location of the APP shall be accessible to all employees

4. A copy of the current Hazard Analysis/analyses shall be mounted on or adjacent to the bulletin board, or a notice on the bulletin board should state the location of the

Hazard Analysis. The location of the Hazard Analysis shall be accessible to all employees

5. The Occupational Safety and Health Administration (OSHA) Form 300A, Summary of Work Related Injuries and Illnesses, shall be posted, in accordance with OSHA requirements, from February 1 to April 30. It shall be mounted on or adjacent to the bulletin board, which will be accessible to all employees

6. A copy of the Safety and Occupational Health deficiency tracking log shall be mounted on or be adjacent to the bulletin board or a notice on the bulletin board shall state the location where it may be accessed by all workers upon request

7. Safety and Health promotional posters

8. Date of last lost workday injury

9. OSHA Safety and Health Poster

10. A copy of the hazardous material inventory, identification of use, approximate quantities and site map detailing location

11. Mishap reporting forms and hazard reporting forms

12. Contract Information (Section 1 of this document)

c. Site-specific training. The contractor will ensure all employees and subcontractor employees are properly trained and qualified to conduct their work safely. Detailed training plans will be developed and available to all employees. Training plans will include, at a minimum, all required information contained in all applicable federal, state, and local laws, Occupational Safety and Health Act, (OSHA) Public Law 91-596, and Air Force guidance called out in this document. The training plans will be available for review upon request from the Contracting or Safety Office.

d. Mishap Reporting (29 CFR 1904) In the event of injury or damage to government equipment or property:

Contact your supervisor and safety representative.

Contact your designated Government Representative.

After hours contact the Hill AFB Command Post at 777-3007.

Contact the installation Safety Office at 777-7233.

Secure the mishap scene, do not move anything until released by the Safety Office.

Obtain witness statements, do not release witnesses until instructed by the Safety

Office. Separate witnesses while they are writing statements.

POC: ____________________________ Number: _______________

POC: ____________________________ Number: _______________

Mishap report shall contain, as a minimum, the following information:

1. Contractor Name, Contract Number, Name and Title of Person(s) Reporting

2. Date, Time, and exact location of mishap

3. Narrative of mishap events leading to mishap/incident

4. Cause of mishap, if known

The contractor will provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

Send a copy of the written mishap/incident report NO LATER THAN 3 work days to the

Government Representative, and the Safety Office at 75ABW.SE.Workflow@us.af.mil;

e. Hazardous Communication (HAZCOM, 29 CFR 1910.1200) All materials will have a current Safety Data Sheets available to all employees. Employees will be trained on all aspects of a HAZCOM program.

f. Routine job site inspections. Contractors are responsible to conduct and document routine safety inspections at intervals established based on potential hazards to the work being conducted. At a minimum a daily area inspection should be conducted.

g. Routine safety briefs. Daily safety briefs will be conducted and documented explaining any new or existing hazardous conditions.

h. On-site competent person. Every worksite will have an assigned competent person to ensure employees and subcontractors are working in a safe manner.

i. Subcontractor Clause. All subcontractors are responsible for following all applicable federal, state, and local laws, Occupational Safety and Health Act, (OSHA) Public Law 91-

596, and Air Force guidance called out in this document. Prime contractors will routinely ensure subcontractors following safety guidance.

j. Identification of segregated work site locations. List any locations or operations that cannot be co-mingled with general industrial operations. Requires Contracting Officer approval of operations and changes at these specific sites.

k. Emergency Action Plans (29 CFR 1926.35, 29 CFR 1910.38) Detailed emergency action plans will be developed and briefed for each site as required. Ensure emergency services are available for extremely hazardous work, examples include but are not limited to permit required confined space entry and fall protection rescue. Ensure this plan is coordinated with Hill AFB Fire Services.

l. Fire Prevention Plans (29 CFR 1926.24, 29 CFR 1910.39) Detailed fire prevention pans will be developed for each work site and briefed to all employees. Ensure this plan is coordinated with Hill AFB Fire Services.

mailto:75ABW.SE.Workflow@us.af.mil

**Safety and Occupational Health Plan

The Contractor shall provide a stand-alone Project Health and Safety Plan. The Project Health and Safety Plan shall be kept on-site at the construction management location at all times. All

Contractor personnel, subcontractor personnel, Government, and visitors entering the construction site shall be briefed on the health and safety plan and required to sign an endorsement of strict adherence to the plan: USACE EM 385-1-1 Safety and Health

Requirements Manual, sets forth the specific Contractor’s Safety Program requirements. The following comprises Health and Safety Plan topics.

a. Background (Site location and history and planned activities).

b. Safety Program Organization (identification of safety program members, roles and responsibilities, contact [normal and emergency] information).

c. Site Map (site delineation, points of entrance and egress, staging areas, alarms and emergency equipment, site evacuation map, and communication devices).

d. Site Hazards (personal safety and environmental).

e. Site Worker Training Requirements.

f. Accident Prevention Plan (APP).

g. Personnel Protection Equipment (PPE) Requirements.

h. Activity Hazard Analysis (AHA).

i. Medical Surveillance.

j. Monitoring (frequency, equipment and calibration, action levels).

k. Site Control Areas (requiring PPE, confined spaces).

l. Emergency Response Actions.