Attachment V - Revised Questions and Answers.pdf

Request for Proposal Questions and Answers

1. Q: Concerning the solicitation FA820121R0010, is the current equipment on the base (other than the 210 recycle containers in Appendix E) currently owned by the incumbent service provider or Hill AFB?

A: Yes all Dakota brown containers are the incumbent's property and would be removed at the end of the contract (March 31).

2. Q: If owned by the incumbent, are they required to install new equipment per this solicitation?

A: The awarded Offeror shall provide new containers in accordance with (IAW) sections 1, 1.1.3.2, 1.1.5.2.1, 1.1.3.2.2, 1.1.3.2.3, 1.1.7, 1.1.8, 1.1.8.1, 1.1.8.4, 1.4, 1.4.2 of the Performance Work Statement (PWS) dated 22 Feb 2021.

3. Q: What is the 2,080 tons for MSW- Food Waste on page 29 of the PWS that is not in parenthesis? If you average the MSW for FY 2019 for commercial, roll off and compactors the total is 4326 on the Historical DATA table on page 30. This amount closely matches the estimate in parenthesis. I am curious to know how the numbers are related.

A: For just food waste, the estimated amount would be closer to the number not in parenthesis.

Please see Appendix A of the PWS dated 22Feb2021 which corrects the problem.

4. Q: In PWS 1.1.3 (Over and Above Requirements), it refers to SF 1449, which in the past allowed for a breakdown in unit cost by service type. The government requirement for CLINS, XX02, XX04, XX05, XX06 and XX07 can vary significantly. The Combo Solicitation Form provided does not allow for a unit cost breakdown based on required volumes. How should these CLINS be bid or what volumes should they be bid on?

A: A Pricing Matrix has been added as an amendment to the solicitation to provide potential offerors with the capability to submit their offer on a unit breakdown basis. See list of amendments within the solicitation posted for this requirement on beta.SAM.gov.

5. Q: On page 46 of the PWS, there is section underneath all of the roll off containers that indicates that they should be bid under CLIN XX02, which is the CLIN for Food Waste Collection. Is this a typo? Should this be CLIN XX01?

A: It is a typo. Please see page 26 of the revised PWS dated 22 Feb 2021 which corrects the problem.

6. Q: Does CLIN XX01 also include the commercial (front load) containers as well?

A: Roll offs and commercial (front load trash) containers should be billed under CLIN XX01.

7. Q: It mentions in Appendix B that all of the recycle cans are to be billed under CLIN XX03 (Recyclable Collection). This appears to be correct and includes all recycle containers.

A: Yes, CLIN XX03 is for recycle and all recycle container costs should be billed under CLIN XX03.

8. Q: CLIN XX02 is asking for a separate bid for food waste going to the digester. How do we estimate the locations, size and frequencies that may be required to bid this line item? There was only one location that was specified as food waste in Appendix B.

A: There is only one location, an 8 CY front load trash container, emptied once a day.

9. Q: Should CLIN XX02 be bid as a unit cost (price per service) and not a LOT.

A: The food digester charges per ton of food (weight tickets required). The Pricing Matrix within the Combo Solicitation document has been revised (see the amendments section of the solicitation on beta.SAM.gov). CLIN XX02 has had it’s QTY changed to ‘12’ and its Unit of Issue changed to ‘Months’.

10. Q: How should CLIN XX04 be bid: unit cost (price per service)? The scope of work required by the government can vary significantly.

A: CLINS XX04, XX05, XX06, XX07, XX10, XX11, XX12, and XX15 are reserved and not applicable to this contract. The Combo solicitation document has been revised (see the amendments section of the solicitation on beta.SAM.gov). The Pricing Matrix within the Combo solicitation has been restructured to mirror the line item structure within the previous Refuse contract at Hill AFB (contract FA8201-16-C-0005).

11. Q: Also, the Combo Solicitation also refers to PWS 1.1.3.8, 1.1.3.9 and 1.1.8.2, which are not contained in the PWS.

12. A: References 1.1.3.8, 1.1.3.9 and 1.1.8.2 have been removed from the PWS since they are not applicable. See the latest revised PWS within amendments section of the solicitation on beta.SAM.gov

13. Q: PWS 1.1.3.2 (Construction and Demolition) is asking for a unit cost per collection. However, the CLIN 0005 is asking for a LOT price. Please clarify.

A: The Pricing Matrix within the Combo Solicitation document has been revised (see the amendments section of the solicitation on beta.SAM.gov).

14. Q: Certain items like PWS 1.1.3.1 (Unscheduled Pickups) and 1.1.3.6 (Additional Pickups) specify a unit cost. In the past these unit costs were specified using container size under the contract line item in form 1449. The Combo Solicitation does not break out this information. How should these services be priced? This is keeping in mind that each request by the government could vary greatly.

A: A Pricing Matrix has been added as an amendment to the solicitation to provide potential offerors with the capability to submit their offer on a unit breakdown basis. See list of amendments within the revised solicitation posted for this requirement on beta.SAM.gov.

15. Q: The Combo Solicitation also lists CLIN 0013, what is this?

A: The Pricing Matrix within the Combo Solicitation document has been revised (see the amendments section of the solicitation on beta.SAM.gov).

16. Q: Does Appendix B account for the additional 60 containers mentioned in PWS 1.1.6? We understand that we cannot charge additional rent for these containers.

A: The 30 contractor provided front load trash containers and 60 contractor provided front load recycle containers are factored in to the locations section of Appendix B. Please see page 7 of the revised PWS 22 Feb 2021 which has been posted as an amendment to the solicitation for this requirement on beta.SAM.gov.

17. Q: How do we charge for additional service as new locations are added to Appendix B?

A: The awarded Offeror shall provide IAW 1.1.6; the government reserves the right to add up to a total of 60 rented front loader containers sized 8 CY of each type, MSW and recycle, throughout the life of this contract at no additional charge.

18. Q: In Section 1.1.1.2, the government reserved the right to add hauling of food waste to the food digester in Salt Lake City as an option to CLINs 0002, 1002, 2002, 3002, 4002, and 5002.

Will the food waste be sorted and collected in separated in containers for clean food waste to be hauled to the digester not contaminated with trash? This is a process that can happen but we need more info from the government to help price.

A: No. It would be placed in a front load trash container, likely already in trash bags at time of collection.

19. Q: In Section 1.1.1.2, the government reserved the right to add hauling of food waste to the

Will this be a new process that the contractor will work with the government to make happen?

A: Yes. This is a new requirement to help divert waste from the landfill.

20. Q: In Section 1.1.1.2, the government reserved the right to add hauling of food waste to the

Will compostable bags be used if so who will provide them?

A: No. The food waste would likely already be in plastic bags at time of collection.

21. Q: In Section 1.1.1.2, the government reserved the right to add hauling of food waste to the

Will different cans be used if so who will provide them?

A: No. This will be one of the locations that the contractor will provide and deliver a front load trash container to.

22. Q: In Section 1.1.1.2, the government reserved the right to add hauling of food waste to the

How many locations will be talking about?

A: One. The location is on the south side of bldg. 519 (the dining hall).

23. Q: On CLINS 0008, 1008, 2008, 3008, & 4008 with the tonnage being billed to the government would the government please provide what tonnage per year you would like us to use for this CLIN for pricing purposes?

A: Please note that the CLIN structure has been revised in the Pricing Matrix of the Combo Solicitation document. The revised Combo Solicitation document has been added as an amendment in order to provide potential offerors with the capability to submit their offer on a unit breakdown basis. See the list of amendments within the revised solicitation posted for this requirement on beta.SAM.gov. The awarded Offeror shall use the historical data from FY17- FY19 and average out the total tonnage for each Commercial, Roll-Off, Compactor, and Recycle section.

24. Q. Your answers posted refer to CLINs that are not listed in the combo/solicitation. Specifically, there are CLINS 0001 thru 0008 and repeat for the option years. However, your answers refer to CLINs XX09 XX10 XX11 XX12 XX15 XX16 XX17 etc. (Reference your answer on question 10,11 and 12) Please identify where in the combo solicitation these CLINs you reference can be located in the document. Additionally, If the CLINS are considered Reserved for the government and not applicable please update the CLINs to reflect they are Reserved and not to be bid.

Perhaps a SF 1449 should be included in an amendment with the CLINs clearly marked as to what is to be bid or what is reserved.

A. Contracting has revised the Combo solicitation document and allowed an additional day to the due date of all offers (due by 5 March 2021 at 2:00pm MST). Additionally, a Pricing Matrix has been added to the solicitation with an updated CLIN structure to avoid any potential confusion.