FA8201-21-R-0001 - MACC IV PreSolicitation Q and A Matrix 2020-11-13.xlsx

Basic SOW

Section L

Section M

TEP

Sample Task Order SOW

Reflects the building layout which doesn't match the descriptions in the SP - SOW with regards to the description for Bays 2, 3, 4, 9 and 10. Additionally, the photographs in "Attachment 15 - SP SOW Appendix 02 B2113 Photos 20200417" reflects differing building conditions. The SOW mentions alterations to these existing spaces.

B.) per Attachment 05; Item 2.2.1 Exterior, States, "The contractor shall install a new standing seam roof on the lower structure and clerestory area which matches the existing roof. " Does this mean that all existing SSMR is to be replaced? A) The existing roofing assembly is SSMR. It is up to the STRUCTURAL ENGINEER to determine whether a structural diaphragm is needed to support the SSMR, and he/she will determine the weight and load bearing capacities on the roof. SSMR's shall be installed as per manufacturer recommendations. Anything structural shall be determined by the Structural Engineer of record.

B) ALL SSMR shall be replaced, meaning the clerestory, lower roof, and upper roof. ENTIRE ROOFING STRUCTURE.

9 Attachment 05 Per "Attachment 05 - DRAFT MACC IV Sample Project SOW - 21 Aug 2020", Item 2.2.2 General, States, "All floors shall be leveled." From the picture attachment-15 the floors appeared flat without much variance. A.) What is the required level of Flatness, and what is the standard that we need to consider?

Based on government and industry standards and tolerance of construction, concrete flat work is allowed 1/4" variance within 10' based on a flat bar placed over anomalies within the slab.

Per 2.4.2 states, "All other personnel doors shall be converted to exit only doors by removing exterior door hardware (and covering hole with a solid steel plate welded to the door), and installing panic hardware with deadbolt emergency egress hardware."

A.) Are we to assume that all exterior doors and windows at both the east and west elevations are to be replaced?

B.) Does the reference to "all doors" also include all of the existing overhead doors?

C.) Are we to also assume replacement of any interior doors slated to remain?

A) YES. All exterior doors and windows are to be replaced.

B) YES. The reference to "all doors" includes the all of the existing overhead doors.

C) All interior doors shall be replaced with new.

11 Attachment 05 Per "Attachment 05 - DRAFT MACC IV Sample Project SOW - 21 Aug 2020", Item 2.2.1 Exterior, States, "The contractor shall ensure the existing structure is up to current seismic standards following 2018 International Existing Building Code (EIBC)." A.) Has a structural analysis of the building been completed recently?

B.) Should the structural design include the cost and effort to perform a structural analysis of the structure?

A) No, a structural analysis of the building has not been completed recently.

B) The cost proposal should include the cost to perform a structural analysis of the structure.

12 Attachment 05 Per "Attachment 05 - DRAFT MACC IV Sample Project SOW - 21 Aug 2020", Item 2.2.2 General, States, "All bays shall have insulation and new 5/8” gypsum board, type X installed over the insulation. " A.) What condition is the basis of this requirement (Ceiling / walls)?

B.) if this is a reference to walls, is for exterior, interior or both?

A) The existing condition of the ceiling/walls is poor. They are falling apart and have insulation hanging from the ceiling, which is why the Government is requiring all new insulation and gypsum board.

B) This is FOR INTERIOR ONLY.

13 Attachment 05 Per "Attachment 05 - DRAFT MACC IV Sample Project SOW - 21 Aug 2020", Item 2.2.2 General, States, "All bays shall be demolished where applicable. " A.) Are there any know requirements that would require the removal of any of the bays?

B.) Or is this just a generic statement implying select demolition?

B.) Have the existing restrooms been removed during prior renovations?

A) All interior wall partitions are to be removed and replaced with 5/8" drywall. This includes the restroom walls which will have FRP or ceramic tile.

B) Unfortunately, the Government has no reference or knowledge of any prior renovations to the project due to lack of As-Builts.

B.) There is a requirement for a new door, could the existing exterior door opening be utilized?

C.) Per Attachment-25 the direction is to bring the new copper and fiber optic cabling into bay-16. Should a separate cables be brought into bay-1 also?

A) Fill in exterior window. Use door opening to provide a new door.

B) Utilize existing door opening to provide a new door.

C) New fiber and copper telecom cables shall be designed to enter Bay-1's new telecom room.

16 Attachment 25 Per "Attachment 25 - SP SOW Appendix 12 B2113 Existing Telecom Facilities", shows the routing of the existing direct bury copper starting south of Bldg. 2113 at MH15012-05 and continuing to the North end of the building and entering bay-16. The note states, "Will need to install a MH every 500' from MH 15012-03 to B2113. Will need to install fiber optic cable and copper cable to B2113." A.) Where is manhole 15012-03 located?

B.) Should we assume the new comm duct bank and manholes(vaults) follow the same path as the existing?

C.) Is the reference to MN 15012-03 actually MH15012-05?

D.) Should there be a separate duct bank routed to Bay-1's new telecom room?

A) Refer to MH 15012-05 rather than 15012-03.

B) Correct. Assume new telecom duct banks to generally follow the existing pathways by running parallel to them. Refer to D. below.

C) Correct. Refer to A. above.

D) Maintain existing direct buried comm cables intact and functioning. Provide one or more new manholes north of MH-15012-05 as per the 500' max spacing requirement. From the new manhole, which is closest to the new comm room, extend new comm duct bank to that room.

B.) In this section it indicates, "The concrete lid shall be installed per manufacturer’s installation recommendations." is this a precast concrete product? And is there a basis of design? A.) Additional documented details are not available. Currently, only one sand wall remains, which is the one that has trees growing out of it. It needs to be covered and rebuilt. Sheet 016 of the As-Builts show 12" concrete walls and the layout.

B) The user wants corrugated roofing, not concrete. Therefore, when metal roofing is installed, it needs to meet manufacturers installation recommendations.

Based on the description it appears that this IDS system is specific to Bay 16. Specifically when there is a reference to motion detector specifically for Bay 16, it addresses the existing windows.

A.) Does this imply that the security system is limited to Bay 16 only?

B.) And as a stand a lone system?

D.) if the entire facility is required to be constructed per DoD 5200, are we required to provide motion sensors/IDS for all interior spaces with windows? A) Yes, Security is limited to Bay-16 only.

B) Bay-16 IDS will have to be connected and programmed into the entire base IDS system.

C) Only Bay-16 is required to comply with DoD Manual 5200.01, Volume 3, Appendix to Enclosure 3, not the entire facility. Attachment 05 paragraph 2.4.2 will be changed to only reference Bay-16 instead of Bays 1-16.

19 Attachment 05 Per "Attachment 05 - DRAFT MACC IV Sample Project SOW - 21 Aug 2020", Section 2.4 Security; Item 2.4.1 Intrusion Detection, States, "...the facility for open storage of classified information and in compliance with Open Storage Area (Secure Room) construction standards as mandated in DoD Manual 5200.01," and, "however the contractor shall be responsible for designing and renovating this facility to meet Secure Room standards regardless of whether or not the requirements are specified in the remainder of this section"

Based on the description it appears that this IDS system is specific to Bay 16, however there are indications that this may be required for the whole facility. Specifically when there is a reference to motion detector specifically for Bay 16, it addresses the existing windows. When we consider if DoD 5200 is applied to the entire facility, then every bay would require either IDS protection at the windows or with motion sensors. A.) This directs us to design and construct Bay 16 per the requirements of DoD 5200 Open Storage, is this limited to just Bay 16 only?

B.) It also states, the contractor shall be responsible for designing and renovating this facility to meet Secure Room standards. Does this imply the entire facility?

C.) Is there any specific requirements for secured storage between interior space or bays?

D.) if the entire facility is required to be constructed per DoD 5200, are we required to provide motion sensors/IDS for all interior spaces with windows? A) Yes, Security is limited to Bay-16 only.

B) Only Bay-16 is required to comply with DoD Manual 5200.01, Volume 3, Appendix to Enclosure 3, not the entire facility. Attachment 05 paragraph 2.4.2 will be changed to only reference Bay-16 instead of Bays 1-16.

C) See response to question B.

D) See response to question B

B.) And as a stand a lone system? A) Yes, Security is limited to Bay-16 only.

B) Bay-16 IDS will have to be connected and programmed into the entire base IDS system.

B.) Where are the (4) existing steam vaults located?

C.) There is a reference to demolish the vaults to grade level, should this actually read "Below grade level" to allow for proper asphalt patch?

D.) What is the existing pavement profile?

A) The instructions for this scope indicate to cut and cap existing manholes.

B) The (4) steam vaults are located on the east side of B2113. Refer to photos. The location and existing conditions may be further reviewed during the contractor site visit.

C) Correct; The vaults are intended to be cut below grade level in order to allow for the proper asphalt patching.

D) Drawings with the existing pavement profile is not available.

22 Attachment 05 Per "Attachment 05 - DRAFT MACC IV Sample Project SOW - 21 Aug 2020", section 2.2.1 Exterior. States, "The contractor shall dry ice blast (using a process such as Coldsweep or approved equivalent) the exterior to remove all paint, patch, prep, and repair all damaged brick for a new coat of paint …"

This statement implies that the effort is limited to the exterior brick. However form the photos in Attachment 15 there is many locations where the paint is flaking.

A.) In the reference to remove all paint, is it the intent to remove just the unstable and flaking paint to establish a sound substrate for the new paint, or 100% removal?

B.)There are structural steel support for the low roof, steel columns, and other features. Is the intent to remove paint from all of them?

C.) There is no indication that the existing overhead doors are to be replaced, shall we include the exterior surface of them also?

D.) The exterior has extensive systems mounted to and on the building. How much of this is anticipated to being removed either prior to dry ice blasting, or is slated to be replaced?

E.) Are required to utilized the dry ice blasting for any interior paint removal?

A) 100% removal is required in order to provide an even base for new painting.

B) No, just the exterior wall surfaces.

C) Overhead doors are to be replaced as stated in the comment about removing and replacing ALL doors, interior, exterior overhead coiling. ALL DOORS

D) Dry ice blasting is for exterior brick surfaces. The majority of electrical conduit will be removed and replaced. Note: Existing newer light fixtures with their raceways shall remain.

E) Dry ice blasting will be required to remove paint on building exterior surfaces. Since the interior walls will be new drywall surfaces there will not be a need for the dry ice blasting method for paint removal as new gypsum board will be applied.

23 Attachment 05 Per "Attachment 05 - DRAFT MACC IV Sample Project SOW - 21 Aug 2020", Section 2.7.7.3 Lightning Protection System. States, "The contractor shall provide assessment of existing lightning protection system and provide a design for additional components as needed to update the system to current UFC and NFPA 780 standards." and;

Per section 2.2.1, states, "The contractor shall install a new standing seam roof on the lower structure and clerestory area which matches the existing roof." This assumes to indicate all of the SSMR for the entire building with the exception for bays 2 & 3. Currently the existing lightning protection system covers the entire exterior of the building.

A.) Since there is a requirement to replace the entre SSMR on the clearstory and lower roofs, are we to assume all new Lightning Protection in these areas?

B.) If we are replacing the system for the roof areas, should we assume replacement of all remaining system below the roof areas?

A) Yes, replace LPS portions on the clearstory and lower roof areas.

B) The existing LPS system below the roof areas can remain or be replaced. Keep in mind the entire system must be a complete system with a UL Master Label which demonstrates compliance to AFI 32-1065 and NFPA 780 (2 separate certificates).

24 Attachment 05 Per "Attachment 05 - DRAFT MACC IV Sample Project SOW - 21 Aug 2020", Item 1.4 States, "All bays are monitored by CMAK B-928 missile maintenance and will need to be connected back into the system headend equipment." and, Per 2.7.7.1. Surveillance System. "The contractor shall provide new Closed Circuit TV (CCTV) system which provides the camera count as described in Section 2.2, General Requirements"

B.) What is the quantity required in each bay? A) Due to the wood shelving holding the existing film containers and film, proper storage of archived film is to be on a metal pallet rack. Pallet rack is a storage unit.

B) A-E/Design-Build Contractor to determine the storage needed based on records height, width and weight.

B.) What is the required finishes at all interior concrete walls separating the bays?

A) Insulation is required for exterior walls. Design/Build Contractor is to provide the correct R-Value for the insulation on walls and ceiling.

B) Interior concrete walls shall be furred out and finished with 5/8" gyp bd, mud and taped and paint ready. The walls shall be painted.

29 Attachment 05 Per "Attachment 05 - DRAFT MACC IV Sample Project SOW - 21 Aug 2020", Item 2.2.1 Exterior, States, "All doors and windows shall be replaced and shall meet current energy efficient standards"

There are existing over head sectional doors in bays 6,7 & 8 that appear to be a wood sectional doors, per pictures (23 & 79) of attachment 12. Per the Attachment 14, it reflect that there are overhead doors at both east and west ends of the bays.

Per "Attachment 17 - SP SOW Appendix 04 HAFB Design Standard 20200417, Section 4.9 Doors, Item 4.9.2 refers to Overhead Coiling Doors and sectional doors are not referenced. When considering the requirements for DoD5200.1 V3 the existing doors may not comply, however high bay doors are not addressed.

A.) Is it assumed that we are to replace the exterior overhead sectional doors?

B.) There is conflicting information regarding the exact building configuration, can we assume there are (6) doors to be replaced as per attachment 14?

C.) Per Attachment 17, section 4.9.1 required the doors and frames to be powder coated, will field painting be allowed?

A) All doors are to be removed including overhead coiling doors, interior doors, exterior doors. All doors. See responses to Questions 10 and 22 above.

B) It is the responsibility of the Offerors field verify all information, and ask about the discrepancies with the existing as builts. ALL DOORS shall be replaced.

C) Field painting is permitted, unless the contractor has correct color for powder coating per the HAFB Architectural Design Standard.

30 Attachment 28 Per "Attachment 28 - SP SOW Appendix 15 DoD Manual 5200.01-V3 Info Security", Page 2; Section 1. Purpose, (a.), states, "as a DoD Manual to implement policy, assign responsibilities, and provide procedures for the designation, marking, protection, and dissemination of controlled unclassified information (CUI) and classified information, including information categorized as collateral, sensitive compartmented information (SCI), and Special Access Program (SAP)." and per (b.)(1) States, "Provides guidance for safeguarding, storage, destruction, transmission, and transportation of classified information."

Also per Attachment 05, Sections 2.2.16, 2.2.17 & 2.2.18 have a requirement for providing office trailers for the temporary housing of records during construction.

A.) Based on this document it addresses many aspects of information security. Is this Sample Projects documentation determined CUI ad require secured dissemination of all information?

B.) Per the requirement of Attachment 05 to provide office trailers for temporary storage, is the information being stored classified as CUI, SCI, or SAP?

C.) Will the temporary trailers be required to comply with DoD 5200.1 V3, for construction standards?

D.) Will any temporary IDS/Security measure be required for the trailer during the period of storage? A) For bidding purposes assume the documents to be temporarily housed in the office trailers are not classified as CUI. Provide secure facilities , i.e. deadbolt doors, with key sets as coordinated with the User.

B) Refer to A) above.

C) No, temp trailers will not need to comply with DoD 5200.1 V3.

D) No, temp trailers will not need IDS/Security

Draft Solicitation

1 Response Q8 Per "Attachment41 - MACC IV Site Visit- Updated 14 Oct 2020" Para. 1.4 Offerors are requested to submit questions in regards to the site visit and solicitation to the point of contact noted below not later than 2:00 P.M. (MDT), Friday, October 30, 2020."

Per Beta.Sam it states, " In addition the response time for Q&As has been updated to 26 October 2020 at 1:00 P.M. MDT"

Per response to Question #8, states, " The Government had not set a Q&A submission date and time; however the beta.sam.gov posting will be corrected to specify the Q&A response date and time for any further questions be October 26, 2020 at 12:00 P.M. MDT."

A.) Per the response to Question #8, it indicates the Government had not set a Q&A submission date and time, however there are many published dates and times through all of the recent documents. Which is the correct date and time to submit questions?

B.) Once the official RFP is released, will we still have a designated Q&A period to ask additional questions, since our response time has been shortened?

C.) Would the government consider allowing the Friday, October 30, 2020 date to remain, considering the Q&A sessions are usually addressed in the solicitation process and most contractors rarely respond to Pre-Solicitations? The final date and time for question submission for the pre-solicitation posting was 26 Oct 2020. After this the Government expects to post the RFP before setting another deadline for Q&As.

Once the RFP is released it is anticipated that responses will not be due until 7 Jan 2021. There will be a designated Q&A period.

The Draft RFP with all of the attachments except for the Site Visit attachment have been posted or available through the Bidder’s Library for Industry review since 21 Aug 2020. Any changes made to documents from the Draft RFP posting to the Pre-Solicitation posting at present have been minor and should not have resulted in the need for extensive review by vendors. The Government has already allowed more than two months for vendors to review the documents and ask questions. The Government will not be accepting any more Q&As until after official RFP release.

2 Section's H & I 52.236-1 Performance of Work by the Contractor, 3rd Para. States, "The Contractor shall perform on the site, and with its own organization, work equivalent to at least 50% percent of the total amount of work to be performed under the contract."

Per 52.219-14 Limitations on Subcontracting. 2020-03, (1) states, "Contracts that have been set aside for small business concerns..." and, (c)(3) states, "General construction. The concern will perform at least 15 percent of the cost of the contract..."

Per, MACC_IV_-_Consolidation_DF_-_20_AUG_2020_Redacted.pdf, Discussion of Findings, #5, states, "To ensure all small business concerns were sufficiently addressed, we determined that a 100% small business set

Yes, the reference to 730 calendar days in the TEP Matrix is the number of days the Government estimates to complete the Sample Project requirements, once it is officially awarded as a Task Order.