Attachment_1_-_Grounds_Maintenance_PWS_-_7_May_18.DOCX

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

DATE 7 May 2018

Prepared by Hill Air Force Base, Utah

Contents

DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Hill Air Force Base (AFB) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Area maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints (CDRL A002). Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at Hill AFB is considered to be 1 April through 31 October. All damage caused by the Contractor or its employees to Government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification.

All fence lines shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, shall only be allowed with the COR approval. The Contractor shall utilize equipment that will not cause rutting in the grounds area during mowing operations. The Contractor shall maintain all standards identified in this PWS during dry or rainy conditions.

Maintain Improved Grounds The Contractor shall provide services identified below for all and improved grounds as identified in Appendices A, B-1, B-2, B-3, B-4 and B-5. Mowing for special events shall not be included in this requirement (CDRL A002).

Mow The Contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance at all times. Maintain grass height between 2 and 4 inches for irrigated improved grounds and 3 and 6 inches for non-irrigated improved grounds as identified in Appendices A, B-1 and B-6, uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The Contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area. The Contractor shall ensure that all mowing is accomplished in such a manner that debris is blown away from streets, sidewalks, vehicles, and personnel where possible. Additionally, when using power blowers, the Contractor shall not blow grass clippings or other debris onto streets, curbs, sidewalks or parking lots (CDRL A001).

Outdoor Jogging Trail The Contractor shall maintain 20 inches on each side of the outdoor jogging trail that lies within semi-improved grounds at the non-irrigated improved ground standards that shall include trimming around trail lighting. The Contractor is not required to edge, fertilize, or aerate this area.

Edge The Contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within improved grounds so that grass height matches surrounding area grasses. This service will be only be performed on “irrigated” improved grounds as identified in Appendices A, B-1 and B-6. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks bordering irrigated improved grounds, rock beds and vegetative and flower beds. Grass, vegetation and weeds shall be cut back no more than 1/2” inch from the surface edged and to a depth at a minimum of 2 inches, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting. The Contractor shall remove any visible debris after edging, before leaving work area.

Trim The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds as identified in Appendices A, B-1 and B-6. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The Contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

In accordance with contract clause FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation, in the event damage occurs to trees or shrubs during mowing/trimming operations, and plants die or become unhealthy, the Contractor shall be responsible for replacement at no cost to the Government. The Contractor shall replace damaged shrubs and trees within 15 days of COR identifying the damage. Tree guards shall be installed on all replacement trees that are less than 6” caliper (measured on trunk at 6 inches above the ground). Herbicides shall not be used for trimming on improved grounds.

Weed Control Control weeds on irrigated improved grounds as identified in Appendices A and B-1 through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The Contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel (CDRL A006).

Irrigation The Contractor shall maintain, adjust, and repair existing lawn and drip irrigation systems during the growing season on irrigated improved grounds as identified in Appendices A, B-5 and F. The 75 CES Water and Fuels Maintenance Shop is responsible for backflow prevention devices connected to irrigation systems on Hill AFB and Little Mountain Test Facility. The Contractor’s responsibility begins after the number two shut-off valve on the backflow preventer.

Operation of Irrigation Systems The Contractor shall be responsible for day-to-day operation of base-wide automated and manual irrigation systems during the irrigation season which typically runs from 15 April to 15 October. The Contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering. The Contractor shall ensure that plant life receives sufficient amounts of water as necessary to present a uniform and appropriate vegetation color without discoloration, and barren areas resulting from the lack of water. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, secondary irrigation filter, etc. The Contractor shall manually water areas identified in Appendix’s F that are not equipped with or have operating automatic watering systems. If hoses are used for manual watering, the Contractor shall position hoses, etc., for watering and then remove/store hoses, etc., between watering to ensure a neat and clean appearance of areas. The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation without authorization from the COR and American Water. The Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. and maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. The Contractor shall, upon notification by the COR, adjust watering schedules in support of events held at public gathering locations such as parks, athletic fields or other locations identified by the COR. The Contractor shall also, upon notification by the COR, adjust watering schedules to support construction requirements.

Maintenance of Irrigation Systems The Contractor shall maintain irrigation systems. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices, sprinkler heads, solenoids, wiring, ruptured pipes and fittings, automatic drain valves and control boxes. The Contractor shall also perform periodic and routine repairs to the secondary irrigation filter located at the secondary pump house, building 599. The contractor shall maintain equipment and systems to be efficient and in good operational working order. The irrigation systems to be maintained and related workload data is identified in Appendices A, B-5 and F.

The Contractor shall maintain positive control of all irrigation parts and materials reimbursed by the Government. The Contractor shall also manage an adequate inventory of parts to effectively maintain all systems on base and make timely repairs. Contractor shall maintain usage records and provide them to the COR and CO upon request. Replacement of pumps, controllers, clocks and timers is not included in routine maintenance of irrigation systems, replacement of these items will be on a case-by-case, reimbursable basis, with written approval from the COR. Reimbursable irrigation parts are Government property and shall stay in Government possession post contract completion. The Government is not responsible for reimbursement of damaged irrigation components damaged by the contractor.

Winterization of Irrigation Systems The Contractor shall winterize all irrigation systems at the end of the growing season of each year by closing off the primary irrigation control valve and utilizing compressed air to remove all water from the irrigation system. The Contractor shall be held responsible, at their own expense, for all irrigation systems damaged due to not properly winterizing the system in a timely manner. Repairs to irrigation equipment shall be accomplished prior to winterization. The Contractor shall coordinate with the COR and the 75 CES Water and Fuels Maintenance Shop during winterization and again during spring start-up to ensure backflow prevention devices have been prepared for the seasonal changeover.

Irrigation System Marking The Contractor shall, upon request by the COR, mark/flag irrigation heads, piping and controller wiring in support of excavation requests. Marking paint and/or flags will be provided by the Government.

Water Conservation The Contractor shall coordinate with the COR and the 75 CES Water Privatization COR to ensure watering schedules do not interfere with base water requirements and conservation efforts while ensuring healthy lawns. At the direction of the COR or CO, the Contractor shall reduce irrigation frequency due to water conservation efforts for HAFB.

Remove Debris/Police Grounds The Contractor shall perform general litter patrol in all areas identified in Appendices A and B-2, three (3) days per week. This includes sidewalks bordering grounds identified in the appendixes above. Contractor shall remove and dispose of man-made and natural debris to include but not limited to tree limbs, tumble weeds, pine needles, pine cones, etc., to maintain a neat and professional appearance. Debris will be disposed of in accordance with paragraph 3.6, “Solid Waste Collection and Disposal”.

Dead Animals “reserved”

Leaf Removal The Contractor shall remove leaves in all areas identified in Appendices A and B-3, to maintain a neat and professional appearance. This task will be issued via a work order from the COR and will typically take place during the months of October, November, December, and March. Leaf removal tasking must be completed five (5) days from issue of the work order by the COR. Leaves will be disposed of in accordance with paragraph 3.6, “Solid Waste Collection and Disposal”.

Lawn Conditioning

Fertilization The Contractor shall have a pH adjustment and fertilizer application program and fertilize irrigated improved grounds as indicated in Appendices A and B-1. The Contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass, and season (CDRL A006). Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. The Contractor shall avoid paved areas, when spraying or applying granular fertilizer. Should any fertilizer be placed on paved areas, it shall be swept or blown off onto the lawn by the Contractor prior to leaving work site. This work will be issued as a work order by the CO or COR.

Aeration The Contractor shall aerate lawns on irrigated improved grounds as identified in Appendices A and B-1 once per year during the month of September. Aeration shall be performed with a core aerator to remove soil plugs at a minimum of 4 inches deep and 2-3 inches apart. Plugs will be left on the lawn to disintegrate.

Pest Control The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the health and general well-being of installation personnel as well as ensuring healthy turf. Insects such as Grubs are a common on this installation and their abatement should be specifically addressed the IPM plan and used to determine the workload. The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

Lawn Renovation The Contractor shall renovate lawns on improved grounds as identified by the COR. This work will be issued as a work order by the COR on a case by case basis. Renovate deteriorated lawns to match surrounding areas. Rates shall be negotiated at work order issuance.

Prune Shrub, Hedges and Other Plants The Contractor shall prune/trim shrubs and other plants identified in Appendices A, B-4 and H to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, ground cover and vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the Government.

All other plants and shrubs on the installation not identified in the appendixes above will be maintained by the facility owner for safety and security only.

Cemeteries “Reserved”

Artificial Turf “Reserved”

Maintain Semi-Improved Grounds Semi-improved grounds are identified in Appendices A, B-1 and B-6 (CDRL A002).

Mow The Contractor shall maintain grass and vegetation height between 4 and 10 inches as identified in Appendix’s A, B-1 and B-6. The Contractor shall maintain a uniform appearance in all areas and where possible, maintain adjacent areas at or near the same grass heights (CDRL A001).

Munition Storage Areas (MSA) Semi-improved grounds located within the MSA’s shall be maintained between 4 and 10 inches. This includes all berms and elevated and low-lying areas within the MSA’s. Vegetation on top and sides of bunkers will be cut in such a manor to prevent rutting and erosion. Sage brush on bunkers will be flush cut to prevent disturbing root systems and possible structural damage to bunkers. The Contractor is authorized to use herbicides approved by the COR to eradicate vegetation growth near concrete fronts, pads and doors to bunkers, underneath above-ground steam lines and other fixed obstacles within the boundaries of the MSA’s (CDRL A001).

Trim The Contractor shall trim grass, weeds and other vegetation around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles and objects on semi-improved grounds as identified in Appendix’s A, B-1 and B-6. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

MSA’s, BASH, POL Fuel Farm and Little Mountain The Contractor shall trim in accordance with paragraph 1.2.2 inside the MSA’s, BASH, POL Fuel Farm and Little Mountain Test Facility.

All Other Semi-Improved Grounds The Contractor shall trim in accordance with paragraph 1.2.2, twenty five (25) feet from road edges and along fence lines in all other semi-improved grounds outside of the areas listed in paragraph 1.2.2.1.

Perimeter Fence Line “reserved”

Maintain Bird Area Strike Hazard (BASH) BASH areas are identified in Appendices A and B-1 (CDRL A002).

Mow The Contractor shall maintain grass, weeds and other vegetation between 7 to 14 inches as identified in Appendices A and B-1. The grass shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The Contractor shall begin mowing operations at the active runway paved surface and move away from active runway to the outermost area. This causes insects and animals to move toward the inside of the field and away from the runway. The Contractor shall be responsible for ensuring that all foreign objects and debris produced by grounds maintenance are cleared off all taxiways, and aircraft parking aprons before leaving the work area (CDRL A001).

Airfield Light Fixtures The Contractor shall trim around runway and taxiway lights, signs and other fixed and temporary obstacles and objects in accordance with improved grounds standards. This service also includes the requirement that grass, weeds and other vegetation shall not extend over the edge of concrete pads, taxiways, runways, and other paved or asphalt areas.

Airfield Coordination The Contractor shall coordinate all activities on the airfield by contacting Airfield Management prior to mowing each day. Work will be accomplished only after Airfield Management has approved scheduled times.

Flight-Line Drivers Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight-line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The Contractor shall be responsible for ensuring all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

Airfield Tower Communications The Contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The Contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The Government will provide all communication equipment required for this contract as listed on Appendix J. The Contractor shall respond immediately to the directions of Air Traffic Control tower personnel.

Maintain Un-Improved Grounds “reserved”

Maintain Vegetative Beds, Inert Beds, Rock Beds and Related Areas The Contractor shall maintain vegetative beds, inert beds, rock beds, and related areas as identified in Appendices A, B4 and B6 to present a neat and professional appearance (CDRL A002).

Vegetative Beds The Contractor shall maintain vegetative beds to present a neat and professional appearance. Maintenance activities may include but are not limited to fertilizing, watering, weeding, replacing and/or refreshing mulch, maintaining borders and edging, repairing or replacing damaged plants and shrubs and performing maintenance to plants and shrubs as identified in paragraph 1.1.11 and Appendices A and B-4. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

Rock Beds The Contractor shall maintain rock beds identified in Appendices B-4 and B6 to be free of unwanted vegetative growth to include but not limited to weeds, grass, wild flowers, etc.

Flower Beds The Contractor shall maintain the flowerbed at the entrance to the South Gate as identified in Appendices A and B-4 to present a neat and professional appearance. This service includes but is not limited to weeding, replacing and/or refreshing mulch, maintaining borders/edging, and full flower replacements at the beginning of each growing season with appropriate flowers for the area being planted. Flowerbed(s) shall present a full and colorful appearance. Expired seasonal flowers shall be removed from beds at the end of the growing season. Any flowers having to be replaced due to Contractors’ negligence shall be done so at the Contractor’s expense.

Purple Heart Memorial The Contractor shall plant purple Petunias inside the Purple Heart Memorial on the hospital grounds as identified in Appendices A and B-4, two (2) weeks prior to Memorial Day. Flowers shall be planted closely together and evenly spaced to completely fill the heart shaped area. Expired flowers shall be removed at the end of their normal life cycle.

Maintain Surface Drainage Ditches “reserved”

Perform Snow/Ice Removal The Contractor shall remove snow and ice from main common area sidewalks, pathways, steps, bus stops, entrance ramps, landings, and tunnels as identified in Appendices A, B-7, and G, 7 (seven) days per week. The Contractor is not responsible for snow and ice removal on sidewalks and walkways within 75 feet of facilities unless otherwise noted on Appendixes noted above (CDRL A002).

Basic Services The Contractor shall ensure a pathway of at least 4 feet wide is free of snow accumulation, piles, or drifts by removing all snow and ice. Snow in Priority 1 areas shall be removed when accumulations exceed one (1) inch or within one (1) hour after snowfall stops if accumulations are less than one (1) inch. For areas identified as Priority 2 areas, the Contractor shall remove snow when accumulations reach three (3) inches or within two (2) hours after snowfall stops if accumulations are less than three (3) inches. Multiple snow removals may be required each day.

Snow Removal Child Development Centers (CDC) The Contractor shall remove snow and ice from all sidewalk surfaces around both child development centers to include entrances, exits, steps, between parking lots, playground areas and evacuation routes no later than 0500 hours Monday thru Friday and the second Saturday of each month and maintain these areas to provide secure footing through 1800 hours.

Snow Ice Removal Hospital Grounds The Contractor shall remove snow and ice from all sidewalk surfaces around the Base Hospital grounds to include entrances, exits, steps and walkways between parking lots no later than 0630 Monday thru Friday and maintain these areas to provide secure footing through 1700 hours.

Ice Control After snow and ice are removed, adequate environmentally-safe ice melt shall be applied if required to eliminate slippery conditions and provide secure footing for pedestrians. Contractor shall monitor pavement conditions and reapply ice melt as needed to ensure areas remain as clear as possible to provide safe walking conditions. Contractor shall provide ice melt.

Sand Barrels “reserved”

Special Requirements All work under this section shall be executed via a work order by the CO or COR (except for whereas, referring to, “the Contractor shall identify ……”). The Contractor shall be responsible for removing all debris generated from all tree related operations. All non-emergency work order shall be completed within five (5) workdays from the work order date unless noted otherwise within subsections (CDRL A002).

Trees The Contractor shall identify to the COR, trees that pose public safety hazards or threats to structures/buildings. These hazards include minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Topping and de-horning are not permitted.

Trimming or pruning of trees that touch, hang over or interfere with telephone, cable TV and/or other non-energized lines shall be performed by the Contractor.

The electrical privatization contractor for Hill Air Force Base is responsible for trimming or pruning of trees that touch or hang over energized utility poles and/or power lines.

Tree Care The Contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The Contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The Contractor shall adjust wires, cables, and straps as required, to prevent girdling.

Tree Standards The Contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

· ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

· ANSI A300 (Part 1) – Tree Pruning

· ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

· ANSI Z60.1 – American Standards for Nursery Stock

· ANSI Z133.1 – Safety Requirements for Tree Care Operations

Emergency Spot Pruning/Trimming The Contractor shall complete emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required safety clearances.

Tree and Stump Removal The Contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the removal date. Stump-grinding debris shall be removed the same day grinding is performed. The Contractor shall backfill with topsoil, and lay sod to match the existing ground grade and the type of grass. The Contractor shall maintain the patch area IWA with manufacturer’s recommendation until the grass has become established.

Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

· Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date.

· Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

· Small Trees: Diameter 3” to less than 24”, remove within 5 work days from the work order date.

· Saplings: Diameter 3” and smaller, remove within 2 workdays from the work order date.

Emergency Tree and Stump Removal The following timeframe shall be apply for emergency tree and stump removal by the Contractor:

· Large Trees: Remove within 2 workdays from the work order date

· Medium Trees: Remove within 2 workdays from the work order date

· Small Trees: Remove within 1 working day from the work order date Emergency and Special Events Services Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and Government evaluator and initiate emergency services. Emergency grounds maintenance services include events such as erosion, clean-up of trees, limbs and debris in aftermath of storms. Upon receiving direction by the contracting officer, Contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders. Special events services may include policing of trash and debris and/or additional mowing and trimming in support of Air Shows and/or Distinguished Visitor visits. The CO will notify the Contractor as soon as a special event requirement is known but not less than 24 hours prior to the event.

Xeriscaping and Urban Forest Services The Contractor shall, upon notification by the contracting officer and/or the COR through the issuance of a work order, perform Xeriscaping. Provide unit pricing for Xeriscaping and Urban Forest activities as shown in Appendix A (CDRL A007).

Special Cuts.

The Contractor shall upon notification by the CO or COR through the issuance of a work order, perform special cuts. Provide unit pricing for Special Cuts as shown in Appendix’s A and B Planting Trees, Shrubs, and Vegetative Beds.

The Contractor shall, upon notification by the CO or COR through the issuance of a work order, perform planting of trees, shrubs, and vegetative beds to include but not limited to: removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. Provide unit pricing for planting trees, shrubs, and vegetative beds as shown in Appendices A.

SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

PO-1 – Maintain Improved Grounds

a. Mow

b. Edge

c. Trim

d. Weed Control

e. Leaf Removal

f. Fertilization

g. Aeration

h. Prune shrubs

1.1.1 - 1.1.4

1.1.7 - 1.1.11

Very Good: 1-3 defect month

Satisfactory : 4 defects per month

Marginal: 5 defects per month

Unsatisfactory: More than 5 defects per month

Very Good: 1-3 defects per month

Satisfactory : 4 defects per month

Marginal: 5 defects per month

Unsatisfactory: More than 5 defects per month

PO-3 – Debris, Trash & Litter Policing

1.1.6 inclusive

Very Good: 1 defects per month

Satisfactory: 2 defects per month

Marginal: 3 defects per month

Unsatisfactory: More than 3 defects per month

PO-4 – Maintain Semi-Improved Grounds

a. Mow Semi-improved Grounds

b. Trim Semi-improved Grounds

Very Good: 1-3 defects per month

Satisfactory: 4 defects per month

Marginal: 5 defects per month

Unsatisfactory: More than 5 defects per month

PO-5 – Maintain BASH (Bird Area Strike Hazard)

a. Mow BASH Grounds

b. Trim BASH Grounds

Very Good: 1 defects per month

Satisfactory: 2 defects per month

Marginal: 3 defects per month

Unsatisfactory: More than 3 defects per month

PO-6 – Maintain Vegetative Beds, Flower, Inert Beds, Rock Beds, & Related Areas

1.5 inclusive

Very Good: 1 defects per month

Satisfactory: 2 defects per month

Marginal: 3 defects per month

Unsatisfactory: More than 3 defects per month

Very Good: 1 defects per month

Satisfactory: 2 defects per month

Marginal: 3 defects per month

Unsatisfactory: More than 3 defects per month

PO-8 – Tree Pruning and Tree Removal

1.8.1 inclusive

Satisfactory: 1 defect per tasking

Unsatisfactory: More than 1 defect per tasking

Quality Control The Contractor shall provide a plan as part of the proposal and will be evaluated at the basic contract level. The approach shall be incorporated into the basic contract upon award and the Contractor shall comply with this plan. Updates to the plan shall be provided and incorporated into the contract whenever there is a change. The quality control plan shall include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement, identify and resolve deficiencies as required.

Quality Assurance The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within one (1) calendar day of receipt.

Government furnished property and services Facilities The Government will provide the facilities identified below for Contractor use in support of the requirements of this contract. The facilities are provided “as is”. Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The Contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the Government in the same condition as received, fair wear and tear and approved modifications.

Approximately 1,850 square feet of floor space is provided at Building 919 Patrick Way, Hill AFB. There is approximately 137,000 square feet of exterior space provided at Building 919 Patrick Way, Hill AFB with approximately 400 square feet of storage space.

The Contractor is not permitted to use the elevated above ground fuel storage tanks or the above ground waste oil tank located in the exterior yard. The Contractor may utilize the space in the yard to place their own fuel and hazardous waste storage tanks. All contractor fuel and hazardous waste storage tanks shall be compliant with Air Force Instruction (AFI) 32-7044, Storage Tank Environmental Compliance and all other Federal and State regulations.

Real Property The Government will provide maintenance and repair of real property. The Contractor shall establish and maintain a procedure for identifying and reporting real property repair and maintenance requirements to the COR. The Base Civil Engineering Entomology section will provide rodent and insect control service for Government provided facilities. Custodial services are not provided. Prior to any real property modifications performed by the Contractor, at the Contractor’s expense, the Contractor shall give the CO documentation describing in detail the modification requested. No alterations to the real property shall be made without an approved Civil Engineer work request, and specific written permission from the CO and Base Civil Engineering Office; however, in the case of alterations necessary for OSHA and AFOSH compliance, such permission shall not be unreasonably withheld. Government furnished real property shall be used only for the performance of this contract.

Utilities The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The Contractor shall practice energy conservation in the Government provided facilities.

Materials And Equipment The Government will provide the items listed in Appendix J, “Government Furnished Equipment”.

Security, Fire and Medical Services The Government will provide the following emergency services.

Security The Government will provide general on-base security police service. Security police telephone numbers are 911 for emergencies (When dialing 911, specify you are on Hill AFB) and 777-3056 for the Law Enforcement Desk Fire and Emergency Services The Government will provide general on-base fire protection services. Fire extinguishers for facilities are purchased and maintained by the Contractor that occupies the space. The Contractor shall comply with fire prevention rules and regulations enforced by the Hill AFB Fire Prevention Branch. Dial 911 for emergencies and 777-3021 for non-emergency calls. Note: When dialing 911, specify you are on Hill AFB.

Emergency Medical Services The Government will provide on-site emergency medical treatment for Contractor personnel who are injured or become seriously ill while on Hill AFB Base. Ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. Note: When dialing 911, specify you are on Hill AFB.

Telephone The Government will provide one (1) telephone line in the Government provided facility for Contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on Government phones.

Solid Waste Collection and Disposal The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS with the exception of all yard, shrub and tree waste which shall be disposed of at an approved off base sanitation facility. The Contractor shall adhere to all base recycling programs and may utilize the recycling center for accepted recyclables.

General Information Mission The overall Civil Engineer mission at Hill AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees. Hill Air Force Base is home to state of the art aircraft and therefore hosts numerous state and federal dignitary visits each year. In addition, the base is home to the Hill Aerospace Museum which hosts over 100,000 visitors per year.

Background Hill Air Force Base is located in Northern Utah and is situated approximately 4,300 feet above sea level. There are approximately 4,000 acres of improved, semi-improved and BASH grounds on Hill Air Force Base and Little Mountain Test Facility. These areas consist of lawns and landscaping to include parade grounds, athletic fields, picnic areas and shoulders along main thoroughfares. Sections with low levels of development include airfields, small arms ranges, antenna farms, munitions storage areas, and shoulders on secondary roads. The climate is semiarid with snowy winter seasons and dry hot summers. Temperatures average 37 degrees Fahrenheit in the winter and 91 degrees Fahrenheit in the summer. Irrigation is important during the summer months as vegetation can become very stressed from lack of rain, frequent winds and arid temperatures. Many of the irrigation systems on Hill Air Force Base are aging and as such may require more maintenance than what might normally be required. Additionally, Hill Air Force base can also experience high wind events several times a year which can produce and move a large amount of natural and man-made debris on and around the base.

Damages to Government Buildings, Equipment or Vegetation Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation”. The Contractor shall report any damage to Government buildings, equipment or vegetation to the CO and COR within eight (8) hours (CDRL A008). The Contractor shall repair or replace all damage to real property, including grounds, as approved by the CO and COR at no additional expense to the Government. Sod purchased from vendors that is diseased or infested with insects and grounds damaged due to lack of sufficient watering or failure to maintain irrigation systems shall be restored back to original site condition at the Contractor’s expense. The Contractor shall not be responsible for areas that are affected by other Contractors or base personnel.

Environmental Requirements In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

Hazardous Materials The CO shall approve all hazardous materials brought on-site by the Contractor prior to use. The Contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and Contractor is trained, the Contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the Contractor a list of suitable substitutes; however, the Contractor shall retain responsibility for finding an acceptable substitute. The Contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

Hazardous Materials Management The Contractor shall manage all hazardous material in accordance with the Enterprise Environmental, Safety, and Occupational Health Management Information System (EESOH-MIS). Classroom and or on-line training on the EESOH-MIS will be provided by the Government and will be required prior to being approved access the system. The Contractor shall maintain within the EESHO-MIS, an up-to-date hazardous material inventory and current Safety Data Sheets (SDS) for all materials used on the job and make them available to all employees. The Contractor shall also maintain a complete electronic copy of all approved AF Form 3952s in EESHO-MIS. The Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

Final Report The Contractor shall submit a final inventory report, not later than ten (10) business days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR.